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3 New updates

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Full mouse support now available for Google Sheets and Slides on Android 
Last year, we announced full mouse support while using Google Docs on Android devices that mirrors mouse behavior on the web. This week, we’ve expanded this to Sheets and Slides, enabling you to resize unselected rows and columns, click, drag, hover, and more with your mouse. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 12, 2023.
Move folders from My Drive to shared drives
Earlier this year, we introduced a beta that allows end users to move folders from My Drive into shared drives. We’re happy to announce this is now generally available to Google Workspace Essentials, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, and Nonprofits, and legacy G Suite Business customers. | Rollout to Rapid Release domains complete; launch to Scheduled Release domains planned for April 11, 2023. | Learn more. 




Multi-instance support now available for Google Keep on large screen Android devices 
Following the recent update to view Google Keep notes on the home screen of Android devices, we’re introducing the ability to open a second instance of the Keep app on the same device. Having two windows open side-by-side enables better insight into your notes and gives you more ways to work with, display, and organize your content across Google Workspace. 

Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Connected Sheets for Looker now available for all Looker-hosted instances
We’re making Connected Sheets available for Looker instances hosted on non-Google Cloud providers like AWS and Azure. | Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, Frontline, and Nonprofits only. | Learn more.


Launching in beta: manage working locations with the Calendar API
Available now in beta through our Developer Preview Program, you can read working location data using the Calendar API and get notified when those working locations change. |Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade and Nonprofits customers, as well as legacy G Suite Business customers only. | Learn more. 


Admins can install Chat apps for use in direct messages
Starting this week, admins can install Chat apps for direct messages on behalf of users within their domain from the Workspace Marketplace. | Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, Frontline, and legacy G Suite Basic and Business customers only. | Learn more.


Find files quicker with search chips in Google Drive
Last month, we pre-announced numerous features that offer new experiences in smart canvas, including enhancing Google Drive to help you complete your most frequent tasks more quickly. This week, we introduced search chips in Drive that enable you to filter by criteria like file type, owner, and last modified date. | Learn more.


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


Rapid Release Domains:

Scheduled Release Domains:

Rapid and Scheduled Release Domains:
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What’s changing
Last month, we pre-announced numerous features that offer new experiences in smart canvas, including enhancing Google Drive to help you complete your most frequent tasks more quickly. 

Today, we’re introducing search chips in Drive that enable you to filter by criteria like file type, owner, and last modified date. Filtering by these criteria helps you narrow down and find relevant files faster in any view throughout Drive. 

Getting started 
Rollout pace 
  • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on March 30, 2023 
  • Scheduled Release domains: Gradual rollout (up to 15 days for feature visibility) starting in Q2, 2023. (We will provide an update once the date approaches.)

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources

Roadmap 
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What’s changing
Google Chat apps integrate with productivity tools, enable you to collaborate with others, and can also help automate your work. Previously, to start using an app in Chat, users had to individually install apps as described here. 

Starting this week, admins can install Chat apps for direct messages on behalf of users within their domain from the Workspace Marketplace. Users will automatically see when an app has been enabled, eliminating the need to manually install the app themselves. 

Admins can deploy Chat apps as they see fit: to an entire domain, OU, or group of users using the Workspace Marketplace apps management controls. 
Who’s impacted 
Admins 

Why you’d use it 
This feature enables admins to provide their users with instant access to the Chat integrations they need for their workflow within an organization. 

Getting started 
Rollout pace 

Availability 
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, Frontline, and legacy G Suite Basic and Business customers 
  • Not available to Nonprofits 
  • Not available to users with personal Google Accounts 

Resources 
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What’s changing

Available now in beta through our Developer Preview Program, you can read working location data using the Calendar API and get notified when those working locations change. Previously, we said this functionality would be available through a separate API. However, in order to provide a more streamlined experience, this functionality will be instead available in the Calendar API. 

Using the API to read a Calendar user’s working location values can help you:

  • Analyze the flow and volume of people through physical campuses, helping you adapt on-site resources to the needs of your employees.
  • Share whereabouts across other internal or third-party surfaces, making it easier to enable tasks such as hot desk booking or schedule in-office or remote working days.

We anticipate write support for the API to become available in Q3 2023 — we’ll share an update here on the Workspace Updates Blog at that time.

Getting started

Admins and Developers: 

Admins: 

Availability
While all developers will be able to use the API, the working location feature is only available for eligible Workspace editions:

  • Available to Google Workspace Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade and Nonprofits customers, as well as legacy G Suite Business customers 
  • Not available to Google Workspace Essentials, Business Starter, Enterprise Essentials, Frontline, G Suite Basic customers 

Resources

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What’s changing
In 2020, we introduced Connected Sheets on Google Sheets, to help you analyze, visualize, and share billions of rows of data from your spreadsheets. Since then, we’ve made numerous improvements to the feature, including the recent announcement that you can now explore Google Cloud hosted Looker instances using Connected Sheets.


Today, we’re expanding upon this by making Connected Sheets available for Looker instances hosted on non-Google Cloud providers like AWS and Azure. 
Connected Sheets for Looker now available for all Looker-hosted instances
Getting started 
  • Admins: 
  • End users: 
    • If enabled by your admin, follow these steps to explore Looker data using Connected Sheets: 
      • In a Google Sheet navigate to “Data” > “Data connectors” > “Connect to Looker” > enter in the URL of a Looker instance, for example: https://example.looker.com. You will then need to authorize Sheets to access your Looker data. After you connect to an Explore, you can see the available data and continue your analysis in Google Sheets. 
      • Visit the Help Center to learn more about Connected Sheets for Looker. 
Rollout pace 
  • This feature is available now for all users. 

Availability 
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, Frontline, and Nonprofits 
  • Not available legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts 

Resources 
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1 New update

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Enhancing the Google Drive mobile experience on Android tablets
We’re optimizing the Google Drive app for tablet displays through several modernizations, including shifting the navigation bar to the side, optimizing visual components to take advantage of the larger screen, and making it easier to see file details for a selected file. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for April 3, 2023.



Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Improvements to content organization in Google Docs
We’re rolling out improvements to the formatting and customization options for tables of contents in Google Docs. We’re also reorganizing the options included in the table properties sidebar in Docs to make it easier for you to find and utilize table formatting options. Learn more. 


Add or remove client-side encryption from a Google Doc
You can now choose to add client-side encryption to an existing document or remove it from an already encrypted document (File > Make a copy > Add/Remove additional encryption). This update gives you the flexibility to control encryption as your documents and projects evolve and progress. | Learn more.

Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


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What’s changing 
You can now choose to add client-side encryption to an existing document or remove it from an already encrypted document (File > Make a copy > Add/Remove additional encryption). This update gives you the flexibility to control encryption as your documents and projects evolve and progress.



Getting started
Rollout pace

Availability
  • Available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers

Resources

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What’s changing
We’re rolling out improvements to the formatting and customization options for tables of contents in Google Docs. You now have the options to: 
  • Toggle between three default styles 
  • Toggle page numbers 
  • Toggle tab leader styling (adds lines between a heading and the page number) 
  • Include and indent headings based on levels 
With these enhanced customizations, we hope this highly requested feature refines titles and headings to personalize the content of your document. 

We’re also reorganizing the options included in the table properties sidebar in Docs to make it easier for you to find and utilize table formatting options. Upon adding or editing a table, you will notice a new “Table” section with alignment preferences and a new “Cell” section with clearer cell-specific formatting options within the table properties sidebar. 
Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: 
    • For tables, go to Insert > Table > click the “Table options” button in the top toolbar to open the Table properties sidebar. You can also right-click a table and select “Table properties” to open the sidebar. Visit the Help Center to learn more about adding and editing tables. 
    • For table of contents, go to Insert > Table of contents. In paginated mode, there are three table of contents quick layout options: 
      • Plain text 
      • Dotted 
      • Links 
    • Right-click the newly created table of contents and select “Table of contents options” to open the sidebar. Visit the Help Center to learn more about adding a title, heading, or table of contents in a document. 

Rollout pace 
Table of Contents: 
Table sidebar: 
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available to users with personal Google Accounts

Resources 
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New updates 

There are no new updates to share this week. Please see below for a recap of published announcements. 


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Introducing new space manager capabilities in Google Chat
Space managers now have additional capabilities to ensure effective conversations take place in spaces: space configuration, member management, and conversation moderation. | Learn more.

External label for Google Meet participants
“External” labels will be available in Google Meet. Users will see a label in the top-left corner of their meeting screen indicating that participants who are external to the meeting host’s domain have joined the meeting. In the people panel, external participants will be denoted with the same icon. | Learn more.

Provide custom Google Meet background images for your users
Admins can now provide a set of images for the background replace feature in Google Meet. This will enable users to easily select an image that properly represents their company's specific brand and style. | Learn more. 

Improving your security with shorter Session Length defaults
To further improve security for our customers, we are changing the default session length to 16 hours for existing Google Cloud customers. Note that this update refers to managing user connections to Google Cloud services (e.g. Google Cloud console), not connections to Google services (e.g. Gmail on the web). | Learn more. 



Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


Rapid Release Domains:
Scheduled Release Domains:
Rapid and Scheduled Release Domains:
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What’s changing
To further improve security for our customers, we are changing the default session length to 16 hours for existing Google Cloud customers. Note that this update refers to managing user connections to Google Cloud services (e.g. Google Cloud console), not connections to Google services (e.g. Gmail on the web). 


For existing customers who have session length configured to Never Expire, we are updating the session length to 16 hours. See below for more information. 




Who’s impacted 
Admins, end users, and developers 


Why you’d use it 
Many apps and services can access sensitive data or perform sensitive actions. Because of this, managing session length is foundational to cloud security and compliance. It ensures that access to the Google Cloud Platform is finite after a successful authentication, which helps deter bad actors should they gain access to credentials or devices.


Additional details 
Google Cloud session controls 
For existing customers who have session length configured to Never Expire, we are updating the session length to 16 hours. This ensures customers do not mistakenly grant infinite session length to users or apps using Oauth user scopes. After the session expires, users will need to re-enter their login credentials to continue their access. This impacts the following: 

Settings can be customized for specific organizations, and will impact all users within that org. This is a timed session length that expires the session regardless of the user's activity. When choosing a session length, admins have the following options:
  • Choose from a range of predefined session lengths, or set a custom session length between 1 and 24 hours. 
  • Configure whether users need just a password, or require a Security Key to re-authenticate.


Third-party SAML identity providers and session length controls 
If your organization uses a third-party SAML-based identity provider (IdP), the cloud sessions will expire, but the user may be transparently re-authenticated (i.e. without actually being asked to present their credentials) if their session with the IdP is valid at that time. This is working as intended, as Google will redirect the user to the IdP and accept a valid assertion from the IdP. To ensure that users are required to re-authenticate at the correct frequency, evaluate the configuration options on your IdP and review the Help Center article to Set up SSO via a third party Identity provider.


Trusted applications
Some apps are not designed to gracefully handle the re-authentication scenario, which can cause confusing app behavior. Other apps are deployed for server-to-server purposes via user credentials — because they don’t require service account credentials, they are not prompted to periodically re-authenticate.

If you have specific apps like this, and you do not want them to be impacted by session length reauthentication, the org admin can add these apps to the trusted list for your organization. This will exempt the app from session length constraints, while implementing session controls for the rest of the apps and users within the organization.


Getting started
  • Admins: For customers who have their session length set to "Never Expire", your session length will reset to 16 hours. It can be turned off or modified at the OU level. Visit the Help Center article to learn how to set session length for Google Cloud services for your organization.  
  • End users: If a session ends, users will simply need to log in to their account again using the familiar Google login flow. 

Rollout pace

Availability
  • Available to all Google Workspace and Cloud Identity customers, as well as legacy G Suite Basic and Business customers

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What’s changing 
We’ve heard from our users that having backgrounds that match your brand guidelines are important for visual polish during critical meetings. Now, admins can now provide a set of images for the background replace feature in Google Meet. This will enable users to easily select an image that properly represents their company's specific brand and style. 




Getting started 

Rollout pace 

Availability
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 

Note: Use this Help Center article to learn more about how to properly set image access so your users can use your custom backgrounds. 

Resources
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What’s changing 
“External” labels will be available in Google Meet. Users will see a label in the top-left corner of their meeting screen indicating that participants who are external to the meeting host’s domain have joined the meeting. In the people panel, external participants will be denoted with the same icon. 




Getting started 
  • Admins: External labels will be on by default and can be configured in the Admin console at Apps > Google Workspace > Google Meet > Google Meet Safety Settings. Visit the Help Center to learn more about managing Meet settings for your users. 
  • End users: No end user action is required — you’ll see warning labels for external participants when configured by your admin. 

Rollout pace 

Availability 
  • Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Plus, Education Standard, the Teaching and Learning Upgrade, Frontline, and Nonprofits customers 
  • Not available to users with personal Google Accounts 
 Resources
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What’s changing
Last year, we announced several improvements to spaces in Google Chat to help you better organize people, topics, and projects, which included introducing the space manager role. Currently, managers can: 
  • Remove and add participants
  • Assign or remove the space manager
  • Delete a space
  • Delete messages
  • Edit the space description
  • Update space access from restricted to discoverable or vice versa

Starting today, space managers will now have additional capabilities to ensure effective conversations take place in spaces: 
  • Space configuration: enables space managers to choose if members can change space details, such as name, icon, description, and guidelines, or turn Chat history on/off for the space. 
  • Member management: allows space managers to decide if members can add or remove members or groups to a space. 
  • Conversation moderation: authorizes space managers to determine whether members can use @all in a space. 
Getting started 

Rollout pace 

Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 

Resources 
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1 New update

Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers.


Additional details for the updated Gmail experience on Android foldable devices and tablets 
Last month, we announced an improved Chat, Meet, and Gmail experience on Android foldable devices and tablets. To provide additional details on functionality, Gmail supports a 2-pane view in landscape orientation only. | This is now available. | Learn more. 


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Indicate your Google Voice availability with more options
We’re making it easier for you to indicate your availability in Google Voice on web and mobile. Previously, you could only indicate your availability for all of your ring groups. This update gives you greater flexibility to manage your Ring Group availability in Google Voice, without the need to sign-out of Voice or block all incoming calls using “Do Not Disturb”. | Available to Google Voice Standard and Premier customers only. | Learn more. 


Refreshed interface for Google Drive, Google Docs, Google Sheets, and Google Slides
In the coming weeks, you’ll notice a new look and feel for Google Drive, Docs, Sheets, and Slides on the web. Following the release of Google Material Design 3, the refreshed user interface is purposefully designed to streamline core collaboration journeys across our products. | Learn more. 


New updates for Google Meet on Poly Android-based appliances
We are rolling out updates to Google Meet to support our upcoming launch of Google Meet on Poly Android-based appliances. Within the Google admin console, admins can enroll Poly devices and include reporting of these new appliances. The Google Meet hardware experience will become available in the upcoming Poly OS 4.0 update as part of the Poly Studio X series family. | Learn more.


Managed Android devices must upgrade to Android Device Policy during March 2023
In 2019, we announced that a new Android management client, Android Device Policy, would replace the legacy Google Apps Device Policy client. We’re now in the final stages of this upgrade. All devices with the Google Apps Device Policy will lose access during March 2023 if they have not already upgraded. | Learn more. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog post for additional details.


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What’s changing 
In 2019, we announced that a new Android management client, Android Device Policy, would replace the legacy Google Apps Device Policy client. We’re now in the final stages of this upgrade. 


All devices with the Google Apps Device Policy will lose access during March 2023 if they have not already upgraded. Existing Google Apps Device Policy app users must switch to Android Device Policy before then to continue syncing work data. Note that, per our last update, the new user registration flow on the legacy Google Apps Device Policy will be blocked and users may see errors during the registration process as of January 2022. Admins can act directly from the alert in the Admin console to identify users who need to upgrade.




Visit the Help Center to learn more about migrating to Android Device Policy and our previous announcement for more information.


Getting started 

Rollout pace
  • Devices on the old agent will lose access during March 2023. 
  • Android Device Policy is available now and all users should upgrade to avoid disruption.  


Availability
  • This change impacts Google Workspace customers who use basic and advanced mobile management.


Resources

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What’s changing 
We are rolling out updates to Google Meet to support our upcoming launch of Google Meet on Poly Android-based appliances. Within the Google admin console, admins can enroll Poly devices and include reporting of these new appliances. The Google Meet hardware experience will become available in the upcoming Poly OS 4.0 update as part of the Poly Studio X series family. 


This update will become available over the next few weeks. However customers and admins can try out this experience ahead of the official Poly OS 4.0 launch by downloading the current beta candidate for their Studio X series device. For more information, please reach out to your Poly account team or reseller.


Additional details 
The Google Meet hardware experience will be available on the Poly Studio X series family once they have been updated to Poly OS 4.0. Admins can enroll these devices and manage them as part of the regular Google Admin console experience. The Poly Studio X family offers appliances of all sizes: Studio X30 for small rooms, Studio X50 for medium rooms, and Studio X70 for large rooms. 




This latest update will make it easier for customers currently using the Studio X line to switch to Google Meet from other conferencing platforms. It also offers new customers more choice and flexibility in their hardware options for Google Meet. 


Google Meet on Poly Android appliances require Google Meet hardware licenses; these can be purchased through authorized resellers. Please contact your existing Google Meet hardware or Poly reseller for more details.


Getting started
  • End users: No action required. Once a Studio X Series device has been successfully enrolled, you can join Google Meet meetings normally. 
Rollout pace
Availability
  • Available on Poly X30, X50 and X70 with support for additional Poly devices will be added over time
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
Resources

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What’s changing 
In the coming weeks, you’ll notice a new look and feel for Google Drive, Docs, Sheets, and Slides on the web. Following the release of Google Material Design 3, the refreshed user interface is purposefully designed to streamline core collaboration journeys across our products. 

In Docs, Sheets, and Slides, you’ll see improvements such as: 
  • A simplified user interface at the top of your docs, sheets, and slides, helping you find frequently used actions faster 
  • Additional user experience improvements in commenting, background, rulers, and gridlines. 
  • Note that while there are no changes in functionality, some features have been relocated to reduce clutter within the new interface. Notably, you can find the latest status info for the doc, such as last edit and version history, via a single entry point: the clock icon in the top right corner.



In Drive, you’ll see improvements such as:
  • Key actions surfaced inline on files, for quick access and increased productivity. 
  • Ability to select multiple items at a time and undertake batch operations for frequent tasks.
  • New search chips (including type, owner, and last modified) to help you find files faster.




Who’s impacted
End users

Why it matters 
These key visual and interactive design changes will help you get your best work done faster by emphasizing the tools within our products used most frequently. For more information, check out the latest on the Workspace blog.

Rollout pace

Availability

  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers
  • Available to users with personal Google accounts


Resources

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