JP4933833B2 - Image forming system, groupware server, image forming method, database management program, and storage medium - Google Patents

Description

  The present invention relates to an image forming system using groupware.

  In recent years, digitization of paper documents has been promoted in various businesses. For example, in conventional groupware, when a paper document is digitized and stored as document data in a groupware server, the user first scans the paper document with an image forming apparatus or a scanner having a scan function and digitizes the document. Data. Then, the document data is once stored in a computer or file server used by the user, and preparation processing such as renaming of the document data is performed. Then, it is necessary to perform processing for re-storing the document data subjected to the preparation processing in a predetermined area of the groupware server. Further, in order to make it possible to search the document data stored in the groupware server with the search keyword, after storing the document data in the groupware server, the search keyword is stored again in the groupware server.

  However, in the conventional method described above, operations related to digitization are complicated and time-consuming, and it is difficult to quickly digitize a paper document.

  The present invention has been made in view of such problems, and has been made to solve these problems. An image forming system, a groupware server, an image forming method, and database management that simplify work related to digitization of paper documents. The object is to provide a program and a storage medium.

  In order to achieve the above object, the image forming system and groupware server of the present invention employ the following configurations.

In the image forming system, comprising: an image forming apparatus that functions as a groupware terminal; and the groupware server having a plurality of document databases that store document data used as shared data and used in the groupware. Includes a plurality of information relating to a specific format of each of the plurality of document databases and a setting item which is set corresponding to the plurality of document databases and is an item to be input corresponding to the information relating to the format And a plurality of document databases storing document data to which the attribute information including the setting items that have been set corresponding to the document database is added. The image forming apparatus scans a paper document to obtain document data. If, anda groupware module means for storing into the document database the document data acquired as a shared data by said scanning means, said groupware module means, from a list of the plurality of attribute information, references the to display a button for selecting the attribute information corresponding to the document database, and selection means for selectively acquires the attribute information selected by the selection of the button in the selection means from the attribute database, the attribute selected display control means for displaying an input screen for setting the pre-Symbol setting item that is part of the information, to the server the attribute information imparted to the document data scanned by the scan means including the setting item already set A transmission means for transmitting, and the server transmits the transmission by the transmission means. It can be configured to store the document data to which the attribute information is given, including a configured the setting items that are in the document database that corresponds to the attribute information.

  According to such a configuration, even when a plurality of document databases are provided, the operation of storing digitized document data in the document database desired by the user can be simplified.

An image forming system according to the present invention is used in the groupware , as an image forming apparatus having a browser function for accessing a groupware server, and a scanning unit that scans a paper document into document data. In the image forming system including the groupware having a plurality of document databases for storing shared document data , the server includes a document database used in the groupware and information relating to a specific format of each of the plurality of document databases. And an attribute database that stores a plurality of attribute information that is set in correspondence with the plurality of document databases and includes setting items that are items to be input corresponding to the information related to the format , The plurality of document databases include the set items including the set items. Information is stored in the document data attached, the image forming apparatus, the accesses to the previous SL server Ri by the browser function, the list of the plurality of attribute information, the attribute information corresponding to the document database reference to display a button for selecting a selection means for selecting, acquiring the attribute information selected by the selection of the button in the selection means from the attribute database, before Symbol set that is part of the attribute information selected Display control means for displaying an input screen for setting items, and transmission means for attaching the attribute information including the set setting items to the document data scanned by the scanning means and transmitting the document data to the server. a, wherein the server, the document in which the attribute information including the setting item already set transmitted by the transmitting means is applied It can be configured to store over data in the document database.

  According to such a configuration, even when the image forming apparatus does not function as a groupware terminal, it is possible to provide an image forming system that simplifies the work related to digitization of paper documents.

In the present invention, the attribute information further includes at least environment information of the groupware, setting information of the document database in which the document data is stored, and document information related to the document data , The predetermined setting items can be included.

  According to this configuration, it is possible to give appropriate attribute information to the document data when storing the document data in the document database.

The server of the groupware has a user information database user information is stored for logging in to the groupware, the image forming apparatus, a storage medium for reading a storage medium in which the user information is stored The server may be configured to authenticate the user information when user information that matches the user information read by the storage medium reading unit exists in the user information database.

According to this configuration, it is possible to log in to groupware more easily than the image forming apparatus by causing the image forming apparatus to read the user information.
According to the present invention, when the document data scanned by the scanning unit is added to an existing document file stored in the document database, the image forming apparatus is assigned to the existing document file to the server. A request for acquiring the document information in which the predetermined setting item included in the attribute information is set, and the server receives the attribute information given to the document file in the attribute database based on the acquisition request. Referencing, accessing the document database corresponding to the attribute information, obtaining the document information in which the predetermined setting item included in the attribute information of the document file is set, and obtaining the obtained document information as the image The image forming apparatus displays the document information, and the predetermined setting item of the document information is set again. After being may be configured to be transmitted to the server together with the document data.
Also, in the present invention, the server causes the image forming apparatus to display a screen for selecting an item to be the predetermined setting item from the information included in the attribute information, and information on the format of the selected item is the document. The configuration may be such that it is acquired from the design information of the database, is included in the attribute information, and is registered in the attribute database.

Groupware server of the present invention is connected to an image forming apparatus having a groupware module means to share data that is shared with the server of the scanned document data groupware by the scanning means, used in the groupware A server for groupware having a plurality of document databases for storing document data shared as shared data, communication means for communicating with the image forming apparatus, and information relating to a specific format of each of the plurality of document databases; An attribute database that stores a plurality of attribute information that is set in correspondence with the plurality of document databases and includes setting items that are items to be input corresponding to the information relating to the format; and the settings that have been set the document database document data to which the attribute information is given that contains the item Anda writing means for performing the writing process, by the communication unit receives the acquisition request of the attribute information from the image forming apparatus, from the list of the plurality of attribute information, corresponding to the document database reference A button display instruction for selecting attribute information is transmitted to the image forming apparatus, the attribute information selected by selecting the button is acquired from the attribute database and transmitted to the image forming apparatus, and the communication unit Accordingly, when the attribute information including the configured the setting item from the image forming apparatus receives a write request for the document data attached, by the writing means, the attribute information including the setting items configured is applied the document data may be configured to write to the document database that corresponds to the attribute information

  According to this configuration, the attribute information unique to the document database is added to the document data digitized by the image forming apparatus without changing the setting information unique to the existing document database, and stored in the document database. be able to.

In the present invention, the attribute information of the predetermined format further includes at least environment information of the groupware, setting information of the document database in which the document data is stored, and document information related to the document data , The document information may include the predetermined setting item .

  According to this configuration, it is possible to give appropriate attribute information to the document data when storing the document data in the document database.

An image forming method according to the present invention includes an image forming apparatus having groupware module means that uses document data scanned by a scanning means as shared data shared with a groupware server, and is used in the groupware as shared data. A plurality of document databases in which shared document data is stored, information related to a specific format of each of the plurality of document databases, set in correspondence with the plurality of document databases, and corresponding to the information related to the format An image forming method in an image forming system comprising a server of the groupware having an attribute database storing a plurality of attribute information including setting items that are items to be input , the image forming apparatus comprising: a scanning procedure to document data by scanning a paper document, the Group Includes a startup procedure for starting the Puwea module means, according to the groupware module means activated, the list of the plurality of attribute information, display buttons for selecting the attribute information corresponding to the document database reference is a selection procedure for selecting, acquiring the attribute information selected by the selection of the button in the selection procedure from the attribute database, an input screen for setting the pre Ki設 constant item included in the attribute information selected A display control procedure to be displayed, and a transmission procedure for adding the attribute information including the set items that have been set to the document data scanned in the scan procedure and transmitting the document data to the server. the statement that the attribute information is given including the setting item already set transmitted in the transmission procedure A step of storing data in the document database that corresponds to the attribute information, may be a method having.

  According to such a method, even when a plurality of document databases are provided, the operation of storing digitized document data in the document database desired by the user can be simplified.

The image forming method of the present invention includes an image forming apparatus having a browser function for accessing a groupware server, and a scanning unit that scans a paper document into document data, and the document data scanned by the scanning unit. A plurality of document databases that are stored as shared data shared with the groupware server, information relating to a specific format of each of the plurality of document databases, and a plurality of document databases, An image forming method in an image forming system configured by the groupware server having an attribute database storing a plurality of attribute information including setting items that are items to be input corresponding to information related to the format A paper document scanned by the image forming apparatus as document data. And scanning procedure, access to the server by the browser function, the list of the plurality of attribute information, to display a button for selecting the attribute information corresponding to the document database that references a selection procedure for selection, acquires the attribute information selected by the selection of the button in the selection procedure from the attribute database, and a display control procedure for displaying an input screen for setting the pre-Symbol setting item that is part of the attribute information selected, A transmission procedure in which the attribute information including the set item that has been set is added to the document data scanned by the scanning unit and transmitted to the server, and the setting that has been transmitted in the transmission procedure by the server A storage for storing the document data to which the attribute information including items is added in the document database It can be a process having a forward.

  According to such a method, even when the image forming apparatus does not function as a groupware terminal, it is possible to simplify work related to digitization of paper documents.

The database management program of the present invention is connected to an image forming apparatus having groupware module means that uses document data scanned by a scanning means as shared data shared with a groupware server, and is used in the groupware and shared A plurality of document databases that store document data shared as data, information related to a specific format of each of the plurality of document databases, and set in correspondence with the plurality of document databases, corresponding to information related to the format A database management program in the server of the groupware having a plurality of attribute information including a setting item that is an item to be input , the computer communicating with the image forming apparatus a communication step of performing, configured the A writing step of performing processing of writing to the document database to the document data to which the attribute information is given, including a constant entry corresponding to the attribute information, is executed, in the communication step, from the image forming apparatus of the attribute information When the acquisition request is received, a display instruction of a button for selecting attribute information corresponding to the document database to be referred to is transmitted from the list of the plurality of attribute information to the image forming apparatus, and the list is selected by selecting the button. the attribute information selected to send to the image forming apparatus from the in the communication step, the attribute information including the setting item already set from the image forming apparatus receives a write request for the document data attached, in the writing step, it is granted said attribute information including the setting item already set Serial document data can write without it to the document database that corresponds to the attribute information.

  According to the program, the attribute information specific to the document database is added to the document data digitized by the image forming apparatus without changing the setting information specific to the existing document database, and stored in the document database. be able to.

  According to the present invention, work related to digitization of paper documents can be simplified.

  In the present invention, by causing an image forming apparatus having a scanning function to function as a groupware terminal, document data of a paper document scanned by the image forming apparatus is directly stored in a groupware server. This simplifies processing related to digitization of paper documents.

  Embodiment 1 of the present invention will be described below with reference to the drawings.

  FIG. 1 is an example showing a system configuration diagram of an image forming system 10 according to a first embodiment of the present invention. In the image forming system 10 of the present invention, a groupware server 20, an image forming apparatus 30 that functions as a groupware client, an image forming apparatus 30A that accesses the groupware server by a browser function, and a groupware client terminal 50 are, for example, a LAN ( Connected via a network such as a Local Area Network.

  The groupware server 20 is obtained by installing groupware software for a server on a computer (hereinafter referred to as a PC) having an arithmetic processing unit such as a CPU and a storage device such as a memory.

  The image forming apparatus 30 includes a groupware module for clients, and functions as a groupware client terminal. The image forming apparatus 40 has a browser function for accessing the groupware server 20. The client terminal 50 is a general PC having an arithmetic processing unit or a storage device, and has client groupware software installed. The client terminal 50 issues a print instruction to the image forming apparatuses 30 and 30A and accesses the groupware server 20 to realize various functions of the groupware.

  Here, in this embodiment, since the process is performed between the groupware server 20 and the image forming apparatus 30, the groupware server 20 and the image forming apparatus 30 will be described below. The image forming apparatus 30A will be described in detail in the second embodiment. The groupware described below is preferably, for example, Lotus Notes / Domino (registered trademark), but may be any groupware having a function equivalent to this.

  FIG. 2 is a diagram for explaining processing performed between the groupware server 20 and the image forming apparatus 30. The groupware server 20 includes an A database 201, a B database 202, a C database 203, and an attribute database 204.

  The A database 201 stores document data and attribute information set corresponding to the document data. This attribute information includes information relating to the format unique to the A database, the file name of the document data, the storage destination address, and the like. When this attribute information is given to the document data, the document data having this attribute information is identified as shared data that can be stored in the groupware server 20. In this embodiment, the shared data stored and shared in the groupware server 20 in this way is called groupware document data. Information items included in the attribute information will be described in detail later. Similarly to the A database 201, the B database 202 and the C database 203 store document data and groupware document data including attribute information set in correspondence with the document data.

  In the attribute database 204, only the attribute information stored in the A database 201, the B database 202, and the C database 203 is registered and stored in advance by the administrator of the image forming system. For example, the attribute database 204 stores attribute information 204A of the A database 201, attribute information 204B of the B database 202, and attribute information 204C of the C database 203.

  The image forming apparatus 30 includes a scanning unit 301 that scans a paper document, a groupware module 302 that realizes a function as a groupware terminal, and an operation panel 303 for performing processing operations of the image forming apparatus 30. The operation panel 303 may be, for example, a touch panel or a software keyboard displayed on a display unit.

  In the image forming apparatus 30, a paper document is scanned by the scanning unit 302 and converted into digitized document data, and attribute information is added to the document data to form groupware document data.

  For example, a case where document data scanned by the scanning unit 302 is stored in the A database 201 will be described. In the image forming apparatus 30, when the user selects to make the image forming apparatus 30 function as a groupware terminal, the groupware module 301 is activated, and the image forming apparatus 30 can realize a function as a groupware terminal. . Then, the image forming apparatus 30 can share data with the groupware server 20 as a groupware client.

  The document data scanned by the scanning unit 302 is processed in the image forming apparatus 30 to be converted into a file with a predetermined extension. In this embodiment, the predetermined extension is pdf, and the document data is converted into a pdf file.

  The document data 200A converted to the pdf file is given attribute information 204A unique to the A database in which the document data is stored in the image forming apparatus 30. The attribute information assignment will be described below.

  The image forming apparatus 30 accesses the attribute database 204 and acquires a list of attribute information for each database stored in the attribute database 204. The acquired attribute information list is displayed on the operation panel 303 in the image forming apparatus 30. Here, when the attribute information 204 </ b> A of the A database 201 is selected by the user, the image forming apparatus 30 acquires the attribute information 204 </ b> A from the attribute database 204. When the attribute information 204 is acquired, the image forming apparatus 30 refers to the design information and displays information items and the like on the operation panel 303 based on the format unique to the attribute information 204A. When each item of the attribute information 204A is set on the operation panel 303, the set attribute information 204A is given to the document data 200A and becomes the groupware document data 200 stored in the groupware server. Stored in

  Thus, according to the present invention, the image forming apparatus 30 and the database in the groupware server 20 are linked, and the document data acquired by the image forming apparatus 30 is directly transferred to the database in the image forming apparatus 30 or the groupware server 20. Can be stored. When there are a plurality of databases in the groupware server 20, the user can arbitrarily select a database to be linked with the image forming apparatus 30, and document data can be directly stored in the selected database. it can.

  Further, by registering the attribute information unique to the database in the attribute database in advance and displaying the attribute information in the attribute database on the operation panel 303, it is as if the user is directly accessing the database having the attribute information. Can be operated. In such a configuration, the attribute information can be linked with the image forming apparatus only by registering the attribute information in the attribute database without changing the design of the existing database. Therefore, the existing database resources possessed by the user can be utilized as they are.

  Next, the process of the present embodiment will be described more specifically. FIG. 3 is a functional block diagram of the groupware server 20 and the image forming apparatus 30 according to the first embodiment.

  The groupware server 20 includes an attribute database 210, a manual document database 220, a drawing database 230, a daily report database 240, a control unit 251, a communication unit 252, a writing unit 253, and a user information database 254.

  In the attribute database 210, attribute information 211 specific to the manual document database 220, attribute information 212 specific to the drawing database 230, and attribute information 213 specific to the daily report database 240 are registered in advance by a system administrator or the like in an initial setting state. Stored.

  The manual document database 220 stores document data for creating a manual of a product developed by a company, for example. The manual document database 220 includes, for example, manual document data 211 and manual document data 211. Corresponding attribute information 212A is stored. The drawing database 220 stores, for example, design drawings of products developed by companies and the like, and stores drawing data 221 and attribute information 212 </ b> A set corresponding to the drawing data 221. The daily report database 230 stores, for example, daily reports created daily in the company, and stores daily report data 231 and attribute information 213A set corresponding to the daily report data 231.

  Here, the attribute information will be described. The attribute information is data to be added to the document data of a paper document to be scanned. When this attribute information is added, the scanned document data becomes a groupware document and can be stored in a database in the groupware server 20. It becomes data.

  The information included in the attribute information includes, for example, groupware environment information, document information related to document data stored in the database, and setting information for the document database in which the document data is stored. The document information is information set in a database-specific format included in each database stored in the groupware server 20, and each time document data is acquired by scanning in the image forming apparatus 30, this document data is stored in the document data. Corresponding document information is set.

  For example, the document information in the manual document database 220 includes items necessary for managing manual documents. The item includes, for example, the name of the document data, a file name when the document data is stored as a document data file having attribute information, for example, a document data type indicating whether the document data is confidential, a document The name of the creator of the data, the date and time when the document data was created, the page information on which the document data is arranged, the search keyword for searching the document data, and the like. The document information in the manual document database 220 is set by inputting information based on a predetermined format to each item.

  In the case of document information in the drawing database 230, for example, items such as a figure number and a creator name, for example, a drawing type indicating a color drawing or a monochrome drawing can be considered. Similarly, in the case of document information in a daily report database, for example, items such as the creator name, the department name to which the creator belongs, and the creation date and time can be considered.

  The setting information includes information on a predetermined format when setting each item provided in the document information, address information of each database necessary for the image forming apparatus 30 to access each database, database information Name etc. When storing the document data in a database that cooperates with the image forming apparatus 30, the image forming apparatus 30 refers to the setting information of the database that is the cooperation destination, accesses the cooperation destination database, and stores the document data.

  Further, the information relating to the predetermined format mentioned here will be specifically described. For example, in the case of the manual document database 210, the predetermined format is alphabetic in the item of the file name of the document data, and the item of the creation date and time of the document data is The information is such that the predetermined format is an 8-digit number, and in the item of the creator name of the document data, the predetermined format is a pseudonym. When the user sets document information on the image forming apparatus 30, information on each item is input according to the information relating to this format.

  Note that when the system administrator registers the attribute information 211, 212, and 213 in the attribute database 210, the system administrator displays the item of document information displayed on the image forming apparatus 30 and set by the user in the attribute database 210. select. The attribute database 210 can automatically obtain information on the format of the selected item from the design information of each database. The information on the format referred to here includes, for example, an input method when inputting document information, initial setting values of each item, choices, data types, and the like in addition to the information on the predetermined format described above.

  In this way, when the attribute information is registered in the attribute database 210, the attribute database 210 automatically acquires information related to or associated with the attribute information from the design information of each database, so that the attribute by the system administrator can be obtained. Information registration can be simplified.

  The control unit 251 controls processing executed by the groupware server 20. The communication unit 252 is for the groupware server 20 to communicate with the image forming apparatus 30 and other groupware terminals. The writing unit 253 performs processing for writing the document data transmitted from the image forming apparatus 30 into each of the databases. The user information database 254 stores user information for the user to log in to the image forming system 10.

  The image forming apparatus 30 includes a communication unit 304, a storage medium reading unit 305, and a control unit 308 in addition to the groupware module 301, the scan unit 302, and the operation panel 303. The communication unit 304 is for the image forming apparatus 30 to communicate with the groupware server 20 and other groupware terminals. The storage medium reading unit 305 is a USB drive that reads a USB (Universal Serial Bus) memory, for example, and can read the user information from, for example, a USB memory that stores user information. The control unit 308 controls processing executed by the image forming apparatus 30.

  A selection tab 306 for displaying an input screen for setting attribute information and a selection screen for selecting attribute information to be referred to from the list of attribute information stored in the attribute database 204 are displayed on the operation panel 303. Tab 307. The operation panel 303 will be described in detail later with reference to a screen transition diagram.

  Next, the processing of this embodiment will be described with reference to the flowchart shown in FIG. 4 and the screen transition diagrams of the operation panel shown in FIGS. FIG. 4 is a flowchart illustrating processing in the image forming system 10 according to the first exemplary embodiment.

  When using the groupware function of the image forming apparatus 30, the user must first log in to the personal menu function of the image forming apparatus 30 and then log in to the groupware. Here, the personal menu function is a name of a function that can be used only by a user whose user ID and password are registered in advance in the image forming apparatus 30. Functions that can be executed by the personal menu function include, for example, access to image data and electronic documents stored in the image forming apparatus 30 for each user, browsing, use of individual user address books, browsing of individual mail documents, etc. It is.

  In the image forming apparatus 30 of this embodiment, login to the personal menu function of the image forming apparatus 30 can be performed at the same time by using user information for logging in to the groupware. Hereinafter, user authentication in this embodiment will be described.

  When a storage medium such as a USB memory in which user information including a user ID and a password for logging in to the groupware is stored in advance is inserted into the storage medium reading unit 305, the control unit 308 reads the storage medium and obtains a user ID. Get password. Here, in addition to the user ID and password, the storage medium may store information such as a groupware license, an authentication time limit, and an encryption key.

  Further, in the image forming apparatus 30, for example, a software keyboard that allows the user to input a password is displayed on the operation panel 303. When a password is input from the operation panel 303 by the user, the control unit 308 performs processing to determine whether the password acquired from the storage medium matches the password input by the user. If the password acquired from the storage medium matches the password input by the user, the control unit 308 authenticates the user (S410).

  In this user authentication process, for example, when the password acquired from the storage medium and the password input by the user do not match, the control unit 308 does not authenticate the user and operates error information related to the user authentication process. You may display on the panel 303. FIG. Further, after acquiring the user ID and password from the storage medium, the image forming apparatus 30 stores the acquired user ID and password in a memory or the like in the image forming apparatus 30. From the next user authentication process, the image forming apparatus 30 stores the user ID and password in the memory. Authentication processing may be performed using the stored user ID and password.

  When the user authentication is performed in S410, the image forming apparatus 30 assumes that the user has logged in to the groupware and the personal menu function at the same time, and displays the operation screen after logging in the personal menu function on the operation panel 303. FIG. 5 is an example of a diagram of the operation panel after logging in the personal menu function. Here, when the user presses a “paper document” button that means a scan function (S411), the control unit 308 of the image forming apparatus 30 causes the operation panel 303 to activate the groupware module 301. A tab 311 is displayed. FIG. 6 is an example of a diagram of an operation panel on which a groupware function tab is displayed.

  When the groupware function tab 311 is selected here, the groupware module 301 is activated and the image forming apparatus 30 functions as a groupware terminal. As a function of the groupware terminal, in addition to the function of directly storing the document data in the database, a database search function in the groupware server 20, a predetermined distribution destination of the predetermined document data stored in the database There are file transmission function and mail transmission / reception function. Here, when the user presses the detailed setting button 312 shown in FIG. 6, the image forming apparatus 30 regards this as an attribute information acquisition request and transmits this signal to the groupware server 20.

  In the groupware server 20, in response to this attribute information acquisition request, the control unit 251 transmits a list of attribute information stored in the attribute database 210 to the image forming apparatus 30. The image forming apparatus 30 acquires the list of attribute information and displays the list on the operation panel 303. FIG. 7 is an example of a diagram in which a list of attribute information is displayed. Here, the image forming apparatus 30 functions as a groupware terminal, and a groupware screen is displayed on the operation panel 303 shown in FIG.

  Here, as described with reference to FIG. 3, in this embodiment, the attribute database 210 stores the attribute information 211 of the manual document database 220, the attribute information 212 of the drawing database 230, and the attribute information 213 of the daily report database 240. Therefore, a button 313 for selecting attribute information 211, a button 314 for selecting attribute information 212, and a button 315 for selecting attribute information 213 are displayed on the operation panel 303.

The user can link an arbitrary database with the image forming apparatus 30 by selecting and pressing the button corresponding to the attribute information of the database to be linked with the image forming apparatus 30 from this list (S414). .
When a database to be linked is selected here, the image forming apparatus 30 performs processing for confirming whether or not the user has authority to access the selected database. That is, the user ID and password authenticated in S410 are transmitted to the groupware server 20 via the communication unit 304. The control unit 251 of the groupware server 20 receives the user ID and password, and performs a process of confirming whether or not the same user ID and password are present in the user information database 254.

  When there is only one user ID and password transmitted from the image forming apparatus 30 in the user information database 254, the control unit 251 has the authority for the user to access the database in the groupware server 20. And have access to the database.

  In the present embodiment, the manual document database 220 is a database linked with the image forming apparatus 30. Therefore, the button 313 is pressed by the user here.

  When the cooperation destination database of the image forming apparatus 30 is selected in S414, the image forming apparatus 30 next stores a paper document to be scanned in the database as a new document data file, or an existing one in the database. The user is allowed to select which process to add to the document database file (S415). FIG. 8 is an example of a diagram in which a screen for selecting a process is displayed.

  In S415, when a process for storing a paper document to be scanned in the database as a new document data file is selected, the image forming apparatus 30 starts a process for storing the new document data in the manual document database 220.

  The control unit 308 causes the operation panel 303 to display an input screen for setting document information included in the attribute information 211 of the manual document database 220. At this time, the document information is displayed with the initial value input. FIG. 9 is an example of a diagram in which an input screen for document information is displayed. As shown in FIG. 9, the document data name acquired by scanning, the file name stored in the manual document database 220, the search keyword for searching the document data, and the like are input from the operation panel 303. When the document information is set, the attribute information 211 is given to the document data as attribute information 211A set corresponding to the document data.

  Next, the operation panel 303 transitions to an action selection screen. The action function will be described below. The action function is a function for executing a predetermined process on document data to which set attribute information is assigned. Predetermined processing executed by the action function can be set as appropriate by the user. In addition, an operation member for issuing an execution command for this processing is called an action button in this embodiment.

  FIG. 10 is an example of a diagram in which an action selection screen is displayed. The operation panel 303 displays the action button 320 and the document information set in step S417, and the user presses the action button while confirming the document information, thereby causing the control unit 308 to process the document data. Processing can be executed.

  In this embodiment, an action button 321 for executing a saving process for saving the document data and an action button 322 for executing a transmission process for sending the document data are displayed for the document data. For example, when the user selects the action button 321 here (S418), the control unit 308 executes processing for storing the document data having the attribute information 211A in the manual document database 220.

  The control unit 308 transmits the document data having the attribute information 211A to the groupware server 20 via the communication unit 304. The groupware server 20 receives this document data via the communication unit 252. Then, based on the setting information of the manual document database 220 included in the attribute information 211A, the writing unit 253 executes a process of writing this document data together with the attribute information 211A into the manual document database 220. Thus, the document data is stored and saved in the manual document database 220 together with the attribute information 211A.

  Here, when the action button 320 is displayed on the operation panel 303 as shown in FIG. 10, the text display in the action button 320 can be arbitrarily set by the user. For example, in the action button 321, the text display in the action button 320 is “save”, but this can also be displayed as “store”, “register”, or the like.

  When the action button 322 for executing document data transmission processing is selected in S418, the control unit 308 performs processing for distributing the document data having the attribute information 211A to the distribution destination address set in advance in S417. May be executed. Here, for example, when the distribution destination of the document data is the examiner of the document data, the text display of the action button 322 may be “review application” or the like. For example, when the distribution destination of the document data is an approver of the document data, the text display of the action button 322 may be “approval”.

  As described above, after each setting for document data acquired by scanning is completed, a paper document is set and scanned by the user in the scanning unit 302 of the image forming apparatus 30 (S419). When the document data is acquired, the control unit 308 performs processing based on the settings performed in the processing from S413 to S418. That is, the control unit 308 executes processing for adding the set attribute information 211A to the document data and converting the document data into groupware document data. Then, the groupware document data is directly stored in the manual document database 220 from the image forming apparatus 30 (S420).

  As described above, according to the present invention, processing equivalent to that of the groupware client terminal 50 can be performed on the operation panel 303 of the image forming apparatus 30. Further, the document data acquired by the scan function of the image forming apparatus 30 can be directly stored as groupware document data in the cooperation destination database in the groupware server 20. For this reason, the work concerning the digitization of paper documents can be greatly simplified.

  Further, in order to set the document information with reference to the database-specific format information stored in the attribute database 210 and stored in the attribute database 210, the document information can be set in an appropriate format on the image forming apparatus 30. it can. According to such a configuration, even when the database to be linked is an existing database, if the setting information of the database is registered in the attribute database 210, the document data scanned by the image forming apparatus 30 is included in this setting information. The data format is set according to the format information included. Therefore, it is possible to store the document data set in a format unique to the database directly from the image forming apparatus 30 without changing the design of the database, and the existing database resources can be easily used in the image forming system of the present invention. can do.

  Further, since a search keyword for searching for document data is set in the document information included in the attribute information, this search is performed even after this document data is stored in the groupware server 20 as groupware document data. Document data can be retrieved from keywords and easily retrieved.

  Next, a case will be described in which the process of adding scanned document data to an existing document database file stored in the database is selected in S415. When the “existing document” button is pressed on the screen shown in FIG. 8, the image forming apparatus 30 acquires a list of existing document data files stored in the manual document database 220.

  The control unit 308 transmits a document data file list acquisition request to the groupware server 20 via the communication unit 304. In the groupware server 20, the control unit 251 receives this request and acquires a list 318 of document data files stored in the manual document database 220. Then, this list is transmitted to the image forming apparatus 30 via the communication unit 252.

  When the control unit 308 acquires the list 318, the control unit 308 displays the document data list 318 on the operation panel 303 in a selectable manner. FIG. 11 is an example of a diagram in which a list of document data is displayed. A document data file to which the scanned document data is added is selected from the list 318 by the user (S416). In this embodiment, for example, document data that is a technical document 319 is selected.

  When a document data file is selected here, the control unit 308 transmits to the groupware server 20 an acquisition request for the set document information included in the attribute information of the selected document data file. That is, in this embodiment, this corresponds to the set document information included in the attribute information of the technical document 319. In response to this acquisition request, the control unit 251 acquires this document information. The document information acquisition process will be described below.

  Upon receiving this acquisition request, the control unit 251 accesses the attribute database 210, and refers to the attribute information of the database that is selected in S414 and that is the cooperation destination of the image forming apparatus 30. In this embodiment, the control unit 251 refers to the attribute information 211 of the manual document database 220. Next, the control unit 251 accesses the manual document database 220 based on the setting information of the manual document database 220 included in the attribute information 211. Then, the control unit 251 acquires document information from the attribute information of the technical document 319 that is the selected document data file. The control unit 251 transmits the acquired document information to the image forming apparatus 30 via the communication unit 252.

  When the image forming apparatus 30 acquires this document information, the control unit 308 causes the operation panel 303 to display the acquired document information. The document information displayed at this time is set document information that is set when the technical document 319 is stored in the manual document database 220 as new groupware document data. That is, the document information of the technical document 319 is displayed in a state where information set in the past is input on the input screen shown in FIG.

  In S417, the user can newly input the document information displayed on the input screen. Since the processing after S417 is the same as the new document data storage processing described above, description thereof will be omitted.

  Thus, in this embodiment, new document data can be added to any existing document data file stored in the groupware server 20.

  Embodiment 2 of the present invention will be described below with reference to the drawings. FIG. 12 is a functional block diagram of the groupware server 20 and the image forming apparatus 30A according to the second embodiment. The image forming apparatus 30 </ b> A according to the second embodiment is different from the first embodiment only in that the image forming apparatus 30 </ b> A does not include a groupware module but includes a browser function unit 310 that can access the groupware server 20. Therefore, in FIG. 12, the same reference numerals are given to components having the same configuration and function as those in FIG. 3, and the description thereof is omitted.

  The browser function unit 310 is application software for accessing the groupware server 20, and is installed in the image forming apparatus 30A, for example. The groupware server 20 has a servlet (not shown) corresponding to the browser function unit 310. The servlet is a Java (registered trademark) program that runs on the groupware server 20, and the control unit 251 causes the servlet to be executed based on a processing instruction from the browser function unit 310 of the image forming apparatus 30A.

  Accordingly, the image forming apparatus 30A can access the groupware server 20 without having a groupware module as shown in the first embodiment. Then, by the function of the browser function unit 310, data stored in the groupware server 20 can be displayed on the operation panel 303, and document data acquired from the scan unit 302 can be stored in a database in the groupware server 20. it can.

  In the second embodiment, the user authentication process in S410 of FIG. A user authentication process according to the second embodiment will be described below. In the image forming apparatus 30A according to the second embodiment, a user ID and a password for enabling the image forming apparatus 30A are input from the operation panel 303 by the user.

  The image forming apparatus 30A authenticates the user based on the user ID and password, and transmits the user ID and password to the groupware server 20. The user information database 254 of the groupware server 20 stores in advance user information associated with user information for logging in to the groupware and enabling the image forming apparatus 30A. The control unit 251 performs user authentication based on the user ID and password received from the image forming apparatus 30 </ b> A and the user information database 254.

  The processing after user authentication in the second embodiment is the same as the processing after S411 in FIG. In the process of S414, in the present embodiment, it is determined that the user authenticated by the user has the authority to access the database in the groupware server 20A.

  The procedure for realizing each function in the embodiment described above may be recorded on a storage medium as a computer-readable image forming program.

  FIG. 13 is a diagram for explaining a storage medium in which a database management program for realizing each function described in the embodiment is recorded. Each function described in the present embodiment can be realized by the program recorded in the storage medium 410 being read and executed by the computer 500.

  For example, the computer 500 includes a CPU 510, a hard disk 520, a memory 530, a display unit 540, an input unit 550, a communication unit 560, and a storage medium reading unit 570. The CPU 510 is an arithmetic processing unit, and executes arithmetic operations and processes executed in the computer 500. The hard disk 520 is a storage means for storing data, and stores an application that operates on the computer 500, data created by this application, and the like. The memory 530 stores various setting values related to the computer 500, calculation results in the CPU 510, and the like.

  The display unit 540 is a display or the like, and displays data created in the computer 500 so that the user can view it. The input unit 550 is, for example, a keyboard or a mouse, and various data are input by a user operation. The communication unit 560 is a network control unit, for example, and is used for the computer 500 to communicate with an external device. The storage medium reading unit 570 reads data, programs, and the like recorded on various storage media, and is, for example, a floppy (registered trademark) disk driver.

  The storage medium 410 records a database management program 400 that realizes each function of this embodiment. The database management program 400 is read by the storage medium reading unit 570 and executed by the CPU 510. The storage medium 410 may be, for example, a floppy (registered trademark) disk or a CD-ROM (Compact Disk Read Only Memory), and may be any medium that can be read by the computer 70. Further, the database management program 400 may be received by the communication unit 560 via a network and stored in the hard disk 520 or the like.

  Although the present invention has been described based on each embodiment, the present invention is not limited to the requirements shown in the above embodiment. With respect to these points, the gist of the present invention can be changed without departing from the scope of the present invention, and can be appropriately determined according to the application form.

  The present invention can be applied to an image forming system using groupware and a groupware server.

1 is an example of a system configuration diagram of an image forming system 10 according to a first exemplary embodiment of the present invention. FIG. 3 is a diagram illustrating processing performed between the groupware server 20 and the image forming apparatus 30. 2 is a functional block diagram of a groupware server 20 and an image forming apparatus 30 in Embodiment 1. FIG. 3 is a flowchart illustrating processing in the image forming system 10 according to the first exemplary embodiment. It is an example of the figure of the operation panel after a personal menu function login. It is an example of the figure of the operation panel in which the groupware function tab was displayed. It is an example of the figure by which the list of attribute information was displayed. It is an example of the figure by which the screen which selects a process was displayed. It is an example of the figure where the input screen of document information was displayed. It is an example of the figure by which the action selection screen was displayed. It is an example of the figure by which the list of document data was displayed. FIG. 10 is a functional block diagram of a groupware server 20 and an image forming apparatus 30A in Embodiment 2. It is a figure explaining the storage medium with which the database management program which implement | achieves each function demonstrated in the present Example was recorded.

Explanation of symbols

DESCRIPTION OF SYMBOLS 10 Image forming system 20 Groupware server 30, 30A Image forming apparatus 204, 210 Attribute database 201, 202, 203 Database 220 Manual document database 230 Drawing database 240 Daily report database 251, 308 Control unit 252, 304 Communication unit 301 Groupware module 302 Scan unit 303 Operation panel 310 Browser function unit 400 Database management program 410 Storage medium

Claims (10)

In an image forming system comprising an image forming apparatus functioning as a groupware terminal, and the groupware server having a plurality of document databases storing document data used as shared data and used in the groupware ,
The server
A plurality of attributes including information relating to a specific format of each of the plurality of document databases and a setting item which is set corresponding to the plurality of document databases and is an item to be input corresponding to the information relating to the format Has an attribute database that stores information,
In the plurality of document databases, document data to which the attribute information including the setting items that have been set corresponding to the document database is added is stored,
The image forming apparatus includes:
Scanning means for scanning a paper document into document data;
Groupware module means for storing the document data acquired by the scanning means in the document database as shared data,
The groupware module means includes
A selection means for displaying and selecting a button for selecting attribute information corresponding to the document database to be referred from the list of the plurality of attribute information;
Acquires the attribute information selected by the selection of the button in the selection means from the attribute database, and display control means for displaying an input screen for setting the pre-Symbol setting item that is part of the attribute information selected,
A transmission unit that adds the attribute information including the set item that has been set to the document data scanned by the scanning unit and transmits the document data to the server;
The server
An image forming system , wherein the document data to which the attribute information including the set setting items transmitted by the transmission unit is added is stored in the document database corresponding to the attribute information . An image forming apparatus having a browser function for accessing a server of groupware, and a scanning unit that scans a paper document into document data ;
In the image forming system comprising a server of the groupware having a plurality of document databases for storing document data used as shared data and used in the groupware ,
The server
A plurality of attributes including information relating to a specific format of each of the plurality of document databases and a setting item which is set corresponding to the plurality of document databases and is an item to be input corresponding to the information relating to the format An attribute database in which information is stored, and
In the plurality of document databases, document data to which the attribute information including the setting items that have been set is added is stored,
Wherein the image forming apparatus, and access to pre-Symbol server Ri by the browser function,
Selecting means for displaying and selecting a button for selecting attribute information corresponding to the document database to be referred to from the list of the plurality of attribute information;
Acquires the attribute information selected by the selection of the button in the selection means from the attribute database, and display control means for displaying an input screen for setting the pre-Symbol setting item that is part of the attribute information selected,
A transmission unit that adds the attribute information including the set items that have been set to the document data scanned by the scanning unit and transmits the document data to the server;
The server
An image forming system , wherein the document data to which the attribute information including the set setting items transmitted by the transmission unit is added is stored in the document database. The attribute information includes at least environment information of the groupware, setting information of the document database in which the document data is stored, and document information related to the document data,
The document information, the image forming system according to claim 1 or 2 wherein, characterized in that it comprises a pre Ki設 constant item. When adding the document data scanned by the scanning means to the existing document data stored in the document database,
The image forming apparatus includes:
Making an acquisition request for the document information including the set items that have been set included in the attribute information given to the existing document data to the server;
The server
Based on the acquisition request, refer to the attribute information given to the document data in the attribute database,
Accessing the document database corresponding to the attribute information, obtaining the document information including the set setting items included in the attribute information of the document data ;
Transmitting the document information including the acquired setting items acquired to the image forming apparatus;
The image forming apparatus includes:
Display the document information including the setting items that have been set ,
4. The image forming system according to claim 3 , wherein after the setting items of the document information including the setting items that have been set are set again, the image forming system transmits the setting information together with the document data to the server. The server
The screen for selecting the items to be pre Ki設 constant item from information included in the attribute information to be displayed on the image forming apparatus,
Included in the attribute information of information about the format of the selected the setting items is obtained from design information of the document database, an image forming system according to any one of claims 1 to 4 to register to the attribute database . Is connected to the image forming apparatus having a groupware module means to share data that is shared with the server of the scanned document data groupware by the scanning means, used in the groupware document to be shared as shared data A groupware server having a plurality of document databases for storing data ;
And communication means for communicating with the image forming apparatus,
A plurality of attributes including information relating to a specific format of each of the plurality of document databases and a setting item which is set corresponding to the plurality of document databases and is an item to be input corresponding to the information relating to the format An attribute database containing information;
Writing means for performing processing for writing the document data to which the attribute information including the setting items that have been set is written into the document database, and the communication means sends an acquisition request for the attribute information from the image forming apparatus. When received, a button display instruction for selecting attribute information corresponding to the document database to be referred to is transmitted from the list of the plurality of attribute information to the image forming apparatus,
The attribute information selected by selecting the button is acquired from the attribute database and transmitted to the image forming apparatus,
When the communication means receives a write request for document data to which the attribute information including the setting items that have been set is received from the image forming apparatus,
The groupware server, wherein the writing unit writes the document data to which the attribute information including the set setting item that has been set is added to the document database corresponding to the attribute information . Before Kishoku of information, at least, includes an environment information of the groupware, and setting information of the document database in which the document data is stored, the document information on the document data,
The groupware server according to claim 6 , wherein the document information includes the setting item. An image forming apparatus having groupware module means for sharing document data scanned by the scanning means with shared data shared with a groupware server ;
A plurality of document databases used in the groupware and storing document data shared as shared data;
A plurality of attributes including information relating to a specific format of each of the plurality of document databases and a setting item which is set corresponding to the plurality of document databases and is an item to be input corresponding to the information relating to the format An image forming method in an image forming system comprising the groupware server having an attribute database storing information,
According to the image forming apparatus,
A scanning procedure for scanning a paper document into document data;
A starting procedure for starting the groupware module means,
By the activated groupware module means,
A selection procedure for displaying and selecting a button for selecting attribute information corresponding to the document database to be referred to from the list of the plurality of attribute information;
Acquires the attribute information selected by the selection of the button in the selection procedure from the attribute database, and a display control procedure for displaying an input screen for setting the pre Ki設 constant item included in the attribute information selected,
A transmission procedure that adds the attribute information including the set items that have been set to the document data scanned in the scanning procedure and transmits the document data to the server.
The server
An image forming method comprising: storing the document data to which the attribute information including the set setting items transmitted in the transmission procedure is added in the document database corresponding to the attribute information. Method. An image forming apparatus having a browser function for accessing a server of groupware, and a scanning unit that scans a paper document into document data ;
A plurality of document databases stored as shared data in which the document data scanned by the scanning means is shared with the groupware server;
A plurality of attributes including information relating to a specific format of each of the plurality of document databases and a setting item which is set corresponding to the plurality of document databases and is an item to be input corresponding to the information relating to the format An image forming method in an image forming system configured by the groupware server having an attribute database storing information,
According to the image forming apparatus,
A scanning procedure for scanning a paper document into document data;
A selection procedure for accessing the server by the browser function , displaying a button for selecting attribute information corresponding to the document database to be referred to from the list of the plurality of attribute information, and selecting the button ;
Acquires the attribute information selected by the selection of the button in the selection procedure from the attribute database, and a display control procedure for displaying an input screen for setting the pre-Symbol setting item that is part of the attribute information selected,
A transmission procedure for adding the attribute information including the set items that have been set to the document data scanned by the scanning unit and transmitting the document data to the server;
By the server,
An image forming method comprising: storing the document data to which the attribute information including the set setting item transmitted in the transmission procedure is added in the document database . Connected to an image forming apparatus having groupware module means for sharing document data scanned by the scanning means with shared data shared with a groupware server ;
A plurality of document databases used in the groupware and storing document data shared as shared data;
A plurality of attributes including information relating to a specific format of each of the plurality of document databases and a setting item which is set corresponding to the plurality of document databases and is an item to be input corresponding to the information relating to the format An attribute database containing information;
A database management program in the groupware server,
On the computer,
A communication step of communicating with the image forming apparatus;
And a writing step for performing processing for writing the document data to which the attribute information including the setting item that has been set is written to the document database corresponding to the attribute information .
In the communication step, when the attribute information acquisition request is received from the image forming apparatus , an instruction to display a button for selecting attribute information corresponding to the document database to be referenced is selected from the list of the plurality of attribute information. Sent to the image forming device ,
Transmitting the attribute information selected from the list by selection of the button to the image forming apparatus ;
In the communication step,
Upon receiving a write request for text data attribute information is given including the setting item already set from the image forming apparatus,
Wherein in the writing step, a database management program to the attribute information writes to the document database to the document data granted corresponding to the attribute information-law and characteristics, including the setting item already set.

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