JP7298999B2 - Material creation device, material creation system, material creation method and program - Google Patents

Description

The present invention relates to a material creation device, a material creation system, a material creation method , and a program .

As part of business activities, companies and the like submit reports on various business activities such as maintenance work and sales activities. These days, such reports are often created using document creation software or the like installed in a PC (personal computer).

Also, there is conventionally known a technique for creating a report in which reports from a plurality of reporters are compiled using e-mail (for example, Patent Document 1).

Japanese Unexamined Patent Application Publication No. 2002-24497

By the way, in recent years, smartphones, tablet terminals, and the like have become popular as terminals used for business activities. For this reason, there is a need to easily create a report using such a smartphone, tablet terminal, etc., for example, after maintenance work on equipment installed at a customer's site or after sales activities.

However, for example, an electronic file used as a report template may not be suitable for display or editing on a smartphone, tablet terminal, or the like. For this reason, it was sometimes difficult to create a report using a portable terminal such as a smartphone or a tablet terminal. Such circumstances are not limited to reports, and the same applies to various materials other than reports (for example, correspondence, quotations, application forms, etc.).

The embodiment of the present invention has been made in view of the above points, and aims at facilitating the preparation of materials using a portable terminal.

In order to achieve the above object, according to an embodiment of the present invention, when a first electronic file representing a template of a predetermined material is registered, at least the input items of the material and the positions of the input items are included. Using acquisition means for interactively acquiring the input contents for the input items and the material definition information between the definition information creation means for creating the material definition information and the terminal device that requested the creation of the material, material creation means for creating a second electronic file representing the material by setting the input content for the input item acquired by the acquisition means to the position of the input item in the first electronic file; characterized by having

Material creation using a portable terminal can be facilitated.

It is a figure showing an example of the whole report preparation system composition concerning this embodiment. It is a figure showing an example of functional composition of a report preparation device concerning this embodiment. 10 is a flow chart showing an example of registration processing of a report template file; It is a figure which shows an example of a report template file. FIG. 4 is a diagram showing an example of report definition information; 7 is a flow chart showing an example of report file creation processing. FIG. 4 is a diagram for schematically explaining an example of interactive processing; FIG. 11 is a diagram for schematically explaining another example of interactive processing; It is a figure which shows an example of report information. It is a figure which shows an example of a report file.

BEST MODE FOR CARRYING OUT THE INVENTION Hereinafter, embodiments of the present invention (hereinafter also referred to as "present embodiments") will be described in detail with reference to the drawings. In this embodiment, on the assumption that a report is an example of a document, an electronic file representing the report (hereinafter also referred to as a "report file") is created using a portable terminal such as a smartphone or a tablet terminal. A report creation system 1 that allows easy creation will be described. However, the present embodiment can be similarly applied to creating electronic files representing various materials other than reports. Materials other than reports include, for example, any documents or documents such as correspondence, quotations, and application forms. A report is a document for reporting on some activity such as business, and is called a business report, work report, training report, etc., depending on the content and type of the activity. can be

<Overall composition>
First, the overall configuration of a report creation system 1 according to this embodiment will be described with reference to FIG. FIG. 1 is a diagram showing an example of the overall configuration of a report creation system 1 according to this embodiment.

As shown in FIG. 1, a report preparation system 1 according to this embodiment includes a report preparation device 10, one or more registrant terminals 20, and one or more reporter terminals 30. FIG. The report creation device 10, the registrant terminal 20, and the reporter terminal 30 are communicably connected via a network N such as an in-house LAN (Local Area Network) or the Internet, for example.

The report creation device 10 uses an electronic file representing a pre-registered report template (hereinafter also referred to as a “report template file”) and information input at the reporter terminal 30 to create a report. A computer or computer system that creates a file.

Here, the report template file is, for example, an electronic file that can be edited with predetermined document creation software or the like. Examples of such document creation software include Microsoft Word (registered trademark) and Microsoft Excel (registered trademark). Therefore, the report template file and the report file have a file format that can be edited by the document creation software (for example, a file format with an extension of "doc" for Microsoft Word).

The registrant terminal 20 is a computer that registers a report template file in the report creation device 10 . As the registrant terminal 20, for example, a PC (personal computer) or the like is used. Note that the user of the registrant terminal 20 is also referred to as a "registrant".

The reporter terminal 30 is a computer that accepts input of various information necessary for creating a report (for example, in the case of a work report, work date, work content, etc.). At this time, the reporter terminal 30, for example, prompts the user to input various information in an interactive format (chat format), and accepts input of various information by specifying a software keyboard, voice, image file, or the like.

Then, the reporter terminal 30 transmits the input various information to the report creation device 10 . As a result, a report file is created in the report creation device 10 . Note that the user of the reporter terminal 30 is also referred to as the "reporter".

As the reporter terminal 30, for example, a portable terminal such as a smart phone or a tablet terminal is used. As the reporter terminal 30, for example, a wearable device or the like may be used.

Note that the configuration of the report creation system 1 shown in FIG. 1 is an example, and other configurations may be used. For example, the reporter terminal 30 may be used as the registrant terminal 20, or the report template file may be registered by directly operating the report creation device 10. FIG. In these cases, the report creation system 1 may not include the registrant terminal 20 .

<Functional configuration>
Next, the functional configuration of the report creation device 10 according to this embodiment will be described with reference to FIG. FIG. 2 is a diagram showing an example of the functional configuration of the report creation device 10 according to this embodiment.

As shown in FIG. 2, the report creation apparatus 10 according to the present embodiment includes a registration unit 101, a report definition information creation unit 102, a creation start reception unit 103, an interaction processing unit 104, and a report information creation unit. It has a section 105 and a report file creation section 106 . Each of these units is realized by processing executed by one or more programs installed in the report creation apparatus 10 by a CPU (Central Processing Unit).

The report creation apparatus 10 according to this embodiment also has a report template file storage unit 110 , a report definition information storage unit 120 , a report information storage unit 130 and a report file storage unit 140 . Each of these storage units can be implemented using a storage device such as an HDD (Hard Disk Drive) or an SSD (Solid State Drive). Even if at least one of these storage units is implemented using a storage device (e.g., database server) or the like that is communicably connected to the report creation device 10 via the network N good.

The registration unit 101 stores a report template file in the report template file storage unit 110 in response to a request from the registrant terminal 20 (report template file registration request). As a result, the report template file is registered in the report creation device 10 .

The report definition information creation unit 102 creates report definition information for the report template file registered by the registration unit 101 . Then, the report definition information creation unit 102 saves the created report definition information in the report definition information storage unit 120 . Here, the report definition information is definition information necessary for creating a report file from a report template file. For example, for each report template file, input items of the report template file It is information that associates the position of an input item, the content of an utterance when prompting the input of information related to the input item in an interactive format, the utterance order of the utterance, and the answer format that can be entered as a response to the utterance. . Details of the report definition information will be described later.

The preparation start receiving unit 103 receives a request from the reporter terminal 30 (report file preparation start request). At this time, the creation start receiving unit 103 receives designation of, for example, identification information for identifying the report template file (for example, the file name and storage address of the report template file).

Hereinafter, as an example, the identification information of the report template file is the file name of the report template file. The file name of the report template file is also expressed as "report template file name". Similarly, the identification information of the report file is, for example, the file name of the report file, and the file name of the report file is also expressed as "report file name".

When the report file creation start request is accepted by the creation start acceptance unit 103, the interaction processing unit 104 uses the report definition information corresponding to the report template file name specified in the creation start request to generate the report file. 30 to initiate an interactive process. In the interactive processing, the interactive processing unit 104 outputs to the reporter terminal 30 an utterance for prompting a response to the information input to the input items of the report template file, and also outputs the content of the response to this utterance from the reporter terminal 30. accept. As a result, information to be input into each input item of the report template file (that is, input content for the input item) is obtained as the response content.

The report information creation unit 105 creates report information using the input content obtained by the interactive processing unit 104 . Then, the report information creating unit 105 saves the created report information in the report information storage unit 130 . Here, the report information includes, for each report file, the file name of the report template file used to create the report file, the input items of the report template file, and the input contents for the input items. is information associated with. Details of the report information will be described later.

The report file creating unit 106 creates a report file using the report template file and the report information corresponding to the report template file. Then, the report file creation unit 106 saves the created report file in the report file storage unit 140 .

The report template file is stored in the report template file storage unit 110 for each file name of the report template file.

The report definition information storage unit 120 stores report definition information corresponding to the report template file for each file name of the report template file.

The report information storage unit 130 stores report information corresponding to the report file for each file name of the report file.

The report file storage unit 140 stores a report file for each file name of the report file.

<Report template file registration process>
Next, the process of registering the report template file by the report creation device 10 will be described with reference to FIG. FIG. 3 is a flow chart showing an example of registration processing of a report template file.

Step S101: In response to the report template file registration request from the registrant terminal 20, the registration unit 101 of the report preparation device 10 stores the report template file included in the registration request in the report template file storage unit 110. do. As a result, the report template file is registered in the report creation device 10 .

Note that the registrant terminal 20, for example, is designated by the registrant as a report template file stored in the registrant terminal 20 to be registered, and then the registration operation to the report creation device 10 is performed. , the above registration request can be made. However, it is not limited to the case where the report template file saved in the registrant terminal 20 is designated as the target for registration. A report template file may be designated as a registration target.

An example of the report template file will now be described with reference to FIG. FIG. 4 is a diagram showing an example of a report template file.

A report template file 1000 shown in FIG. 4 is an electronic file representing a template for creating a work report. The report template file 1000 shown in FIG. 4 includes, as input items, creation date 1001, affiliation 1002, name 1003, work date and time 1004, work location 1005, work content 1006, and handover items 1007. is A report file is created by setting input contents according to the input items for these input items.

In this way, the report template file is an electronic file that can be edited with prescribed document creation software, and is used as a template for creating a report file. A registrant can, for example, designate a report template file that has been used conventionally as a registration object as it is. Further input items may be included in the input items of the report template file.

Step S102: The report definition information creation unit 102 of the report creation device 10 creates report definition information for the report template file registered in step S101. Then, the report definition information creation unit 102 saves the created report definition information in the report definition information storage unit 120 .

Here, an example of report definition information will be described with reference to FIG. FIG. 5 is a diagram showing an example of report definition information.

Report definition information 2000 shown in FIG. 5 is definition information required to create a report file from the report template file 1000 shown in FIG. The report definition information 2000 shown in FIG. 5 includes, as data items, a report template file name, input items, item position, utterance content, utterance order, and answer format.

The data item "report template file name" contains identification information of the report template file corresponding to the report definition information (in the example shown in FIG. 5, the file name "temp_abc" of the report template file 1000 shown in FIG. 4). is set as the data item value. Input items of the report template file (in the example shown in FIG. 5, input items of the report template file 1000 shown in FIG. 4) are set in the data item “input item”.

In the data item "item position", the position of each input item in the report template file is set as a data item value. Here, for example, if the report template file is an electronic file that can be edited with Microsoft Excel, the cell position of the input item is set as the position of the input item. Further, for example, if the report template file is an electronic file that can be edited with Microsoft Word, the position of the input item is the coordinate plane set on the report template file (for example, the top left corner of the report template file). A coordinate value indicating the position of the input item is set on a coordinate plane serving as the origin.

In the data item "content of utterance", the content of utterance for prompting the input of information on the input item in an interactive manner is set as a data item value. In the data item "utterance order", the order in which the utterance contents are uttered in an interactive manner is set as a data item value.

In the data item "answer format", an answer format that can be entered as an answer to the utterance is set as a data item value. As the answer format, various formats can be set according to the input item. For example, if the input item is "work content", the answer format can be set to include character input, image file selection, and the like. Further, for example, when the input item is "work date and time", the answer format can be set to character input, selection from a calendar, or the like. Also, for example, if the input item is "work place", the answer format can be set to include character input, selection from a list (list of work places), and the like.

In addition, if "-" (hyphen) is set in the data items "utterance content", "utterance order" and "answer format", it is indicated that the information (input content) related to the input item will not be entered in the interactive format. show. For example, "-" (hyphen) is set as "utterance content", "utterance order" and "answer format" for the input items "creation date", "affiliation" and "name". This is because these input items can be obtained from, for example, calendar information of the reporter's terminal 30, attribute information of the reporter stored in the reporter's terminal 30, etc., without using an interactive format. . However, if information (input content) related to these input items is also entered in an interactive format, information other than "-" (hyphen) in the data items "utterance content", "utterance order" and "answer format" (i.e. , utterance content, utterance order and answer format according to the input item) may be set.

In this way, the report definition information is definition information necessary for creating a report file from a report template file. Here, the file name of the report template file registered in step S101 is set in the data item "report file name" included in the report definition information. On the other hand, in the data items "input item", "item position", "content of utterance", "order of utterance" and "answer format" included in the report definition information, each information input by the registrant is set as a value. For example, on the screen displayed on the registrant terminal 20, the data items "input item", "item position", "utterance content", "utterance order", and "answer format" are set by the registrant. By specifying or selecting information, the specified or selected information is set as a data item value.

However, for example, all or part of the data items "input item", "item position", "content of utterance", "order of utterance" and "response format" are generated by the report definition information creation unit 102. This information may be set as a data item value. For example, the report definition information creation unit 102 may detect the position of the input item from the report template file registered in step S101, and set the detected position to the data item "item position". . Further, for example, the report definition information creation unit 102 generates utterance contents according to the data item value of the data item "input item", and converts the generated utterance contents into data corresponding to the data item "input item". It may be set in the item "utterance contents". Similarly, for example, the report definition information creation unit 102 generates an order of utterances according to the data item value of the data item "input item", and associates the generated order with the data item "input item". It may be set in the data item "utterance order". Similarly, for example, the report definition information creation unit 102 generates a response format according to the data item value of the data item "input item", and assigns the generated response format to the data item "input item". It may be set in the data item "response format". At this time, in detecting or generating these data item values, the report definition information creating unit 102 may use a machine learning model that has been learned in advance by a machine learning method.

As described above, the report template file is registered in the report creation apparatus 10 according to the present embodiment. Further, when a report template file is registered, the report creation apparatus 10 according to the present embodiment creates report definition information corresponding to the report template file. As will be described later, a report file is created from these report template files and report definition information by the reporter of the reporter terminal 30 inputting various types of information in an interactive manner.

<Report file creation processing>
Next, the process of creating a report file by the report creation device 10 will be described with reference to FIG. FIG. 6 is a flowchart showing an example of report file creation processing.

Step S201: The creation start receiving unit 103 of the report creation device 10 accepts a report file creation start request from the reporter terminal 30. FIG. At this time, the preparation start receiving unit 103 receives the report template file name specified in the report file preparation start request.

Note that the reporter's terminal 30, for example, on a predetermined screen displayed on the reporter's terminal 30, the file name of the report template file (or a name corresponding to this file name, etc.) is specified by the reporter. After that, the creation start request can be made by performing the report file creation start operation.

However, for example, if the type of report file created using the reporter terminal 30 used by the reporter is determined according to the reporter's business content, etc., the report template file name The report file creation start operation may be performed without specifying .

Step S202: When the report file creation start request is received in step S201, the interactive processing unit 104 of the report creation apparatus 10 selects, out of the report definition information stored in the report definition information storage unit 120, Interactive processing with the reporter terminal 30 is started using the report definition information corresponding to the report template file name specified in the creation start request.

Here, as an example, interactive processing using the report definition information 2000 shown in FIG. 5 will be described with reference to FIG. FIG. 7 is a diagram for schematically explaining an example of interactive processing. A dialog screen G100 shown in FIG. 7 is displayed on the reporter terminal 30 by the dialog processing unit 104. FIG.

As shown in FIG. 7, the dialogue processing unit 104 refers to the report definition information 2000 shown in FIG. (i.e., the utterance content corresponding to the input item “work date and time”) is output to the reporter terminal 30 . As a result, the utterance G111 is displayed on the dialogue screen G100.

In response to this utterance G111, the reporter inputs the content of the reply to the utterance G111 into the reporter terminal 30 according to the reply format corresponding to the input item "work date and time". The input of the content of the reply can be performed, for example, by inputting characters according to the reply format. At this time, the reporter may, for example, input characters by voice input, or may input characters using a software keyboard or the like. Alternatively, for example, past input contents may be stored in a storage device or the like, and characters may be input by having the reporter select the stored input contents.

As a result, the reply G112 is displayed on the dialog screen G100, and the reply contents input by the reporter are transmitted to the report preparation device 10. FIG. Then, the dialogue processing unit 104 receives the content of the reply transmitted from the reporter terminal 30 .

Similarly, the dialogue processing unit 104 refers to the report definition information 2000 shown in FIG. “Where is the place of work?” As a result, the utterance G113 is displayed on the dialogue screen G100.

In response to this utterance G113, the reporter inputs the content of the reply to the utterance G113 into the reporter terminal 30 according to the reply format corresponding to the input item "work place". As described above, the report can be prepared by inputting the contents of the answers by voice input, software keyboard, or the like, for example. As a result, the reply G114 is displayed on the dialogue screen G100, and the reply contents input by the reporter are transmitted to the report preparing apparatus 10. FIG. Then, the dialogue processing unit 104 receives the content of the reply transmitted from the reporter terminal 30 .

Thereafter, the speech by the dialogue processing unit 104 and the reporter's reply to this speech are repeated in the same manner, so that the speech G115, the reply G116, the speech G117, and the reply G118 are displayed in order. Thereby, the content of the reply to each utterance is accepted by the dialogue processing unit 104 . At this time, for example, the interactive processing unit 104 may check the validity of the input contents set in the input items each time the reporter inputs characters. Such a validity check includes, for example, checking whether the date and time (input content) set in the input item "work date and time" is a future date and time. In this case, for example, an error occurs if the date and time set in the input item "work date and time" is a future date and time. In addition to this, it is possible to check whether or not there is a contradiction in the input contents between the input items.

Further, when all the utterances have been answered, the dialogue processing unit 104 causes the reporter terminal 30 to display the utterance G119 indicating that the dialogue processing is to end. This completes the interactive process. Through this interactive processing, the content of the reply from the reporter can be obtained with respect to the utterance content corresponding to each input item of the report definition information. As will be described later, the content of this answer becomes the input content for the input item in the report file.

In FIG. 7, as an example, the reporter responds to the utterance by inputting characters. Here, FIG. 8 shows an example of a case in which the reporter makes a reply designating an image file. As shown in FIG. 8, the reporter may make an answer G120 indicating the content of the answer specifying an image file to the utterance. In this answer G120, the content of the answer is an image file in which the portion to be repaired is circled in the repair work of the MFP. In this way, the reply may be made by other than character input depending on the reply format. For example, the reply may be made by designating an image file, sound file, or the like.

Step S203: The report information creation unit 105 of the report creation device 10 performs the interactive process of step S202 with the report definition information corresponding to the report template file name specified in the creation start request of step S201. Report information is created by using the contents of the answers (that is, the input contents for each input item) obtained in . Then, the report information creating unit 105 saves the created report information in the report information storage unit 130 .

Here, an example of report information will be described with reference to FIG. FIG. 9 is a diagram showing an example of report information.

The report information 3000 shown in FIG. 9 is report information created using the report definition information 2000 shown in FIG. 5 and the content of the answers obtained through the interactive processing in step S202. The report information 3000 shown in FIG. 9 includes, as data items, a report file name, a report template file name, input items, item positions, and input contents.

In the data item "report file name", the file name of the report file created in step S204, which will be described later, is set as a data item value. The file name of this report file may be, for example, the file name input by the reporter as the response content in the interactive processing in step S202, or the file name generated by the report information creation unit 105. It can be. When the report information creation unit 105 creates a file name, the file name may be created according to a predetermined rule (for example, the file name is the name of the reporter and the date).

The data item "report template file name" contains the report template file name of the report definition information (in the example shown in FIG. 9, the report template file name "temp_abc" of the report definition information 2000 shown in FIG. 5). Set as a data item value.

The data item "input item" includes the input items of the report definition information (in the example shown in FIG. 9, the input items of the report definition information 2000 shown in FIG. date and time of work”, “place of work”, “contents of work” and “items to be handed over”) are set as data item values.

The data item "item position" is set with the item position of the report definition information (in the example shown in FIG. 9, the item position associated with each input item of the report definition information 2000 shown in FIG. 5). be.

In the data item "input content", the input content for each input item is set as the data item value. Here, in the input contents corresponding to the input items "work date and time", "work place", "work content" and "items to be handed over", the reply contents obtained in the reply process of step S202 are used as data item values. set respectively. That is, among the reply contents obtained in the reply process of step S202, the reply contents corresponding to the utterance contents corresponding to the input item "work date and time" are set as the input contents corresponding to the input item "work date and time". Similarly, among the answer contents obtained in the answer processing of step S202, the answer contents to the utterance contents corresponding to the input item "work place" are set as the input contents corresponding to the input item "work place". . Likewise, among the answers obtained in the interactive process of step S202, the answer to the speech content corresponding to a certain input item is set as the input content corresponding to the input item.

On the other hand, the input contents corresponding to the input items “creation date”, “affiliation”, and “name” include, for example, calendar information of the reporter terminal 30 and attribute information of the reporter saved in the reporter terminal 30. Creation date, affiliation, and name obtained from, etc. are set as data item values. If the answer contents corresponding to these input items are obtained in the interactive process of step S202, the answer contents are set.

In this way, the report information is obtained through interactive processing as the input content corresponding to each input item of the report definition information using the report definition information and the response content obtained through interactive processing. It is created by setting the content of the answer. As described above, for example, the input contents corresponding to some of the input items of the report definition information (for example, "date of creation", "affiliation", and "name") can be used as response contents in interactive processing. You don't have to get it.

Step S204: The report file creation unit 106 of the report creation device 10 creates a report file using the report template file and the report information corresponding to the report template file. That is, the report file creation unit 106 copies the report template file, for example, and then changes the file name of the copied report template file to the report file name of the report information. Then, the report file creation unit 106 sets the input contents corresponding to each input item of the report information to the item position corresponding to the input item in the report template file after the file name is changed. As a result, a report file is created in which input contents are set for each input item of the report template file.

After that, the report file creation unit 106 saves the created report file in the report file storage unit 140 .

An example of the report file will now be described with reference to FIG. FIG. 10 is a diagram showing an example of a report file.

A report file 4000 shown in FIG. 10 is a report file created using the report template file 1000 shown in FIG. 4 and the report information 3000 shown in FIG. A report file 4000 shown in FIG. 10 includes, as input items, creation date 4001, department 4002, name 4003, work date and time 4004, work place 4005, work content 4006, and handover items 4007. ing. Input contents are set in each of these input items.

For example, the creation date 4001 is set to the input content “July 3, 2018”. In addition, the department 4002 is set with the input content “○○ department XX section”. Similarly, the name 4003 is set with the input content “Taro Yamada”. Similarly, the work date and time 4004 is set to the input content “July 3, 2018, 15:00-16:30”. Similarly, in the work location 4005, work content 4006, and handover item 4007, the input content corresponding to the input item among the input content of the report information 3000 shown in FIG. 9 is set.

In this way, the report file is created by setting the input content corresponding to the input item among the input content of the report information for each input item of the report template file.

As described above, in the report creation apparatus 10 according to the present embodiment, a report file is created using the report template file and the content of the answers obtained through the interactive processing.

In the above description, the input content corresponding to each input item of the report information is set to the item position corresponding to the input item in the report template file after the file name is changed. String substitution may be used. For example, in the above step S101, a report template file in which character strings for character string replacement are set in advance for each input item is registered in the report creation apparatus 10, and corresponding to each input item of the report information. The character string for character string replacement set in the input item may be replaced with the input content. According to this method, for example, when the report template file is an electronic file that can be edited with Microsoft Word, each input item of the report template file can be edited without setting a coordinate plane on the report template file. You will be able to set input items for each.

<Summary>
As described in the above embodiments, in the report creation system 1 according to this embodiment, the reporter uses the reporter terminal 30, which is a portable terminal such as a smartphone or a tablet terminal, to respond in an interactive manner. By doing, you can easily create a report file. At this time, the reporter can, for example, reply using a software keyboard, reply by voice input, reply by designating an image file, or the like. Therefore, the reporter can easily create a report file using the reporter terminal 30 on the go without returning to the company after the work to be reported (for example, maintenance work at the customer) is completed. can do In this embodiment, a case has been described in which the content of utterances in interactive processing is set in advance in the report definition information, but the content of utterances may be dynamically generated during interactive processing, for example.

Further, in the report creation system 1 according to this embodiment, when a report template file is registered in the report creation device 10, report definition information corresponding to this report template file is created. Therefore, in the report creation apparatus 10 according to the present embodiment, for example, report template files used in departments, sections, etc. can be used as they are.

Note that, when the report file is created in step S204, the report creation device 10 according to the present embodiment may send a predetermined notification to a terminal device or the like used by a person related to this report file. good. For example, a notification indicating that a report file has been created may be sent to the terminal device used by the reporter's boss. Alternatively, after verifying the input content set in each input item of the report file, for example, only when the input content of high importance is set, the boss may be notified.

Also, for example, when some input item is set in the input item “items to be handed over” of the report file, the fact that the report file has been created will for example, to make a notification showing Also, for example, other members in the group to which the reporter belongs may be notified that the report file has been created.

Furthermore, the report creation device 10 according to the present embodiment may use the report information created in step S203 above, for example, to search for a report file. By using the report information for searching, for example, it becomes possible to search for a report file containing a predetermined phrase from among a plurality of report files.

As described above, the report in the present embodiment is an example of materials, and the present embodiment is not limited to reports, and can be similarly applied to creating various materials. In this case, for example, the name "report" in the above-described embodiment may be replaced with the name of various materials (for example, correspondence, quotation, application form, etc.).

The invention is not limited to the specifically disclosed embodiments above, but various modifications and changes are possible without departing from the scope of the claims.

1 Report Creation System 10 Report Creation Device 20 Registrant Terminal 30 Reporter Terminal 101 Registration Section 102 Report Definition Information Creation Section 103 Creation Start Acceptance Section 104 Interaction Processing Section 105 Report Information Creation Section 106 Report File Creation Section 110 Report template file storage unit 120 Report definition information storage unit 130 Report information storage unit 140 Report file storage unit

Claims (8)

When a first electronic file representing a template of a predetermined material is registered, the input items of the material, the contents of an utterance to prompt the input of information on the input items, and the utterance order of the utterances. definition information creating means for creating at least included material definition information;
Acquisition means for interactively acquiring information related to the input items using material definition information corresponding to the material with the terminal device that requested the creation of the material;
A material for creating a second electronic file representing the material by setting information relating to the input item acquired by the acquisition means to the input item in the first electronic file using the material definition information means of creation;
has
Information indicating that the information regarding the input item is not interactively acquired can be set in the utterance content included in the material definition information,
The acquisition means is
When information indicating that the information regarding the input item is not interactively acquired is not set in the utterance content, the utterances of the utterance content are transmitted to the terminal device in the order of utterance, and are answered to the utterances. Acquiring information about the returned input item,
when information indicating that the information on the input item is not to be acquired interactively is set in the utterance content, the information on the input item is acquired by a predetermined method other than the interactive acquisition. Characterized material creation device. The definition information creating means is
creating the material definition information further including the positions of the input items;
The material creation means is
using the material definition information to create the second electronic file by setting the information on the input item acquired by the acquisition means at the position of the input item in the first electronic file; The material creation device according to claim 1, characterized by: The material definition information includes an answer format of an answer to the utterance,
The acquisition means is
3. The material creation apparatus according to claim 1, wherein the response to the utterance is input in the terminal device in a format conforming to the response format, and the returned information is acquired as the information related to the input item. . The acquisition means is
4. The material preparation device according to claim 1, wherein a speech prompting the input of information on said input item is dynamically generated, and said generated speech is transmitted to said terminal device. . When the second electronic file is created by the material creation means, the second electronic file is created for a predetermined terminal according to the information set in the second electronic file. 5. The material creation apparatus according to claim 1, further comprising notifying means for notifying of. When a first electronic file representing a template of a predetermined material is registered, the input items of the material, the contents of an utterance to prompt the input of information on the input items, and the utterance order of the utterances. definition information creating means for creating at least included material definition information;
Acquisition means for interactively acquiring information related to the input items using material definition information corresponding to the material with the terminal device that requested the creation of the material;
A material for creating a second electronic file representing the material by setting information relating to the input item acquired by the acquisition means to the input item in the first electronic file using the material definition information means of creation;
has
Information indicating that the information regarding the input item is not interactively acquired can be set in the utterance content included in the material definition information,
The acquisition means is
When information indicating that the information regarding the input item is not interactively acquired is not set in the utterance content, the utterances of the utterance content are transmitted to the terminal device in the order of utterance, and are answered to the utterances. Acquiring information about the returned input item,
when information indicating that the information on the input item is not to be acquired interactively is set in the utterance content, the information on the input item is acquired by a predetermined method other than the interactive acquisition. Characteristic material creation system. When a first electronic file representing a template of a predetermined material is registered, the input items of the material, the contents of an utterance to prompt the input of information on the input items, and the utterance order of the utterances. a definition information creation procedure for creating at least included material definition information;
an acquisition procedure for interactively acquiring information related to the input items using material definition information corresponding to the material with the terminal device that requested the creation of the material;
A material for creating a second electronic file representing the material by setting information relating to the input item acquired by the acquisition procedure to the input item in the first electronic file using the material definition information. creation procedure and
is executed by the computer and
Information indicating that the information regarding the input item is not interactively acquired can be set in the utterance content included in the material definition information,
The acquisition procedure includes:
When information indicating that the information regarding the input item is not interactively acquired is not set in the utterance content, the utterances of the utterance content are transmitted to the terminal device in the order of utterance, and are answered to the utterances. Acquiring information about the returned input item,
when information indicating that the information on the input item is not to be acquired interactively is set in the utterance content, the information on the input item is acquired by a predetermined method other than the interactive acquisition. Characteristic document creation method. A program for causing a computer to function as each means in the material creation apparatus according to any one of claims 1 to 5.

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