JP2012084026A - Conference track record collection system and conference track record collection method - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a conference track record collection system which can collect information about conference track record of a conference room using a conference room reservation system and an entrance/exit management system.SOLUTION: When a conference track record collection server 30 receives information on entering a conference room including conference room identification information from an entrance/exit management system, it directs a voice recording device 57 which records voice information in the conference room a direction to start recording and stores recorded information sent from the voice recording device 57 sequentially in a storage unit 32. When the conference track record collection server 30 receives information on exiting from the conference room which received the entrance information from the entrance/exit management system, it directs the voice recording device to stop recording, acquires the entrance/exit information of a user from the entrance/exit management system, acquires reservation information by inquiring if there is the reservation information of the conference room from a conference room reservation system, generates a conference room usage minute by associating the acquired reservation information, the acquired entrance/exit information of the user, and a recording time of the voice recording device and registers it in the storage unit 32.

Description

  The present invention relates to a conference performance collection system and a conference performance collection method for collecting conference performance information in a conference room.

  Conventionally, a conference room user uses a conference room by reserving the conference room from a conference room reservation terminal or the like. The manager of the conference room can confirm the reservation status by accessing the conference room reservation system.

  Further, a conference room system having an entrance / exit management means for confirming whether or not an attendee has attended a reserved conference room is disclosed (for example, see Patent Document 1).

JP 2006-171825 A

  According to the conference room system of Patent Document 1, a security system having a plurality of gate means having a reader / writer function for reading / writing information stored in the non-contact IC means is installed at the entrance of the conference room. Whether or not he / she attended the meeting can be automatically recognized based on the time of entering the room and the personal ID information.

  However, in reality, the manager of the conference room cannot determine whether or not the conference has actually been held based on the conference entry history. In addition, it has been desired that the planning system information of the conference room reservation system and the execution system information indicating that the conference room reservation system is actually executed are well linked systematically.

  The present invention is an invention for solving the above-described problems, and uses a conference room reservation system and an entrance / exit management system to collect information on conference results in a conference room and create a conference room use minutes. An object of the present invention is to provide a meeting result collecting system and a meeting result collecting method.

  In order to achieve the above object, the management server of the conference performance collection system of the present invention records the audio information of the conference room when receiving the entrance information to the conference room including the conference room identification information from the entrance / exit management system. When the recording start command of the device is instructed, the recording information transmitted from the voice recording device is sequentially stored in the storage unit, and when the exit information to the conference room that has received the entrance information from the entrance / exit management system is received, the voice recording device Command to end recording, obtain the user's entrance / exit information from the entrance / exit management system, ask the conference room reservation system whether there is reservation information for the conference room, obtain the reservation information, The conference room usage minutes are created by associating the acquired user entry / exit information and the recording time of the voice recording device, and registered in the storage unit.

  According to the present invention, by using the conference room reservation system and the entrance / exit management system, it is possible to collect information on the results of the conference in the conference room and create the conference room use minutes.

It is a block diagram which shows the meeting results collection system by this embodiment. It is an external appearance perspective view which shows an example of the imaging | photography recording device and audio | voice recording apparatus installed in the ceiling of the meeting room. It is an external appearance perspective view which shows an example of an IC tag reader. It is a flowchart which shows the process of a meeting results collection system. It is explanatory drawing which shows an example of meeting performance collection information. It is explanatory drawing which shows an example of a conference room reservation situation and a result of results. It is explanatory drawing which shows an example of a meeting room utilization minutes.

Hereinafter, embodiments of the present invention will be described in detail with reference to the drawings.
FIG. 1 is a configuration diagram illustrating a conference performance collection system according to the present embodiment. The conference result collection system includes an entrance / exit management server 10 that is a server of an entrance / exit management system, a conference room reservation server 20 that is a server of a conference room reservation system, a conference result collection server 30 (management server), a conference room reservation terminal 21, A management terminal 38 is provided, and each server and each terminal is connected to a network 40 such as a LAN (Local Area Network).

  A door unit 10A is installed near the entrance door 60 of the conference room 50 to be managed. The door unit 10A includes an electronic lock 55 that locks and unlocks the door 60, an IC tag reader 53 for exiting that authenticates an IC tag such as an employee ID card when entering and leaving the room, an IC tag reader 54 for entrance, and a door controller 52. Has been. The electronic lock 55 and the IC tag readers 53 and 54 (see FIG. 3) are connected to the door controller 52 and are connected to the network 40 via the router 51. The IC tag (not shown) may be a non-contact wireless IC tag such as RFID (Radio Frequency IDentification).

  In the conference room 50, a conference table 61 and a plurality of chairs 62 are arranged, and a photographing recording device 56 (see FIG. 2) and an audio recording device 57 (see FIG. 2) are installed on the ceiling, for example. In addition, an electronic blackboard 58 is disposed in the vicinity of the table 61. The photographing and recording device 56, the voice recording device 57, and the electronic blackboard 58 have a communication device and are connected to the network 40 via the router 51.

  FIG. 2 is an external perspective view showing an example of a video recording / audio recording apparatus installed on the ceiling of the conference room. Reference is made to FIG. 1 as appropriate. The photographing and recording device 56 is a network camera and has a recording function for a predetermined time. The photographing and recording device 56 has a dome-shaped camera cover in consideration of a sense of incongruity when a person who enters the conference room 50 can clearly recognize that there is a camera, which also protects the camera itself. Yes.

  The voice recording device 57 is a network microphone and has a recording function for a predetermined time. The voice recording device 57 is also formed into a bowl shape considering that there is a sense of incongruity when a person who enters the conference room 50 can clearly recognize that there is a microphone, and a microphone with good sound collecting performance is used. preferable.

  FIG. 3 is an external perspective view showing an example of an IC tag reader. Reference is made to FIG. 1 as appropriate. The IC tag readers 53 and 54 read the personal identification information of the IC tag such as an employee ID card and transmit the personal identification information to the door controller 52. The door controller 52 transmits the door identification information and personal identification information of the door 60 to the entry / exit management server 10 to request authentication of the identification data, and locks / unlocks the electronic lock according to the authentication result. An IC tag is incorporated in the employee ID card held over the IC tag readers 53 and 54, and a unique serial number or the like as personal identification information is written.

  Returning to FIG. 1, the electronic blackboard 58 is a form in which a whiteboard has an image scanner, a printer, and a communication function, and the image scanner moves on the whiteboard, reads the drawn content, and outputs it to the printer. The read data is transmitted to the meeting result collecting server 30. The style of the electronic blackboard 58 is not limited to the whiteboard format, but may be an electronic blackboard using a large-screen touch panel type display.

  The entrance / exit management system includes a door unit 10A of a plurality of rooms including an entrance / exit management server 10 and a conference room 50. The storage unit of the entrance / exit management server 10 stores an authentication personnel management database (for example, Management number associated with an employee number, a unique manufacturing number written in an IC tag of an employee ID card, and a contact address). The entrance / exit management server 10 authenticates the personal identification number transmitted from the door unit 10A, transmits the authentication result to the door unit 10A, and records logs such as the person who entered and exited and the time of entry / exit.

  Although the IC tag information is used for authentication of entrance / exit management in this embodiment, security of entrance / exit is ensured by using biometric information such as finger veins and fingerprints by the biometric information reader, or a password. improves.

  In the conference room reservation system, the user accesses the reservation homepage of the conference room reservation system from the conference room reservation terminal 21, and the user confirms the availability of the conference room. When reserving a conference room, the conference room reservation server 20, the conference room use date and time, the purpose of use, the number of users using the conference room, the user name, etc. are registered. Registered in the room reservation database.

  The meeting result collection server 30 includes a processing unit 31 and a storage unit 32. The storage unit 32 includes meeting result collection information 33 (see FIG. 5), meeting room reservation result information 34 (see FIG. 6), meeting room. A usage record 35 (see FIG. 7), a recording / recording device 56 in each conference room, and a folder 36 for storing recording information and recording information from the audio recording device 57 are stored.

Next, the process of the meeting result collection system will be described with reference to FIG.
FIG. 4 is a flowchart showing the process of the conference performance collection system. Reference is made to FIG. 1 as appropriate. When the entrance / exit management server 10 receives the entrance information from the door unit 10A, the entrance / exit management server 10 transmits the entrance information to the photographing recording device 56 and the audio recording device 57 of the conference room 50 having the entrance information, and the entrance information to the conference performance collection server 30. Is transmitted (step S101). Upon receiving the room entry information, the imaging / recording device 56 starts imaging / recording in the conference room 50 (step S501). Upon receiving the room entry information, the voice recording device 57 starts voice recording in the conference room 50 (step S502). The room entry information transmitted from the room entry / exit management server 10 includes a use ID (IDentification) for identifying room entry information, a meeting room ID as meeting room identification information, a room entry date and time, and the like.

  Upon receiving the room entry information, the conference performance collection server 30 starts recording the conference start information (step S301), and creates the folder 36 for storing the recording information and the recording information in the storage unit 32 (step S302). Identification information such as a usage ID may be attached to the folder destination.

  The photographing and recording device 56 and the audio recording device 57 transmit the recording information and the recording information, respectively, to the conference performance collection server 30 (steps S503 and S504). The information to be transmitted includes a use ID and a conference room ID. Thereby, the received meeting results collection server 30 can specify the folder 36 to be stored. The meeting result collection server 30 that has received the recording information and the recording information is stored in the specified folder 36 (steps S303 and S304).

  When the shooting / recording device 56 shoots, for example, when the frame rate is set to 30 fps (frame per second), 30 still images are stored in the storage unit of the shooting / recording device 56 and the still images are conferenced. It transmits to the result collection server 30. In the still image to be transmitted, time such as a time axis and a time code is added.

  The voice recording device 57 determines whether or not the voice is at a predetermined level (step S505). If the sound is above the predetermined level (step S505, Yes), the process returns to step S503. If the sound does not exceed the predetermined level (step S505, No), the video recording and recording device 56 and the sound recording device 57 temporarily stop recording and recording, respectively (step S506 and step S507). Thereby, the capacity | capacitance of the recording information and recording information transmitted to the meeting performance collection server 30 can be reduced. Note that it is preferable that the video recording and recording device 56 and the audio recording device 57 are interlocked with the pause control.

  On the other hand, the entrance / exit management server 10 determines whether or not there is a final exit (step S102). Whether or not it is the last person leaving the room may be determined as the last person leaving the room, for example, when the number of entering and leaving persons is counted and the difference becomes 0 (zero). When there is a final leaving person (step S102, Yes), the leaving information is transmitted to the photographing recording device 56 and the sound recording device 57 of the target conference room 50 (step S103). Furthermore, the entrance / exit management server 10 transmits the usage information of the conference room 50 to the conference performance collection server 30 (step S104). The exit information includes a use ID, a conference room ID, an entry date and time, and the use information includes an use ID, a conference room ID, an entry date and time, an exit date and time. In addition, when there are a plurality of people entering / leaving in the conference room 50, the usage information includes the entry date / time and the exit date / time of each entry / exit person.

  In step S102, when there is no final leaving person (step S102, No), the entrance / exit management server 10 returns to step S102.

  The voice recording device 57 determines whether or not leaving information has been received (step S508). When receiving the leaving information, the voice recording device 57 ends the voice recording (step S509). If the voice recording device 57 does not receive the leaving information (No at Step S508), the voice recording device 57 returns to Step S505. Similarly, when receiving the leaving information, the imaging / recording device 56 ends the imaging / recording in the conference room 50 (step S510), and ends the processing in the conference room 50.

  When receiving the usage information from the entrance / exit management server 10, the conference performance collection server 30 stores the usage information in the storage unit 32 (step S305). Then, the conference performance collection server 30 inquires of the conference room reservation server 20 whether or not the conference room 50 has been reserved (step S306). When making a reservation inquiry, it is recommended to send the usage information.

  When the conference room reservation server 20 receives the conference room reservation inquiry, the conference room reservation server 20 searches the conference room ID, the entry date / time, and the exit date / time included in the usage information as keys, and transmits a reservation inquiry response to the conference performance collection server 30. (Step S201). The reservation inquiry response includes the presence / absence of the reservation, and if there is a reservation, the reservation user, the conference room use date and time, the purpose of use, the number of users and the like.

  Upon receiving the reservation inquiry response from the conference room reservation server 20, the conference performance collection server 30 updates the conference performance collection information (see FIG. 5) and creates the conference room usage minutes (see FIG. 7) (step S307). ), A series of processing ends.

  In the description of FIG. 4 of the present embodiment, in step S101, the entrance / exit management server 10 transmits the entrance information to the photographing recording device 56 and the voice recording device 57 of the conference room 50 corresponding to the entrance information, and the conference performance collection server. The entrance information is transmitted to 30. In step S103, the room entry / exit management server 10 transmits the room exit information to the photographing recording device 56 and the voice recording device 57, but the present invention is not limited to this.

  When the conference performance collection server 30 receives the room entry information including the conference room ID from the entrance / exit management server 10, the conference performance collection server 30 issues a recording start command to the photographing recording device 56 of the corresponding conference room 50, and the audio recording device 57. A recording start command may be issued. Similarly, when the meeting result collection server 30 receives the exit information including the conference room ID from the entrance / exit management server 10 in step S103, the meeting result collection server 30 instructs the photographing recording device 56 of the corresponding conference room 50 to end the recording. The recording end command may be sent to the voice recording device 57. In this case, it is clear that the conference performance collection server 30 manages devices such as the video recording device 56, the audio recording device 57, and the electronic blackboard 58 in the conference room 50 as the conference room management facility of the conference performance collection system. It becomes. The storage unit 32 of the meeting result collection server 30 preferably has a meeting room management facility database that can grasp the facility status in the plurality of meeting rooms 50. The processing unit 31 of the meeting result collecting server 30 specifies the meeting room management facility by referring to the meeting room management facility database for the entry information and the leaving information, for example, specifies the IP (Internet Protocol) address of each facility. Can be sent.

  FIG. 5 is an explanatory diagram showing an example of meeting result collection information. The meeting result collection information 33 is a table in which meeting result collection data collected by the meeting result collection server 30 is collected in a table. The meeting result collection information 33 includes a use ID, a conference room ID, a use start date and time, a use end date and time, a reservation presence / absence, the number of users, a folder destination as a storage location of shooting recording / audio recording, a minutes ID, and the like. ing.

  More specifically, when the usage ID shown in the row 331 is A0001, the conference room ID is R0001, and the usage date is from 8: 50: 00: 00 on September 21, 20XX to 10: 5: 30. The conference room is reserved and the number of users is five. The folder destination is e: A0001, and the minutes ID is R0001xx09210850. The minutes ID is automatically assigned based on the conference room ID and the use start date and time. When searching for the minutes, the minutes ID can be easily searched by specifying the meeting date and time and the usage time.

  When the usage ID shown in the row 332 is A0002, it is an example in the case where there is no reservation of the conference room, and two users are from 10:15:10 on September 21, 20XX to 10: 45: 0. It turns out that the conference room was used until. When the usage ID shown in row 333 is A0003, the conference room ID is R0002, and the use date and time is from 8: 53: 00: 00 on September 21, 20XX to 10:30:30. There is a reservation and the number of users is 10. The folder destination is e: A0003, and the minutes ID is R0002xx09210853.

  FIG. 6 is an explanatory diagram showing an example of the conference room reservation status and the result of the results. The conference room reservation result information 34 shown in FIG. 6 is a table that summarizes the reservation results based on the conference room reservation information collected from the conference room reservation server 20 and the entrance / exit management information collected from the entrance / exit management server 10. . For example, if the usage ID in the row 341 is A0001, the reservation from 9:00:00 to 10:00:00 on September 21, 20XX will be made from 8: 50: 0 to 10: 5: 30 It can be seen that it was used by 5 users. When the usage ID in the row 342 is A0008, it can be seen that there is no record of use for the reservation from 17:00:00 to 18:00:00 on September 21, 20XX. Similarly, when the usage ID in the row 343 is A0015, it can be seen that there is no record of use for the reservation from 13:00:00 to 14:00:00 on September 22, 20XX.

  The manager of the conference room can manage the reservation results of the conference room by referring to the conference room reservation result information 34 using the management terminal 38 (see FIG. 1). Based on the conference room reservation record information 34, the administrator can easily warn a user who makes a reservation but does not use it frequently. When the administrator refers to the conference room reservation record information 34 and clicks the use ID column in order to identify the user, the conference record collection server 30 inquires of the conference room reservation server 20 to call the conference room. The reservation information of the conference room including the reservation person and the contact information of the reservation person is displayed on the display unit of the management terminal 38.

  FIG. 7 is an explanatory diagram illustrating an example of a conference room usage minutes. The conference room usage minutes 35 includes items such as a usage item 351, an attendee 352, a recording time 353, a recording example 354, and a remark 355. The usage items 351 include items of usage ID, minutes ID, conference name, scheduled date / time, usage date / time, and place. In addition, the attendee 352 includes a name, entry / exit time, and degree of participation. The degree of participation indicates the evaluation when participating at a predetermined time ratio with respect to the scheduled meeting time. For example, if it is 50% or more, “○”, if it is 50% or less, “△” is scheduled to attend. However, if there is no seat, it will be “X”. If the name of the person who is scheduled to attend is not registered when the conference room is reserved, “unscheduled” is set.

  In the example shown in the conference room usage minutes 35, the recording time 353 is 45 minutes and 30 seconds, and it can be seen that the case of almost silence is nearly 29 minutes and 30 seconds with respect to the time of actual use. For managers, if there is a certain percentage of silent time or more, it may be necessary to analyze whether or not an efficient conference is being held. In addition, when the recording time 353 is almost 0 (zero), it is possible that the conference is not held. Therefore, the recording time 353 is one index of the meeting performance.

  In the recording example 354, a representative image of the recording information stored in the folder 36 may be pasted. Thereby, the situation of a conference room can be grasped easily. For example, when the image pasted in FIG. 7 is seen, there are five conference room users in the conference room R0001, and five attendees in the column of attendees 352 (Mr. A and Mr. B). , C, D, E).

  The data transmitted from the electronic blackboard 58 may be attached to the remark 355 as image data or a PDF (Portable Document Format) document. Also, recording information and a folder 36 (for example, e: ¥ A0001) that is a storage destination of the recording information are linked.

  According to the meeting result collection system of the present embodiment, the entry / exit management system having the entry / exit information including the entry time and exit time of the user who uses the conference room 50 in the database, and the reservation information of the conference room are provided in the database. In the information system in which the conference room reservation system and the conference result collection server 30 (management server) are connected via the network 40, the management server 30 can collect the conference results in the conference room 50.

  The conference room 50 has a voice recording device 57 that records voice information connected to the network 40, and the management server 30 includes a conference room identification information (conference room ID) from the entrance / exit management system. 50, the voice recording device 57 in the conference room 50 is instructed to start recording, and the recording information transmitted from the voice recording device 57 is sequentially stored in the storage unit 32, and from the entrance / exit management system. When the exit information of the conference room 50 that has received the entrance information is received, the audio recording device 57 is instructed to end recording, the user entrance / exit information is acquired from the entrance / exit management system, and the conference room reservation system receives the conference room. The reservation information is obtained by inquiring about the presence or absence of reservation information, and the conference room usage minutes are associated with the acquired reservation information, the acquired user entry / exit information, and the recording time of the voice recording device 57 Having a processing unit 31 for registering created to the storage unit 32.

  The management server 30 uses the received entry / exit information in the meeting room minutes as the use start time of the user who first enters the meeting room, and the exit time of the user who leaves the meeting room last. Registers the entry and exit times for each user who uses the conference room from the entry / exit information registered as the end-of-use time, and the room stay time based on the entry and exit times is the use start time The participation degree can be calculated according to the ratio to the conference room usage time based on the use end time.

  When the entrance / exit management system and the conference room reservation system are already in operation, the conference record collection system of the present embodiment is installed in the network 40 by installing a photographing recording device 56 and an audio recording device 57 in the conference room 50. While connecting, it is good to install the meeting results collection server 30. For the operation process, it is possible to operate by simply adding processing software for transmitting the room entry / leaving information and usage information shown in FIG.

10 Entrance / exit management server 20 Conference room reservation server 21 Conference room reservation terminal 30 Conference performance collection server (management server)
31 Processing Unit 32 Storage Unit 33 Conference Result Collection Information 34 Conference Room Reservation Result Information 35 Conference Room Usage Minutes 36 Folder 38 Management Terminal 40 Network 50 Conference Room 51 Router 52 Door Controller 53, 54 IC Tag Reader 55 Electronic Lock 56 Shooting and Recording Device (Shooting device)
57 Voice recording device 58 Electronic blackboard 60 Door

Claims (5)

An entry / exit management system having in-database entry / exit information including entry / exit times of users who use conference rooms, a conference room reservation system having conference room reservation information in a database, and a management server via a network And the management server collects meeting results in a meeting room,
The conference room has a voice recording device for recording voice information connected to the network,
The management server
Upon receiving the room entry information including the meeting room identification information from the room entry / exit management system, the voice recording device of the conference room is instructed to start recording, and the recording information transmitted from the voice recording device is sequentially stored. And receiving the room exit information of the conference room that received the room entrance information from the room entrance / exit management system, instructing the recording end of the voice recording device, and from the room entrance / exit management system to the user Obtaining entrance / exit information, inquiring to the conference room reservation system whether the conference room has reservation information, obtaining the reservation information, obtaining the reservation information, the obtained user entrance / exit information, the voice A conference performance collection system comprising: a processing unit that creates a conference room use minutes in association with a recording time of a recording device and registers the minutes in the storage unit. The management server uses the entry time of the user who first enters the conference room as the use start time based on the received entry / exit information in the meeting room usage minutes, and uses the last entry of the user who leaves the conference room. Register the exit time as the use end time,
From the received entry / exit information, registering the entry time and exit time for each user using the conference room,
The participation degree is calculated according to the ratio of the indoor stay time based on the entry time and the exit time to the conference room use time based on the use start time and the use end time. Meeting performance collection system described in 1. The conference room has a photographing device for photographing the status of the conference connected to the network,
2. The management server issues an instruction to start photographing of the photographing apparatus when the recording start instruction is issued, and sequentially stores photographing information transmitted from the photographing apparatus in a storage unit. Meeting performance collection system. The meeting result collection system according to claim 3, wherein a photographed image of the photographing apparatus is attached to the meeting room use minutes. An entry / exit management system having in-database entry / exit information including entry / exit times of users who use conference rooms, a conference room reservation system having conference room reservation information in a database, and a management server via a network And the management server collects meeting results in a meeting room,
The conference room has an audio recording device for recording audio information of a conference connected to the network,
The management server
Upon receiving the room entry information including the meeting room identification information from the room entry / exit management system, the voice recording device of the conference room is instructed to start recording, and the recording information transmitted from the voice recording device is sequentially stored. And when receiving the room exit information to the conference room that has received the room entrance information from the room entrance / exit management system, the audio recording device issues a command to end recording, and the user enters the room management system from the room entrance / exit management system. To obtain the reservation information by querying the conference room reservation system for the presence or absence of reservation information of the conference room, the acquired reservation information, the acquired user entrance / exit information, A meeting performance collecting method comprising: creating a meeting room use minutes in association with a recording time of a voice recording device and registering the minutes in the storage unit.

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