JP5224910B2 - Information mediation system, information mediation program, and information mediation method - Google Patents

Description

  The present invention relates to an information mediation system, an information mediation program, and an information mediation method that mediate exchange of information between user terminals connected via a network, and in particular, between user terminals belonging to different groups, The present invention relates to an information mediation system, an information mediation program, and an information mediation method for minimizing disclosure of a reference history to group information.

  In recent years, information such as an electronic document is commonly shared between a plurality of organizations via a network. At this time, sharing is performed by storing information to be shared in an information mediation server that mediates information on the network, and the other acquiring information stored on the information mediation server. For this purpose, one side needs to notify the other side that information has been stored on the information mediation server.

  Patent Document 1 discloses a document management apparatus that manages an electronic document as an object. In Patent Document 1, a document change monitoring unit monitors a change in an electronic document, and when the corresponding electronic document is updated, an e-mail is transmitted to a pre-registered mail account by the mail communication function, and the electronic document is updated. Is to be notified.

  Patent Document 2 discloses a document update notification apparatus that manages a hierarchical relationship among a plurality of electronic documents using a server table. In Patent Document 2, when a lower-layer electronic document is updated, the server table is referred to, the upper-layer electronic document is specified, and the user of the upper-layer electronic document is notified of the change. is there.

As described above, in Patent Documents 1 and 2, the update of the electronic document is notified, but the updater determines whether the notified user actually viewed the update contents of the corresponding electronic document. I can't know. Therefore, it is conceivable to disclose the user's reference history to the updater.
JP 2006-24059 A JP 2000-155731 A

  However, the above-described method has a problem that the reference history on the user side is disclosed more than necessary. In recent years, in order to protect confidential information, there is a tendency to disclose information on the organization on the user side to the minimum necessary. For example, when an electronic document is notified to a business partner, it is sufficient that it is appropriately received and processed by the business partner, and there are many cases where it is not necessary to disclose which person is actually received.

  The present invention has been made in order to solve such problems, and in information sharing between user terminals connected via a network, information mediation that minimizes disclosure of the reference history of the other party is necessary. The purpose is to provide a system.

  An information mediation system according to the present invention is connected to a plurality of first user terminals belonging to a first group and a plurality of second user terminals belonging to a second group via a communication network, and It mediates the exchange of information between the user terminal and the second user terminal. A registration information storage unit for storing registration information transmitted from the first user terminal and the second user terminal, a reference content for the registration information stored in the registration information storage unit, and a user terminal referred to When the reference history storage unit that stores the associated reference history information and the reference request for the registration information from the first user terminal or the second user terminal are received, the request source Reference information transmission means for transmitting the registration information stored in the registration information storage unit to the user terminal and the reference history request when the reference history request is received from the first user terminal or the second user terminal. Reference history information transmitting means for transmitting the reference history information stored in the reference history storage unit to the requesting user terminal in response to the history request. The reference history information transmitting means receives the reference history request from the first user terminal for registration information to be transmitted from the first user terminal to the second user terminal. Reference history information indicating whether the registration information is referred to without specifying any of the second user terminals belonging to the group is transmitted to the first user terminal, and the first user terminal transmits the reference history information. Regarding the registration information to be transmitted to the second user terminal, when a reference history request is received from the second user terminal, the second user terminal belonging to the second group is identified and the registration information is Reference history information indicating whether or not a reference has been made is transmitted to the second user terminal.

  Here, the reference history storage unit further stores disclosure information indicating that the registration information has been referred to, and the reference history information transmission unit transmits the reference information from the first user terminal to the second user terminal. For registration information to be received, when a reference history request is received from the first user terminal, it is desirable to transmit the disclosure information to the first user terminal.

  The information mediation system further includes notification means for notifying that the registration information is stored in the registration information storage unit, and the notification means is transmitted from the first user terminal to the second user terminal. When registration information to be transmitted is stored in the registration information storage unit, it is desirable to notify the second user terminal.

  Furthermore, the registration information is hierarchically managed by folders, the user information terminal that can transmit the registration information is set by the registration information transmission unit, and the registration information transmission unit is configured to register the registration information. The designation of the previous folder may be accepted, and the notification means may notify the user terminal set in the designated folder.

  The reference history storage unit further stores, as reference history information, storage of the registration information by the registration information storage unit and transmission of the reference history information by the reference history information transmission unit, and transmission of the reference history information When the means receives the reference history request from the first user terminal, the means identifies the first user terminal belonging to the first group and transmits the reference history information to the first user terminal. When a reference history request is received from the second user terminal, the second user terminal belonging to the second group is identified and the reference history information is transmitted to the second user terminal. Good.

  An information mediation program according to the present invention is connected to a plurality of first user terminals belonging to a first group and a plurality of second user terminals belonging to a second group via a communication network, and The computer executes processing that mediates exchange of information between the user terminal and the second user terminal. A registration information storage unit for storing registration information transmitted from the first user terminal and the second user terminal, a reference content for the registration information stored in the registration information storage unit, and a user terminal referred to When the reference history storage unit that stores the associated reference history information and the reference request for the registration information from the first user terminal or the second user terminal are received, the request source Reference information transmission means for transmitting the registration information stored in the registration information storage unit to the user terminal and the reference history request when the reference history request is received from the first user terminal or the second user terminal. Reference history information transmitting means for transmitting the reference history information stored in the reference history storage unit to the requesting user terminal in response to the history request. The reference history information transmitting means receives the reference history request from the first user terminal for registration information to be transmitted from the first user terminal to the second user terminal. Reference history information indicating whether the registration information is referred to without specifying any of the second user terminals belonging to the group is transmitted to the first user terminal, and the first user terminal transmits the reference history information. Regarding the registration information to be transmitted to the second user terminal, when a reference history request is received from the second user terminal, the second user terminal belonging to the second group is identified and the registration information is Reference history information indicating whether or not a reference has been made is transmitted to the second user terminal.

  Here, the reference history storage unit further stores disclosure information indicating that the registration information has been referred to, and the reference history information transmission unit transmits the reference information from the first user terminal to the second user terminal. For registration information to be received, when a reference history request is received from the first user terminal, it is desirable to transmit the disclosure information to the first user terminal.

  The information mediation program further includes notification means for notifying that the registration information is stored in the registration information storage unit, and the notification means is transmitted from the first user terminal to the second user terminal. When registration information to be transmitted is stored in the registration information storage unit, it is desirable to notify the second user terminal.

  Furthermore, the registration information is hierarchically managed by folders, the user information terminal that can transmit the registration information is set by the registration information transmission unit, and the registration information transmission unit is configured to register the registration information. The designation of the previous folder may be accepted, and the notification means may notify the user terminal set in the designated folder.

  The reference history storage unit further stores, as reference history information, storage of the registration information by the registration information storage unit and transmission of the reference history information by the reference history information transmission unit, and transmission of the reference history information When the means receives the reference history request from the first user terminal, the means identifies the first user terminal belonging to the first group and transmits the reference history information to the first user terminal. When a reference history request is received from the second user terminal, the second user terminal belonging to the second group is identified and the reference history information is transmitted to the second user terminal. Good.

  The information mediation method according to the present invention mediates information between a plurality of first user terminals belonging to a first group and a plurality of second user terminals belonging to a second group. A step of storing registration information transmitted from the first user terminal and the second user terminal in a registration information storage unit; and a reference request for the registration information from the first user terminal or the second user terminal. In response to the reference request, a registration information transmission step of transmitting the registration information stored in the registration information storage unit to the requesting user terminal, a reference content for the registration information, and a reference The reference history information associated with the user terminal is stored in the reference history storage unit, and the reference history request is received when the reference history request is received from the first user terminal or the second user terminal. A reference history information transmitting step for transmitting the reference history information stored in the reference history storage unit to the requesting user terminal. The reference history information transmission step receives the reference history request from the first user terminal for registration information to be transmitted from the first user terminal to the second user terminal. Reference history information indicating whether the registration information is referred to without specifying any of the second user terminals belonging to the group is transmitted to the first user terminal, and the first user terminal transmits the reference history information. Regarding the registration information to be transmitted to the second user terminal, when a reference history request is received from the second user terminal, the second user terminal belonging to the second group is identified and the registration information is Reference history information indicating whether or not a reference has been made is transmitted to the second user terminal.

  Here, the information mediation method further includes a notification step of notifying that the registration information is stored in the registration information storage unit, wherein the notification step is performed from the first user terminal to the second user terminal. When the registration information to be transmitted to is stored in the registration information storage unit, it is desirable to notify the second user terminal.

  ADVANTAGE OF THE INVENTION According to this invention, in the sharing of the information between the user terminals connected via the network, the information mediation system which keeps disclosure of the other party's reference history to the required minimum can be provided.

  Hereinafter, specific embodiments to which the present invention is applied will be described in detail with reference to the drawings. In the drawings, the same elements are denoted by the same reference numerals, and redundant description will be omitted as necessary for the sake of clarity.

Embodiment 1 of the Invention
FIG. 1 is a block diagram showing an overall configuration of an information mediation system 100 according to the present exemplary embodiment. The information mediation system 100 includes an electronic document management server 1, a database 5, an internal terminal group 2 to which a plurality of terminals belong, an intranet 41, a firewall (FW) 42, the Internet 43, and an external terminal to which a plurality of terminals belong. And Group 3. The information mediation system 100 exchanges electronic documents (files) between the internal terminal group 2 and the external terminal group 3 via the electronic document management server 1. The internal terminal group 2 includes, for example, a plurality of terminals connected to a company internal network. The external terminal group 3 includes a plurality of terminals connected to a network outside the company, for example, terminals of business partners of the company.

  The business form targeted in the present embodiment is, for example, that a person in charge of a company operates the terminal 2a of the internal terminal group 2 to store the created electronic document in the electronic document management server 1 and approve the company. The person operates the terminal 2b of the internal terminal group 2 to approve the electronic document, and the person in charge of the business partner of the company operates the terminal 3a of the external terminal group 3 to operate the electronic document management server 1 To obtain the electronic document.

  The electronic document management server 1 is a server that can run an WEB application (not shown) and transmit an electronic mail. A database 5 is connected to the electronic document management server 1. The electronic document management server 1 includes a WEB server 11, an AP (Application) server 12, a DB (DataBase) server 13, and a mail server 14. The electronic document management server 1 hierarchically manages electronic documents using folders. Each folder has access authority set for each user, and a user without access authority refers to the electronic document stored in the folder. Can not. Details of the configuration of the electronic document management server 1 will be described later with reference to FIG.

  The intranet 41 is a communication network in which the FW 42, the electronic document management server 1, and the terminals 2a, 2b, ..., 2n belonging to the internal terminal group 2 are connected. The intranet 41 constitutes an intranet in a company, for example.

  The Internet 43 is a communication network in which the FW 42 and the terminals 3a, 3b,..., And terminals 3m belonging to the external terminal group 3 are connected.

  The FW 42 is a system that prevents an unauthorized intrusion from an arbitrary computer connected to the Internet 43 to an arbitrary computer connected to the intranet 41. However, it is assumed that the FW 42 permits access to the electronic document management server 1 from the terminals 3a, 3b,. Since the firewall is well known as a well-known technique, detailed description is omitted here.

  The internal terminal group 2 indicates a set of a plurality of terminal devices connected to the intranet 41. In FIG. 1, the internal terminal group 2 is a terminal 2a, a terminal 2b,. The terminal 2a, the terminal 2b,..., The terminal 2n are terminal devices that are a WEB client and a mail client. The external terminal group 3 represents a set of a plurality of terminal devices connected to the Internet 43, and in FIG. 1, are a terminal 3a, a terminal 3b,. The terminal 3a, the terminal 3b,..., The terminal 3m are terminal devices that are a WEB client and a mail client.

  The database 5 is a storage device that stores various types of information for performing electronic document management. The database 5 stores folder information 51, document information 52, authority information 53, opening information 54, user information 55, and history information 56. The database 5 may be a non-volatile storage device, and a hard disk drive, a magneto-optical disk drive, a flash memory, or the like can be used. The configuration and relationship of various information stored in the database 5 will be described later with reference to FIG.

  Next, an outline of processing of the information mediation system 100 will be described. The electronic document management server 1 is connected to the intranet 41 and can communicate with terminals belonging to each of the internal terminal group 2 and the external terminal group 3. Specifically, in the electronic document management server 1, a WEB application is operated by the WEB server 11, the AP server 12, and the DB server 13. The electronic document management server 1 receives a file upload request from the internal terminal group 2 or the external terminal group 3 and stores it in the database 5. Also, the electronic document management server 1 receives a file download request from the internal terminal group 2 or the external terminal group 3, acquires the corresponding file from the database 5, and transmits it to the terminal that requested the download.

  In addition, the electronic document management server 1 transfers history information, which is an access history to the electronic document, to the database 5 when exchanging with the internal terminal group 2 or the external terminal group 3, for example, document browsing, history inquiry, document approval, and download. Store. Here, the history information represents the operation content of the exchange for the electronic document, the operation date and time, and the like. Further, the electronic document management server 1 inquires the history information under a predetermined condition in response to a request from the internal terminal group 2 or the external terminal group 3. Further, the electronic document management server 1 can transmit an e-mail to the internal terminal group 2 or the external terminal group 3 by the mail server 14 in response to the exchange with the internal terminal group 2 or the external terminal group 3. In the present embodiment, the uploaded file is subjected to an approval process by the approver of the terminal group, and then an e-mail is transmitted to a terminal group other than the terminal group so that the file can be downloaded.

  FIG. 2 is a block diagram showing a configuration of the electronic document management server 1 according to the present embodiment. As shown in FIG. 2, a typical computer system can be used for the electronic document management server 1. The electronic document management server 1 includes a central processing unit (CPU) 111, a random access memory (RAM) 112, a read only memory (ROM) 113, a transmission / reception unit 114, and a nonvolatile storage device 120. The nonvolatile storage device 120 includes an OS (Operating System) 121, an HTTP (Hypertext Transfer Protocol) server program 122, an application (AP) server program 123, a database (DB) server program 124, a mail batch server program 125, , WEB application program 126 is stored. As the nonvolatile storage device 120, a hard disk drive, a magneto-optical disk drive, a flash memory, or the like can be used.

  The CPU 111 executes the OS 121, HTTP server program 122, AP server program 123, DB server program 124, mail batch server program 125, and WEB application program 126 stored in the nonvolatile storage device 120. As a result, the electronic document management server 1 operates as the WEB server 11, AP server 12, DB server 13, and mail server 14, and the WEB client and mail of the internal terminal group 2 and the external terminal group 3 through the transmission / reception unit 114. Communication with the client becomes possible. In addition, the electronic document management server 1 stores and reads various data in the database 5 through the DB server 13.

  FIG. 3 is a schematic diagram illustrating an example of the configuration and relations of various types of information in the database 5 according to the present embodiment. The database 5 includes folder information 51 that is a database table, document information 52, authority information 53, opening information 54, user information 55, and history information 56.

  The folder information 51 manages information related to a hierarchical folder in which a plurality of electronic documents are stored. The folder information 51 includes a folder ID 511 that identifies a folder, a folder name 512 that is a display name of the folder, a folder path 513 that indicates a position on the hierarchy of the folder, and is represented by a link of a parent folder to which the folder belongs. And a parent folder ID 514 which is an upper folder ID to which the folder belongs. The folder ID 511 is a primary key in the folder information 51.

  The user information 55 manages information about users who can use the information mediation system 100. The user information 55 includes a user ID 551 for identifying a user, a user name 552 that is a display name of the user, a password 553, affiliation information 554 indicating the affiliation of the user, and a mail address 555. The affiliation information 554 may be, for example, information indicating the company, department, title, etc. to which the affiliation belongs, and may be separately associated with a table (not shown) for managing the affiliation information and a code for identifying the affiliation information. The mail address 555 is a notification destination for a user who can use the information mediation system 100 and is used as a destination of mail transmission processing by the mail server 14. The user ID 551 is a main key in the user information 55.

  The authority information 53 manages what kind of access the user can access to the folder with an authority code. The authority information 53 includes a folder ID 531, a user ID 532, and an authority code 533. For example, the authority code 533 is information indicating registration, search, browsing (download), approval, and deletion of a document with respect to the folder having the folder ID, history inquiry for the folder, authority setting, and the like. In other words, a table (not shown) for managing authority information is separately associated with the authority code.

  The relation R13 indicates a table relation between the folder information 51 and the authority information 53. Specifically, the folder ID 531 is an external key of the folder ID 511, and the folder ID 511 and the folder ID 531 are 1 to N. The association R35 indicates a table association between the user information 55 and the authority information 53. Specifically, the user ID 532 is an external key of the user ID 551, and the user ID 551 and the user ID 532 are 1 to N. With the association R13 and the association R35, the access authority for a plurality of folder IDs is managed for a plurality of user IDs.

  The document information 52 is stored in the electronic document management server 1 and manages information related to the referenced electronic document. The document information 52 includes a document ID 521 for identifying an electronic document, a file name 522 that is a file name of the electronic document, and a folder ID 523 that is a storage destination of the electronic document. The document ID 521 is a primary key in the document information 52.

  The relation R <b> 12 indicates a table relation between the folder information 51 and the document information 52. Specifically, the folder ID 523 is an external key of the folder ID 511, and the folder ID 511 and the folder ID 523 are 1 to N. With the association R12, a plurality of electronic documents can be managed in one folder, and one electronic document is always associated with one folder.

  The opening information 54 manages information indicating that the electronic document has been downloaded by a user ID having affiliation information different from the user ID that registered the electronic document. The unsealing information 54 has a document ID 541 and a user ID 542.

  The relation R24 indicates a table relation between the document information 52 and the opening information 54. Specifically, the document ID 541 is an external key of the document ID 521, and the document ID 521 and the document ID 541 are one-to-one. With the related R24, one open information can be managed in one document ID. The relation R45 indicates a table relation between the user information 55 and the opening information 54. Specifically, the user ID 542 is an external key of the user ID 551, and the user ID 551 and the user ID 542 are 1 to N. With the relation R24 and the relation R45, the opening information in the plurality of document IDs is managed in the plurality of user IDs.

  The history information 56 manages the access history for the electronic document. The history information 56 includes a document ID 561, a user ID 562, an operation category 563 indicating an operation on the electronic document, and an operation date / time 564. The operation classification 563 may be, for example, document browsing, history inquiry, document approval, download, and the like.

  The relationship R26 indicates a table relationship between the document information 52 and the history information 56. Specifically, the document ID 561 is an external key of the document ID 521, and the document ID 521 and the document ID 561 are 1 to N. The relationship R56 indicates a table relationship between the user information 55 and the history information 56. Specifically, the user ID 562 is an external key of the user ID 551, and the user ID 551 and the user ID 562 are 1 to N. With the relation R26 and the relation R56, access histories for a plurality of document IDs are managed for a plurality of user IDs.

  FIG. 4 is a sequence diagram showing the information mediating method according to this exemplary embodiment. Here, an example of a flow in which a business partner obtains an electronic document that is confidential information created by a certain business for a business partner is illustrated.

  In the following description, the following is assumed. First, the person in charge of the company operates the terminals 2 a belonging to the internal terminal group 2. At that time, it is assumed that the person in charge has logged in to the information mediation system 100 according to the present embodiment with the user ID of the person in charge. Therefore, in various requests from the terminal 2a to the electronic document management server 1, the user ID of the person in charge can be acquired. Similarly, the approver of the company operates the terminals 2b belonging to the internal terminal group 2 and logs in the information mediation system 100 with the user ID of the approver. Similarly, the person in charge of the business partner of the company operates the terminals 3a belonging to the external terminal group 3, and logs in the information mediation system 100 with the user ID of the person in charge of the business partner. In the following description, it is assumed that the target folder in which the electronic document is stored is previously given access authority for each user ID of the person in charge, the approver, and the person in charge of the business partner.

  Based on the above assumptions, first, the terminal 2a registers an electronic document in the electronic document management server 1 in a predetermined folder (S101). Specifically, the terminal 2a receives input of comment text of a registration destination folder, a registration target file, and registration notification mail information as input information through a document registration screen 61 described later in FIG. 7, and the input information is managed as electronic document management. Send to server 1. The electronic document management server 1 receives the input information from the terminal 2a, and stores the registration target file in the document information 52 in association with the folder ID of the registration destination folder. Further, the electronic document management server 1 stores in the history information 56 that the electronic document has been registered.

  Thereafter, the terminal 2b approves the electronic document to the electronic document management server 1 (S102). Specifically, first, the terminal 2b receives the selection of the electronic document registered in step S101 as selection information through the approval list screen 62 described later in FIG. 8, and transmits the selection information to the electronic document management server 1. . The electronic document management server 1 receives the selection information from the terminal 2b, refers to the document information 52, and returns the content of the selected electronic document to the terminal 2b. The terminal 2b receives the content of the electronic document and displays it on a document approval screen 63 described later in FIG. Thereafter, the terminal 2b receives the approval for the electronic document as approval information through the document approval screen 63, and transmits the approval information to the electronic document management server 1. The electronic document management server 1 receives the approval information from the terminal 2 b and stores in the document information 52 and the history information 56 that the electronic document has been approved.

  Thereafter, the electronic document management server 1 transmits mail to the terminal 3a (S103). First, the mail server 14 of the electronic document management server 1 acquires the mail address of the user who is the notification destination of the electronic document approved in step S102. Further, the mail server 14 acquires registration notification mail information of the electronic document. Thereafter, the mail server 14 sends an e-mail to the acquired e-mail address with the registration notification e-mail information as content. In order to acquire the mail address, specifically, the mail server 14 includes information indicating the authority code associated with the folder ID in which the electronic document is stored includes the authority of “browsing”. And the mail address matched with user ID on condition that the affiliation information of the user ID linked | related with the said folder ID is a "business partner" is acquired from the user information 55. FIG.

  The terminal 2a inquires the electronic document management server 1 about the opening information in the electronic document (S104). Specifically, the terminal 2a receives a search condition for the electronic document approved in step S102 through a document list screen (for internal use) 64 described later in FIG. 10 and transmits the search condition to the electronic document management server 1. To do.

  Subsequently, the electronic document management server 1 returns the search result to the terminal 2a (S105), and displays on the document list screen (for internal use) 64 that the opening information in the electronic document is “unopened”. Is done. Specifically, the electronic document management server 1 receives the search condition from the terminal 2a, refers to the folder information 51, the document information 52, and the opening information 54, and returns the search result to the terminal 2a. The terminal 2 a receives the search result and displays a list of electronic documents as the search result on the document list screen (for internal use) 64. Details of the above-described opening information inquiry process in the electronic document management server 1 will be described later with reference to FIG. At this time, “unopened” is displayed for the electronic document in the other party opening confirmation column of the document list screen (internal) 64.

  In parallel with steps S104 and S105, the terminal 3a receives the e-mail transmitted from the mail server 14 in step S103 by a built-in mail client. The person in charge of the business partner can confirm the content of the electronic mail by the mail client and know that the electronic document is stored. Therefore, the person in charge of the supplier operates the terminal 3a to request browsing of the electronic document. However, step S106 and subsequent steps are performed after step S105.

  At this time, the terminal 3a requests the electronic document management server 1 to browse the electronic document (S106). Specifically, first, the terminal 3a receives a search condition based on the contents of the e-mail and transmits the search condition to the electronic document management server 1 through a document list screen (external) 64a described later with reference to FIG. . Subsequently, the electronic document management server 1 is processed in the same manner as in step S105, and the terminal 3a displays a list of electronic documents as search results on the document list screen (external) 64a. At this time, "-" is displayed for the electronic document in the destination opening confirmation column of the document list screen (external) 64a. That is, the other party's opening confirmation is not displayed.

  Thereafter, the person in charge of the customer operates the terminal 3a to request downloading of the electronic document. Therefore, the electronic document management server 1 transmits the electronic document to the terminal 3a (S107). Specifically, first, the terminal 3a receives the electronic document selection information and the download request through the document list screen (external) 64a, and transmits the selection information download request to the electronic document management server 1. Subsequently, the electronic document management server 1 receives selection information and a download request from the terminal 3a, acquires the electronic document from the document information 52, and transmits the electronic document to the terminal 3a. Thereafter, the terminal 3a receives the electronic document and stores it inside.

  At this time, the electronic document management server 1 updates the unsealing information in the electronic document (S108). Specifically, the electronic document management server 1 stores the document ID and the user ID that is the download request source in the unsealing information 54 for the electronic document that has been downloaded in step S107. In addition, the electronic document management server 1 stores in the history information 56 that the electronic document has been downloaded.

  Thereafter, the terminal 3a makes a history inquiry on the electronic document to the electronic document management server 1 (S109). Specifically, the terminal 3a receives the selection of the electronic document downloaded in step S107 as selection information through the document list screen (external) 64a, and transmits the selection information to the electronic document management server 1.

  Subsequently, the electronic document management server 1 returns the history information in the electronic document to the terminal 3a (S110), and the history information in the electronic document is displayed on the history inquiry screen (external) 65 described later in FIG. “Download” is displayed. Specifically, the electronic document management server 1 receives selection information from the terminal 3a, refers to the document information 52 and the history information 56, and returns the history information in the electronic document to the terminal 3a. The terminal 3 a receives the history information and displays the history information as a list on the history inquiry screen (external) 65. Details of the above-described history information inquiry process in the electronic document management server 1 will be described later with reference to FIG. At this time, only the operation history in the terminals belonging to the external terminal group 3 is displayed on the history inquiry screen (external) 65.

  The terminal 2a makes an inquiry to the electronic document management server 1 for opening information in the electronic document (S111). Specifically, the terminal 2a receives a search condition for the electronic document approved in step S102 through a document list screen (for internal use) 64b described later in FIG. 13, and transmits the search condition to the electronic document management server 1. To do.

  Subsequently, the electronic document management server 1 returns the search result to the terminal 2a (S112), and displays on the document list screen (for internal use) 64b that the opening information in the electronic document is “open”. The At this time, the electronic document management server 1 is processed in the same manner as in step S105, and the terminal 2a displays a list of electronic documents as search results on the document list screen (for internal use) 64b. At this time, “open” is displayed for the electronic document in the destination opening confirmation column of the document list screen (for internal use) 64b. Thereby, it is possible to confirm that the electronic document has been downloaded by any terminal belonging to the external terminal group 3.

  Thereafter, the terminal 2a makes a history inquiry on the electronic document to the electronic document management server 1 (S113). Specifically, the terminal 2a receives the selection of the electronic document approved in step S102 as selection information through the document list screen (for internal use) 64b, and transmits the selection information to the electronic document management server 1.

  Subsequently, the electronic document management server 1 returns the history information in the electronic document to the terminal 2a (S114), and the history information in the electronic document is displayed on the history inquiry screen (for internal use) 65a described later in FIG. “Approved” is displayed. Specifically, the electronic document management server 1 receives selection information from the terminal 2a, refers to the document information 52 and the history information 56, and returns the history information in the electronic document to the terminal 2a. The terminal 2a receives the history information and displays the history information as a list on the history inquiry screen (for internal use) 65a. At this time, only the operation history of the terminals belonging to the internal terminal group 2 is displayed on the history inquiry screen (for internal use) 65a.

  As described above, in the information mediation method according to the present exemplary embodiment, the terminal 2a of the internal terminal group 2 acquires the history information about which terminal of the external terminal group 3 downloaded when and for the registered electronic document. Can not. However, the terminal 2a in the internal terminal group 2 can acquire information indicating that any terminal in the external terminal group 3 has downloaded the electronic document.

  Further, in the information mediation method according to the present exemplary embodiment, the terminal 3a of the external terminal group 3 that is the electronic document acquisition side has the history information on which terminal of the internal terminal group 2 has performed what kind of processing. ,can not get.

  FIG. 5 is a flowchart showing the opening information inquiry process according to the present embodiment. The unsealing information inquiry process is started from a terminal belonging to either the internal terminal group 2 or the external terminal group 3 based on the unsealing information inquiry request including the search condition.

  First, the electronic document management server 1 accepts input of search conditions in a folder to be referred (S201). Next, the electronic document management server 1 acquires a list of document information that satisfies the accepted search conditions (S202). Specifically, the electronic document management server 1 refers to the folder information 51 and the document information 52 based on the search condition, and acquires a list of corresponding document IDs 521. Here, it is assumed that n document IDs from document (1) to document (n) correspond.

  Subsequently, the electronic document management server 1 sets a counter i to 1 (S203). Thereafter, the electronic document management server 1 determines whether or not the destination opening confirmation column of the document (i) is a display target for the user ID of the inquiry request source (S204). If it is a display target, the process proceeds to step S205, and if it is not a display target, the process proceeds to step S206.

  For example, in step S106 of FIG. 4 described above, since the electronic document is registered from the terminal 2a, the user ID of the customer who has logged in from the inquiry request source terminal 3a is displayed in the destination opening confirmation column. Is not applicable. Therefore, it progresses to step S206. In that case, the electronic document management server 1 sets “-” in the destination opening confirmation column in the document (i) (S206), and proceeds to step S209.

  Further, in steps S105 and S112 of FIG. 4 described above, since the electronic document is registered from the terminal 2a, the user ID logged in from the inquiry request source terminal 2a is displayed in the other party opening confirmation column. Applicable. Therefore, it progresses to step S205. In that case, the electronic document management server 1 refers to the unsealing information 54 and determines whether or not the document (i) exists (S205). Here, it is confirmed whether or not the document ID of the document (i) exists in the document ID 541 of the opening information 54. If the document (i) exists in the unsealing information 54, the process proceeds to step S207, and if not, the process proceeds to step S208.

  When the document (i) exists in the opening information 54, the electronic document management server 1 sets “open” in the other party opening confirmation column in the document (i) (S207). For example, since the electronic document has already been downloaded by the terminal 3a in step S112 of FIG. 4 described above, the process of step S207 is performed.

  When the document (i) does not exist in the unsealing information 54, the electronic document management server 1 sets “unopened” in the other party unsealing confirmation column in the document (i) (S208). For example, in step S105 of FIG. 4 described above, since the electronic document has not been downloaded by the terminal 3a, the process of step S208 is performed.

  Thereafter, the electronic document management server 1 acquires and sets the remaining display information in the document (i) (S209). Specifically, the electronic document management server 1 acquires from the database 5 each item except the counterpart opening confirmation column in the electronic document.

  The electronic document management server 1 adds 1 to the counter i (S210). Then, the electronic document management server 1 determines whether or not the counter i is greater than n (S211). When the counter i is larger than n, the process proceeds to step S212, and when the counter i is smaller than n, the process returns to step S204. In other words, all the document information in the document information list acquired in step S202 is set by the processing in steps S204 to S209. Thereafter, when the counter i is larger than n, the information including the set information is returned to the inquiry requesting terminal (S212), and the process is terminated. The inquiry requesting terminal displays the received set information on the screen.

  Thus, in the unsealing information inquiry process according to this embodiment, whether or not the terminal 3a has downloaded the electronic document registered by the terminal 2a can be disclosed to the terminal 2a as unsealing information. As a result, it is possible to prevent the history information in the external terminal group 3 from being disclosed more than necessary to the internal terminal group 2.

  FIG. 6 is a flowchart showing history information inquiry processing according to the present embodiment. The history information inquiry process is started based on a history information inquiry request including selection information of an electronic document from a terminal belonging to either the internal terminal group 2 or the external terminal group 3.

  First, the electronic document management server 1 accepts input of selection information in an electronic document to be queried (S301). Next, the electronic document management server 1 determines whether or not the user ID of the inquiry request source belongs to the internal terminal group 2 (S302). Specifically, the electronic document management server 1 refers to the user information 55 and determines whether the affiliation information 554 of the user ID belongs to the internal terminal group 2. When it is determined that it belongs to the internal terminal group 2, the process proceeds to step S303, and when it is determined that it does not belong to the internal terminal group 2, the process proceeds to step S304.

  For example, in step S114 of FIG. 4 described above, it is determined that the user ID logged in from the inquiry request source terminal 2a belongs to the internal terminal group 2, and the process proceeds to step S303. In this case, the electronic document management server 1 refers to the history information 56 and acquires only the history information corresponding to the document ID in the electronic document whose user ID 562 belongs to the internal terminal group 2 (S303).

  Further, in step S110 of FIG. 4 described above, it is determined that the user ID of the customer who has logged in from the terminal 3a as the inquiry request source does not belong to the internal terminal group 2, and the process proceeds to step S304. In that case, the electronic document management server 1 refers to the history information 56, and acquires only the history information corresponding to the document ID in the electronic document whose user ID 562 does not belong to the internal terminal group 2 (S304). .

  Thereafter, the electronic document management server 1 returns the acquired history information to the inquiry requesting terminal (S305), and ends the process. The inquiry requesting terminal displays the received history information on the screen.

  As described above, in the history inquiry processing according to the present embodiment, for the electronic document, history information by the terminals belonging to the internal terminal group 2 is disclosed only to the terminals belonging to the internal terminal group 2, and similarly, the external terminal group The history information by the terminals belonging to 3 is disclosed only to the terminals belonging to the external terminal group 3. Thereby, the history information in the electronic document can be kept to a minimum disclosure.

  7 to 14 below, an example of a screen that is a WEB interface of the information mediation system 100 according to the present exemplary embodiment will be described.

  FIG. 7 shows an example of a document registration screen 61 according to this embodiment. The document registration screen 61 accepts registration of an electronic document in a specified folder. The document registration screen 61 includes a registration destination folder display unit 611, a document designation unit 612, a registration notification mail information input unit 613, and a confirmation button 614. The document registration screen 61 in FIG. 7 shows a case where an electronic document is registered in step S101 in FIG.

  The registration destination folder display unit 611 hierarchically displays the folders that can be registered, and accepts designation of the registration destination folder. In FIG. 7, the “brand X” folder is designated as the folder designation 615.

  The document specifying unit 612 includes a file path input field 616, and receives an input of a file path of an electronic document to be registered in the file path input field 616. Note that the document specifying unit 612 can accept input of a plurality of electronic documents.

  The registration notification mail information input unit 613 receives an input of a comment text to be added to an e-mail notified when an electronic document to be registered is registered.

  When the confirmation button 614 is pressed, a transition is made to a confirmation screen (not shown). When a registration button (not shown) is pressed on the confirmation screen, the file of the file path input in the file path input field 616 is displayed. The comment text input to the registration notification mail information input unit 613 is transmitted to the electronic document management server 1.

  FIG. 8 shows an example of the approval list screen 62 according to this embodiment. The approval list screen 62 displays a list of electronic documents registered on the document registration screen 61. The approval list screen 62 in FIG. 8 shows a case where a list of electronic documents to be approved is displayed in step S102 in FIG. The approval list screen 62 includes a search condition input unit 621, an approval list display unit 622, a search button 623, and a detail button 624.

  The search condition input unit 621 receives input of conditions for searching for an electronic document to be approved. When the search button 623 is pressed, the electronic document to be approved is searched based on the condition input to the search condition input unit 621 and the search result is displayed on the approval list display unit 622.

  The approval list display unit 622 displays a list of electronic documents to be approved as search results of the search button 623. The approval list display unit 622 accepts selection of an electronic document for approval. In FIG. 8, for example, the electronic document registered on the document registration screen 61 is displayed in the document name display field 626. When the detail button 624 is pressed, a document ID indicating the electronic document selected by the approval list display unit 622 is transmitted to the electronic document management server 1. Thereafter, the screen changes to a document approval screen 63 described later, and the detailed contents of the application for the electronic document selected by the approval list display unit 622 are displayed.

  FIG. 9 shows an example of the document approval screen 63 according to this embodiment. The document approval screen 63 approves the electronic document selected on the approval list screen 62. The document approval screen 63 of FIG. 9 shows a case where the electronic document to be approved is displayed in detail in step S102 of FIG. The document approval screen 63 includes an application information display unit 631, a registration destination information display unit 632, a document information display unit 633, a registration notification mail information display unit 634, a download button 635, an approval button 636, and a return button. 637.

  The application information display unit 631 displays application information in the electronic document to be approved. The registration destination information display unit 632 displays the folder path of the registration destination folder in the electronic document to be approved. The document information display unit 633 displays document information in the electronic document to be approved. Further, the document information display unit 633 receives selection of an electronic document to be downloaded. When the download button 635 is pressed, a document ID indicating the electronic document selected by the document information display unit 633 is transmitted to the electronic document management server 1. Thereafter, a process of downloading the electronic document selected by the document information display unit 633 is started. Thereby, the approver can confirm the contents of the electronic document to be approved. The registration notification mail information display unit 634 displays a mail subject and a mail text for an electronic mail sent after approval. The mail text includes the comment text input to the registration notification mail information input unit 613 of the document registration screen 61.

  When the approval button 636 is pressed, a message to approve the electronic document is transmitted to the electronic document management server 1. Thereafter, the electronic document management server 1 transmits the contents displayed on the registration notification mail information display unit 634 by mail as described in step S103 of FIG. After the approval button 636 is pressed, the screen transits to a confirmation screen (not shown) for approval processing for the electronic document. When the confirmation button (not shown) is pressed on the confirmation screen, the electronic document is approved. It is desirable that the fact is transmitted to the electronic document management server 1. The approval process of the electronic document can be surely performed by the approval of the superior.

  When the send back button 637 is pressed, a message to send back the electronic document is transmitted to the electronic document management server 1. In addition, after the return button 637 is pressed, the screen transits to a confirmation screen (not shown) of the return processing for the electronic document. When the confirmation button (not shown) is pressed on the confirmation screen, the electronic document is deleted. It is desirable that a message to be sent back is transmitted to the electronic document management server 1. Further, it is desirable that the electronic document management server 1 transmits an electronic mail indicating that the electronic document has been returned to the registered user of the electronic document. As a result, the registered user of the electronic document can quickly start the correction work.

  FIG. 10 shows an example of a document list screen (for internal use) 64 according to the present embodiment. The document list screen (for internal use) 64 displays a list of electronic documents that can be browsed by user IDs belonging to the internal terminal group 2. The document list screen (for internal use) 64 in FIG. 10 shows a case where the unsealing information in the electronic document registered in the terminal 2a is “unopened” in step S104 in FIG. The document list screen (for internal use) 64 includes a folder display unit 641, a search condition input unit 642, a document list display unit 643, a search button 644, a download button 645, a history inquiry button 646, and a delete application button 647. With.

  The folder display unit 641 hierarchically displays browseable folders and accepts designation of a search destination folder. The search condition input unit 642 receives an input of conditions for searching the electronic document to be browsed. When the search button 644 is pressed, the electronic document to be browsed is searched based on the condition input to the search condition input unit 642 and the search result is displayed on the document list display unit 643.

  The document list display unit 643 displays a list of electronic documents to be browsed that are search results of the search button 644. Also, the document list display unit 643 accepts selection of an electronic document for browsing, history inquiry, or deletion application. Also, the other party opening confirmation column 649 of the document list display unit 643 displays whether or not a terminal belonging to the acquisition target terminal group has opened the electronic document. In FIG. 10, the other party opening confirmation column 649 displays “unopened” indicating that the terminals belonging to the external terminal group 3 are not downloaded.

  When the download button 645 is pressed, a document ID indicating the electronic document selected by the document list display unit 643 is transmitted to the electronic document management server 1. Thereafter, a process for downloading the electronic document selected by the document list display unit 643 is started. When the history inquiry button 646 is pressed, a document ID indicating the electronic document selected by the document list display unit 643 is transmitted to the electronic document management server 1. Thereafter, the screen changes to a history inquiry screen (external) 65 described later, and history information in the electronic document selected by the document list display unit 643 is displayed. When the delete application button 647 is pressed, a document ID indicating the electronic document selected by the document list display unit 643 is transmitted to the electronic document management server 1, and a deletion application is performed. In addition, after the deletion application button 647 is pressed, a transition is made to a deletion application processing confirmation screen (not shown) for the electronic document, and when the confirmation button (not shown) is pressed on the confirmation screen, the electronic document is deleted. It is desirable that a deletion request is transmitted to the electronic document management server 1. The electronic document deletion application process can be surely performed by the approval of the superior.

  FIG. 11 shows an example of a document list screen (external) 64a according to the present embodiment. The document list screen (external) 64a displays a list of electronic documents that can be browsed by user IDs belonging to the external terminal group 3. The document list screen (for external use) 64a in FIG. 11 shows a case where “−” is displayed for the opening information in the electronic document registered in the terminal 2a in step S106 in FIG. In the document list screen (external) 64a, parts having the same functions as those in the document list screen (internal) 64 are denoted by the same reference numerals, and description thereof is omitted. Below, a different part from the document list screen (internal use) 64 is demonstrated.

  The folder display unit 641a hierarchically displays folders that can be browsed by user IDs belonging to the external terminal group 3, and accepts designation of a search destination folder. The other party opening confirmation column 649a of the document list display unit 643 is registered on the registration side because the electronic document is registered by the terminal 2a belonging to the internal terminal group 2 and the user ID belonging to the external terminal group 3 is to be viewed. It is not displayed whether or not terminals belonging to a certain internal terminal group 2 have opened the electronic document.

  FIG. 12 is an example of a history inquiry screen (external) 65 according to the present embodiment. The history inquiry screen (external) 65 inquires history information that can be browsed by an external user for the electronic document selected on the document list screen (external) 64a. A history inquiry screen (external) 65 in FIG. 12 shows a case where history information in the external terminal group 3 is displayed in step S110 in FIG. The history inquiry screen (external) 65 includes a search condition input unit 651, a search button 652, a document history display unit 653, and a return button 654.

  The search condition input unit 651 accepts input of conditions for searching for an electronic document subject to history inquiry. When the search button 652 is pressed, a search target electronic document is searched based on the condition input to the search condition input unit 651, and the search result is displayed on the document history display unit 653.

  The document history display unit 653 displays a list of history reference target electronic documents which are search results of the search button 652. Note that the initial display content of the document history display unit 653 is an electronic document selected on the document list screen (external) 64a. In FIG. 12, a user name display field 655 of the document history display unit 653 indicates history information on “customer Z”, which is the user name of the person in charge of the customer who operates the terminal 3a. That is, the history information of the internal terminal group 2 is not displayed. In FIG. 12, an application category display field 656 of the document history display unit 653 indicates that a terminal belonging to the external terminal group 3 has been downloaded.

  When the return button 654 is pressed, a transition is made to the document list screen (external) 64a.

  FIG. 13 shows an example of a document list screen (for internal use) 64b according to this embodiment. The document list screen (for internal use) 64b displays a list of electronic documents that can be browsed by user IDs belonging to the internal terminal group 2. The document list screen (for internal use) 64b in FIG. 13 shows a case where the opening information in the electronic document registered in the terminal 2a is “open” in step S112 in FIG. In the document list screen (internal use) 64b, parts having the same functions as those in the document list screen (internal use) 64 are denoted by the same reference numerals, and description thereof is omitted. Below, a different part from the document list screen (internal use) 64 is demonstrated.

  In FIG. 13, the other party opening confirmation column 649 b of the document list display unit 643 indicates that the electronic document has been opened since it has been downloaded by a terminal belonging to the external terminal group 3.

  FIG. 14 is an example of a history inquiry screen (for internal use) 65a according to the present embodiment. The history inquiry screen (internal) 65a inquires history information that can be browsed by the internal user for the electronic document selected on the document list screen (internal) 64b. A history inquiry screen (internal) 65a in FIG. 14 shows a case where history information in the internal terminal group 2 is displayed in step S114 in FIG. In the history inquiry screen (for internal use) 65a, the same reference numerals are added to the same functions as the history inquiry screen (for external use) 65, and description thereof is omitted. Below, a different part from the log | history inquiry screen (for outside) 65 is demonstrated.

  In FIG. 14, the initial display content of the document history display unit 653a is the electronic document selected on the document list screen (for internal use) 64b. The user name display field 655a of the document history display unit 653a includes “internal person X” who is a user name of a person in charge of operating the terminal 2a and “internal approver” which is a user name of an approver who operates the terminal 2b. This indicates history information in Y ″. That is, the history information of the external terminal group 3 is not displayed. Therefore, the application category display field 656a of the document history display unit 653a does not display that the terminal 3a has been downloaded.

  As described above, in the present embodiment, electronic documents can be shared between the internal terminal group 2 and the external terminal group 3 connected via the network via the electronic document management server 1. At that time, the history information downloaded on the external terminal group 3 side is disclosed as opening information on the internal terminal group 2 side. However, the history information in each terminal group is not displayed in detail. For this reason, the disclosure of the mutual reference histories can be minimized.

Other embodiments of the invention.
In Embodiment 1 of the present invention, the intranet 41, the FW 42, and the Internet 43 are used as the communication network, but the present invention is not limited to this. The communication network may be the Internet, a public network, a dedicated line, a mobile communication network, or the like, and may be an environment where confidential information can be communicated between the internal terminal group 2 and the external terminal group 3.

  The electronic document management server 1 according to the first exemplary embodiment of the present invention is a single server device, but is not limited thereto. That is, the electronic document management server 1 may be configured by a plurality of server devices. For example, a WEB server, an AP server, and a DB server may be connected in a hierarchical manner, and each of them may be load-balanced. The mail server only needs to be able to communicate with the AP server. Further, the electronic document management server 1 may include a virus check server that performs a virus check on the uploaded file. This increases the safety of the stored file. The electronic document management server 1 is preferably encrypted in communication with the internal terminal group 2 and the external terminal group 3.

  The HTTP server program 122, the AP server program 123, the DB server program 124, and the mail batch server program 125 stored in the nonvolatile storage device 120 according to the first embodiment of the present invention are connected via a network. Alternatively, it may be divided and stored in a plurality of computer systems. Further, the electronic document management server 1 may have a built-in database 5.

  The table configuration and table attributes of the database 5 according to the first embodiment of the present invention are not limited to this. For example, the database 5 does not have the unsealing information 54, and the history information 56 can play the role of the unsealing information 54. That is, when referring to the history information 56, the presence / absence of opening may be determined based on the presence / absence of the download operation history of the history information belonging to the partner terminal group. Alternatively, the document information 52 may have an opening flag.

  In Embodiment 1 of the present invention, an example is given in which there is one internal terminal group and one external terminal group, but the present invention may be applied to a plurality of terminal groups. The plurality of internal terminal groups can be, for example, a plurality of department units in a company. The plurality of external terminal groups can be, for example, a plurality of business unit units of the company. In that case, in step S302 of FIG. 6, it is only necessary to determine the terminal group to which the user ID belongs and acquire only the history information in the terminal group to which the user ID belongs. Thereby, for example, even when a storage notification of an electronic document is notified from one internal terminal group to a plurality of external terminal groups, the history information between the external terminal groups is not disclosed to each other.

  In the case where the storage of the electronic document is notified from one internal terminal group to a plurality of external terminal groups, it is preferable to perform the inquiry of the unsealing information for each of the plurality of external terminal groups. Thereby, on the internal terminal group side, individual opening confirmation can be performed for each external terminal group of the notification destination. Alternatively, in this case, the history information may be inquired for each user of the internal terminal group, and the history information for each external terminal group may be queried. Thereby, on the internal terminal group side, the history information in the external terminal group is not disclosed per user, but can be confirmed in any external terminal group.

  In Embodiment 1 of the present invention, an example in which an electronic document is notified from the internal terminal group 2 to the external terminal group 3 has been described. However, the present invention is not limited to this. That is, the first embodiment of the present invention can be applied to an example in which an electronic document is notified from the external terminal group 3 to the internal terminal group 2. In this case, the screens of FIGS. 7 to 9 need only be displayed on the terminal on the external terminal group 3 side. When an electronic document registered on the terminal on the external terminal group 3 side is approved, the screen on the internal terminal group 2 side is displayed. Send an email. Furthermore, you may apply to the sharing of the electronic document of the some internal terminal group concerning Embodiment 1 of this invention.

  In FIG. 4, steps S111 to S114 may be processed by the terminal 2b, for example, other than the terminal 2a.

  When an electronic document is downloaded by a terminal belonging to the external terminal group 3 in step S107 of FIG. 4, the person in charge of registering the electronic document and the approver are notified by e-mail. You may make it. As a result, the person in charge and the approver can more efficiently perform the processes of steps S111 to S114.

  Note that the screen examples of FIGS. 7 to 14 according to the first embodiment of the present invention are not limited to this. That is, it is desirable that the information mediation system 100 according to the first exemplary embodiment of the present invention further includes a screen for managing folder information, user information, and authority information, for example. Thereby, more effective electronic document management can be performed.

  In the information mediation method according to the first exemplary embodiment of the present invention, the example in which the approval process by the terminal 2b is performed after the registration of the electronic document by the terminal 2a has been shown, but the approval process is not necessarily required. For example, after step S101 in FIG. 4, the process may proceed to step S103 and mail transmission may be executed.

  Furthermore, the present invention is not limited to the above-described embodiments, and various modifications can be made without departing from the gist of the present invention described above.

1 is a block diagram showing an overall configuration of an information mediation system 100 according to a first exemplary embodiment. 1 is a block diagram showing a configuration of an electronic document management server 1 according to a first embodiment. It is the schematic which shows an example of a structure and various relations of the various information of the database 5 concerning this Embodiment 1. FIG. It is a sequence diagram which shows the information mediation method concerning this Embodiment 1. It is a flowchart figure which shows the inquiry process of the opening information concerning this Embodiment 1. FIG. It is a flowchart figure which shows the inquiry process of the historical information concerning this Embodiment 1. FIG. It is an example of the document registration screen 61 concerning this Embodiment 1. FIG. It is an example of the approval list screen 62 concerning this Embodiment 1. FIG. It is an example of the document approval screen 63 concerning this Embodiment 1. FIG. It is an example of the document list screen (for internal use) 64 concerning this Embodiment 1. FIG. It is an example of the document list screen (for outside) 64a concerning this Embodiment 1. FIG. It is an example of the log | history inquiry screen (for outside) 65 concerning this Embodiment 1. FIG. It is an example of the document list screen (for internal use) 64b concerning this Embodiment 1. FIG. It is an example of the history inquiry screen (for internal use) 65a according to the first embodiment.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Electronic document management server 2 Internal terminal group 2a, 2b, ..., 2n Terminal 3 External terminal group 3a, 3b, ..., 3m Terminal 5 Database 11 WEB server 12 AP (Application) server 13 DB (DataBase) server 14 Mail server 41 Intranet 42 Firewall (FW) 43 Internet 51 Folder information 52 Document information 53 Authority information 54 Opening information 55 User information 56 History information 61 Document registration screen 62 Approval list screen 63 Document approval screen 64 Document list screen (for internal use)
64a Document list screen (external) 65 History inquiry screen (external)
64b Document list screen (for internal use) 65a History inquiry screen (for internal use)
100 Information Mediation System 111 CPU 112 RAM
113 ROM 114 Transmission / reception unit 120 Non-volatile storage device 121 OS 122 HTTP server program 123 AP server program 124 DB server program 125 Mail batch server program 126 WEB application program

Claims (10)

A plurality of first user terminals belonging to a first group, and a plurality of second user terminals belonging to a second group connected via a communication network and operating the first user terminal ; An information mediation system that mediates exchange of information with a user who operates two user terminals,
A registration information storage unit for storing registration information transmitted from the first user terminal and the second user terminal;
A reference history storage unit that stores reference history information in which a type of a processing request for registration information stored in the registration information storage unit is associated with a user ID of a user who has operated a user terminal that is a request source of the processing request ; ,
When the registration information acquisition request is received from the first user terminal or the second user terminal, the registration information is stored in the registration information storage unit for the requesting user terminal in response to the acquisition request. Registration information transmitting means for transmitting registration information;
When a reference history request is received from the first user terminal or the second user terminal, the reference history stored in the reference history storage unit for the requesting user terminal in response to the reference history request A reference history information transmitting means for transmitting information based on the information ,
The reference history information transmitting means includes
When registration information for transmission from the first user terminal to the second user terminal is received from the first user terminal as the reference history request indicating whether or not the acquisition request is received by the other party , the acquisition is performed. Information indicating whether or not the registration information has been acquired without specifying the user ID of the user who has operated the second user terminal that is the request source of the request, to the first user terminal;
When registration information for transmission from the first user terminal to the second user terminal is received as the reference history request from the second user terminal as the reference history request , the second information An information mediation system that specifies all user IDs of users who have operated a second user terminal belonging to the group, and transmits the specified user ID and the type of processing request to the second user terminal. The information mediation system includes:
Notification means for notifying that the registration information is stored in the registration information storage unit;
The notification means includes
Wherein when the first registration information to be transmitted to the second user terminal from the user terminal is stored in the registration information storage unit, notify the second user terminal, information according to claim 1 Mediation system. The registration information is managed hierarchically by folders,
In the folder, a user ID of a user who operates a user terminal capable of transmitting the registration information by the registration information transmission unit is set.
The registration information transmitting means accepts designation of a registration destination folder of the registration information,
The information mediating system according to claim 2 , wherein the notification unit notifies a user terminal operated by a user ID set in the designated folder. The reference history storage unit
The storage of the registration information by the registration information storage unit, and the transmission of the reference history information by the reference history information transmission means is further stored as reference history information,
The reference history information transmitting means includes
When the reference history information inquiry request is received as the reference history request from the first user terminal,
Identify all user IDs of users who operated the first user terminal belonging to the first group, and transmit the identified user ID and the type of processing request to the first user terminal,
When receiving the presence / absence of the acquisition request from the second user terminal as the reference history request from the second user terminal,
The information mediation system according to any one of claims 1 to 3 , wherein the presence or absence of the acquisition request by the counterpart is transmitted to the second user terminal as unknown . A user who operates the first user terminal to a plurality of first user terminals belonging to the first group and a computer connected to the plurality of second user terminals belonging to the second group via a communication network And an information mediation program for executing a process for mediating exchange of information between the user operating the second user terminal,
The computer
A registration information storage unit for storing registration information transmitted from the first user terminal and the second user terminal;
A reference history storage unit that stores reference history information in which a type of a processing request for registration information stored in the registration information storage unit is associated with a user ID of a user who has operated a user terminal that is a request source of the processing request ; With
When the registration information acquisition request is received from the first user terminal or the second user terminal, the registration information is stored in the registration information storage unit for the requesting user terminal in response to the acquisition request. Registration information transmission processing for transmitting registration information;
When a reference history request is received from the first user terminal or the second user terminal, the reference history stored in the reference history storage unit for the requesting user terminal in response to the reference history request Causing the computer to execute reference history information transmission processing for transmitting information based on information ,
The reference history information transmission process includes:
For registration information for transmission from the first user terminal to the second user terminal, if the presence of the acquisition request by the other party received from the first user terminal, the request source of the acquisition request transmits the information indicating whether the registration information is a user ID of the user who operates the certain second user terminal regardless of specific with respect to the first user terminal,
When registration information for transmission from the first user terminal to the second user terminal is received as the reference history request from the second user terminal as the reference history request , the second information An information mediation program that specifies all user IDs of users who have operated a second user terminal belonging to the group, and transmits the specified user ID and the type of the processing request to the second user terminal. The information mediation program is:
Further causing the computer to execute notification processing for notifying that the registration information is stored in the registration information storage unit,
The notification process includes
The information according to claim 5 , wherein when registration information to be transmitted from the first user terminal to the second user terminal is stored in the registration information storage unit, the information is notified to the second user terminal. Brokerage program. The registration information is managed hierarchically by folders,
In the folder, a user ID for operating a user terminal capable of transmitting the registration information by the registration information transmission process is set,
The registration information transmission process accepts designation of a registration destination folder of the registration information,
The information mediation program according to claim 6 , wherein the notification process performs notification to a user terminal operated by a user ID set in the designated folder. The reference history storage unit
The storage of the registration information by the registration information storage unit, and the transmission of the reference history information by the reference history information transmission means is further stored as reference history information,
The reference history information transmitting means includes
When the reference history information inquiry request is received as the reference history request from the first user terminal,
Identify all user IDs of users who operated the first user terminal belonging to the first group, and transmit the identified user ID and the type of processing request to the first user terminal,
When receiving the presence / absence of the acquisition request from the second user terminal as the reference history request from the second user terminal,
The information mediation program according to any one of claims 5 to 7 , wherein the information is transmitted to the second user terminal with the presence or absence of the acquisition request from the counterpart as unknown . Operation of the first user terminal using a plurality of first user terminals belonging to the first group and a computer connected to the plurality of second user terminals belonging to the second group via a communication network An information mediation method for mediating information between a user who performs the operation and a user who operates the second user terminal,
The computer is
Storing registration information transmitted from the first user terminal and the second user terminal in a registration information storage unit;
When the registration information acquisition request is received from the first user terminal or the second user terminal, the registration information is stored in the registration information storage unit for the requesting user terminal in response to the acquisition request. A registration information sending step for sending the registration information;
Along with the registration information transmission step, reference history information that associates the type of processing request for the registration information with the user ID of the user who operated the user terminal that is the request source of the processing request is stored in the reference history storage unit And steps to
When a reference history request is received from the first user terminal or the second user terminal, the reference history stored in the reference history storage unit for the requesting user terminal in response to the reference history request A reference history information transmission step for transmitting information based on the information ,
The reference history information transmission step includes:
When registration information for transmission from the first user terminal to the second user terminal is received from the first user terminal as the reference history request indicating whether or not the acquisition request is received by the other party , the acquisition is performed. Information indicating whether or not the registration information has been acquired without specifying the user ID of the user who has operated the second user terminal that is the request source of the request, to the first user terminal;
When registration information for transmission from the first user terminal to the second user terminal is received as the reference history request from the second user terminal as the reference history request , the second information An information mediating method of identifying all user IDs of users who have operated a second user terminal belonging to the group, and transmitting the identified user ID and the type of processing request to the second user terminal. In the information mediation method, the computer
A notification step of notifying that the registration information is stored in the registration information storage unit;
The notification step includes
The information according to claim 9 , wherein when registration information to be transmitted from the first user terminal to the second user terminal is stored in the registration information storage unit, the information is notified to the second user terminal. Mediation method.

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