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2 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Find files more easily with the Drive Android file picker
In 2023, we introduced a streamlined file organization with the new Google Drive location picker on web. Now, we’re rolling out similar improvements to the Drive app on Android devices. This update will make it easier to find recently viewed Drive items and clearly see what other storage locations besides "My Drive" are available to you, such as items you have access to within shared drives. | Rollout to Rapid Release domains is complete; launch to Scheduled Release domains planned for December 2, 2024. | Available to all Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about how to use Google Drive. 
Drive files on Android

View tasks lists on the Google Calendar Android app 
Last year, we introduced full screen tasks lists for Google Calendar on web, enabling users to see all their tasks and task lists in a single full screen view. This week, we’re excited to announce that this same functionality is now available on Android devices. This update makes it easier for users to stay on top of and organize their tasks, especially while on-the-go. | Rolling out to Rapid Release and Scheduled Release domains now. | Available to Google Workspace customers, Google Workspace Individual subscribers, and users with personal Google accounts. | Visit the Help Center to learn more about Google Tasks.
tasks lists on the Google Calendar Android app


Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


Easily respond to comments and access requests without leaving Google Chat with the auto-installed Google Drive Chat app 
Starting this week, the previously introduced Google Drive Chat app will be automatically installed and send you notifications about recent activity in Google Drive documents, such as new comments and share requests. | Learn more about the auto-installed Google Drive Chat app.

Table reference improvements in Google Sheets
This week, we introduced updates to table references that enhance discoverability and usability. | Learn more about table references in Sheets.

Educators can now request access to third-party apps for their students 
We’ve introduced a new workflow that allows educators to request access to unconfigured third-party apps on behalf of their students. | Learn more about requesting access to third-party apps for students.

Automatic framing is now available to everyone in Google Meet video calls, plus an improved experience when using virtual backgrounds 
We’re expanding automatic framing to all users, as well as introducing an improved experience while using a virtual background. | Learn more about automatic framing in Meet.

Add multiple multimedia files to a single message in Google Chat 
Users can now upload and send up to 20 multimedia files (photos and videos) in one Chat message. | Learn more about sending multimedia files in Chat.

More ways to get started quickly with building blocks in Google Docs 
This week, we introduced a new collection of building blocks designed to help you manage important business workflows in Docs, including team task management, project tracking, hiring, and more. | Learn more about new building blocks in Google Docs.

New file picker method for pre-selecting Google Drive files coming soon 
Today, Google Drive developers rely on the drive.file scope and the Google Picker API to optimize user experience and safety when creating their applications. To make it faster and easier for users to provide applications access to specific Drive files, the Google Picker API will introduce a new method to the Class view called setFileIds(fileIds) in January 2025. | Learn more about the new file picker method for pre-selecting Google Drive files.

Easily find and navigate your Google Chat conversations by organizing them into custom sections
As we continue to enhance the user experience in Google Chat over the last year, we’re excited to announce that users can now organize Chat conversations into custom sections. | Learn more about custom sections in Chat.

New Asus hardware kits for Google Meet
Asus is launching new hardware room kits certified for Google Meet that now offer daisy chain capabilities. Developed with AVer, this refreshed room kit portfolio will work in video conferencing rooms and spaces of just about any size. | Learn more about Asus hardware kits for Google Meet.



Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


Rapid Release Domains: 
Scheduled Release Domains: 
Rapid and Scheduled Release Domains: 


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    What’s changing 
    Since its introduction earlier this year, Gemini in the side panel of Gmail has helped many users generate, find and respond to information in their inbox. In addition, Gemini in Gmail has the ability to connect with other Workspace apps like Docs, Sheets, Slides and Drive, helping users complete tasks without ever leaving Gmail. 


    Today, we’re excited to add Google Calendar to the list of apps that Gemini in Gmail connects with. Users can now ask Gemini in Gmail to perform calendar related actions or answer questions about their calendars such as: 
    • When is my [first event] next week? 
    • Create a [30 min] calendar event for my weekly [yoga class] every [Monday and Wednesday] at [9 AM]. 
    • Create a [1h] event for [lunch] [tomorrow] at [noon]. 
    Using Gemini in the side panel of Gmail to ask Calendar to set up a personal yoga event


    Who’s impacted 
    End users 


    Why you’d use it 
    Via Gmail, Gemini can now help you: 
    • Create calendar events. 
    • Learn additional details about the existing events in your Calendar. 

    Additional details
    At this time, Gemini in Gmail cannot: 
    • Add or remove guests from events or create events by extracting information from an email. 
    • Pull up attachments or RSVPs related to a meeting. 
    • Find the best time to meet with other people or find time slots when you’re available to meet. 
    • Create tasks, an out of office, focus times or set working locations. 
    • Add or manage meeting rooms. 
    When these features do become available, we will provide an update via the Workspace Updates Blog. 


    Getting started 
    • Admins: To access Gemini in the side panel of Workspace apps, users need to have smart features and personalization turned on. Admins can turn on default personalization setting for their users in the Admin console. 
    • End users:
      • On web, you can access Gemini in the Gmail side panel by clicking on “Ask Gemini” icon in the top right corner of Gmail. 
      • This feature is only available in English at this time. 
      • While not required, just like gemini.google.com, you can invoke Calendar by adding "@Calendar" at the beginning of your prompt in the side panel of Gmail to explicitly call on Calendar. 
      • Visit the Help Center to learn more about collaborating with Gemini in Gmail. 
    Rollout pace 
    Availability 
    Available for Google Workspace customers with these add-ons: 
    • Gemini Business 
    • Gemini Enterprise 
    • Gemini Education 
    • Gemini Education Premium 
    • Google One AI Premium 
    Resources 
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    What’s changing
    Starting today, you’ll notice a refreshed user interface in Google Calendar that is in line with Google Material Design 3 and includes: 
    • Controls (like buttons, dialogs, and sidebars) that are more modern and accessible
    • Interface typography that uses Google’s custom-designed and highly-legible typefaces 
    • Iconography that is legible and crisp, with a fresh feel 
    We’re also introducing the ability to toggle between light mode, dark mode or device default theme options. This will provide you with a more comfortable, customizable viewing experience and can also reduce battery usage. 

    Calendar on web in light mode
    Calendar on web in light mode
    Calendar on web in dark mode
    Calendar on web in dark mode


    Additional details
    These updates are applicable across the entire calendar web experience, including the task list view. When using the tasks.google.com URL, you will be redirected to the refreshed user interface and have the ability to choose between light or dark mode. 


    Getting started 
    • Admins: There is no admin control for this feature. 
    • End users: 
      • To turn on dark mode in Calendar, go to the settings icon in the top right corner > Appearance > select Light, Dark or Device default. 
      • Visit the Help Center to learn more about using Dark theme in Calendar. 
      • Given this launch is a visual refresh to Google Calendar, it may impact the experience of installed Chrome extensions that are active when using Google Calendar. As a result, these extensions might not work as expected. We recommend contacting the developers of those extensions to report any potential issues. 
    Rollout pace 
    • Rapid Release domains: Gradual rollout (up to 15 days for feature visibility) starting on October 23, 2024 
    • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 2, 2024 
    Availability 
    • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 
    Resources 
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    What’s changing

    Earlier this year, we launched Google Workspace extensions for Gmail, Google Drive and Google Docs in open beta for the Gemini app. Beginning today, we’re pleased to announce that Google Calendar, Google Keep and Google Tasks are also available as Workspace extensions in the Gemini app.

    Who’s impacted

    Admins and end users

    Why you’d use it

    Extensions allow the Gemini app to interact with other Google apps and services, helping to provide more contextual and relevant responses to your prompts and take certain actions across apps. For example, you can use extensions to:

    Calendar
    • Create an event in Google Calendar based on specific details or based on your conversation with the Gemini app
    • Find events for a specific day, date range, or based on event details
    • Edit or cancel events in Calendar

    Tasks
    • Add reminders and tasks, including those based on your conversation with the Gemini app
    • View a list of your tasks and update your tasks

    Keep
    • Create notes and lists, including those based on your conversation with the Gemini app
    • Add an item to your existing list
    • Find content from your notes and lists
    • Reference your notes and lists in your conversation with the Gemini app
    Additional details
    • If your prompt includes multiple actions that require separate apps or services, but one or more of the required services are not enabled, neither of the actions will be completed. For example, if you prompt Gemini to create an event on your calendar and a reminder for that event but the Tasks extension is not enabled, the event will not be added to your calendar and you will not get a reminder.
    • As a reminder, during the open beta period, Context-Aware Access (CAA) for Gmail, Drive, Docs, Calendar, Keep and Tasks isn’t supported with Google Workspace extensions. Context-Aware Access gives you control over which apps a user can access based on their context, such as whether their device complies with your IT policy. Learn more about Context-Aware Access.
    • Google Workspace extensions is not available to Google Workspace users accessing Gemini as an additional Google service.
    • Note that Google Workspace personal content the Gemini app gets from extensions is not reviewed by anyone to improve AI models, not used to train AI models, and not shared with other users or institutions.
    Getting started
    • Admins: 
      • Google Workspace extensions in Gemini are OFF by default and can be enabled at the OU or Group level.
        • If Google Workspace extensions are already enabled, then the Workspace extensions for Calendar, Keep and Tasks will show up automatically for your users.
      • Visit the Help Center to learn more about turning Google Workspace extensions on or off for your organization. 

    • End users: If enabled by your admin, connecting Google Workspace allows users to summarize, get quick answers, and find information from Calendar, Keep and Tasks in addition to Gmail, Docs, and Drive directly in Gemini. Visit the Help Center to learn more about using Google Workspace extensions.
    Rollout pace

    Availability
    Available for Google Workspace customers with these add-ons:
    • Gemini Business
    • Gemini Enterprise
    • Gemini Education
    • Gemini Education Premium


    Resources

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    3 New updates

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.



    Use Gemini in Google Sheets to generate structured tables
    We’re excited to announce that users can now generate structured tables with Gemini in the side panel of Google Sheets. Prior to this update, tables were output as plain text ranges without set column types or structure. Now, Gemini can help you simplify and accelerate spreadsheet building by bringing format and structure to unorganized ranges through table generation. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for October 17, 2024. | Available for Google Workspace customers with Gemini Business, Enterprise, Education, Education Premium add-ons and users with the Google One AI Premium subscription. | Visit the Help Center to learn more about using tables in Google Sheets.
    Use Gemini in Google Sheets to generate structured tables
    Refreshed illustrations in the Google Calendar app on Android and iOS devices
    We’re introducing more modern illustrations for Google Calendar events like coffee, lunch or doctors appointments on Android and iOS. You’ll also notice updated monthly illustrations for background images in the schedule view on your mobile device or tablet. | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. 
    Refreshed illustrations in the Google Calendar app on Android and iOS devices

    New “Gemini Advanced” branding for Gemini for Google Workspace add-on users
    The Gemini app (gemini.google.com) will now display a "Gemini Advanced" label for users with a Gemini Enterprise, Business, Education, Education Premium add-on. This will better indicate to users the advanced capabilities of the app included in these plans. We're also updating this branding across our Help Center to better indicate which features and settings are specific to these add-ons. | Rollout to Rapid Release and Scheduled Release domains is complete. | Visit the Help Center to learn more about Gemini for Google Workspace.
    New “Gemini Advanced” branding for Gemini for Google Workspace add-on users

    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Kickstart ideas, brainstorm activities, and differentiate content with the help of Gemini in Google Classroom 
    This week, we officially introduced a new Gemini Education tab in Classroom that grants quick access to numerous AI tools. | Learn more about Gemini in Classroom. 

    Introducing security advisor, a new set of tools and insights to help small businesses protect their organization against cyber attacks 
    To help small businesses, we’re introducing security advisor, a set of new insights and tools designed to enhance security for small businesses – including threat defense, account security, and data protection capabilities. | Learn more about security advisor. 

    Customize your Google Docs with polished cover images 
    We’re making it easy for you to personalize and differentiate documents with full-bleed cover images that extend from one edge of your document to the other. | Learn more about cover images. 

    Preview and test upcoming features on Google Meet hardware devices 
    Using the new “Feature preview” setting, specific Google Meet hardware devices can be configured to test upcoming features prior to general availability. | Learn more about testing Meet hardware features. 

    Gmail allows more senders to protect their brand using BIMI Common Mark Certificates 
    We introduced two additional updates for BIMI that will continue to keep inboxes safe: Gmail now supports Common Mark Certificates (CMC) and BIMI verified check marks are now displayed on Android and iOS. | Learn more about BIMI Common Mark Certificates. 

    Google Sheets tables are now integrated with conditional notifications 
    There is a new integration between conditional notifications and tables in Sheets. | Learn more about tables and conditional notifications. 

    Gemini in Gmail will now provide contextual Smart Replies 
    We’re excited to announce a new Gemini in Gmail feature, contextual Smart Replies, that will offer more detailed responses to fully capture the intent of your message. | Learn more about contextual Smart Replies.

    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.


    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 
    For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases). 
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    What’s changing 
    Currently, Google Calendar automatically pulls in birthday information from Google Contacts. However, it is not currently possible to create birthday events directly in Calendar. 

    To ensure a birthday is never missed, we’re introducing the ability to create and modify birthday events in Google Calendar on Android devices. 

    For developers, newly created birthday events will be available in the Calendar API with the eventType “birthday.” Both Events.list and Events.watch will support the “birthday” event type filter and return “birthday” events by default. Only a subset of the event properties will be supported for birthday events. To learn more, see our developer guide about working with the birthday event type.

    Create birthdays in Google Calendar
    Who’s impacted
    End users and developers 


    Additional details 
    Birthday events do not support all event properties. If you’re using the Calendar API, we recommend reviewing your code so you don’t apply any non-supported properties. 

    Creating dedicated birthday events in Google Calendar will also become available on web and iOS devices in the future. 


    Getting started 
    Rollout pace 
    Web: 
    Mobile: 
    Availability 
    • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts. 
    Resources 
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    Update

    [November 7, 2024] We have updated the Scheduled Release rollout information for this feature. See the Rollout section below for more details.

    What’s changing

    Users currently have the ability to add an interactive version of their Google Calendar to their website, and add buttons for their website visitors to save their calendar events.

    Starting today, you’ll notice a refreshed look and feel for embedded calendars that is in line with Google Material Design 3 and now includes: 

    • Enhanced accessibility features, such as the ability to use an embedded calendar with a screen reader and keyboard shortcuts to navigate more easily. 
    • Improved spacing to make text easier to read. 
    • A responsive layout that adapts to different screen sizes seamlessly. 
    Screenshot of update look and feel for embedded Google Calendars on web


    Getting started 
    Screenshot of update look and feel for embedded Google Calendars on mobile
    Rollout pace
    • Rapid Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on September 17, 2024 
    • Scheduled Release domains: Extended rollout (potentially longer than 15 days for feature visibility) starting on December 3, 2024
    Availability 
    • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 
    Resources 
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    What’s changing

    Previously, the interoperability settings that allow Calendar users to see availability of colleagues using Outlook and vice-versa were split between two separate locations: in the Admin console and from https://calendar.google.com/Exchange/tools. Going forward, all interoperability settings will be housed in the Admin console at Apps > Google Workspace > Settings for Calendar > Calendar Interop management. This will make it easier for admins to view and manage their interop setups.



    Getting started

    Rollout pace
    Availability
    • Available for Google Workspace customers except Google Workspace Essentials and Workspace Individual Subscribers 

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    3 New updates

    Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


    Appointment slots booking pages are no longer available in Google Calendar 
    Earlier this year, we announced that the appointment slots feature will be replaced by appointment schedules in Google Calendar. Starting this week, appointment slots booking pages will no longer be available and all new appointments will need to be booked through appointment schedules. | Rollout to Rapid Release and Scheduled Release domains is scheduled to complete by the end of August 2024. |  Appointment schedules are available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, Nonprofits, Google Workspace Individual, Google One Premium users and users with personal Google accounts. | Visit the Help Center for detailed information about appointment schedules. 

    Dark mode now available in Google Classroom on mobile 
    Similar to the recent announcement of dark mode in Google Drive, users will now be able to change the color theme of Google Classroom on their mobile device. This new setting aims to provide users with a more comfortable, customizable viewing experience and also reduces battery usage. | Available to Google Workspace Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade customers. | Rollout to Rapid Release and Scheduled Release domains is complete. | Visit the Help Center to learn more about using Dark Mode in Classroom.
    Dark mode in Classroom

    New automation event for AppSheet databases is now generally available 
    We’re excited to announce the general availability of AppSheet database automation events, allowing users to kick off automation workflows based on changes made directly in their AppSheet database. | Available to AppSheet Free, AppSheet Core and AppSheet Enterprise Plus. Google Workspace editions that include AppSheet Core can be viewed here. |  Rollout to Rapid Release and Scheduled Release domains is complete. | Visit the AppSheet community to learn more about this feature and check out the Help Center to get instructions for building your first automation using an AppSheet database.

    New automation event for AppSheet databases

    Previous announcements

    The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


    Available in open beta: configure third-party apps by select API scopes 
    We’re giving admins another layer of granular control for third-party apps. Specifically, you can now configure apps to be limited by selected OAuth 2.0 Scopes for Google APIs, such as Drive or Gmail scopes. | Learn more about the beta to configure third-party apps by select API scopes. 

    Providing student engagement signals for Google Drive file attachments in Google Classroom 
    We’re introducing a new feature that surfaces richer student engagement data on assignments with Google Drive attachments in Google Classroom. With this update, teachers will have easily accessible visibility into whether students have made progress on assignments with Drive attachments through pre-existing workflows in Classroom. | Learn more about Drive file attachments in Classroom.

    “Take notes for me” in Google Meet is rolling out soon; pre-configure access with a new admin setting
    “Take notes for me,” an AI-powered feature in Google Meet that automatically takes notes during your meetings, will be rolling out soon. Prior to end user availability, admins can now configure whether their users can use this Google AI note-taking feature with a new Admin console setting. | Learn more about the admin setting for “Take notes for me.”

    Completed rollouts

    The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.



    Rapid Release Domains: 
    Scheduled Release Domains: 
    Rapid and Scheduled Release Domains: 


      For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  



      Labels: , , , ,

      2 New updates

      Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


      All new appointments need to be booked through appointment schedules in Google Calendar 
      Earlier this year, we announced that the appointment slots feature will be replaced by appointment schedules in Google Calendar. Starting this week, only appointment schedules can be created. In a couple of weeks, the appointment slots booking pages will no longer be available. At that time, all new appointments will need to be booked through appointment schedules. | Appointment schedules are available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, Nonprofits, Google Workspace Individual customers and Google One Premium users. | Visit the Help Center for detailed information about appointment schedules. 

      Available in beta: migrate sensitive files to Google Drive with client-side encryption 
      We are making it easier to programmatically import sensitive files to Google Drive with client-side encryption by providing code samples on Github. Eligible admins can apply for beta access to this Drive API feature using this form. | Available to Google Workspace Enterprise Plus; Education Standard and Education Plus.


      Previous announcements

      The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.


      Google Classroom now supports exporting grades and importing rosters and grade settings with PowerSchool SIS 
      Google Classroom teachers can now export and import select information via the new integration with PowerSchool SIS. | Learn more about the integration with Classroom and PowerSchool SIS. 

      Teachers will soon be able to create a new class in Google Classroom using Student Information System (SIS) data 
      In the coming weeks, we will be introducing a new feature that allows teachers to set up a Google Classroom class using information directly imported from an SIS, including co-teachers, student rosters and class lists, grading categories and grading periods. Please note this feature is only available with our current SIS partners. | Learn more about creating new classes in Classroom using SIS data. 

      Google Workspace extensions for Gmail, Google Drive and Google Docs are now available in open beta for Gemini (gemini.google.com) 
      We’re pleased to announce Google Workspace extensions for Gmail, Google Drive and Google Docs are available for Gemini (gemini.google.com). When enabled, Gemini will be able to cross reference these apps as data sources to better inform its responses. | Learn more about the beta for Gemini (gemini.google.com). 

      Import and export Markdown in Google Docs 
      We’re introducing highly-requested features that enhance Docs' interoperability with other Markdown supporting tools. | Learn more about markdown in Docs. 

      Clearer re-enrollment for Google Meet hardware devices 
      We're updating the way Google Meet hardware devices are re-enrolled to provide a more intuitive experience for administrators. | Learn more about re-enrollment for Meet hardware devices. 

      Available in beta: Policy Visualization across Google Docs, Sheets, Slides and Drive 
      Users who are interacting with policy-protected content, such as those with data loss prevention (DLP) rules or trust rules, will now be proactively informed about what actions are prevented by those policies. | Learn more about policy visualization.

      Enable guardians to preview assigned classwork within Google Classroom
      Guardian email summaries will now include links that let guardians preview their student's Classwork pages, including assigned work and attachments provided by the teacher. | Learn more about guardians and Classroom.

      Completed rollouts

      For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).  

      Labels: , , , ,

      What’s changing
      Following our recent announcement of the appointment slots feature in Google Calendar being replaced by appointment schedules in July 2024, we’re updating appointment schedules by adding new features to enhance the overall experience. 

      First, we’re adding the option to designate a custom weekly recurrence when creating an appointment schedule in Calendar. This will allow users to make the schedule repeat on more flexible recurrences, such as bi-weekly. 

      option to designate a custom weekly recurrence when creating an appointment schedule in Calendar

      Second, bookers (and co-hosts) can now add other guests or rooms to booked events. This feature is only available if the user creating the appointment schedule selects the “Guests can invite others” option during setup or edit of the schedule. 

      bookers (and co-hosts) can now add other guests or rooms to booked events.
      Lastly, the appointment schedule creator can now add Google Groups as co-hosts during the setup process so users can more easily host appointments with others. 

      the appointment schedule creator can now add Google Groups as co-hosts during the setup
      Getting started 

      Rollout pace 

      Availability 
      The custom recurrence option & allowing guests to invite others on Appointment Schedules are available for Google Workspace: 
      • Business Starter, Standard, Plus 
      • Enterprise Standard, Plus 
      • Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade 
      • Nonprofits 
      • Workspace Individual Subscribers 
      • Google One Premium users 
      • Users with personal Google accounts 

      Adding groups as co-hosts on Appointment Schedules is available for Google Workspace: 
      • Business Standard, Plus 
      • Enterprise Standard, Plus 
      • Education Fundamentals, Standard, Plus, the Teaching & Learning Upgrade 
      • Nonprofits 
      Resources 
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      What’s changing
      We’re pleased to introduce an improved email notification experience for those who are using third-party calendar services—like Outlook—to collaborate with Google Calendar users. Specifically, this update improves the accuracy of Google Calendar event syncing across calendar services, while helping cut down on the amount of email noise caused by calendar sync notifications. 

      • Email notifications that are purely intended to sync information will now be marked as such in the body of the email and sent from a distinct, identifiable email address. The body of the email includes instructions for end users on how to implement inbox filters to avoid this type of email cluttering their inbox. 
      • At scale, Outlook system administrators can use Microsoft’s Powershell to implement an email filter rule for these messages for all users. 
      Google Workspace customers can use this form to sign-up for the beta.
      Improved syncing experience between Google Calendar and third-party calendars



      Who’s impacted 
      Admins and end users 


      Why it matters
      We’ve heard from our customers that the syncing experience from Google Calendar to third-party calendars was not consistently reliable. Additionally, users lacked an effective way to filter out Calendar emails which cluttered their inbox. This update will help improve the overall experience for users collaborating with Google Calendar users. 


      Getting started 

      Rollout pace 
      • Beta sign-ups are available now using this form until July 10, 2024. We will be accepting beta applications and allowlisting customers over the next several weeks. 

      Availability 
      • Sign-up for this beta is available for all Google Workspace customers 

      Resources 
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      What’s changing

      Starting May 30, 2024, the Calendar API will distinguish events created from Gmail. New and existing events from Gmail that are scheduled for a future date will:

      • Appear with a new event Type “fromGmail” instead of “default”.
      • Include the email recipient as the organizer instead of “unknownorganizer@calendar.google.com”.
      • New “fromGmail” filters for both Events.list and Events.watch will be available.
      In Google Calendar clients events from email may be rendered slightly differently to regular events and show a link back to the original email:



      Google Calendar limits edits for events from email:



      Additional details
      If you’re using the Calendar API, we recommend the following to help avoid any disruptions in your applications:
      • Ensure that your code does not apply restricted updates to events with the type “fromGmail”.
        • Temporarily, updates on events with the type “fromGmail” are restricted to the properties reminders, colorId, visibility, status, and extendedProperties. Stay tuned to the Workspace updates blog for more information.
        • Review your code if it filters by eventType for Events.list or Events.watch. Filtering by eventType “default” will no longer return events extracted from emails.
      Getting started

      Rollout pace

      Labels: , , , ,

      What’s changing 
      You can currently filter, sort, and display your Google Meet hardware devices by whether they are online, offline, or experiencing an application load-failure. Today, we’re expanding these parameters to include whether the Calendar and Jamboard services are turned OFF. 


      The connection between your Meet hardware devices and these two Google products are critical for connecting and collaborating. Allowing admins to filter for devices that match this criteria will help them identify potential gaps in hardware devices and product configurations, which they can quickly rectify. 


      For example, if Calendar is turned off on a Google Meet hardware device, it will no longer show the upcoming meeting list when booked for a meeting. Having the Jamboard* service turned off means that the Desk 27 and Board 65 devices will no longer be able to launch Jamboard directly on the device. These services may have been previously turned off in error, and this new capability allows admins to correct it, making the services available again to their users. Note that Jamboard 55-inch devices are not impacted.

      You can filter your devices by going to Menu > Devices > Google Meet hardware > Devices > “Device status” and then select the criteria to filter by.

      Getting started

      Rollout pace

      Availability
      • Available to all Google Workspace customers with Google Meet hardware devices

      Resources
      *Jamboard will no longer be on these devices starting October 1, 2024. Learn more about whiteboarding in Workspace here.


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      What’s changing
      Currently, we offer two tools with similar functionality for users in Google Calendar: appointment slots and appointment schedules. In the last several years, appointment schedules have become the more advanced tool, offering a smoother booking experience and more powerful features. 


      To create a cohesive user experience in Calendar, as of July 18, 2024, the appointment slots feature will be replaced by appointment schedules. 


      Between now and July 18, 2024, we encourage users to explore and familiarize themselves with appointment schedules. All existing appointment slots will remain active until August 8, 2024, however we recommend creating new appointments using appointment schedules moving forward. Starting on August 8, 2024, the appointment slots booking pages will no longer be available, and all new appointments will need to be booked through appointment schedules. Visit this comprehensive Help Center resource for detailed information about appointment schedules. 

      Who’s impacted 
      Admins and end users 


      Why it matters ​​
      The current appointment slots feature in Google Calendar will be replaced by appointment schedules, a feature-rich appointment booking system that offers a smoother booking experience and more powerful features. 


      Additional details
      In conjunction with this transition, Google Workspace Business Starter customers now have access to appointment scheduling, allowing each user to create one booking page. 


      The ability to create multiple schedules, and use additional premium features are available to the following editions: Google Workspace Individual, Business Standard and Plus, Enterprise Standard and Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, Nonprofits and Google One Premium. 



      Getting started 
      • Admins: 
        • We have shared the current usage of appointment slots for each organization with admins. Refer to this Help Center resource to ensure that your admin email address is set correctly to receive notifications.
          • Communication was sent to admins of domains where users have used appointment slots over the last 90 days.
          • If you do not receive a reminder by April 29, 2024, it means users in your domain aren’t actively using appointment slots.
        • We strongly encourage you to review the usage in your organization and help users transition to appointment schedules. Existing appointment slots will not be automatically migrated, so users need to recreate their setup with appointment schedules.
      • End users: Visit the Help Center to learn more about creating an appointment schedule and customizing your appointment availability. Users that are organizers or editors of appointment slots will soon see in-product banners guiding them to transition to use appointment schedules. 

      Rollout pace 

      Availability 
      • Appointment schedules are available to Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade, Nonprofits, Google Workspace Individual customers and Google One Premium users 

      Resources 
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