JP3529880B2 - Data management apparatus and method - Google Patents

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to a data management apparatus and method for managing record data having a plurality of item data.

[0002]

2. Description of the Related Art A small-sized data storage device such as a conventional portable electronic address book has a plurality of items such as name, company name and address for one record data.

[0003]

However, in the above-mentioned conventional portable electronic address book, when the department name is changed due to the organization change or the address is changed due to the relocation of the office, the target record data is There is a problem that it is troublesome because it is necessary to repeat the process of calling the one item by one item and correcting the corresponding items for all the recorded data to be changed.

Further, there is a problem that the memory is used inefficiently because each item of recording data has the same contents.

The present invention has been made in view of the above problems, and in the case of recording data having a plurality of items, if there is an item having the same content as the already stored data, the already stored item is It is an object of the present invention to provide a data management device and method capable of storing specified information as the contents of the item and more efficiently storing record data.

Another object of the present invention is to provide a data management apparatus and method capable of registering the item with the information for specifying the record data having a plurality of items and efficiently inputting the record data. To provide.

Still another object of the present invention is to record data having an item having the same content as the data before correction of the corrected item data when correcting the item data of the record data having a plurality of registered items. Aims to provide a data management device and method that enable the item data to be changed to information that identifies the item that has been modified, and that the recorded data can be easily modified.

Still another object of the present invention is to display the data of a plurality of items of the record data which has already been stored in the record data having a plurality of items, and further to correct the desired item so that the data of the record data is corrected. An object of the present invention is to provide a data management device and method capable of registering items and inputting recorded data more efficiently.

[0009]

A data management device according to the present invention for achieving the above object has the following configuration. That is, it manages recorded data having a plurality of item data.
To a data management apparatus, input for inputting recording data
The recording data input by the inputting means and the inputting means.
Storage means for storing and recording data of the input means
At the time of input, the other data already stored in the storage means
The recorded data has the same contents as the item data of the recorded data.
If the item exists, it corresponds to the other recorded data.
Item data of the recorded data that is specific information that identifies the item
Is stored as a specific information storage means, said input hand
A row is a section of a plurality of item data that constitutes the recording data.
Enter each item content step by step on the display screen
Sequential input means and item of attention item data of the recorded data
Instructing means for instructing input by referring to eye contents, and the finger
If an instruction is given by the indicating means,
Of the recorded data that is recorded,
Item data entered in the upper level of the target level
To search for recorded data having the specific information corresponding to
Of the search means and each record data searched by the search means
Of the item contents corresponding to the attention stage, the specific information is displayed.
Display means for displaying a list of item contents other than those
If, desired from the item content group, which is listed on the display means
Selection means for selecting the item contents, selected by the selecting means
The item of interest that is the target of the instruction by the instructing means.
Registration means for registering as eye data.

A data management method according to the present invention for achieving the above object has the following configuration. That is, multiple terms
Data management method for managing recorded data having eye data
And an input step of inputting record data, and the input
The recording data input by the process is stored in the storage medium.
During the storage process and the input of recorded data in the input process
Other recorded data already stored on the storage medium.
There is an item with the same content as the item data of the recorded data
If present, specify the corresponding item in the other recorded data.
Before specifying specific information to be specified as item data of the recorded data
And a specific information storage step of storing the serial storage medium, wherein
The input step consists of a plurality of item data that make up the recorded data.
Enter the contents of each item on the display screen step by step.
Input step of inputting data
Instructing step to instruct input by reference to item contents of data,
When an instruction is given in the instruction step, the storage medium
Among the recorded data already recorded in
Item data entered in the upper level of the target level
The recorded data having the specific information corresponding to it.
The search process for searching and the record data searched in the search process.
Of the item contents corresponding to the attention stage of the data, the specific information
Display that displays a list of item content groups other than those displayed in the report
From the process and the item content group displayed on the display section,
And a selection step of selecting the item contents of the Nozomi, selected by the selection process
Focus on the selected item contents as the instruction target of the instructing step
A registration process of registering as item data in the storage medium
Prepare

[0011]

[0012]

[0013]

[0014]

[0015]

[0016]

[0017]

[0018]

[0019]

[0020]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Preferred embodiments of the present invention will be described in detail below with reference to the drawings.

<First Embodiment> FIG. 1 is a block diagram showing the schematic arrangement of a portable electronic address book according to the first embodiment.

In FIG. 1, reference numeral 10 is a control unit, which comprises a CPU 1 for executing various controls, a program ROM 5 and a work RAM 6. The program ROM 5 is
It has a registration unit 11 that controls data registration and a correction unit 13 that controls data correction. Further, the registration unit 11 includes a reference storage unit 12 that registers new data while referring to the record data having a plurality of items registered in the RAM 3.
Further, the correction unit 13 is a batch correction unit 14 that batch-corrects recorded data having a plurality of items registered in the RAM 3.
including. In addition, a keyboard 2 including keys for inputting letters and numbers, a RAM 3 for storing and storing record data including a plurality of items such as name, company name, and address, and a display device 4 for displaying record data and messages. It is configured.

FIG. 2 is a diagram showing a recording data structure of the RAM 3 of the first embodiment.

In the RAM 3, the name column 31, the company name column 32,
A plurality of record data including a department name column 33, a telephone number name column 34, and an address column 35 are stored. In the columns from 32 to 35, the item with the number "#" written is, for example, "#".
"1" indicates that the contents of the corresponding item of the first record data and "# 3" indicates the corresponding item of the third record data.

FIG. 3 is a flow chart showing the flow of processing for newly registering one record data in the reference storage unit 12 of the first embodiment.

In this example, the record data is sequentially registered for each item for one record data. First, in step S100, a key input operation is performed on the keyboard 2.
Then, in step S110, the key input and operated is determined. If the key operation for instructing the reference of the record data registered in the RAM 3 is performed, step S
Proceed to 120. If any other key, step S200
After performing the input processing of the item, the process proceeds to step S300.

In step S120, the candidates obtained by retrieving the recording data already registered for the item being input from the RAM 3 are stored in the working RAM 6, and the display 4 is displayed.
Display a list on. If there is record data to be input in this list display, the process proceeds from step S125 to step S125.
Proceed to 130. In step S130, since the record data to be input is selected from the reference data candidates displayed in the list, the key input from the keyboard 2 is accepted. Then, in step S140, the reference number (or address) of the recording data selected in step S130 is set,
It proceeds to step S300. If there is no record data to be input in the list display (N in step S125,
O), in step S200, input processing of the print data to be input is performed.

Then, in step S300, it is checked whether input of all items of one record data is completed. If not completed, the process returns to step S100 to repeat the same processing, and if completed, registration is completed. The process ends.

FIG. 4 is a diagram showing an operation example of a process of registering one record data in the reference storage unit 12 of the first embodiment.

From the top row, the name column, the company name column, the department name column, the telephone number name column, and the address column are input in this order.
In (a), "Yamamoto" is entered in the top row (name column) (S100, S110, S200). When the key input for instructing the reference of the recorded data is given from the keyboard 2 when the cursor is in the company name field, the reference storage unit 12 sequentially searches the company name field 32 in the RAM 3 of FIG. "
Item contents other than those represented by are displayed (S100,
S110, S200). As a result, the list display as shown in FIG. When 1) is selected from this list, (c) is displayed, and "# 1" indicating the record data in which XXX Corporation is registered is stored in the company name column of the record data being registered. It When the next department name is also instructed to be input by reference, the company name column 32 in FIG.
XX Co., Ltd. or recorded data of “# 1” is displayed, and the contents of the items other than those indicated in the department name column 33 by “# and number” are displayed. As a result, the list display as shown in FIG. When 1) is selected here, (e) is displayed, and “# 1” indicating the recorded data registered in the “development department” is stored in the department name column of the recorded data being registered. When the telephone number name field is directly entered, it is displayed as shown in (f). When inputting by reference to the address column is instructed, it is displayed as shown in (g), and when 1) is selected, it is displayed as shown in (h), and input of one record data is completed.

FIG. 5 is a flow chart showing the flow of processing for correcting the record data already registered in the RAM 3 in the batch correction unit 14 of the first embodiment.

In step S500, the record data to be corrected is retrieved from the RAM 3 and displayed on the display unit 4, the item to be corrected is corrected by the input instruction from the keyboard 2, and the correction result is registered in the RAM 3. In step S510, among the items of the record data currently being corrected, the record data having the same contents as the items before the correction of the corrected item are sequentially searched from the RAM 3, and the found record data is displayed on the display unit 4. To do. At this time, the corresponding item is highlighted or underlined so that it can be distinguished from other displays. Also,
A display for inquiring whether or not to make a correction similar to that in step S500 is also displayed. Thus, if there is record data having the same item in the search, the process proceeds from step S520 to step S530. On the other hand, if there is no same item, this correction process ends.

In step S530, the input from the keyboard 2 is accepted. In step S540, the keyboard 2
If it is N, the process returns to step S510 to search for the next recording data. If Y is input, the process proceeds to step S550. In step S550, step S5
For the recording data found in step 10, step S500
After performing the same correction processing as in step S510, the process returns to step S510.

FIG. 6 is a diagram showing an operation example of a process of correcting the record data already registered in the RAM 3 in the batch correction unit 14 of the first embodiment.

Here, a process of correcting the department name column of certain record data will be described. In (i), first, the record data to be corrected is called, and the department name column is rewritten as in (j) (step S500). Here, when a key input for instructing the registration of the corrected record data is given from the keyboard 2, the collective correction section 14 causes the company name column 32 in FIG.
Search for recorded data whose sales department is "XXX Sales" or "# 3" and whose department name column 33 is "Sales Section 1" or "# 3" (step S510). When the record data is found, as shown in (k), the department name column to be changed is highlighted, and "(Y / N)" is displayed in the upper right as an inquiry as to whether or not to change ( Step S510). If the user inputs "Y" from the keyboard 2, the change is confirmed as shown in (l) (step S530,
Steps S540 and S550). And so on
The process is continued until there is no corresponding record data, and when there is no corresponding record data, the batch correction process ends.

As described above, according to the first embodiment,
When the department name is changed by changing the organization or the address is changed by relocating the business office, the target record data can be collectively modified, so that it is not necessary to modify the record data for each case. Further, as for the storage of the items having the same content of the plurality of recording data, only the reference address or the reference number is required for the second and subsequent items, and the items can be efficiently stored.

In the correction of step S500, the reference storing means described in steps S120 to S140 of FIG. 3 may be used.

Further, since the reference address or the reference number is selected from the displayed reference data, it is possible to easily register even if the registered content is long. Furthermore,
The reference data such as “# 1” and “# 2” can be directly input from the keyboard, and as a result, the input efficiency is improved.

<Second Embodiment> In the first embodiment, the reference data is read and used for each item, but in the second embodiment, the reference data can be read and used for a plurality of items.

The control structure of the electronic portable address book of the second embodiment is similar to that of the first embodiment, and detailed description thereof will be omitted.

FIG. 7 is a flow chart showing the flow of reference storage processing executed in the reference storage unit 12 of the second embodiment. A program for realizing the control shown in this flowchart is also stored in the program ROM 5 and is stored in the CPU 1
Executed by.

In step S600, when a key input for instructing to refer to all the recorded data registered in the RAM 3 is given from the keyboard 2, all the recorded data are displayed on the display 4 as a list.

In step S610, the recording data to be referred to is selected, and the item to be corrected of the recording data selected in step S620 is corrected and displayed on the display unit 4. In the next step S630, in order to register the corrected record data,
A key input from the keyboard 2 is accepted, and step S6
After setting a new reference number at 40, step S64
Go to 0.

Then, in step S640, it is checked whether or not the correction item has been input. If not completed, the process returns to step S600 to repeat the same processing, and if completed, the reference storage processing is ended. .

FIG. 8 is a diagram showing an operation example of reference storage by the reference storage unit 12 of the second embodiment.

Here, an example of reference storage operation when correcting the name field and the telephone number field will be described. (M) is a screen before inputting recording data. When a key input for instructing to refer to the recorded data is given from the keyboard 2, the reference storage unit 12 becomes a screen (n) displaying a list of all recorded data (step S600). When the record data to be referred to (1 in this case) is selected from this list, the screen display (o) refers to other than the name column (step S610). After that, when the name is entered in the name field, the display is as shown in (p). When the changed column (the telephone number name here) is changed, a display like (q) is displayed (step S620). Then, when an input for instructing registration is given from the keyboard 2, the items not changed (here, company name column, department name column, address column) indicate the original record data (n) 1). The number is stored.

In the example of FIG. 8, in (m), reference is started from a state where nothing is input. However, after inputting some items, reference is made to items that have not been input. You can also Also, if the company name is entered,
The list in (n) can be limited to only those having the same company name.

As described above, according to the second embodiment, when recording data in which a plurality of items are the same already exists, it is necessary to refer to the recording data and correct only different items. Good, so you can do more efficient input.

Further, since it is possible to select and confirm the portions to be collectively corrected, it is possible to prevent unintended recorded data from being mistakenly corrected, which is psychologically reassuring and one department name. It is possible to deal with the case where the number is divided into two, and more convenient correction can be performed.

<Third Embodiment> In the above first and second embodiments, the recording data structure of the RAM 3 has the structure shown in FIG. 2, but the present invention is not limited to this.

FIG. 9 is a diagram showing the recording data structure of the RAM 3 of the third embodiment.

The inside of the RAM 3 includes 3a, 32b, 33.
It is divided into five tables b, 34b, and 35b.

Reference numeral 3a is a main recording data table, which is composed of a name column 31, a company name column 32a, a department name column 33a, a telephone number name column 34a, and an address column 35a. 32a
The columns from to 35a are reference numbers to the tables from 32b to 35b, respectively. In this main data table, each item has a fixed length.

The table 32b is a table for the company name column 32a and stores the company name. The table 33b stores a department name and a reference number to the company name 32b to which the department name belongs. Similarly, 34b stores a telephone number name and a reference number to 32b, and 35b stores an address and a reference number to 32b.

When the list display processing of a certain item is performed by adopting the above configuration, for example, in the case of the list display processing of only the company name, the content of 32b may be displayed as it is. Further, in the case of the list display including the department name, the telephone number name and the address, it is only necessary to display the contents referring to the corresponding company name in the tables 33b, 34b and 35b.

Also, when a certain item is collectively modified, only the relevant table needs to be rewritten.

For example, by narrowing down the record data of the same company name, record data of different company names can be excluded, so that the search at the time of reference can be performed quickly and the search processing at the time of batch change can be shortened. .

The present invention may be applied to either a system composed of a plurality of devices or an apparatus composed of a single device. Further, it goes without saying that the present invention can be applied to the case where it is achieved by supplying a program to a system or an apparatus.

[0059]

As is apparent from the above description, according to the present invention, in the record data having a plurality of items, if there is an item having the same content as the already stored data,
It is possible to provide a data management device and a method for storing information for specifying an already stored item as the content of the item. Further, it is possible to provide a data management device and method for registering the item with the information for specifying the record data having a plurality of items. Further, it is possible to provide a data management device and method for displaying record data of only a specific item of record data already stored in record data having a plurality of items and collectively correcting the item.

[0060]

[Brief description of drawings]

FIG. 1 is a block diagram showing a schematic configuration of a portable electronic address book according to a first embodiment.

FIG. 2 is a diagram showing a recording data configuration of a RAM 3 of the first embodiment.

FIG. 3 is a flowchart showing a flow of a process of newly registering one record data in the reference storage unit 12 of the embodiment.

FIG. 4 is a diagram illustrating an operation example of a process of registering one record data in the reference storage unit 12 of the first embodiment.

FIG. 5 is a flowchart showing a flow of processing for correcting the record data already registered in the RAM 3 in the batch correction unit 14 of the first embodiment.

FIG. 6 is a diagram illustrating an operation example of a process of correcting the record data already registered in the RAM 3 in the batch correction unit 14 of the first embodiment.

FIG. 7 is a flowchart showing a flow of reference storage processing executed in the reference storage unit 12 of the second embodiment.

FIG. 8 is a diagram illustrating an operation example of reference storage by the reference storage unit 12 according to the second embodiment.

FIG. 9 is a diagram showing a recording data structure of a RAM 3 according to a third embodiment.

[Explanation of symbols]

1 CPU 2 keyboard 3 RAM 4 display 5 Program ROM 6 Working RAM 10 Control unit 11 Registration Department 12 Reference storage 13 Correction Department 14 Batch correction section

Continuation of the front page (56) Reference JP-A-3-263115 (JP, A) JP-A-5-108430 (JP, A) Yube Abe, MS-EXCEL Operation Guidebook, Japan, Natsume Co., 1991 October 17, 2014, P135-P140 (58) Fields investigated (Int.Cl. ⁷ , DB name) G06F 3/02-3/023 G06F 3/00 G06F 19/00

Claims (2)

(57) [Claims] 1. A data management device for managing print data having a plurality of item data, comprising: input means for inputting print data; storage means for storing the print data input by the input means; When inputting the record data by the means, if another record data already stored in the storage means has an item having the same content as the item data of the record data,
Specific information storage means for storing specific information for specifying a corresponding item in the other record data as item data of the record data, wherein the input means comprises a plurality of items constituting the record data.
The contents of each item of data are displayed in order on the display screen.
Refer to the sequential input means for the next input and the item contents of the item data of interest of the record data.
Instruction means for instructing an input, and the storage means when an instruction is given by the instruction means
Among the recorded data already recorded in
Item data entered in the upper level of the target level
The recorded data having the specific information corresponding to it.
Search means to search for, and the target stage of each record data searched by the search means
Of the corresponding item contents, the following is indicated by the specific information
Display means for displaying a list of outside item content groups, and a desired item from the item content group displayed by the display means.
The selection means for selecting the eye content and the content of the item selected by the selection means by the finger of the instructing means.
Registration means for registering as the item of interest item data to be shown
Data management apparatus comprising: a. 2. A data management method for managing record data having a plurality of item data, comprising an input step of inputting record data, and a storing step of storing the record data input by the input step in a storage medium. When inputting the record data in the input step, if another record data already stored in the storage medium has an item having the same content as the item data of the record data,
A specific information storing step of storing, in the storage medium, specific information for identifying a corresponding item in the other recording data as item data of the recording data, item
The contents of each item of data are displayed in order on the display screen.
By referring to the sequential input process of next input and the item contents of the item data of interest in the recorded data,
An instruction step for instructing an input, and the storage medium when an instruction is given by the instructing step
Among the recorded data already recorded in
Item data entered in the upper level of the target level
The recorded data having the specific information corresponding to it.
The search step to search and the step of interest of each record data searched in the search step.
Of the corresponding item contents, the following is indicated by the specific information
A display step of displaying a list of outside item content groups, and a desired item from the item content group displayed on the display unit
The selection step of selecting the contents and the item content selected in the selection step are indicated in the instruction step.
Registered in the storage medium as target item data to be shown
A data management method, comprising: