JP6369598B2 - Information processing system, information registration method, conference apparatus, and program - Google Patents

Description

  The present invention relates to an information processing system, an information registration method, a conference apparatus, and a program.

  2. Description of the Related Art Conventionally, in an electronic conference in which discussion materials are displayed on a screen while displaying conference materials, an electronic conference system that manages screen images such as memos to be retained in association with the display contents related to the discussion by simple operation is managed. It is known (see, for example, Patent Document 1).

  The electronic conference system may be provided with a function of writing a handwritten memo on a conference material and a function of pasting a sticky note. However, in the conventional electronic conference system, it has not been considered to improve the utilization of the handwritten memo written in the conference material or the sticky tag attached thereto after the conference.

  The present invention has been made in view of the above points, and an object thereof is to provide an information processing system, an information registration method, a conference apparatus, and a program that can improve the usability of additional information added to conference materials. .

In order to achieve the above object, claim 1 of the present application is an information processing system including a conference device connected to a plurality of terminal devices via a network, and a document management device, wherein the electronic conference is performed via the conference device. Information management for associating and managing content shared among a plurality of terminal devices participating in the network and additional information added to the content in any of the plurality of terminal devices participating in the electronic conference And document registration means for registering the content managed by the conference information management means and the additional information in the document management apparatus with information in a form that can be managed by the document management apparatus after the end of the electronic conference, The additional information added to the content by the search based on the additional information included in the information registered by the document registration unit And having a display control means for displaying on the terminal device.

  According to the embodiment of the present invention, it is possible to improve the usability of additional information added to conference materials.

It is a lineblock diagram of an example of an information processing system concerning this embodiment. It is a hardware block diagram of an example of the computer system which concerns on this embodiment. It is a processing block diagram of an example of a conference server concerning this embodiment. It is a processing block diagram of an example of a document management server concerning this embodiment. It is a process block diagram of an example of a client terminal concerning this embodiment. It is a screen image of an example of the client terminal which a participant operates. It is a screen image of the other example of the client terminal which a participant operates. It is explanatory drawing of an example of the process which adds additional information with respect to a meeting material. It is a flowchart of an example of the process which pastes a tag on a meeting material. It is a flowchart of an example of the process which performs the preservation | save setting of a meeting material. It is a flowchart of an example of a registration process to a document management server. It is explanatory drawing of an example showing the relationship between meeting information and document information. It is an image figure of an example of the screen which sets an access right with a document management server. It is an image figure of an example of a search screen. It is an image figure of the other example of a search screen. It is an image figure of the other example of a search screen. It is an image figure of an example of a document list screen. It is an image figure of an example of a viewer screen.

Next, embodiments of the present invention will be described in detail.
[First Embodiment]
<System configuration>
FIG. 1 is a configuration diagram of an example of an information processing system according to the present embodiment. The information processing system 1 in FIG. 1 shows an example of a configuration in which a conference server 10, a document management server 11, a tablet PC 12, a notebook PC 13, and an interactive board 14 are connected to a network N1 such as a LAN (Local Area Network). . The tablet PC 12, notebook PC 13, and interactive board 14 are examples of the client terminal 15.

  The conference server 10 may be software or a service that operates on a plurality of computers, for example. The conference server 10 may be software or a service that operates on one computer. The conference server 10 can also take the form of a cloud service, for example. The conference server 10 performs various processes related to the conference described later.

  The document management server 11 may be software or a service that operates on a plurality of computers, for example. The document management server 11 may be software or a service that operates on one computer. The document management server 11 can also take the form of a cloud service, for example. The document management server 11 performs various processes described later regarding document management.

  The client terminal 15 is an information processing apparatus operated by a conference participant. The client terminal 15 may be, for example, a desktop personal computer or a smartphone. In addition, although the example in which the client terminal 15 is three is shown in FIG. 1, it may be other than three.

  The conference materials are registered in advance in the conference server 10 by conference participants. For example, the client terminal 15 receives input of conference information including conference material from a conference participant, and registers the conference information in the conference server 10.

  Participants of the conference bring the client terminal 15 used by each person to the conference room or the like, and cause the client terminal 15 to display the conference material. For example, the client terminal 15 accepts a conference selection from a conference participant. The client terminal 15 that has received the selection of the conference receives the conference material of the selected conference from the conference server 10 and displays it.

  Any participant in the conference can be a presenter. The client terminal 15 operated by another participant is synchronized with the screen of the client terminal 15 operated by the presenter. Processing related to synchronization is performed via the conference server 10 as described later. The interactive board 14 as an example of the client terminal 15 can be a client terminal 15 operated by a presenter or a client terminal 15 operated by a participant.

  For example, when the meeting material page is turned on the client terminal 15 operated by the presenter, the same screen is shared by turning the meeting material page displayed on the client terminal 15 operated by other participants. Become. In addition, the contents of pasting handwritten memos and sticky notes, and when the presenter draws marks or lines on the conference material with a touch pen or mouse operation, or adds characters are also displayed on the screen of the client terminal 15 operated by other participants. Reflected.

  In this way, participants in the conference can use the same conference materials, pasted handwritten memos and sticky notes, and the presenters added marks or lines to the conference materials with touch pens and mouse operations, etc. , Additional information). Therefore, participants of the conference can deepen understanding and discussion of the conference materials.

  After the conference, the conference material is registered from the conference server 10 to the document management server 11 and stored. When confirming the conference material and additional information after the conference ends, the conference participant accesses the document management server 11 from the client terminal 15 to display the conference material and additional information.

  The document management server 11 causes the client terminal 15 to display the conference material so that additional information such as a handwritten memo added to the conference material or a sticky tag attached thereto can be visually confirmed as it is added.

<Hardware configuration>
The conference server 10, the document management server 11, and the client terminal 15 are realized by a computer system 100 having a hardware configuration as shown in FIG.

  FIG. 2 is a hardware configuration diagram of an example of a computer system according to the present embodiment. A computer system 100 shown in FIG. 2 includes an input device 101, a display device 102, an external I / F 103, a RAM (Random Access Memory) 104, a ROM (Read Only Memory) 105, a CPU (Central Processing Unit) 106, a communication I / O. F107, HDD (Hard Disk Drive) 108, etc. are provided, and each is connected to each other via a bus B.

  The input device 101 includes a keyboard, a mouse, and the like, and is used to input each operation signal to the computer system 100. The display device 102 includes a display and the like, and displays a processing result by the computer system 100.

  The communication I / F 107 is an interface that connects the computer system 100 to the network N1. Accordingly, the computer system 100 can perform data communication with another computer system 100 via the communication I / F 107.

  The HDD 108 is a non-volatile storage device that stores programs and data. The stored programs and data include an OS (Operating System) that is basic software for controlling the entire computer system 100, and application software that provides various functions on the OS. The HDD 108 manages the stored programs and data using a predetermined file system and / or DB (Data Base).

  The external I / F 103 is an interface with an external device. The external device includes a recording medium 103a. Thereby, the computer system 100 can read and / or write the recording medium 103a via the external I / F 103. The recording medium 103a includes a flexible disk, a CD (Compact Disk), a DVD (Digital Versatile Disk), an SD memory card (SD Memory card), a USB memory (Universal Serial Bus memory), and the like.

  The ROM 105 is a nonvolatile semiconductor memory (storage device) that can retain programs and data even when the power is turned off. The ROM 105 stores programs and data such as BIOS (Basic Input / Output System), OS settings, and network settings that are executed when the computer system 100 is started. The RAM 104 is a volatile semiconductor memory (storage device) that temporarily stores programs and data.

  The CPU 106 is an arithmetic device that realizes control and functions of the entire computer system 100 by reading a program and data from a storage device such as the ROM 105 and the HDD 108 onto the RAM 104 and executing processing.

  The conference server 10, the document management server 11, and the client terminal 15 can implement various processes as will be described later by executing a program on the computer system 100 having the above hardware configuration, for example.

<Software configuration>
<< Conference Server 10 >>
FIG. 3 is a processing block diagram of an example of the conference server according to the present embodiment. The conference server 10 of FIG. 3 implements an information processing unit 21, a communication unit 22, and an information management unit 23 by executing a program. The information processing unit 21 performs information processing related to the conference. The communication unit 22 communicates with the document management server 11 and the client terminal 15.

  The conference server 10 has one or more conference information registered in advance by conference participants or the like. The conference information is managed by the information management unit 23. The meeting information includes scheduled date and time, meeting materials, additional information, authentication information for participating in the meeting, and the like. Meeting information is managed for each meeting. That is, the conference server 10 manages conference materials and additional information in association with the conference.

<< Document Management Server 11 >>
FIG. 4 is a processing block diagram of an example of the document management server according to the present embodiment. The document management server 11 of FIG. 4 implements a display control unit 31, a search unit 32, an authentication unit 33, and an information management unit 34 by executing a program.

  The display control unit 31 controls display on the client terminal 15. The search unit 32 provides a search function described later to the client terminal 15. The authentication unit 33 performs authentication according to the access right set in the document. The information management unit 34 manages document information described later. After the conference ends, the document management server 11 registers a document created from the conference material and additional information from the conference server 10. Details of the document registration process from the conference server 10 to the document management server 11 will be described later.

<< Client terminal 15 >>
FIG. 5 is a processing block diagram of an example of a client terminal according to the present embodiment. The client terminal 15 implements a UI display unit 41, an information processing unit 42, an authentication unit 43, a communication unit 44, an information management unit 45, and a search unit 46 by executing a program. The UI display unit 41 includes a display control unit 51 and an input operation control unit 52.

  The information processing unit 42 includes a stroke processing unit 53, a sticky note information processing unit 54, an information synchronization processing unit 55, a material acquisition unit 56, and a conference information acquisition unit 57. The communication unit 44 includes a transmission / reception control unit 58.

  The UI display unit 41 performs UI-related control. The display control unit 51 of the UI display unit 41 controls display. The input operation control unit 52 receives an input operation from a conference participant or the like, and notifies the predetermined notification destination of the input operation.

  The information processing unit 42 performs information processing according to an input operation from a conference participant or the like. The stroke processing unit 53 of the information processing unit 42 performs processing related to the stroke. For example, the stroke processing unit 53 processes, as stroke information, a handwritten memo, or a content that a presenter draws a mark or line or adds a character to a conference material with a touch pen or a mouse operation. The sticky note information processing unit 54 performs processing related to sticky note pasting. For example, the sticky note information processing unit 54 processes the contents of the pasted sticky note as sticky note information.

  The information synchronization processing unit 55 performs processing for sharing the same screen between the client terminal 15 operated by the presenter and the client terminal 15 operated by other participants. The material acquisition unit 56 acquires the conference material and additional information from the conference server 10. The conference information acquisition unit 57 acquires conference information from the conference server 10.

  The authentication unit 43 performs processing related to authentication. For example, the authentication unit 43 performs an authentication process for participating in the conference. The communication unit 44 communicates with the conference server 10 and the document management server 11. The transmission / reception control unit 58 of the communication unit 44 controls transmission / reception performed with the conference server 10 and the document management server 11. The information management unit 45 manages information. The search unit 46 provides a search function.

<Details of processing>
Below, the detail of the process of the information processing system 1 which concerns on this embodiment is demonstrated.

"Outline of processing"
The client terminal 15 of the conference participant first connects to the conference server 10. The conference information acquisition unit 57 of the client terminal 15 acquires conference information from the conference server 10 excluding conference materials and additional information.

  The UI display unit 41 of the client terminal 15 displays the registered conference based on the acquired conference information. A participant of the conference operates the client terminal 15 to select a conference to participate from the displayed conference. When the conference is selected, the material acquisition unit 56 of the client terminal 15 acquires the conference material and additional information of the selected conference from the conference server 10.

  Based on the acquired meeting material and additional information, the UI display unit 41 displays additional information such as a handwritten memo added to the meeting material and a sticky note attached thereto so that the additional information can be visually confirmed as it is added. .

  In addition, if the authentication information is included in the acquired conference information, the authentication unit 43 of the client terminal 15 requests the participant of the conference operating the client terminal 15 to input the authentication information. The authentication unit 43 performs authentication by comparing authentication information input from a conference participant with authentication information included in the conference information. If the authentication is successful, the material acquisition unit 56 of the client terminal 15 acquires the conference material and additional information of the selected conference from the conference server 10.

  The information synchronization processing unit 55 of the client terminal 15 operated by the presenter transmits information on the page number of the next page to be displayed to the conference server 10 when the page turning of the conference material occurs. In addition, when additional information is added to the conference material, the information synchronization processing unit 55 operated by the presenter transmits the additional information to the conference server 10.

  The information processing unit 21 of the conference server 10 receives information from the information synchronization processing unit 55 of the client terminal 15 on the page number information of the next page to be displayed and the additional information added to the conference material, which is operated by other participants. Transmit to terminal 15. The display control unit 51 of the client terminal 15 operated by another participant updates the display according to the received page number information of the next page to be displayed and the additional information added to the conference material.

  Other participants than the presenter need to switch the mode described later from the shared mode to the personal mode when turning the page of the conference material or adding additional information to the conference material. In the personal mode, even if the page of the conference material is turned or additional information is added to the conference material, the conference server 10 is not notified and the same screen is shared with the client terminals 15 operated by other participants. No processing is performed.

  In the personal mode, only the display of the client terminal 15 that has turned the page of the conference material or added additional information to the conference material is updated. That is, in the personal mode, it is possible to turn the page of the conference material asynchronously with other participants, and to add additional information to the conference material.

  After the conference ends, the conference material is temporarily stored in the conference server 10 together with additional information added to the conference material. Moreover, if there is additional information added asynchronously in the personal mode, the conference server 10 stores the information together with the user ID. The additional information stored in the conference server 10 is changed to a different data format depending on the type of information.

  For example, the information processing unit 21 of the conference server 10 merges (integrates) the stroke information with the conference material. The meeting material obtained by merging the stroke information is stored as a document in the document management server 11.

  Note that the information processing unit 21 of the conference server 10 does not merge the tag information with the conference material. The information processing unit 21 sets the color and content of the tag, the page number of the target to which the tag is pasted, and the like as properties (characteristic information) of the conference material stored as a document in the document management server 11.

  When confirming the conference material or additional information from the client terminal 15, the participant of the conference accesses the document management server 11 from the client terminal 15. The document management server 11 causes the client terminal 15 to display the conference material so that additional information such as a handwritten memo added to the conference material or a sticky tag attached thereto can be visually confirmed as it is added.

  The search unit 32 of the document management server 11 can search for a document using the property of the document information based on a search request from the client terminal 15. Since the tag information is included in the property of the document information, the document management server 11 can realize a search for conference materials using the color and content of the tag.

<< Screen image of client terminal during meeting >>
Participants in the conference operate the client terminal 15 to display conference materials as shown in FIG. 6, for example. FIG. 6 is a screen image of an example of a client terminal operated by a participant. The screen of FIG. 6 displays conference material, and has a function for adding additional information to the conference material and a function for switching the presenter and other participants.

  A share / individual mode switch button 1001 receives a request to switch between the share mode and the individual mode from the participant. The presenter switching button 1002 accepts a request to switch presenters from participants.

  The screen of FIG. 6 represents handwriting (stroke) 1011 and a sticky note 1012 as an example of additional information that can be added to the conference material. The stroke 1011 is used, for example, for marking and highlighting an important part of the conference material, or for writing a character string by handwriting.

  The sticky note 1012 is used so that the user can efficiently reach the page to be reviewed by attaching the tag 1012 to an important page such as an important page. Further, the sticky note 1012 is used when a character string (comment) is written as contents to review a character string that has been left unwritten.

  As a specific operation, the conference participant selects the pen thickness and color from the handwriting editing button 1003 while the page to be written of the conference material is displayed, and writes the stroke 1011 by touch operation or mouse operation. be able to. In addition, in a state in which a conference participant is displaying a page on which a conference material tag is to be pasted, the conference participant presses a tag addition button 1004 and selects a tag color to add a tag 1012 to the displayed page. paste. In other words, the client terminal 15 operated by the participant displays the page on which the sticky note 1012 is pasted.

  Furthermore, the participant of the conference can display the screen for editing the comment on the tag 1012 by pressing the tag comment edit button 1005, and can edit the comment on the tag 1012. A participant in the conference can display a comment on the tag 1012 by pressing a tag comment display button 1006.

  FIG. 6 shows a case where the sticky note 1012 is displayed on a page different from the currently displayed page. In the case of FIG. 6, the conference participant switches to the page on which the selected sticky note 1012 is pasted by selecting a sticky note 1012 on a page different from the currently displayed page (if it is a touch panel, etc.). Can be displayed.

  FIG. 7 is a screen image of another example of the client terminal operated by the participant. In the screen of FIG. 7, after the second sticky note 1012 is selected from the top of the screen of FIG. 6 and the display is switched to the page on which the second sticky note 1012 is pasted, the thumbnail list is selected and displayed. This is an example.

  In the screen of FIG. 7, a thumbnail list 1007 is displayed on the left side. A thumbnail list 1007 displays thumbnails of each page of the conference material. Note that the thumbnail of the page on which the tag is pasted is displayed as if the tag was pasted.

<< Addition of additional information to meeting materials >>
When the presenter of the conference adds additional information to the conference material, the client terminal 15A operated by the presenter transmits the additional information to the conference server 10. If the conference server 10 is in the sharing mode, the conference server 10 transmits additional information added by the presenter to the client terminal 15B operated by another participant. For example, in the case of stroke information, the conference server 10 transmits the pen color, pen thickness, target page, stroke coordinate information, and the like to the client terminal 15B operated by another participant. If it is sticky note information, the conference server 10 transmits the color of the sticky note, the target page, the comment on the sticky note, and the like to the client terminal 15B operated by other participants. In the personal mode, the conference server 10 does not transmit the additional information added by the presenter to the client terminal 15B operated by other participants.

  The conference server 10 in FIG. 8 shows an example in which stroke information and tag information are stored as an example of additional information. The stroke information and the tag information are stored separately for the shared mode and the personal mode. The personal mode stroke information and sticky note information are stored in association with a user ID as an example of information for identifying a participant.

  After the conference, the conference server 10 registers the conference material and additional information in the document management server 11 as will be described later. The conference server 10 merges the stroke information with the conference material, converts it into a data format such as PDF, and registers it in the document management server 11. Further, the conference server 10 registers the sticky note information in the document management server 11 as a property of the conference material.

《Process to paste sticky notes on meeting materials》
FIG. 9 is a flowchart of an example of processing for attaching a sticky note to a conference material. For example, a conference participant including a conference presenter operates the client terminal 15 to display a page to which a sticky note is to be pasted. Participants in the conference select to add a tag to the conference material by, for example, pressing a tag addition button 1004 in FIG.

  In step S1, the client terminal 15 operated by the conference participant displays a dialog for selecting the color of the tag. The participant operates the client terminal 15 and selects the color of the tag from the dialog. After the color of the tag is selected by the participant, the client terminal 15 proceeds to step S2 and waits for input of a tag comment.

  In step S3, the client terminal 15 operated by the participant repeats the process of step S2 until completion of comment editing on the tag is selected by the participant. When the comment edit completion of the tag is selected from the participant, the client terminal 15 operated by the participant generates the tag information in step S4.

  Note that even if the comment on the tag is empty (not input), the client terminal 15 operated by the participant proceeds to the process of step S4 if the comment edit completion of the tag is selected by the participant. In step S <b> 5, the client terminal 15 operated by the participant transmits the generated tag information to the conference server 10.

  In step S6, if the presenter has pasted the sticky note in the sharing mode, the conference server 10 proceeds to step S7, and sends the sticky note information to the client terminal 15 operated by other participants (conference participants). The tag information is stored. In step S8, the client terminal 15 operated by the presenter and other participants draws a sticky note, for example, as shown in FIG.

  If it is determined in step S6 that the presenter has not attached a sticky note in the sharing mode, the conference server 10 stores the sticky note information in association with the user ID, but the client terminal operated by another participant 15 does not transmit the tag information. If the presenter has not pasted the sticky note in the sharing mode, the client terminal 15 that has sent the sticky note information to the conference server 10 in step S5 draws the sticky note, for example, as shown in FIG.

  Although the process of pasting a sticky note on a conference material has been described with reference to FIG. 9, the same applies to the process of adding a stroke to a conference material. In the process of adding the stroke to the conference material, for example, the process of writing the stroke is performed instead of steps S1 to S3 in FIG. 9, the stroke information is transmitted in steps S4 to S7, and the stroke is drawn in step S8.

《Process to set up storage of meeting materials》
FIG. 10 is a flowchart of an example of processing for setting conference material storage. For example, the organizer of the conference sets how to store the conference material after the conference is ended, for example, by the process of the flowchart shown in FIG. In addition, although the organizer can set the storage of the conference material when the conference is registered, the presenter may perform the conference material at the end of the conference.

  In step S <b> 11, the conference organizer operates the client terminal 15 to select whether or not to store the original conference material registered in advance as conference material in the document management server 11. When the organizer selects to store the original meeting material in the document management server 11, the client terminal 15 proceeds to step S <b> 12 and causes the organizer to set a storage destination directory in the document management server 11. If it is not selected by the organizer to store the original meeting material in the document management server 11, the client terminal 15 skips the process of step S12.

  Next, in step S <b> 13, the meeting organizer operates the client terminal 15 to select whether or not to store the meeting material to which the additional information after the meeting is added in the document management server 11. When it is selected that the conference material with additional information added by the organizer is stored in the document management server 11, the client terminal 15 proceeds to step S <b> 14 and causes the organizer to set the storage destination directory in the document management server 11. If it is not selected to store the meeting material to which the additional information is added by the organizer in the document management server 11, the client terminal 15 skips the process of step S14.

  In step S15, the meeting organizer operates the client terminal 15 to select whether or not to store the meeting material after the meeting to which the additional information is added in the personal mode in the document management server 11. When the organizer selects to save the conference material to which the additional information is added in the personal mode in the document management server 11, the client terminal 15 proceeds to step S <b> 16 and sets the storage destination directory or the like in the document management server 11. To set.

  If it is not selected by the organizer that the meeting material with the additional information added in the personal mode is stored in the document management server 11, the client terminal 15 skips the process of step S16. It should be noted that the content set in step S16 is a setting for whether or not to allow the conference material to which additional information is added in the personal mode to be stored in the document management server 11, a document in the case of a highly confidential conference material, etc. There are settings for prohibiting downloading from the management server 11. The organizer can maintain confidentiality by using the document management server 11 and strictly setting access rights to highly confidential conference materials.

  For example, the document management server 11 stores the conference material in which the additional information is added in the personal mode in association with user identification information such as the user name and user ID of the participant in the storage destination directory set in the document management server 11. To do. By associating the access right function of the document management server 11 with the user specifying information, the document management server 11 shows the meeting material added with the additional information in the personal mode only to each individual who added the additional information. Is also possible.

  With the processing of the flowchart of FIG. 10, the meeting organizer can set how the meeting material is stored in the document management server 11 after the meeting ends.

<< Registration Process from Conference Server 10 to Document Management Server 11 >>
FIG. 11 is a flowchart of an example of registration processing to the document management server. For example, if the storage of the conference material is set by the processing of the flowchart shown in FIG. 10, the conference server 10 registers the conference material as a document by the processing of the flowchart of FIG.

  In step S <b> 21, the conference server 10 determines whether stroke information is included in the additional information of the conference material stored in the document management server 11. If the additional information includes stroke information, the conference server 10 proceeds to step S22, merges the stroke information with the conference material, and forms one document (document to be registered). Note that if the additional information does not include the stroke information, the conference server 10 skips the process of step S22 and sets the conference material as a document to be registered.

  In step S <b> 23, the conference server 10 creates a temporary document of the document to be registered in the set storage destination directory via the API (Application Programming Interface) of the document management server 11. Note that the temporary document cannot be confirmed by the user using the document management server 11 until the end process is executed. In step S23, the electronic data of the conference material is registered in the set storage destination directory.

  In step S <b> 24, the conference server 10 sets properties of the document to be registered in the document management server 11. The document properties include the scheduled date and time, tag information, etc. held as conference information in the conference server 10. In step S25, the conference server 10 sets an access right for the document to be registered. The access right is for setting which document the user wants to show or who does not want to show the document.

  For example, when a document other than the administrator is not allowed to be taken out, such as downloading, full control is set as an access restriction for the administrator, and viewing restrictions are set for other users. In addition, since the document can be shown only to a specific user, the document corresponding to the meeting material to which the additional information is added can be set so that only the user who has added the additional information has the access right. Furthermore, the document corresponding to the conference material to which the additional information for the sharing mode is added can be set so that only the participant who participated in the conference has the access right.

  When the setting of the document property and the setting of the access right of the document are completed and the setting of the document to be registered is completed, the conference server 10 proceeds to step S26 and executes the temporary document end process, thereby Reflect. By reflecting the temporary document, the temporary document becomes a document that can be confirmed by the user using the document management server 11.

<Relationship between meeting information and document information>
FIG. 12 is an explanatory diagram showing an example of the relationship between conference information and document information. The conference server 10 has conference information as shown in FIG. The meeting information includes meeting information and meeting material information. For example, when the conference material included in the conference information of FIG. 12 is registered, the document information as shown in FIG. 12 is registered in the document management server 11.

  First, as described in FIG. 11, the stroke information included in the conference information is merged with the conference material. Information other than the stroke information included in the conference information is registered in the document management server 11 as a document property included in the document information. For example, the document name included in the document property is given by the meeting name. The storage destination is the set storage directory. The tag information becomes tag information of the conference information. The sticky note information includes, for example, a sticky note color, a target page, and a sticky note comment as described above.

  Since other document properties are values assigned by the document management server 11, registration of information from the conference server 10 is not essential. However, since the document properties can be arbitrarily increased, information on the organizer and the venue can be automatically registered from the conference server 10 to the document management server 11.

《Access right setting》
FIG. 13 is an image diagram of an example of a screen for setting an access right on the document management server. In the screen of FIG. 13, the access right can be set for each user. The processing for setting the access right to the document to be registered in step S25 in FIG. 11 is to set the access item to be performed on the screen in FIG. 13 via the API of the document management server 11.

<< Browsing of Documents Stored in Document Management Server 11 >>
In the document management server 11, for example, a search screen as shown in FIG. 14 can be displayed by selecting a search from a search button or menu on a toolbar. FIG. 14 is an image diagram of an example of a search screen.

  When a document is registered from the conference server 10 to the document management server 11, the conference information and tag information stored in the conference server 10 are registered in the document management server 11 as document properties as shown in FIG. 12. The

  Thus, by registering sticky note information as document properties in the document management server 11, the sticky note information added to the conference material is centrally managed, and at the same time, the search function of the document management server 11 can be utilized. it can.

  As one of the utilization methods, the document management server 11 can search for a document based on the tag information added to the conference material during the conference. When searching for a document from document properties, the user selects from the search screen what property of the document to search.

  In FIG. 14, the search is selected based on the property tag information. Further, in FIG. 14, the search condition for the tag information is set. For example, for tag information, a document with a tag, a document without a tag, a document with a tag of a specific color, etc. can be set as a search condition.

  Further, the document management server 11 can perform a search by combining a plurality of properties. 15 and 16 are image diagrams of other examples of the search screen. FIG. 15 shows an example of a search screen for performing a search for the tag information by combining the search conditions of FIG. 14 and the search conditions for the comment content of the tag. FIG. 16 shows an example of a search screen for searching for the tag information by combining the search condition of FIG. 14 with the search condition of the date when the document is registered.

  Search conditions for document properties can be all matched (AND condition) or any match (OR condition). As described above, the conference server 10 can register the conference information, the tag information added during the conference, the conference information, and the like as the document property in the document management server 11. The sticky note information added to the document can be used efficiently.

<< Document List Screen by Document Management Server 11 >>
For example, the document management server 11 causes the client terminal 15 to display a document list screen as shown in FIG. FIG. 17 is an image diagram of an example of a document list screen. In the document list screen of FIG. 17, when a document registered in the document management server 11 is displayed, a stroke merged with the conference material is displayed in a state added in the conference.

  Since the tag information is registered as document properties, when displayed on the document list screen of FIG. 17, it is visually displayed as a tag. The user can switch to a page on which the selected tag is pasted by selecting a tag on a page different from the currently displayed page.

<< Viewer screen by the document management server 11 >>
For example, the document management server 11 displays a viewer screen as shown in FIG. FIG. 18 is an image diagram of an example of the viewer screen. The viewer screen of FIG. 18 is displayed when one document is selected from the document list screen of FIG. In the viewer screen of FIG. 18, a thumbnail list is displayed on the left side. The thumbnail of the page where the tag is pasted is displayed as if the tag was pasted.

《Other processing》
In the information processing system 1 according to the present embodiment, tag information is registered as a document property. However, for stroke information, for example, if it is a character string, it is a target of full-text search by OCR (Optical Character Reader). You can also.

<Summary>
As described above, when the information processing system 1 according to the present embodiment registers the conference material as a document from the conference server 10 to the document management server 11, additional information such as tag information added to the conference material is added to the document property. You can register as Therefore, in the information processing system 1 according to the present embodiment, even after the meeting is over, documents can be searched and page switching can be performed based on the sticky notes attached to the meeting material, and the addition added to the meeting material The utilization of information can be improved.

  The present invention is not limited to the specifically disclosed embodiments, and various modifications and changes can be made without departing from the scope of the claims.

  The conference device described in the claims corresponds to the conference server 10. The document management apparatus corresponds to the document management server 11. The terminal device corresponds to the client terminal 15. The content corresponds to the conference material. The characteristic information corresponds to the property.

1 Information Processing System 10 Conference Server 11 Document Management Server 12 Tablet PC
13 Notebook PC
DESCRIPTION OF SYMBOLS 14 Interactive board 15, 15A, 15B Client terminal 21 Information processing part 22 Communication part 23 Information management part 31 Display control part 32 Search part 33 Authentication part 34 Information management part 41 UI display part 42 Information processing part 43 Authentication part 44 Communication part 45 Information management unit 46 Search unit 51 Display control unit 52 Input operation control unit 53 Stroke processing unit 54 Sticky note information processing unit 55 Information synchronization processing unit 56 Document acquisition unit 57 Conference information acquisition unit 58 Transmission / reception control unit 1011 Handwriting (stroke)
1012 Sticky note 100 Computer 101 Input device 102 Display device 103 External I / F
103a Recording medium 104 RAM (Random Access Memory)
105 ROM (Read Only Memory)
106 CPU (Central Processing Unit)
107 Communication I / F
108 HDD (Hard Disk Drive)
B bus N1 network

JP 2007-280235 A

Claims (14)

An information processing system comprising a conference device connected to a plurality of terminal devices via a network, and a document management device,
Content shared among a plurality of terminal devices participating in an electronic conference via the conference device, and additional information added to the content in any of the plurality of terminal devices participating in the electronic conference, Meeting information management means for associating and managing,
Document registration means for registering the content managed by the conference information management means and the additional information in the document management apparatus with information in a form that can be managed by the document management apparatus after the end of the electronic conference;
An information processing system comprising: display control means for causing the terminal device to display additional information added to the content by a search based on the additional information included in the information registered by the document registration means. . The information processing system according to claim 1, wherein the document registration unit sets at least a part of the additional information as characteristic information included in information in a form that can be managed by the document management apparatus. 3. The document registration unit, wherein a part of the additional information and the content are integrated into one and set as a document represented by information in a form that can be managed by the document management apparatus. Information processing system. The document registration unit is configured to access rights so that participants of the electronic conference can access information in a form that can be managed by the document management device from the terminal device based on the information of the electronic conference managed by the conference device. The information processing system according to claim 1, wherein the information processing system is set. The document registration means has an access right so that a participant who has added the additional information to the content in any of the plurality of terminal devices can access information in a form that can be managed by the document management device from the terminal device. The information processing system according to claim 1, wherein the information processing system is set. 6. The information processing apparatus according to claim 1, further comprising a search unit that uses the additional information included in information in a form that can be managed by the document management apparatus, and searches for the content to which the additional information is added. Information processing system according to item. The document registration unit sets handwritten information of the additional information as document data represented by information in a form that can be managed by the document management apparatus by integrating the content, and tag information of the additional information is set as the document The information processing system according to claim 3, wherein the information is set as property information included in information in a form that can be managed by the management apparatus. The display control means displays handwritten information added to the content by document data represented by information in a form that can be managed by the document management apparatus, and sticky information added to the content is displayed by the property information. 8. The information processing system according to claim 7, wherein the information processing system is displayed. The information processing system according to claim 7, wherein the handwritten information is stroke information and is merged with the content by the document registration unit. 10. The information processing system according to claim 9, wherein the stroke information merged with the content is searched for by an OCR (Optical Character Reader). Is mounted on the conference device connected via a plurality of terminal devices and a network, it said a first program running on the conference device, mounted on the document management apparatus, a second program running on the document management apparatus An information processing system comprising:
It is realized by executing the first program on the conference device and executing the second program on the document management device.
Content shared among a plurality of terminal devices participating in an electronic conference via the conference device, and additional information added to the content in any of the plurality of terminal devices participating in the electronic conference, Meeting information management means for associating and managing,
Document registration means for registering the content managed by the conference information management means and the additional information in the document management apparatus with information in a form that can be managed by the document management apparatus after the end of the electronic conference;
An information processing system comprising: display control means for causing the terminal device to display additional information added to the content by a search based on the additional information included in the information registered by the document registration means. . An information registration method in an information processing system comprising a conference device connected to a plurality of terminal devices via a network, and a document management device,
Content shared among a plurality of terminal devices participating in an electronic conference via the conference device, and additional information added to the content in any of the plurality of terminal devices participating in the electronic conference, Associating and managing
Registering the content and the additional information managed by the managing step after the end of the electronic conference in the document management device with information in a form that can be managed by the document management device;
And displaying the additional information added to the content on the terminal device by searching based on the additional information included in the information registered in the registering step. A conference device included in an information processing system including a conference device connected to a plurality of terminal devices via a network, and a document management device,
Content shared among a plurality of terminal devices participating in an electronic conference via the conference device, and additional information added to the content in any of the plurality of terminal devices participating in the electronic conference, Meeting information management means for associating and managing,
Document registration means for registering the content managed by the conference information management means and the additional information in the document management apparatus with information in a form that can be managed by the document management apparatus after the end of the electronic conference. ,
The conference apparatus, wherein the document management apparatus causes the terminal device to display additional information added to the content by a search based on the additional information included in the information registered by the document registration unit. A conference device included in an information processing system including a conference device connected to a plurality of terminal devices via a network and a document management device,
Content shared among a plurality of terminal devices participating in an electronic conference via the conference device, and additional information added to the content in any of the plurality of terminal devices participating in the electronic conference, Meeting information management means for managing
After the end of the electronic conference, function as document registration means for registering the content and the additional information managed by the meeting information management means in the document management apparatus with information in a form that can be managed by the document management apparatus,
A program for causing the document management apparatus to display additional information added to the content on the terminal device by a search based on the additional information included in the information registered by the document registration unit.

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