JP5109479B2 - Document distribution apparatus and program - Google Patents

Description

  The present invention relates to a document distribution apparatus and a program.

There is a distribution system that manages the distribution of documents. In this apparatus, a delivery destination is determined in advance in association with conditions at the time of input, such as an input person of a delivery target document, and the document is delivered to the determined delivery destination.
JP-A-5-61788

  In general, documents that are managed within a company contain information that specifies the disclosure scope of the document. However, this information is not used to determine the delivery destination. If the delivery destination setting in the delivery system is delayed later, the document may be delivered to a user who should not receive it.

The invention according to claim 1 is a document distribution apparatus, wherein document information acquisition means for acquiring document information including disclosure range defining information indicating a disclosure range of contents, a second specified for the document information, A second acquisition means for acquiring a distribution destination candidate group and a disclosure range defining information included in the acquired document information, and acquiring a first distribution destination candidate group preset in association with the disclosure range defining information Calculating the logical product of the first acquisition means, the first distribution destination candidate group, and the second distribution destination candidate group, and the distribution and the distribution listed in the preset required distribution destination information A determination unit that determines a distribution destination of the document information by a logical sum with the destination, and a unit that distributes the document information to the determined distribution destination.

The invention according to claim 2 is a program, wherein the computer specifies document information acquisition means for acquiring document information including disclosure range defining information indicating a disclosure range of contents, and the second specified for the document information. A second acquisition unit that acquires the distribution destination candidate group, and the disclosure range definition information included in the acquired document information, and a first distribution destination candidate group set in advance in association with the disclosure range definition information The logical product of the first acquisition means to acquire, the first distribution destination candidate group, and the second distribution destination candidate group is calculated, and the logical product is enumerated in the preset essential distribution destination information. A function for determining the distribution destination of the document information by a logical sum with the distribution destination and a means for distributing the document information to the determined distribution destination are provided.

According to the first and second aspects of the invention, the information of the disclosure range described in the document is used for determining the delivery destination, and the delivery opportunities to the wrong delivery destination can be reduced.

  Embodiments of the present invention will be described with reference to the drawings. As shown in FIG. 1, the document distribution apparatus 1 according to the embodiment of the present invention includes, for example, a control unit 11, a storage unit 12, and a communication unit 13. The document distribution apparatus 1 is connected to a providing side apparatus 2 that provides a document to be distributed, a distribution destination apparatus 3 that is a distribution destination, and an authentication system 4. Here, a plurality of distribution destination apparatuses 3 are generally connected.

  The control unit 11 is a program control device such as a CPU, and operates according to a program stored in the storage unit 12. The control unit 11 according to the present embodiment obtains document information including disclosure range defining information indicating the disclosure range of the content. Also, a first distribution destination candidate group designated for the document information is acquired. Furthermore, a second distribution destination candidate group predetermined in relation to the disclosure range defining information is acquired. Then, the control unit 11 determines a distribution destination based on the first distribution destination candidate group and the second distribution destination candidate group, and distributes the document information to the determined distribution destination. The operation of the control unit 11 will be described in detail later.

  The storage unit 12 includes a RAM (Random Access Memory), a ROM (Read Only Memory), and the like. The storage unit 12 holds a program executed by the control unit 11. This program may be provided by being stored in a computer-readable recording medium such as a DVD-ROM and copied to the storage unit 12. The storage unit 12 also operates as a work memory for the control unit 11.

  In the present embodiment, as shown in FIG. 2, the storage unit 12 associates information specifying a delivery destination with a list of address information (first delivery destination candidates) indicating the delivery destination. The database is retained.

  The communication unit 13 is, for example, a network interface or the like, and transmits and receives information to and from the providing side device 2 and the distribution destination device 3 via communication means such as a network.

  The providing device 2 is a personal computer or the like. When the user of the providing apparatus 2 distributes a document via the document distribution apparatus 1, the user of the providing apparatus 2 operates the providing apparatus 2 to instruct the distribution of the document.

  The distribution destination device 3 is a personal computer or the like, and receives the document information distributed from the document distribution device 1. The received document information is displayed and output in accordance with the user's operation.

  The authentication system 4 is an authentication server that holds personnel information (authentication information) in a company, for example, and holds a list of users belonging to the organization in association with each organization (FIG. 3). This authentication system 4 generally operates as, for example, a directory service server, and responds to a request received from the document distribution apparatus 1 by using information specifying an organization as a key and associated with the information used as the key. The user list is returned to the requesting document distribution apparatus 1.

  Next, the operation of the control unit 11 of the document distribution apparatus 1 according to the present embodiment will be described. The control unit 11 according to the present embodiment accepts document information to be distributed. Here, the document information may include, for example, character string data. A bitmap image may also be included. Further, the control unit 11 accepts information specifying a delivery destination together with document information. Here, the information specifying the delivery destination includes the following.

  For example, the information specifying the delivery destination may be the user list itself. For example, when a standard rule is defined in advance as a distribution destination of document information, information specifying the rule may be used as information for specifying the distribution destination. As a specific example, there are cases where a plurality of workflows (a series of processes to be performed sequentially) are defined, and the distribution destination of the document information is defined in the definition of each workflow. In this case, the delivery destination is specified depending on which workflow is selected.

  In the present embodiment, this document information includes disclosure range defining information indicating a disclosure range. For example, it is assumed that the document information is character string information used in a general company as illustrated in FIG. In this example, information indicating an organization (such as a department name) in a company is represented as a character string as “disclosure range” at the beginning of the document information (P). Moreover, the information of the disclosure range may be expressed by a code image (Q) such as a barcode as illustrated in FIG.

  In this embodiment, when the control unit 11 executes the program stored in the storage unit 12, the document distribution apparatus 1 functionally operates as an apparatus having the following configuration. That is, as shown in FIG. 5, the document distribution device 1 functionally includes an information extraction unit 21, a disclosure range acquisition unit 22, a first distribution destination candidate acquisition unit 23, a second distribution destination candidate acquisition unit 24, A delivery destination determination unit 25 and a delivery processing unit 26 are included.

  The information extraction unit 21 extracts information representing the disclosure range from the received document information. The information extraction unit 21 extracts, for example, a predetermined portion (for example, a character string portion following the “disclosure range:”) of the document information or a code image representing the disclosure range.

  The disclosure range acquisition unit 22 refers to a disclosure range database in which information indicating a disclosure range that can be extracted by the information extraction unit 21 is associated with information specifying the disclosure range, and represents the disclosure range extracted by the information extraction unit 21 Information that identifies the scope of disclosure associated with the information is acquired. Here, for example, as illustrated in FIG. 6, the disclosure range database associates information on an organization name for specifying a disclosure range with information on a character string representing the disclosure range. In the present embodiment, this disclosure range database is stored in the storage unit 12 in advance.

  The first distribution destination candidate acquisition unit 23 sends information specifying the disclosure range to the authentication system 4 and acquires a list of users associated with the organization name that is information specifying the disclosure range. The first distribution destination candidate acquisition unit 23 holds the list of users acquired here in the storage unit 12 as a first distribution destination candidate group. If the information specifying the disclosure range includes information such as a plurality of organization names, an OR operation is performed on the list of users associated with each information, and a list of users of the union is obtained. .

  The second distribution destination candidate acquisition unit 24 refers to the information specifying the distribution destination received together with the document information, and generates a list of users as the distribution destination specified by the information. The second distribution destination candidate acquisition unit 24 holds the list of users in the storage unit 12 as a second distribution destination candidate group.

  The distribution destination determination unit 25 performs a logical operation based on the first distribution destination candidate group and the second distribution destination candidate group held in the storage unit 12. For example, the distribution destination determination unit 25 performs an AND operation to generate a list that lists users included in both the first distribution destination candidate group and the second distribution destination candidate group. The generated list of users is output to the distribution processing unit 26 as distribution destination information.

  The distribution processing unit 26 receives information on a distribution destination input from the distribution destination determination unit 25. Then, the document information is distributed to each user listed in the distribution destination information. For example, when the distribution destination is designated by the user's mail address, the document information may be distributed by sending an e-mail.

  The document distribution apparatus 1 of the present embodiment has the above configuration and operates as described below. In the example described below, it is assumed that a plurality of workflows are defined in advance, and the distribution destination of the document information is defined in the definition of each workflow. As a specific example, users b, d, and e are set as distribution destinations in workflow A, and users a, b, d, e, f, g, and the like are distributed as distribution destinations in workflow B different from this. Assume that h is set.

  Users a and b belong to the planning department, user c belongs to the general affairs department, users d and f are development group leaders, and users d and e belong to the first development group. It is assumed that users f, g, and h belong to the development second group. Information associating these users with their affiliations is held in the authentication system 4 accessible from the document distribution apparatus 1.

  Furthermore, in the document distribution apparatus 1 according to the present embodiment, as shown in FIG. 6, when the disclosure range is “planning department”, the disclosure range database is preset to address the “planning department”. ing.

  Here, the user of the providing apparatus 2 transmits information specifying the distribution destination to the document distribution apparatus 1 together with the document information addressed to the development first group. Here, it is assumed that the user of the providing apparatus 2 has designated the workflow A.

  As shown in FIG. 7, the document distribution apparatus 1 first extracts information representing the disclosure range from the received document information (S1). Here, assuming that “disclosure range: development first group” is described in the document information, the document distribution apparatus 1 extracts the character string of the description portion.

  The document distribution apparatus 1 refers to the disclosure range database and acquires information for specifying the disclosure range associated with the “development first group” extracted as information representing the disclosure range (S2). Here, “development first group” is designated for the development first group.

  The document distribution device 1 sends information specifying the disclosure range to the authentication system 4 (S3). The authentication system 4 accepts information specifying this disclosure range, and obtains a list of users associated with the accepted information (S4). Here, a list of users d and e belonging to the first development group is obtained. The authentication system 4 transmits the user list obtained here to the document distribution apparatus 1 that is the transmission source of the information specifying the disclosure range (S5).

  The document distribution apparatus 1 holds a list of users accepted from the authentication system 4, and acquires information specifying a distribution destination received together with the document information (S6). Since workflow A is designated here, information on the delivery destination included in the workflow is acquired. That is, a list of users b, d, and e is acquired.

  The document distribution apparatus 1 generates a list that enumerates users included in both the list of users accepted from the authentication system 4 and the list of users specified from the designated distribution destination (S7). Here, users d and e are included in both lists, but user b is not included, so a list of users d and e is generated.

  Then, the document distribution device 1 distributes the document information to the users included in the list generated here (S8).

  Since the present embodiment operates as described above, even if the user of the providing-side device 2 incorrectly designates the delivery destination, or even if the workflow setting is wrong, it is described in the document information. Document information is prevented from being distributed outside the disclosed scope.

  In addition, although an example of performing an AND operation between the disclosure range described in the document information and the distribution destination specified by the user has been described here, the logical operation is not limited to this, and may be an OR operation, for example. . As an example, essential distribution destination information for specifying a user (responsible person or the like) that should be a distribution destination is set in the document distribution apparatus 1 in advance. Then, after performing an AND operation on the list of users accepted from the authentication system 4 and the list of users specified from the specified delivery destination, the result of the AND operation and the set mandatory An actual distribution destination list may be generated by performing an OR operation with the list of users listed in the distribution destination information. According to this, it is possible to prevent a user from forgetting to specify an essential delivery destination.

  In other words, according to the present embodiment, even if the setting of the delivery destination in the delivery system is delayed after a personnel change or the like, the authentication information corresponding to the delivery destination included in the document information is referred to and should not be received originally It is possible to control the document so that it is not delivered to the user, and the chance of erroneous delivery can be reduced.

It is a block diagram showing the structural example and the example of a connection of the document delivery apparatus concerning embodiment of this invention. It is explanatory drawing showing the example of the delivery destination database which the document delivery apparatus concerning embodiment of this invention hold | maintains. It is explanatory drawing showing the example of the information managed by the authentication server connected to the document delivery apparatus which concerns on embodiment of this invention. It is explanatory drawing showing the example of the information showing the disclosure range which the document delivery apparatus which concerns on embodiment of this invention extracts. It is a functional block diagram showing the example of the document delivery apparatus concerning embodiment of this invention. It is explanatory drawing showing the example of the disclosure range database which the document delivery apparatus concerning embodiment of this invention hold | maintains. It is a flowchart figure showing the operation example of the document delivery apparatus concerning embodiment of this invention.

Explanation of symbols

  DESCRIPTION OF SYMBOLS 1 Document delivery apparatus 2 Provider side apparatus 3 Delivery destination apparatus 4 Authentication system 11 Control part 12 Storage part 13 Communication part 21 Information extraction part 22 Disclosure range acquisition part 23 Delivery destination candidate acquisition part 24 Distribution destination candidate acquisition unit, 25 distribution destination determination unit, 26 distribution processing unit.

Claims (2)

Document information acquisition means for acquiring document information including disclosure range defining information indicating a disclosure range of contents;
A second obtaining means for obtaining specified, the second destination candidate group for the document information,
First acquisition means for referring to the disclosure range defining information included in the acquired document information and obtaining a first distribution destination candidate group set in advance in association with the disclosure range defining information;
The logical product of the first distribution destination candidate group and the second distribution destination candidate group is calculated, and the logical product and the logical sum of the distribution destinations listed in the preset essential distribution destination information A determination means for determining a distribution destination of the document information;
Means for distributing the document information to the determined distribution destination;
A document distribution apparatus including: Computer
Document information acquisition means for acquiring document information including disclosure range defining information indicating a disclosure range of contents;
A second obtaining means for obtaining specified, the second destination candidate group for the document information,
First acquisition means for referring to the disclosure range defining information included in the acquired document information and obtaining a first distribution destination candidate group set in advance in association with the disclosure range defining information;
The logical product of the first distribution destination candidate group and the second distribution destination candidate group is calculated, and the logical product and the logical sum of the distribution destinations listed in the preset essential distribution destination information A determination means for determining a distribution destination of the document information;
Means for distributing the document information to the determined distribution destination;
Program to function as.

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