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What’s changing

In May 2024, we launched the ability for admins to remotely configure managed iOS apps on end-user devices via Google Mobile Device Management. 

Beginning today, admins can use tokens in the app configurations for managed iOS apps. Tokens act as placeholders for information specific to a user or device that uses the app, such as a user's email address or their device serial number. Previously, configuration data was static, but this update gives admins the flexibility to configure devices dynamically according to various users and devices.

Creating the app configuration using XML information using a token placeholder


Getting started

Rollout pace

Availability
Available for Google Workspace:
  • Business Plus
  • Enterprise Standard and Plus
  • Enterprise Essentials and Essentials Plus
  • Education Standard and Plus
  • Nonprofits
  • Frontline Starter and Standard
  • Cloud Identity Premium 

Resources

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What’s changing 
Building upon our popular Help me write feature in Gmail and the recent launch of the summarization feature in the Gmail mobile app, we’re excited to introduce two new Gemini in Gmail updates to help you draft emails even faster: 
  • A new option for Help me write that polishes emails drafts on web and mobile devices 
  • Help me write and Refine my draft shortcuts on Android and iOS devices 
When using Gemini to refine emails, users can choose from the following options: Formalize, Elaborate and Shorten. We recently added the Polish option to web and mobile, which can effortlessly refine your emails, saving you time. For example, if you enter rough notes into a draft, Gemini can turn the content into a completely formal draft, ready for you to review in one click. 
polish draft using Gemini in Gmail

On mobile, when an email draft is empty, the “Help me write” shortcut now appears in the body of the email and when selected, it will open the full Help me write experience. When 12+ words are present in an email draft, the ​​“Refine my draft” shortcut will be shown below the email content to indicate that there are options available to Polish, Formalize, Elaborate, or Shorten your draft, or Write a new draft. The menu can be triggered simply by swiping right on “Refine my draft”. 

refine my email draft on Gmail using Gemini

Getting started 
Rollout pace 
  • The option for Help me write to polish email drafts is available now on web, Android and iOS. 
  • The Help me write and Refine my draft shortcuts are available now on Android and iOS. 
Availability 
Available for Google Workspace customers with these add-ons: 
  • Gemini Business, Enterprise, Education, Education Premium 
  • Google One AI Premium 
Resources 
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Update[September 12, 2024] The rollout is completed.

[July 31, 2024] We have temporarily paused the rollout for the ability to view a list of keyboard shortcuts in the Gmail & Chat app when pressing “?” on an external keyboard plugged into an Android device. We expect this feature to be fully rolled out by the end of August. We will share another update to confirm when rollout has completed.


What’s changing

We’re introducing numerous improvements across the Gmail and Google Chat apps on Android foldables and tablets in order to enhance your productivity when using these devices. 

In the Gmail app, you’ll notice a new formatting bar located on the email compose screen. This now includes additional formatting options like the ability to change the font type and make a bulleted list.
additional formatting options in bar



Next, you’ll be able to view a list of helpful keyboard shortcuts in the Gmail app and in the Chat app by pressing “?” when you plug an external keyboard into your Android device. 
list of helpful keyboard shortcuts in the Gmail app and in the Chat app

Lastly, we’re enabling Smart Compose on Android tablets and foldables, a feature originally introduced on Gmail web that intelligently autocompletes your emails. Similar to the mobile experience, Smart Compose suggests text as you type that can be accepted by swiping across the gray text or pressing tab on a physical keyboard. 
Smart Compose on Android tablets and foldables



Getting started 
Rollout pace 
Availability 
  • Available to all Google Workspace customers, Workspace Individual Subscribers, and users with personal Google accounts 

Resources 
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What’s changing
In November 2023, we announced the ability to purchase and distribute iOS apps to user-enrolled devices through Apple’s Volume Purchase Program. Beginning today, we’re expanding this functionality to include device enrollment and company-owned iOS devices.




Who’s impacted
Admins and end users


Why you’d use it 
Admins can use the Volume Purchasing Program to efficiently curate a suite of work-related apps—both free and paid—for their team. This streamlined process not only simplifies the deployment of essential business apps but also ensures that employees have access to the right apps they need to be productive and efficient, all within the secure perimeter of our MDM platform. To further streamline the enrollment and app distribution process, we’re automatically installing mandatory apps during enrollment for company-owned devices. This latest update makes it easier for admins to deploy apps across various device types in their organization.


Additional details
Please note that Apple ID sign-in won't be needed in the company-owned iOS devices flow after configuring apps with VPP.


The automatic installation of mandatory apps during onboarding applies to all enrollment types and devices that violate mandatory apps compliance will be immediately blocked until the required app(s) are installed. 


Getting started

Rollout pace

Availability
Available to Google Workspace
  • Business Plus
  • Enterprise Essentials and Enterprise Essentials Plus
  • Enterprise Standard and Plus
  • Education Standard and Plus, and the Endpoint Education Upgrade add-on
  • Frontline Starter and Standard
  • Cloud Identity Premium

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What’s changing 
Directly from the Admin console, admins can remotely set custom configs for managed iOS apps on end-user devices for their enterprise using Google Mobile Device Management. Managed configurations are applied using XML property lists and the same app can be configured differently across different domains, groups, or organizational units (OUs).

Creating the app configuration using XML information


Applying the configuration


Who’s impacted
Admins and end users


Why it’s important
Prior to this update, mobile app configuration was only available for managed Android devices. Beginning today, Workspace admins can use Managed App Configuration to set custom app configurations and deploy them to manage iOS devices across their organization. This gives admins the flexibility they need to create safety parameters that align with the various needs of users across their organization.




Getting started

Rollout pace

Availability

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What’s changing 
In late 2023, we introduced user enrollment in beta, an additional option for iOS mobile management. User enrollment separates work and personal data on iOS devices, giving admins control over Workspace data on the device while users retain privacy over their personal data. Beginning today, user enrollment is now generally available. For more information, use our Help Center or reference our original announcement.


Getting started


Rollout pace

Availability
  • Available to Google Workspace Enterprise Plus, Enterprise Standard, Enterprise Essentials, Enterprise Essentials Plus, Frontline Standard, Frontline Starter, Business Plus, Cloud Identity Premium, Education Standard, Education Plus and Nonprofits customers.


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What’s changing
Last November, we introduced starred on web, an additional shortcut in the redesigned Google Chat navigation panel that helps you stay on top of your most important messages. Today, we’re excited to announce this is now available on Android and iOS mobile devices. 
star messages on mobile

Getting started 
Rollout pace 
Android: 
iOS: 
Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts
Resources 
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What’s changing
In the coming weeks, we’ll be introducing several improvements to Chrome-on-iOS that will help admins more seamlessly apply policies and preferences across their users’ managed devices. This launch will align with the planned release of Chrome 121. Specifically, these improvements are: 
  • Cross-device policy application: Whether it’s a company-owned or personal device, Chrome User Policies can be applied when a user signs into the Chrome browser with their managed account. This ensures a consistent and secure browsing experience across all devices.
  • Management notice for end-users: Managed end-users will begin seeing a management notice, informing them that their organization manages the account they are signing into. This transparency not only fosters trust but also keeps users informed about the security measures in place to protect their data. 
  • Admin console integration: Admins can easily activate this functionality through the Admin console under the "Chrome on iOS" Browser setting. This centralized control allows admins to tailor policies to meet the specific needs of their organization, ensuring a customized and secure browsing environment for all users.
Getting started
 
We’ll remind you that your account is managed upon login and when you’re logged in.


Rollout pace
End user notifications

Admin console integration

Availability
  • Available to all Chrome Browser Cloud Management and Google Workspace customers

Resources

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What’s changing 
We’re expanding mobile device enrollment options for iOS devices to include user enrollment. User enrollment separates work and personal data on iOS devices, giving admins control over Workspace data on the device while users retain privacy over their personal data. 


Additionally, admins can use the Apple Volume Purchase Program (VPP) to purchase and distributed apps in bulk to user-enrolled iOS devices in their organization. 


Who’s impacted 
Admins and end users 


Why you’d use it 
Managing how Workspace data is accessed is a cornerstone of security. The new user enrollment option ensures end users can keep their personal data separate from their work data, while admins can ensure their users are using and accessing apps appropriately. 


Using the VPP, admins can efficiently curate a suite of work-related apps—both free and paid—for their team. This streamlined process not only simplifies the deployment of essential business apps but also ensures that employees have access to the right apps they need to be productive and efficient, all within the secure perimeter of our MDM platform.


Getting started
Admins: 
  • Volume Purchasing Program:
    • To begin, admins need to access Apple’s volume purchasing program with their Business Manager credentials. Through the VPP, admins can purchase app licenses that can be distributed to their employee’s devices in bulk. 

From the Apple Business Manager, you can purchase app licenses in bulk.


Once purchased, admins will need to download the content token, which needs to be uploaded into the Admin console.


VPP tokens can be uploaded in the Admin console at Devices > Mobile and endpoints > iOS settings > Apple Volume Purchase Program (VPP).


For complete instructions, use this Help Center about distributing iOS apps with Apple VPP and applying settings for iOS devices.

  • End users:

The user enrollment process starts when a user signs-in to an app for the first time or re-signs into an app. They’ll be prompted to begin downloading the configuration profile, which will open in an internet browser with more instructions and information. Once the profile has been downloaded, the user will be directed to their devices settings to complete user enrollment.




Rollout pace

Availability
  • Available to Google Workspace Enterprise Plus, Enterprise Standard, Enterprise Essentials, Enterprise Essentials Plus, Frontline Standard, Frontline Starter, Business Plus, Cloud Identity Premium, Education Standard, Education Plus and Nonprofits customers

Resources



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What’s changing 
In 2019, we announced that a new Android management client, Android Device Policy, would replace the legacy Google Apps Device Policy client. We’re now in the final stages of this upgrade. 


All devices with the Google Apps Device Policy will lose access during March 2023 if they have not already upgraded. Existing Google Apps Device Policy app users must switch to Android Device Policy before then to continue syncing work data. Note that, per our last update, the new user registration flow on the legacy Google Apps Device Policy will be blocked and users may see errors during the registration process as of January 2022. Admins can act directly from the alert in the Admin console to identify users who need to upgrade.




Visit the Help Center to learn more about migrating to Android Device Policy and our previous announcement for more information.


Getting started 

Rollout pace
  • Devices on the old agent will lose access during March 2023. 
  • Android Device Policy is available now and all users should upgrade to avoid disruption.  


Availability
  • This change impacts Google Workspace customers who use basic and advanced mobile management.


Resources

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Quick launch summary

Earlier this year, we announced the ability for meeting hosts to mute everyone all at once in Google Meet on desktops/laptop devices. This change gives the host more control by helping them prevent or stop disruptions coming from unmuted users. 


Meeting hosts and co-hosts are the only users in a meeting who can use the “mute all” feature. Once all participants are muted, the hosts and co-hosts cannot unmute them. However, users will be able to unmute themselves as needed. Please note: Users joining meetings using Pexip devices will not be muted. This feature is rolling out now on iOS, with availability for Android coming in later in 2021. We’ll provide an update on the Workspace Updates Blog once that becomes available. 

Getting started 

  • Admins: There is no admin control for this feature. 
  • End users: This feature will be available by default to meeting hosts. Visit the Help Center to learn more about muting participants in Google Meet. 

Rollout pace 

Availability 

  • Available to all Google Workspace customers, as well as G Suite Basic and Business customers 
  • Also available to Google Workspace Individual customers and users with personal Google Accounts

Resources 


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What’s Changing:
We have now updated the current Tasks Mobile user interface to display multiple lists at the same time in a tabbed UI. This update allows users to organize their tasks in multiple lists and allows for better management of tasks on mobile. 

Tasks Mobile displays multiple lists at the same time
Getting started 
  • Admins: There is no admin control for this feature 
  • End users: To switch between task lists, select the title of the list or swipe left 
Rollout pace: Rapid & Scheduled Release domains: Gradual rollout (up to 16 days for feature visibility) starting on August 9, 2021 

Availability:Available to all Google Workspace customers, as well as G Suite Basic and Business customers
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New mobile device management capabilities have been released that allow administrators to:

- Remotely wipe all data from lost or stolen mobile devices.
- Lock idle devices after a period of inactivity.
- Require a device password on each phone.
- Set minimum lengths for more secure passwords.
- Require passwords to include letters, numbers and punctuation.

Editions included:
Premier and Education Editions

Languages included:
US English Only

How to access what's new:
- In the Google Apps Administrator Control Panel, go to 'Service Settings', then 'Mobile' to access the new options.
- Once your users start synching their devices with Google Apps, you can view, manage, or delete the device data remotely (remote wipe) from the user account page in the Control Panel.

For more information:
http://googleenterprise.blogspot.com/2010/02/google-apps-adds-enterprise-admin_03.html
http://www.google.com/support/a/bin/answer.py?hl=en&answer=138651

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A new version of the Google Apps Connector for Blackberry Enterprise Server has been released. This release contains improvements that resolve a recent issue that may lead to a crash in the BlackBerryMessageAgent.exe process and in turn, affect delivery to Blackberry devices. We are recommending all customers currently running 1.0 or 1.5 upgrade to the latest release 1.5.71.1550 which contains a fix to prevent this issue.

Editions included:
Premier and Education Editions

How to access what's new:
Download Page

For more information:
http://www.google.com/support/a/bin/answer.py?hl=en&answer=154346

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Release 1.5 of the Google Apps Connector includes new features such as:
- Increased Capacity: Administrators can now run up to 500 users per Blackberry Enterprise Server.
- 64-bit Support: The Google Apps Connector now supports 64-bit Windows systems.
- Support for Blackberry Professional Software.
- Hosted Support: The Google Apps Connector now includes support for multiple companies on a single server.
- Enhanced Logging.

Editions included:
Premier and Education Editions

How to access what's new:
Download Page

For more information:
http://www.google.com/support/a/bin/answer.py?hl=en&answer=154346

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Push mail is now supported on iPhone and Windows Mobile devices using Google Sync.

Editions included:
Standard, Premier, Education and Partner Editions

Languages included:
US English

How to access what's new:
Administrators first need to enable Google Sync in the administrator control panel under 'Mobile Settings'. If you're already using Google Sync for contacts and calendar, push mail is automatically enabled but you may need to switch it on on your device.

Click here to get the instructions on how to set up Google Sync on an iPhone.

Click here to get the instructions on how to set up Google Sync on a Windows Mobile device.

For more information:
http://googleenterprise.blogspot.com/2009/09/push-mail-for-iphone-and-windows-mobile.html

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The new version of Gmail for mobile includes:
– New offline functionality that allows you to start Gmail for mobile, compose new messages and read recently read messages when offline.
– The new "floaty bar" menu can be used to perform batch actions such as archiving multiple messages quickly.

Editions included:
Standard, Premier, Education and Partner Editions

Languages included:
US English

How to access what's new:
Visit http://www.google.com/m/a/example.com on your iPhone or Android-powered device. Be sure to replace 'example.com' with your organization's domain name. Continue by clicking the link for either Gmail or Calendar. If you have an Android device, click 'Update now' to enable Gears for offline access.

For more information:
http://gmailblog.blogspot.com/2009/04/new-mobile-gmail-experience-for-iphone.html

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The new version of Google Calendar for iPhone and Android allows users to edit Google Calendar events (change your attendance status, edit the details, and add or remove guests) from the browser.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
US English

How to access what's new:
Visit http://www.google.com/m/a/example.com on your iPhone or Android-powered device. Be sure to replace 'example.com' with your organization's domain name. Continue by clicking the link for Calendar.

For more information:
http://googlemobile.blogspot.com/2009/04/mobile-web-calendar-for-iphone-and.html

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The following new features are available in Google Spreadsheets:
– A mobile-friendly view with filtering, sorting and row-by-row editing
– The ability to define attributes of a cell and require that input meets those data validation rules
– A form summary page with information about completed responses

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
All languages supported by Google Docs

How to access what's new:
To access or create a spreadsheet in list view from your mobile device, visit docs.google.com/a/example.com from your mobile browser, but remember to replace "example.com" in this address with your actual domain name.

To use data validation, select a cell from your spreadsheet, click 'Tools' from the menu bar and choose 'Data validation'. Enter your attributes and click 'Save'.

To view the form summary page, click 'Form' from the spreadsheet menu bar and choose 'Show summary'.

For more information:
http://googledocs.blogspot.com/2009/02/add-edit-sort-and-filter-improved.html

http://docs.google.com/support/bin/answer.py?answer=139705&hl=en


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Google Sync (beta) is now available, and allows two-way push sync of Google Calendar and Gmail contacts data to iPhone and Windows Mobile devices through ActiveSync. Two-way contacts sync is also available for devices that support SyncML.

Editions included:
Standard, Premier, Education, Team and Partner Editions

Languages included:
US English

How to access what's new:
Administrators must first enable Google Sync for their users. In the control panel, click 'Services settings' and choose 'Mobile'. Check the box for 'Enable Google Sync' and click 'Save changes'.

Users can then configure Google Sync for their mobile devices. The link below provides device-specific configuration instructions.

Note: Google Sync will replace all existing contacts and calendar information on your phone, so make sure to back up any important data before you get started.

For more information:
http://www.google.com/support/mobile/bin/answer.py?answer=139195

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