JP2003058619A - System and method for invitation event operation - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an invitation event operation system that reduces the burden on a visitor to an event who contacts a reception desk and brings materials back and the burden on the sponsor which receives visitors and uses information. SOLUTION: A data carrier such as a contactless IC tag where information is read and written is used to totally handle operations in the event hall such as the issue of invitation cards and visit reception and batch delivery of a plurality of materials, and consequently the operations are made efficient by reducing the trouble and operation burden that visitors and the sponsor have.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to management of an invitation event in which an invitation is issued to invite visitors, and more particularly to an invitation event management system using an invitation with a data carrier attached.

[0002]

2. Description of the Related Art Among various events such as exhibitions, commemorative ceremonies, and briefing sessions jointly held by multiple schools, invitation events that send invitations have been collected at the event day or at the event. Visitor information such as the name, address, date of visit, number of visitors, etc. was obtained from the list of people who filled out the information.

The raw data of the visitor information thus obtained is manually input to the data processing device after the event to create the visitor data, and the visitor information is analyzed from the visitor data. Or, I have created a shipping list of materials.

In order to reduce the load on the organizer involved in these invitation events, a machine-readable identifier is used to speed up the reception of the entrance and exit of visitors, analyze the visitor information, and send the list of materials. A proposal has been made to simplify the production (for example, Japanese Patent Laid-Open No. 7-175854).

[0005]

However, in the case of a visitor, the attendee is required to carry out the registration process by signing the visitor at each booth or by submitting an invitation with a machine-readable identifier to the receptionist. There is the complexity of having you go.

Also, the popular booths are crowded,
There is also a problem that it is difficult to visit all the desired booths because the waiting time for reception and explanation is long, and the waiting time consumes time. Further, at a large-scale event, the number of booths to visit increases, but there is also a problem that a record of the booth visited does not remain in the hands of visitors if the materials are not brought home.

In addition, in an event such as an exhibition or a joint briefing session, it takes a lot of labor to bring back many materials. Therefore, at the event venue, it is considered that only the materials will be requested and the materials will be delivered at a later date, but after the event is over, a request list for the materials is created and multiple sponsors are created based on the request list. Since each person individually delivers the materials, there is a problem that it takes time for the visitors who request the materials to obtain all the materials.

[0008] On the other hand, the organizer has no way of knowing who brought back what materials when the visitors brought back the materials, and it is impossible to take effective actions against the visitors after the event. , The current situation. When you create a request list for materials and send the materials, you can know who needed what kind of material, but you can send the request list to multiple organizers, and multiple organizers individually Need to be delivered, which is troublesome, and at the same time, delivery is slow.

In order to solve the above-mentioned problems, in the present invention, the information of the data carrier is used to integrally handle from the issuance of the invitation to the operation in the event site and the delivery of the materials, whereby the organizer and the visitors We propose an invitation event management system that solves the problem related to.

[0010]

In order to achieve the above object, the first aspect of the present invention is to write identification information of a visitor in an operation system of an invitation event in which an invitation is sent to invite visitors. The invitation with the data carrier attached, the invitation issuing means for issuing the invitation, the venue operation means for reading and writing the information of the data carrier at each booth in the venue, and recording the information in the venue, and the venue An information editing means for editing and outputting the information recorded by the operating means and a material delivering means for delivering the material based on the information recorded by the venue operating means are provided.

According to a second aspect of the present invention, in the invitation event management system according to the first aspect, the venue management means includes a visitor reception means for recording a booth visited by the visitor, and a visitor reception means. A material management means for recording the materials to be brought back and a material requesting means for recording the materials requested by the visitors are provided.

A third aspect of the present invention is the invitation event management system according to the first or second aspect,
Visitors are provided with in-venue action output means for displaying or printing a list of booths visited in the venue and requested materials based on the information recorded in the data carrier attached to the invitation.

In a fourth aspect of the present invention, in the invitation event management system according to the above-mentioned first to third aspects, the material requesting means reads the information on the request of the material recorded in the data carrier, This is to select and specify the materials to be delivered to.

According to a fifth aspect of the present invention, in the invitation event management system according to the above-mentioned first to fourth aspects, the visitor can print the address label for delivering the material obtained at the event venue by himself / herself. An address label printing means is provided.

A sixth aspect of the present invention is the invitation event management system according to the above-mentioned first to fifth aspects, wherein the material delivery means has a plurality of materials requested by a visitor after the closing of the day. Is prepared in a batch for each claimant.

According to a seventh aspect of the present invention, in the invitation event management system according to the above-mentioned first to sixth aspects, the invitation issuing means is the address of the invitation and data attached to the invitation. In order to match the information recorded on the carrier, the issuance of the invitation and the recording of the information on the data carrier are performed simultaneously or by continuous processing.

An eighth aspect of the present invention is the invitation event management system according to the first to seventh aspects, wherein the data carrier is a non-contact IC tag, and the non-contact IC tag includes: Information is read and written by being brought close to the IC tag reader / writer.

A ninth aspect of the present invention is a computer,
The program for operating the invitation event management system according to the first to eighth aspects is recorded in a computer-readable recording medium and provided.

A tenth aspect of the present invention is, in a method of operating an invitation event in which an invitation is sent to invite visitors, a personal information collecting step of collecting information of a partner who issues the invitation,
Invitation letter issuance stage to issue an invitation letter with the data carrier attached with the identification information of the visitor and the booth and the requested materials that the visitor reads and writes the information of the data carrier at each booth in the venue The stage to visit
An information editing step of editing and outputting the information recorded in the venue, a material delivery instruction step of instructing a material to be delivered based on the information recorded in the visit step, and a delivery based on the material delivery instruction A material preparation step of preparing materials and a material delivery step of delivering the prepared materials are provided.

An eleventh aspect of the present invention is, in the invitation event management method according to the tenth aspect, based on the information desired by the visitor at the visit stage, guides other events to the visitor, It has a stage of delivering new materials and a stage of after-following according to the wishes of visitors.

[0021]

BEST MODE FOR CARRYING OUT THE INVENTION The present invention will be described below based on illustrated embodiments. FIG. 1 is a system configuration diagram showing an embodiment of an invitation event management system of the present invention. The invitation 1, the invitation issuing means 2, the venue management means 3, the information editing means 4, and the material delivery means 5 are the basic constituent elements.

FIG. 2 shows an example of an invitation card. Invitation 1
In the example shown in FIG. 2, is composed of an address 11, an invitation body 12, and a non-contact IC tag 13 as a data carrier. The non-contact IC tag 13 is at least an individual capable of uniquely identifying an individual. The identifier 6 is recorded.

The form of the invitation, the type of non-contact IC tag, and the attachment method are not limited to those shown in FIG. 2, and the invitation shown in FIG. 2 is merely selected for explanation. The contactless IC tag may be attached in various forms, such as a form visible on the surface of the invitation card illustrated in FIG. 2 or a form that is embedded in a telephone card-sized card and is not visible. Also, unlike the case of FIG. 2, the invitation text can be printed on a mount in which a non-contact IC tag is embedded.

In FIG. 1, the invitation issuing means 2, the venue operating means 3, the information editing means 4, and the material delivery means 5 are shown as realized by using a plurality of computers, and from the viewpoint of hardware. Looking at each, a recording device for a computer (magnetic disk, optical disk, etc.) for recording information, an input device (keyboard, mouse, etc.) for giving instructions to the computer, a CPU for performing an arithmetic operation, and a display device for displaying a result, etc. , A network or an interface for exchanging information with other systems, and a printing device such as a reader / writer or a printer for reading / writing information on a data carrier.

The invitation issuing means 2 includes a personal information collecting means 21 for collecting personal information and a personal information database 22.
And an invitation letter printing means 23 for issuing the invitation letter 1 based on the personal information.

The venue management means 3 is a visitor acceptance means 31 for accepting visitors, and a material request means 3 for requesting materials.
2. Material management means 3 for recording materials to be brought back from the venue
3. Reservation means 34 for designating a desired time for explanation, and contact request means 3 for requesting individual explanation at a later date
5. Admission certificate issuing means 36 for issuing admission certificates for visitors who did not bring the invitation, information management database 37 in the venue
It has the function of operating inside the venue.

The information editing means 4 outputs the list of booths visited by the visitors and requested materials based on the information recorded in the in-venue information management database 37, the in-venue activity output means 41, and the address for delivering the materials. It is composed of an address label issuing means 42 for issuing a label, a material delivery instruction means 43 for instructing the person in charge of delivery of information on requested materials, a visitor information totaling means 44 for totaling the number of visitors, etc. It has a function to utilize the recorded information.

The material delivery means 5 is a material delivery instruction means 43.
Receive the information from, prepare the materials to be delivered for each claimant, and perform the actual delivery.

FIG. 3 shows the operation of the event venue from issuance of an invitation using the invitation event management system of the present invention.
It schematically shows the steps such as delivery of materials. The invitation is sent out after the personal information is collected and the invitation is issued. Visitors will be able to record information by bringing invitations to the event. At the entrance stage, you can request materials, take them home, book a time to visit the booth, and request explanations at a later date.

Next, in the information editing stage, the information recorded in the visit stage is edited to output the action in the venue, issue the address label, collect the information of the visitors, and utilize the information. Will be done.

Further, the material is prepared and actually delivered based on the information about the request for the material recorded at the visit stage. The organizer provides after-sales follow-up based on the information collected by the visitors.

The operation and function of the invitation event management system shown in FIG. 1 and each stage of the invitation event management shown in FIG. 3 will be specifically described below by taking an open campus and a joint school briefing session of a plurality of schools as an example. Explained.

The university or examinee event company, which is the organizer, collects the information of the student who wants to send the event guide by using the personal information collecting means 21 on the Internet, direct mail, other events, public trials, etc. , Build the personal information database 22. As shown in the example of items in FIG. 4, the personal information database 22 records information such as a personal identifier 6, a name, an address, a telephone number, a desired school, a school from which the student belongs, or a school in which he / she is enrolled.

The personal information database 22 can be constructed not only by the organizer himself but also by consigning the information collected by the organizer to a database construction / operating company. It is also possible that both the organizer and the database construction / operation company perform maintenance work such as addition or update of information based on the information collected at the event venue.

When an event such as an open campus or a joint school briefing is decided and an invitation is issued, the personal information recorded in the personal information database 22 is referred to, for example, the school of the sponsor is designated as the desired school. Invitation 1 is issued by extracting the students who are working.

Address 11 of invitation 1 and non-contact IC tag 13
Since the personal identifiers 6 recorded in 1 must match, the printing of the address 11 and the recording of the personal identifier 6 on the non-contact IC tag 13 are performed simultaneously or continuously by the invitation printing means 23. Done as. The issued invitation 1 will be mailed to the student.

The event venue has a venue operating means 3, and each of the above-mentioned means constituting the venue operating means 3 is for reading and writing the information of the non-contact IC tag 13 of the invitation card 1.
The IC tag reader / writer 38 is provided. The IC tag reader / writer 38 reads and writes information when the non-contact IC tag 13 approaches.

Visitors to the event are IC tag reader / writer 38 provided in the visitor reception means 31 of each booth.
The non-contact IC tag 13 of the invitation card 1 brought to the user is brought close to the reception desk. The visitor reception means 31 records the personal identifier 6 of the visitor and the identifier 7 of the booth visited in the venue information management database 37. At the same time, the identifier 7 of the booth visited is written in the non-contact IC tag 13.
By using the non-contact IC tag 13 by the visitor himself, the reception time can be shortened, and the time and effort for signing can be eliminated.

Even at the invitation event, there are visitors who do not bring the invitation. In this case, the admission certificate issuing means 37
Personal information database 22 by newly using
At the same time, the admission certificate with the non-contact IC tag 13 attached is issued. Non-contact IC tag 13 attached to the admission ticket
Is used to read and write information in the event venue, like the non-contact IC tag 13 attached to the invitation.

The material requesting means 32 is a non-contact IC tag 13
According to the instruction on the display and the like, the individual identifier 6 of the visitor and the material identifier 8 of the requested material are recorded in the in-venue information management database 37. At the same time, the material identifier 8 of the requested material is written in the non-contact IC tag 13. Since the organizer delivers the materials based on the information in the in-venue information management database 37, visitors can collectively obtain the materials together with the materials of other booths without bringing the materials from the event venue. it can.

The material requesting means 32 can also confirm the delivery of the requested material. Non-contact IC tag 13
A list of requested materials is displayed on the display based on the material identifier 8 recorded in, and whether or not delivery is actually required is instructed for each material, and the non-contact IC tag 13 and the information management database in the venue are displayed. Update the information in 37 billing materials. Materials are delivered based on the updated information.

Visitors may bring back materials such as school guides that they are particularly interested in. In this case, when the material is received, the individual identifier 6 of the requested visitor and the material identifier 8 of the material to be brought back are recorded in the in-venue information management database 37 by using the material management means 33. Also in this case,
The material identifier 8 of the material to be brought back is written in the non-contact IC tag 13.

Further, the visitor can request the delivery of the material obtained in the venue by submitting the material and the address label to the delivery reception office prepared in the venue.
The address label used at this time is the address label issuing means 4
2 shows the address and name of the visitor referred from the personal information database 22 based on the personal identifier 6 recorded in the non-contact IC tag 13.

Even when the visitors bring back the materials,
Since the record of the personal identifier 6 and the material identifier 8 remains in the in-venue information management database 37, the organizer can grasp who needed which material.

Furthermore, the visitor uses the reservation means 34 to
You can reserve a time to attend a school consultation or a school explanation at the booth. The personal identifier 6, the booth identifier 7, and the reservation time are recorded in the in-venue information management database 37. There is no waiting time waiting for you at the booths of popular schools, so you can visit the other booths until the time you book, so you can effectively use the time in the venue.

When there is a visitor who wants to receive the explanation slowly at a later date, the contact requesting means 35 is used to record the personal identifier 6 of the visitor who wishes to be contacted separately in the in-venue information management database 37. At the same time, it is also possible to record the date and time when you want to contact. The organizer can retrieve personal information from the personal identifier 6 recorded in the in-hall information management database 37 according to the wishes of the visitors, contact them at a later date, and individually explain.

The visitor reads the booth identifier 7 recorded in the non-contact IC tag 13 and displays or prints the record of the booth visited by using the in-venue activity output means 41 when leaving, for example. be able to. Similarly, the material identifier 8 can be read and a list of materials requested or brought back can be displayed or printed. This makes it possible to check the booths that have not stopped by and whether there are any materials that you have forgotten to request.

Within a certain period of time (for example, closing at 17:00, 1 hour later at 18:00) after the event is closed, the material delivery instructing means 43 causes the venue information management database 37.
Personal identifier of the visitor who requested the material, recorded in 6
Then, the requested material identifier 8 of the material is transmitted to the material delivery means 5 via the network, and the company in charge of delivery is requested to deliver the material.

In accordance with the information received from the material delivery instructing means 43, the company in charge of delivery prepares the material to be delivered for each claimant by the material delivering means 5, issues an address label, and delivers. .

As a method of preparing the materials, a method of manually setting individual materials prepared in advance by a human or a machine or a method of storing the data of each material and storing the data immediately before delivery Both of them can be combined to create a booklet dedicated to each claimant. In addition, if the data of each material is stored, it is also possible to send it by e-mail at the request of the visitors.

The information transmitted by the material delivery instruction means 43 is
It is not limited to the identifier. Based on the identifier
It is also possible to refer to the personal information database 22 or the master database that manages the information of the material to transmit the personal name, address, material name and the like.

By using the material delivery means 5, compared to the case where a list of invoices is sent and the materials are delivered to each school, all the invoiced materials can be sent at an early stage such as the day of the event or the next day. Can be shipped together. Therefore, a visitor who requests the materials can receive all the necessary materials within a certain time, such as the next day or the next day, without having to bring back the heavy materials.

FIG. 5 shows the in-venue information management database 37.
An example of items to be recorded in is shown below. The individual identifier 6, the booth identifier 7, the material identifier 8, the visit date and time, the reservation time, the request for contact, and the like are recorded by each means in the venue described above. When registering the information, the contactless IC tag 13
It is possible to collect more detailed information than that of a conventional event by a simple operation of bringing the C tag reader / writer 38 close to and indicating the lacking content on the display.

The visitor information totaling means 44 refers to the personal information database 22 and the in-venue information management database 37 to total the visitor information. For example, when the visitors are classified according to area and the next event is held in a certain area, it is possible to take measures such as giving priority to the local students.

Further, since the organizer can grasp the materials requested or brought back by the visitors, it is possible to additionally send supplementary materials such as a separate volume or materials newly created after the event. Become.

Furthermore, point services may be provided based on the number of booths visited in the venue and the number of materials requested or brought back. For example, depending on the points collected, it is possible to apply for a lottery at the time of leaving the event or a discount on the examination fee.

Although the invitation event management system according to the present invention has been described above based on the form of an open campus or a joint school information session held by a university or the like, the present invention is not limited to the embodiment of the education industry or the examinee event. The event can be conducted at any event as long as it is an event in which an invitation is issued to invite visitors and the materials are distributed.

Further, each means constituting the venue operating means 2 according to the present invention is not limited to the form described in this embodiment. It is possible to construct each means as an individual computer system or to construct some means as a function of one computer system in a menu format. Regarding the information to be written in the data carrier, it is also possible to mainly use the information in the database without writing it in the data carrier, in accordance with the recording capacity and function of the data carrier.

[0059]

As described above, according to the invitation event management system according to the present invention, it is possible to integrally handle from the issuance of the invitation to the operation in the event site and the delivery of the material by using the information of the data carrier. Thus, the work of the organizer and the visitors related to the invitation event can be efficiently performed.

[Brief description of drawings]

FIG. 1 is a system configuration diagram showing an embodiment of the present invention.

FIG. 2 is an example of an invitation with a data carrier of the present invention attached.

FIG. 3 is a schematic diagram showing an operation stage of an event of the present invention.

FIG. 4 is an example of items of a personal information database of the present invention.

FIG. 5 is an example of items in a venue information management database of the present invention.

[Explanation of symbols]

1 invitation 11 Address 12 Invitation text 13 Non-contact IC tag 2 means of issuing invitations 21 Means of collecting personal information 22 Personal information database 23 Invitation letter printing means 3 venue management means 31 Visitor reception means 32 means for requesting materials 33 data management means 34 Reservation means 35 Contact Request Means 36 Admission certificate issuing means 37 Venue information management database 38 IC tag reader / writer 4 Information editing means 41 Venue action output means 42 Address label issuing means 43 Material delivery instruction means 44 Visitor information collection means 5 Material delivery means 6 Personal identifier 7 Booth identifier 8 Material identifier

   ─────────────────────────────────────────────────── ─── Continued front page    (72) Inventor Naomi Takahashi             1-1-1, Ichigaya-Kagacho, Shinjuku-ku, Tokyo             Dai Nippon Printing Co., Ltd. (72) Inventor Michiko Shimizu             1-1-1, Ichigaya-Kagacho, Shinjuku-ku, Tokyo             Dai Nippon Printing Co., Ltd. F-term (reference) 3E038 AA01 BB07 CA03 CA06 CB02                       CB07 CB10 DB03 EA08 FA10                       GA02 JA04 JB10                 5B058 CA15 KA02 KA04 YA20

Claims (11)

[Claims] 1. An invitation event management system for sending an invitation to invite visitors, including an invitation with a data carrier in which identification information of the visitor is written, and an invitation issuance for issuing the invitation. Means, and a booth in the venue, to read and write the information of the data carrier, to record the information in the venue, a venue operating means, and an information editing means for editing and outputting the information recorded by the venue operating means And a material delivery means for delivering a material based on the information recorded by the venue management means. 2. The invitation event management system according to claim 1, wherein the venue management means records a booth visited by a visitor, and a material management means records a material brought back by the visitor. An invitation event management system, comprising: and a material requesting means for recording materials requested by visitors. 3. The invitation event management system according to claim 1 or 2, wherein a booth visited by a visitor based on the information recorded on the data carrier attached to the invitation, and the requested material. Invited event management system, which is provided with an in-venue activity output means for displaying or printing the list of. 4. The invitation event management system according to any one of claims 1 to 3, wherein the material requesting means reads out information related to the request for the material recorded in the data carrier and actually delivers the material. An invitation event management system characterized by selecting and designating. 5. The invitation event management system according to any one of claims 1 to 4, wherein an address label printing means by which a visitor can print the address label for delivering the material obtained at the event venue by himself / herself. An invitation event management system characterized by having. 6. The invitation event management system according to any one of claims 1 to 5, wherein the material delivery means collects a plurality of materials requested by a visitor after closing for one day for each requester. An invitation event management system characterized by: 7. The invitation event management system according to claim 1, wherein the invitation issuing means includes:
In order to match the address of the invitation and the information recorded on the data carrier attached to the invitation, issuing the invitation and recording the information on the data carrier at the same time, or
An invitation event management system characterized by continuous processing. 8. The invitation event management system according to claim 1, wherein the data carrier is
A non-contact IC tag, wherein the non-contact IC tag is
An invitation event management system characterized by reading and writing information by bringing it close to a C-tag reader / writer. 9. A computer-readable recording medium recording a program for operating a computer as the invitation event management system according to claim 1. 10. A method of operating an invitation event in which an invitation is sent to invite visitors, including a personal information collecting step of collecting information of a party issuing the invitation and a data carrier in which identification information of the visitor is written. The invitation issuing stage to issue the invitation attached with, the visitor stage to read and write the information of the data carrier at each booth in the venue, and record the booth visited and the requested materials, and the venue The information editing step of editing and displaying or printing the information recorded in the table, the material delivery instruction step of instructing the material to be delivered based on the information recorded at the visit step, and the delivery based on the material delivery instruction The material preparation stage to prepare the necessary materials,
A method of operating an invitation event, comprising a step of delivering a material for delivering the prepared material. 11. The method of operating an invitation event according to claim 10, further comprising the step of providing information on other events and delivering new materials to the visitor based on the information desired by the visitor at the visit stage. , A method of operating an invitation event, characterized by the step of performing after-following based on the wishes of visitors.