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What’s changing

Google Workspace admins can now turn on “Profile discovery” for their users. When turned on, users can customize how they appear across Google products to people who search for them by their phone number or email. Specifically, you can choose how you want your name to be displayed and how your profile picture will be displayed. 

This feature is available in open beta, which means no additional sign-up is required to use the feature.








In the Admin console, under Directory Settings > Profile editing, you can turn “Profile discovery” on or off for your users.

To help people recognize you, we’ll share basic information needed to confirm your identity. After you interact with someone, they'll typically see your full name, profile picture, and more from your Google Account.




Getting started
Rollout pace


Availability
  • Available to all Google Workspace customers

Resources
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What’s changing
From your Google account settings, you can now record your name and share its pronunciation with other users. The pronunciation can be played from your profile card across various Google Workspace tools such as Gmail or Google Docs on web or mobile devices. We hope this update makes it easier for you to represent yourself and connect with colleagues in Google Workspace. 


When you record and share your name pronunciation, it can be viewed across various Workspace products



Getting started 

Rollout pace 

Availability
  • Available to Google Workspace Business Starter, Business Standard, Business Plus, Essentials Starter, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard, Enterprise Plus, Frontline Starter, Frontline Standard, and Nonprofits customers
  • Not available for Google Workspace Education Fundamentals, Education Standard, Education Plus, the Teaching and Learning Upgrade customers 

Resources 
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4 New updates

Unless otherwise indicated, the features below are available to all Google Workspace customers, and are fully launched or in the process of rolling out. Rollouts should take no more than 15 business days to complete if launching to both Rapid and Scheduled Release at the same time. If not, each stage of rollout should take no more than 15 business days to complete.


Multi-task using new split screen feature in the Gmail app on large screen Android devices 
Last year, we announced numerous improvements to the Google Workspace experience on large screen Android devices, which included multi-instance support on Drive, Docs, Sheets & Slides. We’re excited to introduce a similar feature for the Gmail app on Android tablets & foldables. With this update, you can now open links & attachments directly beside your email content when your device is in landscape orientation. 
  • Upon tapping a link (or attachment) in your email, the link (or attachment) will open on the right half of the screen and the email will move to the left half. 
  • You can control the width of each half or make one the full screen by dragging on the divider handle. 
This feature is now available to all Google Workspace customers and users with personal Google Accounts. | Learn more about 7 productivity apps for Android tablets and foldable phones. 
Multi-task using new split screen feature in the Gmail app on large screen Android devices

Add Google Groups to spaces in Google Chat 
Last month, we rolled out the admin controls for a new feature that enables space managers and users with the permission to manage members to add Google Groups to a space. Starting this week, end users can utilize this option and add Groups to spaces in Chat. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for November 1, 2023. | Available to all domain-verified Google Workspace customers. | Learn more about adding a Google Group to a space. 


Add emoji reactions to comments in Google Slides 
Last week, we announced the ability to add emoji reactions to comments in Google Sheets. We’re excited to announce this is now available for comments in Google Slides, increasing collaboration by enabling you to quickly and creatively express your opinions about presentation content. | Rolling out to Rapid Release domains now; launch to Scheduled Release domains planned for October 31, 2023. | Available to all Google Workspace customers and users with personal Google Accounts. | Learn more about using comments, action items, & emoji reactions. 
Add emoji reactions to comments in Google Slides

Respond to access requests for Google Workspace files more efficiently on Android devices 
Earlier this year, we introduced a new file access experience to make it easier for file approvers to respond to pending access requests across Google Workspace. We’re happy to announce that this update is now available on Android devices. Within a file (Docs, Sheets, Slides, PDFs, etc.), click the Share button > select the Review button in the new banner to view the access request(s) > respond to the request(s). | Rolling out now to Rapid Release and Scheduled Release domains. | Available to all Google Workspace customers and users with personal Google Accounts. | Learn more about sharing files from Google Drive. 





Previous announcements

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.



Upcoming changes to third-party cookie requirements in Google Drive
Google Chrome and other browsers have begun phasing out third-party cookies in order to better protect user privacy. Starting January 2, 2024, Drive will start serving downloads without requiring third-party cookies that are embedded on third-party websites. | Learn more about third-party cookie requirements in Google Drive. 


Understand the impact of Context-Aware Access policies with Monitor Mode 
Admins can now use Monitor Mode to understand the implications of a Context-Aware Access (CAA) policy before deploying it to their end users. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, Education Plus, and Cloud Identity Premium customers only. | Learn more about Context-Aware Access policies with Monitor Mode. 


Use the space management tool to bulk delete Google Chat spaces 
Using the space management tool, admins can now delete multiple spaces within their organization at once. Over time, as more spaces are created, the list of spaces for an organization can become cluttered with abandoned and inactive spaces. | Available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Frontline, Enterprise Essentials, Enterprise Standard, Enterprise Plus, Education Fundamentals, Education Standard, Teaching & Learning upgrade, Education Plus customers only. | Learn more about bulk deleting Google Chat spaces. 


Subtly enhance your appearance with portrait touch-up when using Google Meet on mobile devices 
We’re introducing portrait touch-up in Meet, a new feature on mobile that enables you to lightly touch up your appearance from the green room before joining or during the meeting. | Available to Business Standard, Business Plus, Enterprise Essentials, Enterprise Starter, Enterprise Standard, Enterprise Plus, Education Plus, Teaching & Learning Upgrade, Google One and Google Workspace Individuals only. | Learn more about portrait touch-up in Meet. 


Map and sync system attributes of users from External Directory into Google Workspace 
Using Directory Sync, admins can map all the system or default user attributes, including custom attributes, from Microsoft Active Directory or Microsoft Azure Active Directory to Google Directory user attributes and synchronize them. | Learn more about Directory Sync. 


Completed rollouts

The features below completed their rollouts to Rapid Release domains, Scheduled Release domains, or both. Please refer to the original blog posts for additional details.

Rapid Release Domains:


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This announcement was made at Google Cloud Next ‘23. Visit the Workspace Blog to learn more about the next wave of AI innovation in Workspace. This feature is exclusive to the Duet AI for Google Workspace Enterprise add-on.

What’s changing
From the beginning, Google Workspace was built to allow you to collaborate in real time with other people. And with the launch of Duet AI, we’re making it possible to collaborate just as easily with AI. Duet AI is a powerful collaborator that can act as a coach, thought partner, source of inspiration, and productivity booster — all while ensuring every user and organization has control over their data.


Beginning today, Duet AI for Workspace Enterprise is now generally available. You can preview the power of Duet AI with a no-cost trial.


Who’s impacted
Admins


Why it’s important
Duet AI for Google Workspace Enterprise enables organizations to create, connect, and collaborate like never before.

You can use Duet AI to:
  • Help you write and refine emails in Gmail - even on the go from your mobile device
  • Help you write, refine, and proofread content in Google Docs
  • Generate original images for your presentations directly in Google Slides
  • Create plans for projects in Google Sheets with just a simple prompt
  • Look your best in Google Meet with studio look 
  • Generate  background images in Google Meet
  • Use translated captions in Google Meet

In the coming months, we’ll be introducing more features for Duet AI such as studio lighting and sound for Meet, Enhanced Smart Fill for Google Sheets and more. We’ll share more details here on the Workspace Updates blog as those features become available.

Getting started

Availability
The Duet AI for Google Workspace Enterprise add-on is available for purchase with the following Google Workspace editions:
  • Business Standard and Business Plus, Enterprise Essentials, Enterprise Essentials Plus, Enterprise Standard and Enterprise Plus, Education Fundamentals, Education Standard, Education Plus, Education Fundamentals, Frontline Starter and Frontline Standard
Note: Duet AI features are only available for users over the age of 18.


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What’s changing 
To bring the power of AppSheet to more users, AppSheet Core licenses will now be included for the following Google Workspace editions: 
  • Business Starter, Standard, and Plus 
  • Enterprise Starter and Standard 
  • Frontline Starter and Standard 
  • Non-profits 
  • Education Standard 


Note that AppSheet Core licenses are already included for domain-verified Google Workspace Enterprise Plus, Enterprise Essentials Plus, and Education Plus users. Your Google Workspace instance must be domain-verified to enjoy this feature. 


Along with expanding access, we’re giving Admins a new org-level setting, which controls how users are able to use their AppSheet Core licenses, including whether app data can be shared externally. See below for more information. 


Who’s impacted 
Admins and end users


Why it matters
AppSheet allows users to maximize Google Workspace by building custom applications on top of Google Workspace and other services in their environment, all without writing any code. For example, you can build apps that record facility inspections, document inventory, or manage approvals. 


You can take advantage of AppSheet features and integrations such as:
  • Creating AppSheet-powered no-code Chat apps for Google Workspace.
  • AppSheet databases make it easy for you to organize and manage the data that power your apps directly inside AppSheet. See our Developer Blog for more information. 
  • Building custom automations with email, chat, and push notifications that integrate into your workflows.

By including AppSheet Core licenses in more Google Workspace editions, the power of AppSheet is accessible to more users. Further, Admins will have the security features they need to ensure their users are using AppSheet appropriately in their organization. Visit our Help Center to learn more about getting started with AppSheet as well as our online community to collaborate with other AppSheet Creators.


Additional details
Admins can use the new “Core License Security Setting” in the Google Workspace Admin Console to control features related to whether app data can be shared externally. The setting will apply to the following functions for Google Workspace users using AppSheet Core:
  • Sharing with external app users
  • Connecting to external app data
  • Automation emails to external recipients
  • Using external AppSheet apps
The setting applies to all AppSheet Core apps in your domain — for more granular governance, AppSheet Enterprise licenses are required.



  • For Admins with existing AppSheet usage, this setting will be OFF by default to ensure no existing apps are disrupted.
  • For Admins without existing AppSheet usage, the setting will be ON by default.


You’ll begin seeing the new setting in the coming weeks, see the "Rollout" section below for more details.


Getting started
Admins

  • If you’re currently paying for AppSheet Core licenses, they will have to be canceled manually. Impacted customers will receive a notification via email in the coming weeks with more information and next steps.
  • Before changing the Core License Security Setting, Admins should check with their AppSheet creators to ensure any active applications don’t rely on the features controlled by the Core License Security Setting. Admins can get a basic understanding of which users are using AppSheet by running a User Report in the Google Workspace Admin Console.

Partners 

End users 
Rollout pace

Availability
  • AppSheet Core licenses are already included for domain-verified Google Workspace Enterprise Plus, Enterprise Essentials Plus, and Education Plus users.
  • AppSheet Core licenses will now be included for domain-verified Google Workspace Business Starter, Business Standard, Business Plus, Enterprise Starter, Enterprise Standard, Frontline Starter and Standard, Nonprofits, and Education Standard customers

  • Google Workspace for Education users designated as under the age of 18 are restricted from using AppSheet with their Google Workspace for Education accounts. For more information, use this article in our Help Center about controlling access to Google services by age.


Resources

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What’s changing
We’re introducing a new file access experience to make it easier for file approvers to respond to pending access requests across Google Workspace. 

Currently, when users request access to a file, the approvers receive an email with the option to share the file or decline the request. With this update, users can review and respond to requests from within the file. Approvers will see a notification dot on the “Share” button if they have a pending access request and a new banner at the top of the sharing dialog. 

Approvers can continue to respond to access requests through the existing emails that are sent when users request access to files. If the “Notify” checkbox is selected when an approver responds to a request, the user who requested access will receive an email with the status of the request. 
Respond to access requests for Google Workspace files more efficiently
Getting started 
  • Admins: There is no admin control for this feature. 
  • End users: Within a file (Docs, Sheets, Slides, PDFs, etc.), open the file and click the Share button > select the Review button in the new banner to view the access request(s) > respond to the request(s). Visit the Help Center to learn more about sharing files from Google Drive. 
Rollout pace 
Availability 
  • Available to all Google Workspace customers and users with personal Google Accounts 
Resources 
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Quick summary
As part of our mission to provide a top-class user experience on large screen devices, we’re adding several new features and functionality to products like Google Drive, Docs, Sheets, Slides, and Keep on Android devices. 

We hope these updates enhance flexibility by giving you more ways to work with, display and organize your content across Google Workspace. Specifically, the new abilities include:
  • Drag & Drop in Docs, Sheets & Drive: Easily drag text or images from other apps, such as Chrome, and drop content into an existing document or spreadsheet cell. For Drive, quickly upload files by dragging and dropping them into the app. You can also add links to Drive files by dragging the file into an open app like Keep. 
Dragging & Dropping from Sheets
Dragging & Dropping from Sheets into Docs and vice versa

Dragging & Dropping from Keep
Dragging & Dropping from Keep into Drive

Dragging & Dropping from Drive
Dragging & Dropping from Drive into Keep

  • Keyboard support for Drive, Docs & Slides: When using an attached keyboard, use simple and familiar shortcuts to quickly navigate around Drive, Docs, and Slides, without needing to slow down and take your hands off of your keyboard. 
  • Multi-instance support on Drive, Docs, Sheets & Slides: Get better insight into your files by having two windows open side-by-side. 
Multi-instance support on Drive:

Getting started 

  • Admins: There is no admin control for these features. 
  • End users: 
    • Visit the Help Center to learn more about Dragging & Dropping in Drive and Keyboard shortcuts. 
    • To access Multi-instance support on Drive, select the 3-dot menu on any Drive file > choose the "Open in new window" option > navigate through each Drive window independently. Visit the Help Center to learn more about using Google Drive. 
Rollout pace 
Keyboard support for Drive, Drag & Drop in Drive, and Multi-instance support on Drive: 
  • These features are available now
Keyboard support for Docs & Slides and Drag & Drop in Docs & Sheets: 
  • These features are available now
Multi-instance support on Docs, Sheets & Slides:
Availability 
  • Available to all Google Workspace customers, as well as legacy G Suite Basic and Business customers 
  • Available users with personal Google Accounts 
Resources 
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New updates
Unless otherwise indicated, the features below are fully launched or in the process of rolling out (rollouts should take no more than 15 business days to complete), launching to both Rapid and Scheduled Release at the same time (if not, each stage of rollout should take no more than 15 business days to complete), and available to all Google Workspace and G Suite customers. 


Drag out from Keep 
You can now effortlessly insert images saved in your Keep notes into other apps by dragging them out from the image carousel on Android devices. | Learn more. 
Drag out from Keep


Previous announcements 

The announcements below were published on the Workspace Updates blog earlier this week. Please refer to the original blog posts for complete details.

Offline syncing available for opened Microsoft Office documents 
You can now work offline with Microsoft Office files on your desktop. | Learn more. 


Rich text formatting in Google Forms titles and descriptions 
In addition to new options for styling fonts, rich text formatting is now available in Google Forms, enabling you to customize and add emphasis to your forms. | Learn more. 


Start meetings more efficiently with the Calendar guest list in Google Meet 
In Google Meet, you can now see participants who were invited to the meeting but have yet to join the call. | Available to Google Workspace Enterprise Standard, Enterprise Plus, Business Starter, Business Standard, Business Plus, Education Fundamentals, Education Standard, the Teaching & Learning Upgrade, Education Plus, Non profit customers, and legacy G Suite Basic and Business customers only. | Learn more. 


Updated timeline for the new integrated view for Gmail 
We’ve rolled out the opt-out experience to a segment of Gmail users. This means that select users will see the new Gmail experience by default, but they will still have the option to revert to classic Gmail via the settings menu. | Learn more. 


New security alerts for highly sensitive changes to Google Workspace configurations 
In the Alert Center, admins will now be notified of select critical and sensitive changes made to their Google Workspace configurations. | Learn more. 


Synchronize client-side encrypted files with Google Drive for Desktop on Windows and Mac OS 
Admins can update their client-side encryption configurations to include Drive for Desktop. When enabled, users can synchronize their Google Drive, Docs, Sheets, and Slides files with Drive for Desktop on Windows & Mac OS devices. | Encrypt and upload local files is available to Google Workspace Enterprise Plus, Education Standard and Education Plus customers only. | Learn more. 


Easily share profile links via Contacts 
Every contact with a Workspace email now has a new profile link that is easy to copy, share, and send within an organization. | Learn more. 


For a recap of announcements in the past six months, check out What’s new in Google Workspace (recent releases).

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Quick summary 
Currently, you can export Google Workspace logs to Google BigQuery for customized and scalable reporting. Exports take place as a daily sync, returning log data that can be up to three days old. With this launch, exported log data streams will be near-real time (under 10 minutes), ensuring fresh data for your export. This helps you stay on top of security threats and analysis with the most up-to-date activity log data. 



Stream activity log data in near-real time when using BigQuery export




Getting started 
  • Admins: This feature works automatically if you have set up service log exports to BigQuery. There is no additional admin control for this feature. 
  • End users: There is no end user impact. 

Rollout pace 

Availability 
  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, and Education Plus 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as legacy G Suite Basic and Business customers 
  • Not available to users with personal Google Accounts 

Resources 
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What’s changing 

You can now configure context-aware access (CAA) custom access levels using advanced attributes directly from the Google Workspace Admin console. You can use more advanced signals such as time/date restrictions, credential strength, Chrome browser attributes or verified ChromeOS as well as third-party signals via BeyondCorp Alliance partners. 

Who’s impacted 

Admins 

Why you’d use it 

By making more attributes available, and by enabling set up and management of advanced access levels in the Admin console, it will be easier to help ensure your Google Workspace configuration is more secure.

Getting started 

Admin console screen to create an access level

Admin console screen to create an access levelRollout pace 

Availability 

  • Available to Google Workspace Enterprise Standard, Enterprise Plus, Education Standard, and Education Plus. Also available to Cloud Identity Premium customers. 
  • Not available to Google Workspace Essentials, Business Starter, Business Standard, Business Plus, Enterprise Essentials, Education Fundamentals, Frontline, and Nonprofits, as well as G Suite Basic and Business, and Cloud Identity Free customers. 

Resources 

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What’s changing 
We’re launching a new community for Google Workspace admins. The new Google Cloud Community will replace the old Cloud Connect Community (CCC). Alongside all the communities you used on the CCC, you’ll also be able to use it to participate in: 
  • Workspace Discussion Forums: Join peer-to-peer discussions with other Workspace experts 
  • Ideation and UX Research: Help drive product enhancements by contributing feature ideas and finding research participation opportunities
  • Community Events: Virtual and in-person meetups and events which will enable you to engage directly with Product Managers and experts 
  • Community Blogs: Read and react to thought leadership and technical content from Google Cloud teams and customers. 
See below for instructions on how to migrate your existing profile, and set up notifications for the communities you want to follow. 


Who’s impacted 
Admins 


Why it’s important 
Specifically compared to the old Cloud Connect Community, we hope you’ll notice 
  • Improved navigation and user experience which makes it easier to find and consume content 
  • Improved communities, including feature ideas, which makes it easier to contribute to the discussion 
  • More content, including community blogs & events 
  • Rich user profiles to learn more about fellow Google Workspace admins 


Getting started 
  • Admins: To sign up for a new Google Cloud Community account, go to googlecloudcommunity.com and click on Workspace for Admins Community link. You can use Single Sign-On (SSO) with your Google Workspace credentials. 
    • As part of the transition process, you can migrate your user profile, access to private areas (like Feature Ideas) and your feature ideas posted after July 15, 2020 from the original Community to the new site. To migrate your profile: 
      1. Go googlecloudcommunity.com and click Login to Ask A Question. Follow the instructions on the next page. 
      2. Add no-reply@googlecloudcommunity.com to your list of approved senders 
      3. If you have trouble claiming your migrated account, please contact gc-customer-community@google.com 
  • End Users: No end user impact 

Additional details 
Set up notifications in the new CCC Note that notifications are not on by default in the new CCC, even if you had them on in the old platform. To re-establish community notifications, after you migrate your profile: 
  1. Go to the area of the community you want to get notifications from. 
  2. Optionally, you can also filter for a specific label such as ‘Drive’ or ‘Google Meet’ (depending on which area of the community you’re in)
  3. Click Topic Options at the top right on the page, then click Subscribe. 
  4. You’ll then get email notifications when there’s new activity in the topic or label


Resources 
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