JP4555440B2 - E-mail processing apparatus and e-mail processing program - Google Patents

Description

[0001]
BACKGROUND OF THE INVENTION
The present invention is an audio data file. But Attachment Was e-mail Receive and process Do Electronic Voice to mail processing device and computer Electronic with data file attached Process mail Electronic Mail processing program About.
[0002]
[Prior art]
In recent years, with the rapid spread of non-volatile memories (flash memories), IC recorders using flash memories as recording media have come to the market.
[0003]
Then, the audio data file recorded by the IC recorder is transferred by a transfer program for transferring to a personal computer (hereinafter abbreviated as a personal computer), and the transferred audio data is displayed in a list on the personal computer and selected. The selected audio data can be played back and heard on the computer. This makes it possible to transcribe texts while listening to the reproduced sound.
[0004]
On the other hand, the Internet has rapidly spread and it is possible to send and receive messages by e-mail. This e-mail has a function to attach a file, and if this function is used to attach a sound data file transferred to a personal computer, it becomes possible to send the sound data by e-mail. Can play and listen to the attached audio data.
[0005]
However, in order to attach a file to an e-mail, it is necessary to remember the name of the file you want to attach and the folder where the file is stored. Work. In order to simplify this operation, a button for sending mail is provided on the transfer program, a file to be sent by mail is selected from the list, and it is automatically attached to an email just by pressing the send mail button. A method of simply inputting a destination and transmitting it is employed.
[0006]
[Problems to be solved by the invention]
As described above, the voice data file recorded by the IC recorder can be easily attached to the e-mail and transmitted. On the other hand, when receiving the transmitted e-mail, first, the attached file is attached to the e-mail. If so, you must check whether the file is an audio data file. If the attached file is an audio data file, a series of operations such as downloading to an appropriate directory must be performed, which is very troublesome. Further, when the number of downloaded audio data increases, it becomes difficult to know which e-mail is downloaded, and there is a problem that it takes time to search for an e-mail as an attachment source.
[0007]
The present invention has been made in view of the above circumstances, and can be easily operated. Attached to email Download audio data files and manage downloaded audio data files Electronic Mail processing device and Electronic Mail processing program The purpose is to provide.
[0010]
[Means for Solving the Problems]
An electronic mail processing apparatus according to the present invention reads an attached file attached to an electronic mail in a folder in which the received electronic mail is stored, and the attached file is A given identified by a given position value in the header of the file The voice data file confirmation means for confirming whether the data is an audio data file and the voice data file confirmation means, the attached file is Predetermined And a list display means for displaying only a list of e-mails that have been confirmed to be voice data files.
[0011]
That is, according to the electronic mail processing apparatus of the present invention, the data of the attached file of the electronic mail in the folder in which the received electronic mail is stored is stored. Predetermined Check whether the file is an audio data file, and list only e-mails that have been confirmed. Therefore, Predetermined Since only e-mails with audio data files attached can be displayed in a list, Predetermined Audio data file can be downloaded and downloaded above Predetermined Audio data files can be managed.
The data file checking means is the header of the attached file. By identifying by the value of the predetermined position of , The attached file data is Predetermined audio Check if it is a data file.
[0012]
The voice mail processing device has a selection instruction means for instructing selection of the e-mails displayed by the list display means, and an extension of the file name of the attached file of the e-mail selected by the selection instruction means. , The above confirmed by the data file confirmation means Predetermined If the extension is different from the extension of the audio data file, specify the extension above Predetermined It is preferable to further comprise extension changing means for changing the extension of the audio data file and download means for transferring the attached file of the electronic mail selected by the selection instruction means to a predetermined folder.
[0013]
In other words, by downloading the attachment file to a predetermined folder for each predetermined classification, it is possible to establish a relationship with the email of the attachment source. Predetermined Audio data file can be downloaded and downloaded above Predetermined Audio data files can be managed.
[0015]
An e-mail processing program for causing a computer to process an e-mail according to the present invention Is Let the computer read the attached file attached to the e-mail in the folder where the received e-mail is stored. A given identified by a given position value in the header of the file Check if it is an audio data file and the attached file is Predetermined Only e-mails that are voice data files are displayed in a list.
[0016]
DETAILED DESCRIPTION OF THE INVENTION
Hereinafter, an embodiment of the present invention will be described with reference to the drawings.
[0017]
FIG. 1 is a diagram showing a configuration of a voice mail transmission / reception system including a voice mail transmission device and a reception device according to an embodiment of the present invention.
[0018]
This voice mail transmission / reception system mainly includes a voice mail sender personal computer 1 as a voice mail processing apparatus according to an embodiment of the present invention, its mail server 12, and the Internet 27 as one aspect of a communication line network. And a voice mail recipient personal computer 16 as a voice mail processing apparatus according to an embodiment of the present invention, and a mail server 25 thereof.
[0019]
The voice mail sender personal computer 1 is composed of a main control circuit (CPU) 3, a hard disk (HD) 2, a RAM 4, and interface circuits 5, 6, 7, 8, 9. Is displayed on the display device (CRT) 15. In particular, an audio data file recorded in an operating system (OS) and a digital recorder 14 or a memory card (MC) 13 (to be described later) is transferred to the hard disk 2 to a predetermined folder of the hard disk 2 or transferred audio data. A voice mail processing program that can send files attached to e-mail is installed. The interface circuit 7 is an interface circuit for connecting to the mail server 12. For example, the LAN is configured by an Ethernet circuit, and the public telephone network is configured by a modem circuit or an ISDN circuit.
[0020]
The mail server 12 is connected to the Internet, and can send and receive mails all over the world.
[0021]
The recording medium of the digital recorder 14 is a flash memory, and is a removable memory card 13. The memory card 13 can read data stored in the memory card 13 through the interface circuit 8 through the PCMCIA adapter. This recording medium has three folders, folder A, folder B, and folder C. When recording audio, it is possible to select which folder to record. The interface circuit 9 is an interface circuit for communicating with the digital recorder 14, and is composed of, for example, a USB interface circuit. Note that data recorded in the memory card 13 can also be transferred through the interface circuit 9.
[0022]
On the other hand, the personal computer 16 for the voice mail recipient is composed of a CPU 18, a hard disk (HD) 17, a RAM 19, and interface circuits 20, 21, and 22. By operating the mouse 24 and the keyboard 23, the situation is transferred to the CRT 26. indicate. In particular, the hard disk 17 is installed with an OS and a voice mail processing program for receiving voice mail described later. The interface circuit 22 is an interface circuit for connecting to the mail server 25. For example, the LAN is configured by an Ethernet circuit, and the public telephone network is configured by a modem circuit or an ISDN circuit.
[0023]
The mail server 25 is connected to the Internet, and can send and receive mails all over the world.
[0024]
The voice mail processing program described above may be provided by a recording medium capable of recording digital data such as an optical disk, a magnetic disk, or an IC memory, or may be provided through a communication line such as the Internet. good.
[0025]
Next, an operation of downloading an audio data file from the memory card 13 and the digital recorder 14 will be described.
[0026]
When the operator operates the mouse 11 to instruct execution of the voice mail processing program installed in the hard disk 2, the CPU 3 reads the execution program into the RAM 4 and executes the read execution program. As a result, a voice mail processing program screen 28 as shown in FIG. 2A is displayed on the CRT 15. The voice mail processing program screen 28 includes a toolbar 29, a folder view 30, a device view 31, and a list view 32.
[0027]
Here, the tool bar 29 includes two buttons, a voice data download button 29a and a voice mail transmission button 29b.
[0028]
The folder view 30 displays download destination folders. The folders A, B, and C indicate that the data of the folders A, B, and C recorded on the memory card are downloaded. .
[0029]
The device view 31 displays the digital recorder 14 and the memory card 13 currently connected to the personal computer 1 and displays folders A, B, and C, respectively.
[0030]
The list view 32 displays a file list of audio data files recorded in the selected folder by selecting the folders A, B, and C in the folder view 30 and the device view 31 by clicking with the mouse 11. . The contents to be displayed are mainly the file name, recording date, and recording time. These can be appropriately changed according to the purpose of use.
[0031]
FIG. 2A shows that since both the digital recorder 14 and the memory card 13 are connected to the personal computer 1, they are displayed on the device view 31. When at least one device is detected on the device view 31, the download button 29a becomes active and can be pressed.
[0032]
When a plurality of devices are displayed on the device view 31 when the download button 29a is pressed, in order to select which device to download from, as shown in FIG. The selection screen 33 is displayed. When the mouse 11 is clicked to select a device to be downloaded and the OK button 34 is pressed, downloading of the audio data file is started from the selected device. If the cancel button 35 is pressed, the download is stopped.
[0033]
When the download is started, the audio data file in each folder of the device is copied to each corresponding folder in the folder view 30.
Each folder in the folder view 30 is on the hard disk and has a different directory path. Information on the downloaded audio data file can be obtained by clicking the folders A, B, and C in the folder view 30 with the mouse 11, so that the audio data file downloaded in the clicked folder is displayed on the list view 32. Is displayed.
[0034]
Here, the structure of the downloaded audio data file is shown in FIG. The audio data file 36 includes a header 36a of 512 bytes at the head and an audio data portion 36b thereafter. The header 36a has various entries, and in particular, the audio data file ID entry with the offset value “1” is an entry for confirming that it is an audio data file. That is, it is possible to determine whether the file is an audio data file by reading this entry and determining whether or not a predetermined value is entered. In the present embodiment, as an example of the above-mentioned predetermined value, if the value of “DSS” is included in this entry, it is determined that the file is an audio data file. That is, the audio data file ID entry with the offset value “1” is a 3-byte area, the ASCII code of the character “D” is in the first byte area, and the character “D” is in the second and third byte areas. "S" ASCII code is written. In the present embodiment, dss is used as an example of an extension for managing audio data files in the personal computers 1 and 16.
[0035]
Next, the operation of audio data file transmission will be described using the flowchart shown in FIG.
[0036]
First, on the screen 28 of the voice mail processing program, a voice data file to be transmitted is selected from the list view 32 by operating the mouse 11 (step S1). A plurality of audio data files can be selected, and a plurality of files can be transmitted at a time.
[0037]
Next, when the voice mail transmission button 29b is pressed, it is confirmed whether or not the selected voice data file is a file in the message folder (step S2).
[0038]
Here, if the selected file is not a file in the message folder, that is, if it is a file in the device manager, the file is temporarily downloaded to the folder in the message folder, and the selection is changed to the downloaded audio data file ( Step S3).
[0039]
After that, or when the selected file is a file in the message folder in step S2, a mail transmission dialog for mail transmission as shown in FIG. 4B is activated (step S4). This mail transmission dialog 37 is for inputting a destination 38, CC 39, subject 40, and message 41, and the attached file 42 displays a list of the selected audio data files. When the input is completed, the voice data file displayed in the attached file 42 is attached to the e-mail by pressing the send button 43, and sent to the mail server 12 (step S5).
[0040]
Next, the voice mail receiving side will be described.
[0041]
A voice mail processing program is installed in the hard disk 17 of the personal computer 16 for voice mail recipients. When the operator operates the mouse 24 to execute this program, the CPU 18 reads this program into the RAM 19. When the read program is executed, a voice mail processing program screen 44 as shown in FIG. 5A is displayed on the CRT 26.
[0042]
The voice mail processing program screen 44 mainly includes a toolbar 45, a folder view 46, a message view 47, and a list view 48.
[0043]
The toolbar 45 includes a mail logon button 45a, a mail logoff button 45b, an attached file download button 45c, and a download setting button 45d.
[0044]
The folder view 46 includes a download tray for downloading and storing an audio data file attached to an e-mail on the hard disk 17 and a personal folder displayed by logging on to the mail server 25. The download tray has a plurality of folders, and each folder stores an audio data file. In particular, a new subfolder is created and downloaded for the sender folder 46a and the reception date folder 46b. Details of this will be described later.
[0045]
The list view 48 is an area for displaying a list of audio data files stored in each folder of the folder view 46. When displaying a list of voice data in each folder of the download tray, the same display as the list view 32 of the voice mail processing program screen 28 in FIG. At this time, the message view 47 is not displayed. Further, when displaying the voice file folder of the personal folder, as shown in FIG. 5A, as display information, the priority of the email, the sender, the subject, the reception date, and the attached voice data are displayed. Display the file.
[0046]
Note that the personal folder displayed here and the audio file folder below it do not actually have such a folder. The entity of the personal folder displayed here indicates the folder for storing the received electronic mail set in the voice mail processing program. The voice file folder is not a real folder on the mail server 25 or the voice mail recipient personal computer 16 but a virtual folder. If this is selected, as will be described later, since only voice mails to which voice data files are attached can be selected and displayed in a list from among the folders in which the above-mentioned e-mails are stored, folders appear as folders. This is displayed on the view 46.
[0047]
The message view 47 currently displays the contents of the e-mail message selected by clicking with the mouse 24 or the like in the list view 48.
[0048]
Next, the operation of displaying the attached audio data file on the list view 48 will be described using the flowchart shown in FIG.
[0049]
First, when the mail logon button 45a on the screen 44 of the voice mail processing program is pressed, the user logs on to the mail server 25 with a set account. Here, when the logon is successful, the personal folder and the audio file folder which is a subfolder thereof are displayed in the folder view 46, and the message view 47 is displayed at the same time as the list in the list view 48 is cleared. Then, it is confirmed whether there is a new mail on the mail server 25, and if there is, it is stored in a predetermined e-mail storage folder (step S10). Next, the reading position is moved to the first message in the e-mail storage folder (step S11).
[0050]
Then, it is confirmed whether or not there is an attached file in the message at the read position (step S12). If there is no attached file, the process proceeds to step S16 described later. On the other hand, if there is an attached file, 4 bytes of data are read out to the RAM 19 (step S13). Then, by checking whether 1 to 3 bytes of the 4-byte data is an ASCII code of “DSS”, it is confirmed whether or not it is an audio data file (step S14). If it is an audio data file, the contents of the item are additionally displayed in the list view 48 (step S15). If it is not an audio data file, step S15 is skipped.
[0051]
Then, the reading position is advanced to the next message (step S16), and it is determined whether or not the reading position is at the end (step S17). If the read position is not at the end, the process returns to step S12 to perform the same process. If the read position is at the end, the process exits this process.
[0052]
Next, the operation of downloading the voice data file attached to the voice mail displayed in the list view 48 will be described.
[0053]
It should be noted that this audio data file can be downloaded by changing the download folder depending on the option. That is, when the download setting button 45d is pressed, a download setting dialog 49 as shown in FIG. 5B is displayed. In the download setting dialog 49, a download destination folder can be selected, and any one of the folders A, B, C, the sender, and the reception date is selected by operating the mouse 24. It has become.
[0054]
FIG. 7 is an operation flowchart for downloading an attached file.
[0055]
First, a voice file folder is selected in the folder view 46 and a list of voice mails is displayed in the list view 48. Then, the voice mail for which the voice data file is to be downloaded is selected by operating the mouse 24 from the voice mails displayed in the list view 48 (step S20). In this list view 48, a plurality of voice mails can be selected.
[0056]
Next, the attached file download button 45c is clicked with the mouse 24 to execute the download process. In this download process, the download destination set by the download setting button 45d is confirmed. And according to this setting, each download process is started.
[0057]
That is, if the download destination is set to folder A (step S21), the process proceeds to step S23. If set to folder B (step 22), the process proceeds to step S24, and if set to folder C (step S21). Step 25), the process proceeds to step S26. If the sender folder is set (step S27), the process proceeds to step S28. If the reception date folder is set (step S32), the process proceeds to step S33.
[0058]
First, the download to the folder A in step S23 will be described. That is, the extension of the attached file of the voice mail selected in the list view 48 is confirmed. If it is not “dss”, only the extension is changed to “dss”, and the attached file is added to the download path of the folder A. Transfer data. This operation is similarly performed for the selected voice mail, and the process is exited.
[0059]
Similarly, the download to the folder B and the folder C in step S24 and step S26 is performed in the download destination folder of the folder B and C.
[0060]
Next, a method for downloading to the sender folder will be described. That is, first, the sender name is read from the selected voice mail into the RAM 19 (step S28), and it is confirmed whether or not a subfolder matching the sender name exists in the subfolder of the sender folder (step S29). If there is no subfolder that matches the sender name, a subfolder of the sender name is created (step S30). After that, or when it is determined in step S29 that there is a subfolder that matches the sender name, the data of the attached file is transferred to the folder path of the subfolder (step S31). In this transfer, the extension is checked, and if the extension is not “dss”, only the extension is changed to “dss” and transferred, and the process exits.
[0061]
Next, a method for downloading to the reception date folder will be described. That is, information on the reception date is read from the selected voice mail on the RAM 19 (step S33), and it is confirmed whether a subfolder matching the information on the reception date exists in the subfolder of the reception date folder (step S34). ). If there is no subfolder that matches the reception date information, a subfolder of the reception date information is created (step S35). After that, or when it is determined in step S34 that there is a subfolder that matches the received date information, the data of the attached file is transferred to the folder path of the subfolder (step S36). In this transfer, the extension is checked, and if the extension is not “dss”, only the extension is changed to “dss” and transferred, and the process exits.
[0062]
Although the present invention has been described based on the above embodiments, the present invention is not limited to the above-described embodiments, and various modifications and applications are possible within the scope of the gist of the present invention. is there.
[0063]
Here, the gist of the present invention is summarized as follows in addition to those described in the claims.
[0064]
(1) A header for recognizing the voice data file is added to the voice data file recorded as digital data, and a display means for displaying only the voice data file as a list, and a list display by the display means. A voice comprising: selection instruction means for instructing selection of an audio data file to be transmitted from the audio data file, and e-mail transmission means for transmitting the audio data file selected by the selection instruction means by attaching to an e-mail An email sending device;
Voice data file checking means for searching for an attached file from an e-mail in the mailbox, reading the data of the searched attached file, and checking whether or not the header indicating the voice data file exists in the data of the attached file A voice mail receiving device comprising: an attached voice data file list display means for displaying only a list of e-mails confirmed to have a header indicating that the voice data file is a voice data file by the voice data file checking means;
A voice mail transmission / reception system comprising:
[0065]
(2) The voice mail receiving device further includes selection instruction means for instructing selection of electronic mails displayed in a list by the attached voice data file list display means, and an attachment file for the electronic mail selected by the selection instruction means. If the file name is different from the extension of the audio data file, the extension changing means for changing the extension to the extension of the audio data file and the attachment file of the e-mail selected by the selection instruction means are classified into a predetermined classification. The voice mail transmission / reception system according to (1), further comprising download means for transferring to a predetermined folder.
[0066]
(3) When sending an audio data file attached to an e-mail,
A process for adding a header for recognizing the voice data file to the voice data file recorded as digital data and displaying only the voice data file as a list;
A process for instructing selection of an audio data file to be transmitted from the audio data files displayed in the list;
A process of attaching the selected audio data file to an e-mail and sending it;
The computer-readable recording medium which stored the program containing the instruction | indication which makes a computer perform.
[0067]
(4) When receiving an audio data file attached to an e-mail,
A process for searching for an attached file from an email in a mailbox, reading the data of the searched attachment, and checking whether the header indicating that the data is an audio data file exists in the data of the attached file;
Processing to list only e-mails that have been confirmed to have a header indicating that it is the audio data file;
The computer-readable recording medium which stored the program containing the instruction | indication which makes a computer perform.
[0068]
(5) a process for selecting and instructing the e-mail displayed in the list;
If the file name of the selected email attachment is different from the extension of the voice data file, the process of changing the extension to the extension of the voice data file;
A process of transferring the selected attachment file of the e-mail to a predetermined folder based on a predetermined classification;
The computer-readable recording medium according to (4), wherein a program including instructions for causing the computer to execute is stored.
[0069]
【The invention's effect】
As described above in detail, according to the present invention, it is easy to operate. In the prescribed format attached to the email Audio data file can be downloaded and downloaded Of the predetermined format Can manage audio data files Electronic Mail processing device and Electronic Mail processing program Can be provided.
[Brief description of the drawings]
FIG. 1 is a diagram showing a configuration of a voice mail transmission / reception system including a voice mail transmission device and a reception device according to an embodiment of the present invention.
FIG. 2A is a diagram showing a display screen when a voice mail processing program is started, and FIG. 2B is a diagram showing a dialog screen for selecting a device for downloading a voice data file.
FIG. 3 is a diagram showing the structure of an audio data file.
4A is a diagram illustrating a flowchart for explaining an operation of sending an email with an audio data file attached, and FIG. 4B is a diagram showing a screen of a transmission dialog for sending an email. .
FIG. 5A is a diagram showing a display screen of a voice mail processing program, and FIG. 5B is a diagram showing a dialog for selecting a download destination folder for downloading an attached voice data file.
FIG. 6 is a flowchart for explaining an operation for displaying a list of voice mails to which voice data is attached.
FIG. 7 is a flowchart for explaining an operation for downloading an attached file to a download destination folder;
[Explanation of symbols]
1 PC for voice mail sender
2,17 Hard disk (HD)
3,18 Main control circuit (CPU)
4,19 RAM
5-9, 20-22 Interface circuit
10,23 keyboard
11, 24 mice
12,25 Mail server
13 Memory card (MC)
14 Digital recorder
15, 26 Display device (CRT)
16 PC for voice mail recipient
27 Internet
28 Voice Mail Processing Program Screen
29,45 Toolbar
29a Voice data download button
29b Voice mail send button
30,46 Folder view
31 Device view
32,48 list view
33 Selection screen
36 Audio data file
36a header
36b Audio data part
37 Send Mail Dialog
44 Voice Mail Processing Program Screen
45a Mail logon button
44b Mail logoff button
45c Attached file download button
45d Download setting button
46a From folder
46b Received date folder
47 Message view
49 Download settings dialog

Claims (3)

Read the attached file attached to the e-mail in the folder in which the received e-mail is stored, and check whether the attached file is a predetermined audio data file identified by a value at a predetermined position in the header of the file A voice data file confirmation means to be confirmed;
List display means for displaying only a list of e-mails whose attachment file is confirmed to be the predetermined sound data file by the sound data file confirmation means;
An e-mail processing apparatus comprising: Selection instruction means for instructing to select the e-mails listed by the list display means;
If the extension of the file name of the attached file of the e-mail selected by the selection instruction unit is different from the extension of the predetermined audio data file confirmed by the data file confirmation unit, the extension is changed to the predetermined audio. An extension changing means for changing the extension of the data file;
Download means for transferring the attached file of the e-mail selected by the selection instruction means to a predetermined folder;
The electronic mail processing apparatus according to claim 1 , further comprising: In an e-mail processing program for causing a computer to process an e-mail, the e-mail processing program is
Read the attached file attached to the email in the folder where the received email is stored,
Check whether the attached file is a predetermined audio data file identified by a value at a predetermined position of the header of the file,
Display only a list of emails in which the attached file is the predetermined audio data file,
An e-mail processing program characterized by that.

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