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Quick summary
In 2021, we introduced a new Google Contacts (contacts.google.com) experience that provides rich information about your colleagues and stakeholders. Starting today, every contact with a Workspace email has a new profile link that is easy to copy, share, and send within an organization. This new profile link helps everyone in your organization get in touch and stay connected. 

shareable profile links


Getting started 
  • Admins: 
  • End users: 
    • Once available, access “Copy profile link” by one of two ways: 
      • In the detailed view for a contact, select the "3-dot-menu" and click the "Copy profile link" button. 
      • In a contact list view (e.g. contacts.google.com), select the "3-dot-menu" for a contact row and click the "Copy profile link" button. 
    • You can also enter "contacts.google.com/emailaddress" into the web browser address bar to look for a person in your organization. Email formats include: jane.smith@domain.com, jane.smith@domain, and jane.smith. 
Rollout pace 
  • Rapid Release and Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 30, 2022, with anticipated completion by July 18, 2022. Due to the staggered nature of this rollout, end users may be able to copy profile links from their browser address bar before having access to the "Copy profile link" button.

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 
Resources 
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Quick summary 
Admins for select Google Workspace editions can update their client-side encryption configurations to include Drive for Desktop. When enabled, users can synchronize their Google Drive, Docs, Sheets, and Slides files with Drive for Desktop on Windows & Mac OS devices. Synced, encrypted files will appear as shortcuts on Windows and symbolic links on Mac OS.




Support for Mac OS users on File Provider will be introduced in a future release — we will provide an update on the Workspace Updates blog at that time.


Additionally, this also allows client-side encryption users in your domain to encrypt and upload local files to Google Drive.


Getting started 

Rollout pace 

Availability 
Synchronize encrypted files 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
 Encrypt and upload local files 

  • Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Education Teaching & Learning Upgrade, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 
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What’s changing 
In the Alert Center, admins will now be notified of select critical and sensitive changes made to their Google Workspace configurations. Specifically, we will issue an alert when any of the following events are surfaced in the audit log: 
  • Changes to the primary admin 
  • SSO profile added: when a third-party SSO profile has been added and enabled for your organization. 
  • SSO profile updated: when a third-party SSO profile has been updated for your organization. 
  • SSO profile deleted: when a third-party SSO profile has been deleted for your organization. 
  • Password reset for super admins: when a password was reset for a super admin account. 

We plan to introduce alerts for more high risk actions over time — we will provide updates here once available. 





Who’s impacted 
Admins 


Why it’s important 
These additional intelligent alerts will closely monitor several sensitive actions, making it easier for admins to stay on top of high risk changes to their environment and potentially malicious actions being taken by bad actors. 


For each alert, admins and super admins will receive an email notification with key information regarding the event. Once the alert is received, admins can use the security investigation tool to further investigate the incident. 

Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 
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What’s changing 
Earlier this year, we introduced a new, integrated view for Gmail, making it easy to move between critical applications like Gmail, Chat and Meet in one unified location. We’d like to share some additional updates regarding the rollout of this feature.


Beginning today, we are rolling out the opt-out experience to a segment of Gmail users. This means that select users will see the new Gmail experience by default, but they will still have the option to revert to classic Gmail via the settings menu. As we continue to roll out this new experience, the new Gmail view will also continue to be available for users who want to enable it via Quick settings. 


As always, we will carefully monitor and address feedback from users during this rollout period and in the future.


Who’s impacted 
End users 


Why it matters 
When enabled, the new navigation menu allows you to easily switch between your inbox, important conversations, and join meetings without having to switch between tabs or open a new window. We hope this new experience makes it easier for you to stay on top of what’s important and get work done faster in a single, focused location. 


We’d like to note that the new experience will vary based on your Google Workspace edition. Specifically, if you only have Gmail, you will continue to have a Gmail-only configuration in the new navigation: 



The new Gmail view for users with Gmail only


Users who use Gmail, Chat and Meet, can specify which apps they would like included in their new view by customizing their apps in quick settings. They also have the option to use a Gmail-only configuration. 




Additional details 
Additionally, you’ll notice the new navigation now features Material You, our updated, fresh look and feel for your Google apps. See here for more information about Material You.



Getting started

Rollout

Availability

  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Frontline, and Nonprofits, as well as G Suite Basic and Business customers
  • Also available to users with personal Google accounts, as well as Google Workspace Individual users.
  • Not available to Google Workspace Essentials customers

Resources



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Quick summary 
In Google Meet, you can now see participants who were invited to the meeting but have yet to join the call. These participants can be found under the “Also invited” heading. Additionally, you’ll also be able to see the RSVP status of everyone on the invite, including “optional” attendees and RSVP notes. 




From here, you can reach out to those users via Chat to confirm whether they will be joining directly from Meet, eliminating the need to open additional tabs or switch to another app. 




We hope this feature makes it easier for you to start meetings more efficiently by quickly determining who has not joined and sending them a nudge via Chat directly from Meet. 


Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: For users in eligible Google Workspace editions, this feature will be available by default for Meet calls with a Calendar event. 

Rollout pace 

Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, the Teaching & Learning Upgrade, Education Plus, Non profit customers, and legacy G Suite Basic and Business customers 
  • Not available to Google Workspace Essentials, Enterprise Essentials, Individual customers and users with personal Google Accounts. 
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Quick summary
In addition to new options for styling fonts, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. This highly requested feature allows you to use bolding, underlining, italicizing, hyperlinks, and lists in titles, question titles, and descriptions. 

Rich text formatting in Google Forms titles and descriptions_v2



Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: To access rich text formatting, create a Form > add or edit text > select the desired formatting option. Visit the Help Center to learn more about formatting text in your form. 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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What’s changing
In 2019, we announced Office editing to make it easier to work with Microsoft Office files in Google Docs, Sheets, and Slides and launched better features allowing you to work anywhere with Google Docs, Sheets, and Slides in offline mode. Starting today, you can work offline with Microsoft Office files on your desktop. 


Who’s impacted 
End users 


Why you’d use it 
This feature brings the collaboration benefits of Google Workspace to Microsoft Office files. At times when your device is offline, you’re now able to edit, comment, and collaborate on Office files using Docs, Sheets, and Slides. Any changes made to files while offline will then sync to Drive once you are connected again. 


Additional details
This change only applies to files that have already been opened in Office editing mode. 


Getting started 
Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 
Resources Roadmap 
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New updates 
Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all legacy Google Workspace and G Suite customers. 


Frictionless sharing across Google Drive, Docs, Sheets, and Slides 
In the effort to make collaboration simpler for users, we've introduced a new sharing experience in Workspace. Now, when you click the "Share" button in the top-right corner of your file, you'll see a streamlined design that makes it easier to share files with others and/or specific groups of people in your organizations, control whether your file is searchable to groups with access, and to copy the file link. | Learn more. 

new-sharing-experience

Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details. 



Data Loss Prevention for Drive helps protect sensitive data when users upload files to external Google Forms, now generally available 
Users can now respond to external forms that contain file upload questions, while also helping to prevent the leak of sensitive and confidential information. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, and Education Plus customers. | Learn more. 


New options for styling fonts in Google Forms 
We’ve added additional font style and sizing options, and the ability to customize header, subheader, and body text separately in Google Forms. | Learn more. 


Adjust spacing between content in Sites using new density theme setting 
Site editors can now adjust the spacing between the content on their site with a custom theme setting that offers Compact, Cozy, or Comfortable spacing options. | Learn more. 


Easily print your Tasks List 
You can now print personal and Chat spaces Task lists on web, making it easier for you to track assigned items offline or plan with pen and paper if that’s your preference. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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Quick summary
You can now print personal and Chat spaces Task lists on web. We hope this makes it easier for you to track assigned items offline or plan with pen and paper if that’s your preference. 

print task list

Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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Quick summary
Site editors using new Google Sites can now adjust the spacing between the content on their site with a custom theme setting that offers Compact, Cozy, or Comfortable spacing options. By default, all newly created sites will start with the Comfortable setting. 

We hope this highly requested feature provides you with more visual control over your site, especially for complex sites with a lot of content. 

Adjust the visual density setting in Sites

Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: In a new Site, navigate to Themes > Custom > Edit > Spacing > Density. Visit the Help Center to learn more about creating a custom theme. 
Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google accounts 
Resources 
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What’s changing 
We’re adding additional font style and sizing options, and the ability to customize header, subheader, and body text separately in Google Forms. 



Who’s impacted 
End users 


Why it matters 
This highly requested feature allows you to easily change the look and feel of your forms. You can use different typefaces and sizes for different parts of your form. 


Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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Quick summary 
In April, we announced a beta that allows users to respond to external forms that contain file upload questions, while also helping to prevent the leak of sensitive and confidential information. 

This feature is now generally available and will apply your domain’s existing Data Loss Prevention (DLP) for Drive policies to files that your users submit to Google Forms, without creating new rules or updating any existing ones. 

dlp-file-uploads-to-external-forms

Getting started 
  • Admins: 
    • DLP for Drive rules defined for your domain will be applied to files submitted to file upload questions in Google Forms outside your domain. 
    • If you are not using DLP for Drive, you can create DLP rules at the domain, OU, or group level in the Admin console under Security > Data protection. You can apply block, warn or audit actions. Visit the Help Center to learn more about turning Workspace DLP on for your organization. 
  • End users: 
    • End users can respond to forms as usual, but can now respond to forms outside their domain, including forms that have file upload questions. 
    •  If a form violates DLP for Drive rules for their domain, end users may see warnings or be blocked from submitting. 
Rollout pace  

Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Frontline, the Teaching and Learning Upgrade, and Nonprofits, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 
Resources  
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New updates
There are no new updates to share this week. Please see below for a recap of published announcements. 

Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Improved email notifications for Google Calendar invites 
We’ve refreshed the layout of emails sent by Google Calendar to make key event details more accessible and useful. | Learn more. 

De-reverberation available for Google Meet 
Google Meet will now remove reverberations from sound recorded by your microphone. This automatically filters out echos created by spaces with hard surfaces, such as a basement or a kitchen, helping to ensure optimal audio quality. | Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning upgrade, and Frontline customers only. | Learn more. 

VirusTotal integration with the security investigation tool provides deeper insight into Chrome events 
You can now use VirusTotal to view deeper insights on Chrome log events in the Security Investigation Tool. | Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers only. | Learn more. 

Manage Google Voice call recording options for your organization 
Admins can set Google Voice call recording options (automatic or manual) for any organizational unit or group in their organization. | Automatic voice recording is available to all Google Voice Premier customers. On-demand voice recording is available to all Google Voice Premier and Standard customers. | Learn more. 

Improved experience for removing participants from Google Meet calls 
We’ve updated the user experience for removing participants from a meeting in Google Meet. When a host or co-host removes a participant from a call, they are prompted with additional actions: remove the user from the call, fill out an additional abuse report, and/or block the user from rejoining. | Learn more. 

Export search results to .CSV files from the security investigation tool 
Admins can now download log event data from the security investigation tool as a .CSV file. This will allow admins to further analyze data outside of the tool. | Learn more. 

Picture-in-Picture and multi-pinning available for Google Meet in Chrome 
We’re bringing picture-in-picture to Google Meet to Chrome browsers on the web. You’ll be able to see up to four video tiles of meeting attendees in a floating window on top of other applications. | Learn more.  


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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Quick summary 
We’re bringing picture-in-picture to Google Meet to Chrome browsers on the web. You’ll be able to see up to four video tiles of meeting attendees in a floating window on top of other applications. 




Additionally, you can now pin multiple video feeds. This will provide greater flexibility in how you combine people and content, allowing you to adjust the view in a way that best serves your meeting. 

We hope these features make it easier for presenters and meeting attendees to stay engaged with their meeting. Visit the Cloud Blog to learn more about how we’re boosting communication and collaboration for teams in Google Workspace. 

Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts

Resources 
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Quick summary 
In addition to a Google Sheets file, admins can now download log event data from the security investigation tool to as a .CSV file. This will allow admins to further analyze data outside of the tool. The export limit for .CSV files is 100,000 rows.




Note: Sharing permissions for exported Sheets files will default to your domain configuration (meaning, if newly created files are shared with everyone, the exported data will be available to everyone). 


Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Resources 
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Quick summary 
We’re updating the user experience for removing participants from a meeting in Google Meet. Now, when a host or co-host removes a participant from a call, they will be prompted with additional actions. Specifically, they can opt to: 
  • Simply remove the user from the call 
  • Fill out an additional abuse report 
  • And/or block the user from rejoining 
    • Note: We recommend using the “block” functionality only when absolutely necessary. 



We hope these additional options make it easier to manage your meetings and avoid further disruptions. This update will be available for Google Meet on laptop and desktop devices, as well as Android and iOS devices. 

Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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What’s changing 
Admins can set Google Voice call recording options for any organizational unit or group in their organization. You can choose to automatically record calls–incoming, outgoing, or both–or allow users to manually record their calls. If you turn on automatic call recording, users receive a notification that the feature is on. 


For both options, you can set up an audio notification to be played when recording has started. For on-demand manual recording, you can also set up a notification for when recording has stopped. 


Admins can access any call recordings from Google Vault. Users can access their own recordings from their Voice call logs. 




Who’s impacted 
Admins and end users 


Why it’s important 
For admins, recording calls is a key component of policy management and compliance. Recording calls with customers ensures that a proper track record exists for each customer interaction. For business processes that require a customer record before processing customer requests, creating and confirming a call recording allows the request to take place. 


For users, recording calls for later reference provides an alternative to note-taking and allows for sharing within the organization. 

Getting started 

  • Admins: The option to automatically record calls will be OFF by default. The option to allow users to record their calls will be ON by default, with a notification at the start and end of call recording. Both options can be changed at the organizational unit or group level. Visit the Help Center to learn more about controlling recorded calls in Voice. 



Customize call recording options in the Google Voice settings

  • End users: There is no end user setting to turn call recording on or off. If automatic recording is enabled by your administrator, an Auto Rec notification appears on your Voice call screen.


Users see “Auto Rec” if automatic recording is turned on



If on-demand recording is enabled by your administrator, a Record button appears and is active on your Voice call screen. 

If on-demand recording is turned on, users can record their calls using the Record button



Rollout pace 
  • Rapid Release and Scheduled Release domains: 
    • For the Admin console setting: Extended rollout (potentially longer than 15 days for feature visibility) starting on June 14, 2022. 
    • If enabled, recording of calls, both automatic and on-demand, will begin on or around July 11, 2022. 

Availability 
  • Automatic voice recording is available to all Google Voice Premier customers 
  • On-demand voice recording is available to all Google Voice Premier and Standard customers 

Resources 
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What’s changing 
You can now use VirusTotal to view deeper insights on Chrome log events in the Security Investigation Tool. This ability is already available for Gmail event logs. 



Who’s impacted 
Admins 


Why it’s important 
Admins can use the VirusTotal integration to view more information on Chrome log events, specifically to determine whether any content transfers via Chrome are malicious. 


Additional details 
VirusTotal provides an investigation layer on top of alerts but isn’t being used directly for detection or alerting. 


Data (file attachment hashes) is only shared to VirusTotal after the admin selects to view the VirusTotal report. No data is otherwise shared. 


VirusTotal data is shared with the broader security community. This enables security vendors to collaborate with each other, share important details, and take action to fight security threats. 


The VirusTotal report has two versions: Standard and Enhanced. The Standard version is displayed for admins who have the Security Center > VirusTotal > View report privilege, and who have one of the required Google Workspace editions. The Enhanced version is automatically displayed for paid VirusTotal subscribers who have an active virustotal.com login session with their VT Enterprise user account. Visit the Help Center for more information. 

Getting started 

Rollout pace 

Availability 
  • Available to Google Workspace Enterprise Plus, Education Standard, and Education Plus customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business customers 

Resources 
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Quick summary 
In addition to filtering out background noises like keyboard typing, Google Meet will now remove reverberations from sound recorded by your microphone. De-reverberation will automatically filter out echos created by spaces with hard surfaces, such as a basement or a kitchen, helping to ensure optimal audio quality. 


Getting started 

Rollout pace 
  • This feature is available now for all users. 

Availability 
  • Available to Google Workspace Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Plus, the Teaching and Learning upgrade, and Frontline customers 
  • Not available to Google Workspace Essentials, Business Starter, Education Fundamentals, Education Standard, Nonprofits, as well as legacy G Suite Basic and Business customers 

Resources 
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Quick summary
We’re refreshing the layout of emails sent by Google Calendar. By making key event details more accessible and useful, this update enables you to quickly find and act on an event’s most important information. 

In addition, when you receive an email notifying you of a modification to an event, such as a time or location change, it will display both the old and updated information. 



Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: No action required. 
Rollout pace 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts
Resources
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New updates 
Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all legacy Google Workspace and G Suite customers. 

Find and insert GIFs faster on Google Chat on iOS Devices 
You can now easily browse, select and insert GIFs while using the Chat iOS mobile app. When enabled by your admin, select the “GIF” icon in the Google Chat compose bar. We hope this makes it easier for you to express yourself when interacting with your colleagues. | Learn more. 


Set a custom duration for "Do Not Disturb" in Google Chat on web and iOS devices 
You can now set the duration of your "Do Not Disturb" status to a specific date and time. We hope this feature gives you the flexibility to mute notifications the way it best suits you. This feature is now available on web, Android and iOS devices. | Learn more. 


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


New admin controls for access to discoverable spaces in Google Chat 
We’ve added the ability for Admins to set the default for newly created spaces and enable sharing scoped to specific audiences. | Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Education Standard customers only. | Learn more. 


Context-Aware Access remediator provides more context for access denials 
Admins using Context-Aware Access can now provide more information to end users when their access is blocked using the user remediation feature. | Available to Google Workspace Enterprise Plus, Education Plus, and Cloud Identity Premium customers only. | Learn more.


Mark your important tasks with a star in Google Tasks 
You can now mark important tasks with a star in Google Tasks. Additionally, you’ll be able to view or sort your starred items across various tasks lists in the new starred view. | Learn more. 
 
For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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Quick summary 
In Google Tasks, you can now mark important tasks with a star. This is similar to functionality that already exists in Drive today. Additionally, you’ll be able to view or sort your starred items across various tasks lists in the new starred view. 

We hope this update makes it easier for you to prioritize your tasks and quickly navigate to important tasks across your projects. 




Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers

Resources 
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What’s changing 
Admins using Context-Aware Access can now provide more information to end users when their access is blocked using the user remediation feature. This feature will help end users quickly understand what steps they need to take to re-access Google Workspace. 


Who’s impacted 
Admins and end users 


Why it’s important 
Context-Aware Access allows admins to assign granular access control policies to apps based on attributes such as user identity, location, device security status, IP address, etc. When a user or device does not meet the requirements, they will be unable to access the respective apps. 


Currently, the only course of action for end users is to contact their admin for further support, which causes unnecessary delay, churn, and support calls. End user remediation will enable admins to provide their users with details about why their access has been denied and what steps need to be taken to restore access. 


Further, once an admin enables remediation, they’ll see a message in the Admin console noting whether remediation is enabled. Each remediation action corresponds to an attribute which is causing access to be denied. Visit the Help Center for a list of the possible remediation actions that may be shown to end users. 


Getting Started 
  • Admins: Admins can apply the new remediation messaging within the Context-aware Access section of the admin UI by navigating to Security > Context-Aware Access > User Message. Visit the Help Center to learn more about allowing users to unblock apps with remediation messages in Context Aware Access. 



  • End Users: End users will see the following message if they try to access a Google Workspace app when access is not allowed. 



Rollout pace 

Availability 
  • Available to Google Workspace Enterprise Plus, Education Plus, and Cloud Identity Premium customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 

Resources 
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What’s changing 
Recently, we introduced the ability to create spaces in Google Chat that you can share with others in your organization to join via link. We’re now adding the ability for Admins to set the default for newly created spaces and enable sharing scoped to specific audiences. 

Admins can set the default for new spaces and define more granular target audiences for Discoverable Spaces


End-users can select admin-defined audiences from space access drop-down



Who’s impacted 
Admins and end users 



Why it matters 
Admins can now set the default access for new spaces and who can find them by defining the appropriate target audiences. While creating topic-based conversations that can be shared more broadly within an organization fosters collaboration and helps build community, there may still be instances where an organization may wish to target which group or audience can discover or join a space. With additional admin controls, admins can help users discover and join relevant conversations to encourage collaboration more effectively. 



Getting started 
  • Admins: The creation of “Discoverable” spaces will be OFF by default and can be enabled at the domain level. Visit the Help Center to learn more about Google Chat sharing settings. 
  • End users: Visit the Help Center to learn more about creating shareable spaces. 

Rollout pace 

Availability 
  • Available to Google Workspace Business Plus, Enterprise Standard, Enterprise Plus, Education Plus, and Education Standard customers 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Enterprise Essentials, Education Fundamentals, the Teaching and Learning Upgrade, Frontline, and Nonprofits, as well as legacy G Suite Basic customers 
  • Not available to Google Workspace Individual users or users with personal Google Accounts 

Resources 
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New updates 


There are no new updates to share this week. Please see below for a recap of published announcements. 

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Easily see file locations in Google Drive
You can now see a file’s location information in the Search, Recent, Starred and Trash web views of Google Drive. | Learn more. 


Google for Education transformation reports window open, available worldwide 
Google for Education transformation reports are available for K-12 Google Workspace for Education customers worldwide, from June 1, 2022 through July 26, 2022. | Learn more. 


Bringing Google Meet features to Google Duo for a single, integrated video solution 
In the coming weeks, all Google Meet features will be added to the Duo app. Later this year, we’ll rename the Duo app to Google Meet, our single video communications service across Google accessible to everyone at no-cost. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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What’s changing 
To support the millions of users who rely on our technology for video calls and meetings, we’ve made deep investments in both Google Duo and Google Meet. For those using Duo as their cross-platform video calling appservice, we’ve introduced new features like group calls for up to 32 people, the addition of doodles, masks, and fun effects with family mode, and video calling on tablets, foldables, smart devices, and TVs. 


And for those using Google Meet, we’ve introduced more than 100 features and improvements since we made Meet available to everyone in 2020. This included a more intuitive interface, virtual backgrounds and effects, live captions and features that help people feel seen and heard, like auto-light adjustments and noise cancelation. We’ve also made quality and reliability improvements as well as introducing new moderation controls to help keep meetings safe and productive. Outside of video conferencing for work, we continue to see millions of people around the globe use video meetings to host game nights, parent-teacher conferences, and gatherings of their community groups. 


In the coming weeks, we’re adding all the Google Meet features to the Duo app, so users can easily schedule a video meeting at a time that works for everyone or continue using video calling to instantly connect with a person or group. Later this year, we’ll rename the Duo app to Google Meet, our single video communications service across Google that is available to everyone at no-cost. 


There is no need to download a new app, if you are a Duo user, simply ensure you have the latest version of Duo installed on your device. 


See more information below.


Who’s impacted 
Admins and end users 


Why it’s important 
As part of our continued investment in helping people stay connected, and to adapt to evolving users needs, we’re upgrading the Duo experience to include all Google Meet features. This integrated experience will provide users with a single solution service for both video calling and meetings with people across their lives. 


We’re committed to making the transition from Duo to Meet as smooth as possible. Admins will receive an email detailing the impact to their organization. For more information, please see the Cloud Blog and our Help Center. 


Important Note: For Google Workspace users, Meet can continue to be used on the web or mobile, as long as the Meet service is ON in the admin console.





Additional details 
Beginning this month, we’ll add the following features to the Duo mobile app: 
  • Customize virtual backgrounds in calls and meetings 
  • Schedule meetings so everyone can join at a time that’s convenient for them 
  • In-meeting chat for deeper engagement 
  • Live share content to enable interaction with all participants on the call 
  • Get real-time closed captions to better support accessibility and boost participation Increase size of video calls from a current limit of 32 to 100 participants 
  • Integrate with other tools, including Gmail, Google Calendar, Assistant, Messages and more 

Visit the Cloud Blog for more information on the upcoming changes to Google Duo.

Getting started 
  • Admins: As the admin, you can: 
    • Manage Duo video calling access features by turning off the Additional Google services control. If you turn OFF the Additional Google Services control for your users, you’ll also disrupt any apps without individual ON/OFF switches. Note: This applies to Duo video calling features only, this will not impact Meet functionality. 
    • Control Google Meet access using the Admin console. To prevent your users from losing access, we recommend keeping Google Meet ON for your organization. 
      • If you do turn Meet OFF for your organization, users who have a Duo account and are registered with your organization account will lose access to Duo when Duo updates to Meet. 
      • Visit the Help Center to learn more about how Duo is being upgraded. 

  • Education Admins: 
    • Users under 18: Duo is currently restricted for users under 18. Admins do not need to change any settings to ensure that under 18 users will continue to not have access to Duo calling features when the Duo app is updated. 
    • Users over 18: If you have the Additional Google services control enabled, users over 18 will continue to have access to Duo calling features. 
      • If you do not want over 18 users to have access to Duo calling features, turn the Additional Google services control off which will prevent users from using all Additional Services that do not have an individual ON/OFF control. 

  • End Users: Make sure you have the latest version of Duo: 
Availability 
  • All Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • All users with personal Google Accounts 
Resources 
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