JP2009301190A - Document processor and document processing program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a document processor and a document processing program for updating an electronic document by requesting copying of the electronic document at a copying source stored in a prescribed storage area to an electronic document at a copying destination as an object of update in updating the stored electronic document. <P>SOLUTION: A temporary registration part 15 temporarily registers a document for updating a normal document registered in a document repository 14 in a document temporary registration repository 16 as a virtual registration document, and then a temporary registration reflection part 18 reflects the temporarily registered document on the normal document registered in the document repository 14, or a temporary registration rejecting part 19 rejects the temporarily registered document. <P>COPYRIGHT: (C)2010,JPO&INPIT

Description

  The present invention relates to a document processing apparatus and a document processing program.

  A document management apparatus or the like may register a document so that the registered document can be viewed or edited. However, for example, with respect to editing performed by a new user who has not been edited or editing performed by a user who has exceptionally permitted editing of a document such as a previous person in charge, the editing result is immediately converted into a regular document. It is desired that the editing result is reflected in the regular document after the authorized person in charge of the document confirms the editing content without reflecting it.

  For this, when a specific user makes an edit, it can be handled by preventing the edit from being reflected unless the approver set individually approves. Until the approver approves, if the exclusive control of the document is not performed, the edit performed during that time will be overwritten at the time of approval, but if the exclusive control is performed, other users will edit There is a case where work is delayed because it cannot be done at all.

As a technique related to security, a technique that requires approval for data update has been proposed (see, for example, Patent Document 1).
JP 2000-259477 A

  According to the present invention, when a stored electronic document is updated, the electronic document stored in the predetermined storage area is requested to be copied to the electronic document of the copy destination to be updated. An object of the present invention is to provide a document processing apparatus and a document processing program for updating the document.

  In order to achieve the above-mentioned object, the invention of claim 1 relates to the first electronic document stored in the first storage area of the document storage means in response to the storage request, and Storage means for storing the second electronic document in the second storage area; and, in response to the copy request, the second electronic document stored in the second storage area designated by the copy request A copy means for copying to the first storage area as a first electronic document associated with the second electronic document, and a second electronic document copied by the copy means is deleted from the second storage area And deleting means.

  According to a second aspect of the present invention, the second storage area of the document storage means is associated with the first electronic document stored in the first storage area of the document storage means in response to the storage request. A storage step for storing the second electronic document; in response to a copy request, the second electronic document stored in the second storage area designated by the copy request is associated with the second electronic document Causing the computer to execute a copying step of copying the first electronic document to the first storage area and a deleting step of deleting the second electronic document copied in the copying step from the second storage area It is characterized by that.

  According to a third aspect of the present invention, in the second aspect of the present invention, the second electronic document deleted in the deletion step and the identification information of the user who has requested the copy request for the second electronic document are provided. A deleted document storing step of storing in the deleted document storage means in association with the second electronic data stored in the deleted document storage means associated with the identification information of the user from the user who has requested the copy request; When an operation request for a document is received, the computer is further caused to execute an operation execution step of executing an operation for the second electronic document in response to the operation request.

  According to a fourth aspect of the present invention, in the second aspect of the invention, the storing step stores a plurality of second electronic documents for one first electronic document, and the copying step includes the copying request. Thus, one second electronic document designated from the plurality of second electronic documents is set as a copy source electronic document.

  According to a fifth aspect of the present invention, in the invention of the fourth aspect, the storing step stores relationship information between electronic documents in a plurality of second electronic documents with respect to one first electronic document, and A step of outputting information relating to the second electronic document, the computer further executing an output step of associating and outputting information relating to the plurality of second electronic documents based on the relationship information. To do.

  According to the present invention, when a stored document is updated, the document is updated by requesting the copy source document stored in the predetermined storage area to be copied to the copy destination document to be updated. can do.

  Hereinafter, a document management apparatus and a document management program according to an embodiment of the present invention will be described in detail with reference to the accompanying drawings.

  FIG. 1 is a diagram showing a configuration example of a document management system. As shown in the figure, in the document management system, a document management apparatus 1 and a plurality of information processing apparatuses 2 (2-1 to 2-n) are connected via a network 3.

  The document management apparatus 1 accepts document registration and update, and manages the registered or updated document. The information processing device 2 is used by a user of the document management device 1 (document registrant or viewer, approver described later) and the like to use the document management device 1, and is configured by a personal computer or the like. .

  The document that the document management apparatus 1 receives and manages registration and update is arbitrary electronic information. For example, a document, a specification, a drawing, etc., or an image, audio data, program source, etc. Includes code and executable files.

  Next, details of the document management apparatus 1 will be described. FIG. 2 is a block diagram illustrating a functional configuration example of the document management apparatus 1.

  As shown in the figure, the document management apparatus 1 includes an update unit 10, an access right determination unit 11, an access right repository 12, a temporary access right repository 13, a document repository 14, a temporary registration unit 15, a document temporary registration repository 16, It has a provisional registration confirmation unit 17, a provisional registration reflection unit 18, and a provisional registration rejection part 19.

  When there is a request for registration or update of a document, the update unit 10 registers or updates the document in the document repository 14 and, depending on the content of the request, the temporary registration unit 15, the temporary registration reflection unit 18, The process proceeds to the provisional registration rejection portion 19. The update of the document by the update unit 10 is executed only in response to a request made by a user having an access right that is determined to be permitted by the access right determination unit 11.

  The access right determination unit 11 is a registrant / updater for a document registration / update request based on the access right registered in the access right repository 12 and the temporary permission access right registered in the temporary permission access right repository 13. Whether access is permitted, provisional permission, or disapproval is determined.

  When the update of the regular document registered in the document repository 14 is requested, the temporary registration unit 15 temporarily registers the updated document in the temporary registration repository 16 as a temporary registration document. The temporary registration unit 15, when a temporary registration document for a regular document registered in the document repository 14 is temporarily registered, further includes a temporary registration of an updated document so that the update is performed including the contents of the temporary registration document. It has a temporary registration unit 15-1 and a parallel temporary registration unit 15-2 that temporarily registers an updated document so as to be updated instead of the temporarily registered document. For example, as shown in FIG. 3, if a temporary registration document with an ID of 1 to 5 is temporarily registered with respect to a regular document with an ID of 0, the temporary registration document with ID = 1 is the regular document. The temporary registration document with ID = 2 is temporarily registered with ID = 1, the temporary registration document with ID = 3 is registered with the regular document. Are temporarily registered in parallel, a temporary registration document with ID = 4 is concatenated temporarily with a temporary registration document with ID = 2, and a temporary registration document with ID = 5 is a temporary registration document with ID = 2 Are temporarily registered in parallel. The temporary registration by the temporary registration unit 15 is executed in response to a request made by a user who has an access right that is determined to be permitted or temporarily permitted by the access right determination unit 11.

  The provisional registration confirmation unit 17 confirms the presence or configuration of the provisionally registered document provisionally registered in the document provisional registration repository 16 and the configuration thereof. The confirmation process by the temporary registration confirmation unit 17 is executed in response to a request made by a user who has an access right that is determined to be permitted or provisional permission by the access right determination unit 11.

  The temporary registration reflection unit 18 reflects the temporary registration document temporarily registered in the document temporary registration repository 16 as an updated document in the regular document. The reflection process by the temporary registration reflection unit 18 is executed only for a request made by a user having an access right that is determined to be permitted by the access right determination unit 11.

  The temporary registration rejection part 19 rejects the temporary registration document temporarily registered in the document temporary registration repository 16 without making it an updated document. When the temporary registration document is rejected, the document itself is discarded, but the update contents of the temporary registration document are left in the document temporary registration repository 16. The rejection process by the temporary registration rejection unit 19 is executed only for a request made by a user having an access right that is determined to be permitted by the access right determination unit 11.

  By the way, each function unit shown in FIG. 2 can be realized by causing a program for realizing each function unit to operate on an information processing apparatus such as a personal computer having the configuration shown in FIG.

  FIG. 4 is a block diagram showing a configuration example of an information processing apparatus that operates a program when the document management apparatus 1 is realized by the operation of the program.

  As shown in the figure, the document management apparatus 1 includes a calculation unit 101, a storage unit 102, a temporary storage unit 103, a storage device connection unit 104, a storage device 105, a communication unit 106, an input device connection unit 107, and an input device 108. , A display device connection unit 109 and a display device 110.

  The arithmetic unit 101 performs arithmetic processing, and is realized by a processor such as a CPU (Central Processing Unit), for example. The storage unit 102 stores information and the like, and is realized by a memory such as a ROM (Read Only Memory) and a nonvolatile memory (Nonvolatile Memory), for example. The temporary storage unit 103 temporarily stores information and the like, and is realized by a memory such as a RAM (Random Access Memory), for example. The storage device connection unit 104 is an interface for connecting the storage device 105. The storage device 105 stores information, documents, and the like, and is realized by, for example, a magnetic disk. The communication unit 106 is an interface with a network. The input device connection unit 107 is an interface for connecting the input device 108. The input device 108 inputs information and instructions, and is realized by, for example, a keyboard or a mouse. The display device connection unit 109 is an interface for connecting the display device 110. The display device 110 displays information and the like, and is realized by, for example, a display device.

  The calculation unit 101 operates by a program or the like stored in the storage device 105 or the storage unit 102, thereby realizing the document management device 1. At this time, the access right repository 12, the temporary permission access right repository 13, the document repository 14, and the document temporary registration repository 16 use the storage device 105 as a storage area, and the registration / update processing of the access right and the document is performed by the arithmetic unit 101. It is performed by the operation. Each process executed by the update unit 10, the access right determination unit 11, the temporary registration unit 15, the temporary registration confirmation unit 17, the temporary registration reflection unit 18, and the temporary registration rejection unit 19 is performed by the operation of the calculation unit 101.

  Next, the operation of the document management apparatus 1 will be described. 5 and 6 are flowcharts showing an example of the operation flow of the document management apparatus 1. Note that processing such as new registration and acquisition of a document is performed in the same manner as a conventional document management apparatus, and thus description thereof is omitted here.

  The document management apparatus 1 starts processing when the update unit 10 receives a document update request. First, the access right determination unit 11 issues an update request with reference to the access right repository 12 and the temporary access right repository 13. The access right of the user is determined (step 201). In the access right repository 12, for example, access right information indicating whether or not each user can be accessed as shown in FIG. 7A is set. In the temporary access right repository 13, for example, FIG. Temporary access right information indicating whether or not there is a temporary access right for a user whose access is not permitted in the access right repository 12 as shown in (b) is set. For example, the access right determination unit 11 obtains a determination result as shown in FIG.

  As a result of the determination by the access right determination unit 11, if the user who issued the update request is an inaccessible user, that is, a user whose access right and temporary access right are both set to not permitted ( In step 202, NO), the document management apparatus 1 ends the processing as it is.

  As a result of the determination by the access right determination unit 11, the user who can access the user who issued the update request, that is, the user whose access right is set to permit or the use whose provisional access right is set to temporary permit If the user is an authorized user (YES in step 202), and the user is an authorized user whose access right is set (YES in step 203), the temporary registration confirmation unit 17 enters the document management registration repository 16. The presence or absence of a temporarily registered document that has been temporarily registered is confirmed (step 204). As a result of the confirmation, if there is no provisionally registered document that is provisionally registered (YES in step 205), the updating unit 10 updates the regular document registered in the document repository 14 in accordance with the update request (step 206). The process is terminated.

  On the other hand, as a result of confirmation by the provisional registration confirmation unit 17, if there is a provisionally registered document that is provisionally registered (NO in step 205), the provisionally registered document is reflected, rejected, or suspended for the user. (Step 207). As a result, if the user requests reflection of the temporary registration document to the regular document (YES in step 208), temporary registration reflection processing described later is performed (step 209), and the update unit 10 follows the update request in accordance with the update request. The regular document registered in the repository 14 is updated (step 206), and the process ends.

  If the user requests rejection of the temporary registration document (NO in step 208, YES in step 210), temporary registration rejection processing described later is performed (step 211), and the update unit 10 performs document update according to the update request. The regular document registered in the repository 14 is updated (step 206), and the process ends.

  Further, if the user requests suspension of processing judgment on the temporary registration document (NO in step 208, NO in step 210), the update-requested document is temporarily registered as a temporary registration document. Confirms the provisional registration method with the user (step 212). As a result, if the user requests linked temporary registration (YES in step 213), the linked temporary registration unit 15-1 performs linked temporary registration as a temporary registered document (step 214), and ends the processing. To do.

  If the user requests parallel temporary registration (NO in step 213), the parallel temporary registration unit 15-2 performs parallel temporary registration as a temporary registration document (step 215), and the process ends. .

  Note that the document registration number 15 is used to confirm from which document the document requested to be updated has been edited without determining whether the document is to be temporarily registered in parallel or in parallel. In addition, it is possible to determine whether to perform linked temporary registration or parallel temporary registration so that the document before editing is updated.

  On the other hand, as a result of the determination by the access right determination unit 11, if the user who issued the update request is an accessible user and the access right is set to temporary permission (YES in step 202), In step 203, the provisional registration confirmation unit 17 confirms whether or not there is a provisionally registered document temporarily registered in the document management registration repository 16 (step 216). As a result of the confirmation, if there is no provisionally registered document that is provisionally registered (NO in step 217), the parallel provisional registration unit 15-2 performs parallel provisional registration of the document requested to be updated as a provisional registration document (step 215). The process ends.

  As a result of the confirmation by the provisional registration confirmation unit 17, if there is a provisional registration document that is provisionally registered (YES in step 217), the provisional registration unit 15 confirms the provisional registration method with the user (step 212). . As a result, if the user requests linked temporary registration (YES in step 213), the linked temporary registration unit 15-1 performs linked temporary registration as a temporary registered document (step 214), and ends the processing. To do.

  If the user requests parallel temporary registration (NO in step 213), the parallel temporary registration unit 15-2 performs parallel temporary registration as a temporary registration document (step 215), and the process ends. .

  Next, the provisional registration reflection process performed in the above-described step 209 will be described. FIG. 8 is a flowchart illustrating an example of the flow of provisional registration reflection processing.

  In the temporary registration reflection process, first, it is confirmed whether or not the target temporary registration document has been rejected (step 301). Since the temporary registration document separately manages whether or not it has been rejected as will be described later, this is confirmed. If the target temporary registration document has been rejected (NO in step 302), the temporary registration reflection process is terminated.

  If the target temporary registration document has not been rejected (YES in step 302), an original document ID indicating the original document to be updated by the target temporary registration document is acquired (step 303). Then, a temporary registration document having the same original document ID is acquired (step 304), and a temporary registration rejection process described later is performed on the acquired temporary registration document (step 305). The processing of step 304 and step 305 is performed for all temporarily registered documents having the same original document ID (NO in step 306), and when the processing is completed for all of them (YES in step 306), the target Is obtained (step 307), and the contents are reflected in the original document (step 308).

  Then, the original document ID of the temporary registration document whose original document is the target temporary registration document is changed (step 309), and this process is performed for all the temporary registration documents whose original document is the target temporary registration document. If this is done (NO in step 310) and the processing is completed for all of them (YES in step 310), the provisional registration reflection processing is terminated.

  By performing the temporary registration reflection process, for example, when the temporary registration document with ID = 1 shown in FIG. 9A is reflected as a regular document, the content is ID = 0 as shown in FIG. 9B. Reflected in the regular document, the original document ID of the temporary registration document with ID = 2 is changed from “1” to “0”, and the temporary registration document with ID = 3 is rejected.

  Next, the provisional registration rejection process performed in the above-described step 211 and step 305 will be described. FIG. 10 is a flowchart illustrating an example of the flow of provisional registration rejection processing.

  In the temporary registration rejection process, first, it is confirmed whether or not there is a temporary registration document whose original document is the target temporary registration document (step 401). As a result, if there is no temporary registration document whose original document is the target temporary registration document (NO in step 402), the target document is set to rejected (step 403), and the temporary registration rejection process is terminated.

  On the other hand, if there is a temporary registration document whose original document is the target temporary registration document (YES in step 402), the temporary registration document is rejected (step 404), and temporary registration rejection processing (here) is performed. (Step 405), and these processes are performed for all temporary registration documents whose original document is the temporary registration document as a target (NO in step 406). When the processing is completed for all of them (YES in step 406), the target document is set to rejected (step 403), and the temporary registration rejection processing is ended.

  By performing this temporary registration rejection processing, for example, if the temporary registration document with ID = 1 shown in FIG. 11A is rejected, as shown in FIG. Registration document is rejected. At this time, there is no influence on the temporarily registered document (ID = 3) having the same original document ID = 0 as that of the target document.

  By the way, as described above, whether or not the provisionally registered document is rejected is managed. This management is managed, for example, as a table as shown in FIG. 12 in the document temporary registration repository 16. FIG. 12A shows a case where the temporary registration document is in the state of FIG. 11A, and FIG. 12B shows a case where the temporary registration document is in the state of FIG. 11B. It is. As described above, whether or not the provisional registration document has been rejected and what kind of editing has been performed on the provisional registration document (content update or attribute update) are set. Even when a registered document is rejected, it is possible to confirm what kind of editing the temporary registered document has been made.

It is the figure which showed the structural example of the document management system. 2 is a block diagram illustrating a functional configuration example of a document management apparatus 1. FIG. It is a figure for demonstrating the example of the registration method of a temporary registration document. FIG. 3 is a block diagram illustrating a configuration example of an information processing apparatus that operates a program when the document management apparatus 1 is realized by the operation of the program. 4 is a flowchart illustrating an example of an operation flow of the document management apparatus 1. 4 is a flowchart illustrating an example of an operation flow of the document management apparatus 1. It is the figure which showed the example of a setting of the access right. It is a flowchart which shows an example of the flow of a temporary registration reflection process. It is a figure for demonstrating the example of execution of a temporary registration reflection process. It is a flowchart which shows an example of the flow of provisional registration rejection processing. It is a figure for demonstrating the example of execution of provisional registration rejection processing. It is the figure which showed the example of management of a temporary registration document.

Explanation of symbols

DESCRIPTION OF SYMBOLS 1 Document management apparatus 2, 2-1 to 2-n Information processing apparatus 3 Network 10 Update part 11 Access right judgment part 12 Access right repository 13 Temporary access right repository 14 Document repository 15 Temporary registration part 16 Document temporary registration repository 17 Temporary registration Confirmation unit 18 Temporary registration reflection unit 19 Temporary registration rejection lower part 101 Calculation unit 102 Storage unit 103 Temporary storage unit 104 Storage device connection unit 105 Storage device 106 Communication unit 107 Input device connection unit 108 Input device 109 Display device connection unit 110 Display device

Claims (5)

A storage for storing the second electronic document in the second storage area of the document storage means in association with the first electronic document stored in the first storage area of the document storage means in response to the storage request Means,
In response to the copy request, the second electronic document stored in the second storage area designated by the copy request is used as the first electronic document associated with the second electronic document. Copying means for copying to one storage area;
A document processing apparatus comprising: a deletion unit that deletes the second electronic document copied by the copying unit from the second storage area. A storage for storing the second electronic document in the second storage area of the document storage unit in association with the first electronic document stored in the first storage area of the document storage unit in response to the storage request Step,
In response to the copy request, the second electronic document stored in the second storage area designated by the copy request is used as the first electronic document associated with the second electronic document. A copying step for copying to one storage area;
A document processing program for causing a computer to execute a deletion step of deleting the second electronic document copied in the copying step from the second storage area. A deleted document storage step of storing the second electronic document deleted in the deletion step and the identification information of the user who has requested the copy request for the second electronic document in association with each other in the deleted document storage unit;
When an operation request for the second electronic document stored in the deleted document storage means associated with the identification information of the user is received from the user who has requested the copy request, The document processing program according to claim 2, further causing the computer to execute an operation execution step of executing an operation on the second electronic document. The storing step stores a plurality of second electronic documents for one first electronic document,
3. The document processing program according to claim 2, wherein in the copying step, one second electronic document designated from among the plurality of second electronic documents according to the copying request is used as a copying source electronic document. The storing step stores relationship information between electronic documents in a plurality of second electronic documents for one first electronic document,
For causing the computer to further execute an output step of outputting information on the plurality of second electronic documents in association with the information on the plurality of second electronic documents based on the relationship information. The document processing program according to claim 4.

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