JPH06325101A - Electronic filing device - Google Patents

Abstract

PURPOSE:To easily estimate proper retrieval conditions for retrieving a desired file and to perform the retrieval with efficiency by storing and displaying the retrieval procedure of past retrieval and the retrieval result at the time. CONSTITUTION:This device is equipped with an input means 4 for inputting the retrieval conditions, a retrieval history data storage means 8 which holds retrieval history data such as the retrieval conditions inputted through the input means 4, the date of retrieval, and the retrieval result at the time, and a display means 5 which displays the retrieval history data held in the retrieval history data storage means 8. The retrieval history data include data on the name of a retrieving person, the date of retrieval, retrieval condition data, the number of corresponding cases, the hit rate, etc. Consequently, the history of retrieving operation showing what kind of retrieval is done in the past can easily be known on the display screen, an input method for retrieval conditions which is good in retrieval efficiency can easily be recognized, and the method is applicable even to the input of the retrieval conditions by an operator.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic filing device which enables documents and image information to be registered and searched.

[0002]

2. Description of the Related Art When searching for image files,
Conventionally, the operator inputs the search condition for each search,
If the target files cannot be narrowed down at once, it is necessary to narrow down the search files while changing the search conditions again. Here, when searching for a certain file, depending on how to specify the search condition, the same file may be searched in some cases, and in other cases, the search may be easily performed or may not be easily performed. That is, if the method of specifying the search conditions is inappropriate,
Not only is it a waste of time and effort to search, but sometimes the file you want to search cannot be found.

[0003]

However, the method of designating the inspection conditions depends on the operator's discretion, and regarding what kind of retrieval condition is specified, the most efficient retrieval can be performed. There were problems such as unclearness.

The present invention has been made in view of the above points. By displaying the search procedure and the search result at that time when the search is performed in the past, an appropriate search condition for searching a desired file can be obtained. An object of the present invention is to provide an electronic file device that can be easily guessed and can be searched efficiently.

[0005]

In order to achieve the above object, the present invention comprises an input means for inputting search conditions,
Retrieval history data storage means for retaining the retrieval conditions input by the previous input means, retrieval date and retrieval history data such as retrieval results at that time, and the retrieval history data storage means. A display means for displaying the search history data is provided.

In this filing system device,
By adding search conditions based on the search history data, it is preferable to sort in descending order of narrowing down when the number of search targets is narrowed down and display the combination of search conditions and the narrowing down rate.

In this filing system device,
It is preferable to store the searcher name in the search history data, and display the searcher name when displaying the search history data. When displaying the search history data, it is preferable to display only the search history data of the searcher by designating the searcher.

In this filing system device,
It is advisable to reserve the data of the file for which the result of the search is displayed in the search history data and call the data to display the file name or the image searched by the data.

In this filing system device,
A means for deleting unnecessary search history data may be provided.

In this filing system device,
When inputting the search condition, it is preferable to call the past search condition from the search history data and create new search data by combining the past search conditions.

In this filing system device,
The content displayed on the screen may be output from the printing means.

[0012]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Embodiments of the present invention will be specifically described below with reference to the drawings. FIG. 1 is a block diagram of an information retrieval apparatus showing an embodiment of the present invention. Reference numeral 1 is a central processing unit (hereinafter referred to as CPU). Reference numeral 2 is a read-only memory (hereinafter referred to as ROM) in which a program for creating search history data is stored. Reference numeral 3 is a random access memory (hereinafter referred to as RAM) used as a work memory that stores data. An input unit 4 is composed of a device such as a keyboard and a mouse that can input data. Reference numeral 5 is a display device such as a CRT.

Reference numeral 6 is an image scanner for reading image information written on paper or the like. A printer 7 outputs data such as paper. Reference numeral 8 is an external storage device. As the external storage device 8, a large capacity file memory such as a hard disk or an optical disk is used. These units are connected by a system bus 9.

FIG. 2 shows an example of a search history data table according to this embodiment. In this example, data such as a searcher name, search date and time, search condition data, the number of hits, a hit rate, an image file storage address, and an image file attribute are stored therein. Further, the search condition data can be stored in a variable length.

FIG. 3 is a flow chart when the search history data is created in the main body program stored in the ROM 2. First, when the search is started, a searcher name is acquired in step S1. Next, in step S2, the current date and date and time are acquired. In step S3, the search condition attribute specified by the user and the search data to be input are acquired. Here, if the search condition attribute and the search condition data are, for example, a search by a keyword, the search condition attribute is the keyword search, and the search condition data is the input keyword or the like. In step S4, the search is executed. In step S5, the number of files specified and satisfying the search condition is counted.

In step S6, the hit rate is calculated.
The calculation method is based on the number of files corresponding to the previously specified search condition and the number of files corresponding to the currently specified search condition. In step S7, when the image is displayed, the image file name, the storage address of the image file, the attribute data of the image file, and the like are stored.

Based on the above search history data table,
Display the search history data. Further, the file name and the image for which the image is displayed according to the search condition are displayed.

[0018]

As described above, according to the present invention, it is possible to easily know from the display screen the history of search work as to what kind of search has been performed in the past. In addition, it is possible to easily recognize a method of inputting search conditions, which used to have good search efficiency, and based on this, it can be applied to input of search conditions by the operator himself. Further, it is possible to recognize at a glance who the registered search condition belongs to. Furthermore, it is possible to reproduce again the search performed by the operator himself or confirm the search method of another operator. With the displayed search conditions, it is possible to easily confirm what kind of file was searched for without entering new search conditions and searching again. Memory can be used effectively by deleting unnecessary search history data.
Furthermore, the display can be made easy to see. When searching for files that are similar to some extent, the search conditions do not change much, so by reusing the old search conditions,
It is possible to save the trouble of re-entering the search conditions. Since the search history data can be held at hand, efficient search conditions can be input without displaying the advantageous search history data.

[Brief description of drawings]

FIG. 1 is a block diagram showing the configuration of an electronic filing device that is an embodiment of the present invention.

FIG. 2 is a screen view showing an example of a search history data table according to an embodiment of the present invention.

FIG. 3 is a flow chart at the time of creating search history data in the main body program stored in the ROM 2 according to the embodiment of the present invention.

[Explanation of symbols]

1 CPU 2 ROM 3 RAM 4 input section 5 CRT 6 scanner 7 printer 8 external storage device 9 system bus

Claims (8)

[Claims] 1. To input search conditions in an electronic filling device having an image file management / search system that stores image information such as documents and figures and displays the document or image information on a display screen at the time of search. Input means, a search history data storage means for holding the search conditions input by the input means, a search date and search history data such as search results at that time, and the search history data storage means. An electronic filing apparatus having a display means for displaying the retained search history data. 2. The electronic filing apparatus according to claim 1, wherein the search conditions are added based on the search history data, so that when the number of search targets is narrowed down, sorting is performed in descending order of narrowing down, An electronic filing device, which displays a combination of search conditions and a narrowing rate. 3. The electronic filing apparatus according to claim 1, wherein the search history data is stored together with the searcher name, and the searcher name is also displayed when the search history data is displayed. Electronic filing device. 4. The electronic filing device according to claim 3, wherein when the search history data is displayed, by designating a searcher, only the search history data of the searcher is displayed. apparatus. 5. The electronic filing device according to claim 1, wherein data of a file whose search result is displayed is reserved in the search history data, and the file retrieved by calling the data is retrieved. An electronic filing device that displays names and images. 6. The electronic filing apparatus according to claim 1, further comprising means for deleting unnecessary search history data. 7. The electronic filing device according to claim 1, wherein when the search condition is input, a past search condition is called from the search history data, and new search data is created by combining the past search conditions. Electronic filing device. 8. The electronic filing apparatus according to claim 1, wherein the printing means outputs the content displayed on the screen.