JP2009215075A - Material control system, material control method and program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To reduce a burden of material control in a medical institution. <P>SOLUTION: A material control system includes a means for transmitting ordering information including material control information designating materials to providers of the materials; a means for reading the material control information coded in a computer-readable form from a first recording medium delivered together with the materials in accordance with the ordering information; a means for totaling up delivery quantity based on the read material control information; and a means to output invoice information based on the material control information and delivery quantity. <P>COPYRIGHT: (C)2009,JPO&INPIT

Description

  The present invention relates to management of medical materials.

In medical institutions such as hospitals and clinics, various materials are used for medical treatment for patients. The medical institution must keep track of such materials and order the right amount of materials from the supplier at the right time.

  Therefore, each department of the medical institution checks the inventory of the material in the department at all times or regularly, and submits the material payout to the material procurement department (hereinafter referred to as “utility officer”) of the medical institution as necessary.

  By the way, since materials used in medical institutions are divided into many items, inventory management work is a burden in each department. For this reason, medical departments tend to demand unnecessarily large amounts of materials and have excessive inventory over the long term.

  On the other hand, it is necessary for the duty manager to pay out materials over a wide range of items regularly and temporarily to all departments of the medical institution. In particular, it is easy to receive a payout request from a department whose inventory is not sufficiently grasped irregularly and at any time, and it is necessary to have personnel who can handle such a payout at any time.

  Moreover, such materials need to be ordered by collecting the materials required by each department for each supplier. In that case, it is necessary to obtain a management code (also referred to as a product code or a product code) managed by a computer of a medical institution based on the product name of the material designated by each department and place an order using the management code.

  Such a management code is uniquely assigned and managed for each medical institution and each supplier. Therefore, the person in charge of ordering needs to create such an order slip by referring to such a management code one by one at the time of ordering.

  The material ordered in this way is delivered together with a delivery document prepared by a supplier. In that case, the medical institution inspects the material based on the delivery note, and further confirms the agreement with the contents of the order, and performs the receiving operation.

  In this case, there are many cases where there is an error in the delivery form prepared by the supplier, and it takes time for inspection. Further, it is necessary to refer to the management code again and input it to the computer based on the delivered material item. As described above, in ordering, inspection, and delivery, the item and the management code are manually associated with each other and input to the computer, so the burden on the utility is heavy.

  The supplier manages orders received with its own management code using its own computer. For this reason, after receiving the order, the merchant needs to refer to the management code of the item and input it to the computer. In addition, for each delivery to a medical institution, it is necessary to create a delivery note corresponding to the item.

  Furthermore, when such an order and delivery are repeated, the trader needs to accurately grasp the current order balance, that is, the unpaid balance. Furthermore, after the delivery is completed, the merchant needs to make a request to the medical institution, accurately reflecting in the bill without omission.

  In addition, the procedure for collecting the price of materials used for medical care is to request insurance from a payment institution such as a health insurance association with the prescribed insurance claim name and amount, to claim from a patient who cannot be claimed, or to use conditions. There are a wide variety of items that can be claimed for insurance.

  This insurance claim is usually made by the administrative department of the medical institution (hereinafter referred to as the medical department) based on the medical record in the treatment slip (medical chart). For that purpose, when the material subject to the insurance claim is used for medical treatment, it is necessary to surely record it in the treatment slip.

  However, as described above, insurance claims are not uniform and there are various claim conditions. In addition, even if the target item is described in the treatment slip, the name does not necessarily match the name at the time of the insurance claim. Therefore, the medical department renews the name of the insurance claim and the medical material master stored on the computer of the medical department. Must be verified.

  In addition, new materials used for medical care are developed and released every day. Along with this, the medical material master to be updated may not be updated, and may be processed as a non-insurance target, resulting in a missing claim.

  Thus, there are a large amount of materials used in medical institutions, and it is difficult to grasp the usage status. For this reason, inventory management cannot be performed properly, resulting in excess inventory, expired items, and defective inventory, which increases the cost of medical institutions.

  In addition, the work load of each department and the administrative department (utility section, medical department, etc.) in ordering, delivery, insurance claims, etc. is large. Furthermore, due to the complicated system of insurance claim provisions, omissions are a serious problem.

JP 2001-039514 A Japanese Patent Laid-Open No. 02-053175 Japanese Patent Laid-Open No. 07-141423 Japanese Patent Laid-Open No. 10-010978

  The present invention has been made in view of such problems of the conventional technology. That is, the subject of this invention is providing the technique which reduces the burden of material management in a medical institution. In addition, the present invention reduces the work burden at the time of purchasing the material, optimizes the inventory, and further supports the cost recovery by such a technique.

The present invention employs the following means in order to solve the above problems.

  That is, the present invention is a material management system, and means for transmitting ordering information including material management information for specifying a material to a provider of the material, and a first record delivered together with the material according to the ordering information. Means for reading the material management information encoded in a computer-readable format from the medium, means for counting the delivery quantity based on the read material management information, and delivery note information based on the material management information and the delivery quantity Is provided.

  Preferably, the material management information includes information relating to a material distribution destination, and the material is a second recording medium on which the material management information encoded in a computer-readable format is recorded. The material management system further includes an inventory amount management unit that records the inventory amount of the material for each distribution destination, and the totaling unit is provided for each distribution destination when the material is delivered. The delivery quantity is totaled, the inventory quantity of the distribution destination is increased with respect to the inventory quantity management means, and the reading means is configured to read the material from the second recording medium collected after the material is used at the distribution destination. The management information may be read to reduce the stock amount of the material at the distribution destination with respect to the stock management means.

  Preferably, the material management system may further include means for generating ordering information for placing an order for the material from the provider when the inventory quantity falls below a predetermined value.

  Preferably, the material management system further includes a management code conversion means for associating a first management code for managing the material with a second management code for managing the material at the ordering party, and the means for recording includes: The material may be identified by the first management code, the stock quantity may be recorded, and the generation unit may generate order information including a second management code converted from the first management code.

  Preferably, the material management system further includes delivery management means for recording the order quantity of the ordered material and the delivery quantity of the material for each provider of the material, and the delivery management means includes the order information Increases the order quantity of the ordered material when it is sent, and increases the delivery quantity of the material based on the material management information read by the reading means when the material is delivered But you can.

  Preferably, the material management system may further include a non-delivery management means based on a difference between an order quantity of the ordered material and a delivery quantity of the delivered material for each material provider.

  Moreover, the present invention is a medical material management system, based on the material management information, means for reading material management information indicating the material used in the medical practice from a treatment slip recording medical practice in a medical institution, Means for creating a bill including the insurance claim name and the insurance claim amount for the material may be provided.

  Preferably, the material management information may be recorded on a recording medium that is detachably attached to the material, and the recording medium may be detached from the material after use and attached to a treatment slip.

  In addition, the present invention is a method for causing a material management apparatus to manage materials, the step (S44) of transmitting ordering information including material management information for designating materials to the material provider, and the above ordering information according to the ordering information. A step of reading the material management information encoded in a computer-readable format from the first recording medium delivered with the material (S60), and a step of counting the delivery quantity based on the read material management information ( S61) and a step (S62) of outputting delivery note information based on the material management information and the delivery quantity may be executed.

  Further, the present invention may cause a computer to realize any of the above functions. Further, the present invention may be a program in which such a program is recorded on a computer-readable recording medium.

Here, the computer-readable recording medium refers to a recording medium that accumulates information such as data and programs by electrical, magnetic, optical, mechanical, or chemical action and can be read from the computer. Examples of such recording media that can be removed from the computer include a floppy (registered trademark) disk, a magneto-optical disk, a CD-ROM, a CD-R / W, a DVD, a DAT, an 8 mm tape, and a memory card. .

  Further, there are a hard disk, a ROM (read only memory), and the like as a recording medium fixed to the computer.

  As described above, according to the present invention, the burden of material management in a medical institution can be reduced. In addition, the present invention reduces the work burden when purchasing materials, optimizes inventory, and supports cost recovery.

Diagram showing business model of hospital logistics system System configuration diagram of hospital logistics system Diagram showing the flow of materials in a hospital logistics system (1) Diagram showing material flow in hospital logistics system (2) Example of label sticker coded with 2D barcode Example of contents of mail INI file Management site member authentication screen Undelivered product entry screen (before registration) Non-delivery input screen (after registration) Administrator login screen Administrator master menu screen System parameter screen Send screen when order information is sent Example of e-mail message screen when order information is received The flowchart which shows the process of the management program of the medical supplies server 1 Flow chart showing details of inventory management processing after use (S4 in FIG. 15) Flow chart showing details of inventory management processing after delivery (S6 in FIG. 15) Flow chart showing the details of the totaling process (S8 in FIG. 15) The flowchart which shows the management process of the medical department management computer 12

Hereinafter, embodiments of the present invention will be described with reference to FIGS. 1 to 19. FIG. 1 is a diagram showing a business model of a hospital logistics system according to an embodiment of the present invention, FIG. 2 is a system configuration diagram of this hospital logistics system, and FIGS. 3 and 4 are diagrams in the hospital logistics system. FIG. 5 is a diagram showing the flow of materials, FIG. 5 is a content example of a label seal coded with a two-dimensional barcode, and FIG. 6 is a content example of a mail INI file for initializing a material ordering email. FIG. 7 is a diagram showing a member authentication screen for authenticating a supplier who accesses the web server 11 shown in FIG. 2, and FIGS. 8 and 9 are diagrams of websites provided by the web server 11. FIG. 10 is a diagram showing an undelivered item input screen, FIG. 10 is a diagram showing an administrator login screen of the website, FIG. 11 is a diagram showing an administrator master menu screen, and FIG. FIG. 13 is a diagram illustrating a transmission screen when ordering information is transmitted, and FIG. 14 is a diagram illustrating an example of an e-mail display screen when receiving ordering information. 15 is a flowchart showing the process of the management program of the medical material server 1, FIG. 16 is a flowchart showing the details of the inventory management process after use (S4 in FIG. 15), and FIG. 18 is a flowchart showing details of the inventory management process (S6 in FIG. 15), FIG. 18 is a flowchart showing details of the totaling process within the period (S8 in FIG. 15), and FIG. It is a flowchart which shows the management process.

  <Business Model in Logistics of Medical Institution> FIG. 1 shows a business model of the hospital physical distribution system in this embodiment. Medical institutions such as hospitals purchase and consume a large amount of materials (also referred to as medical materials or diagnostic materials) for diagnosis and treatment of patients. Such materials are usually used after being examined and approved by the medical material committee in the hospital.

  Materials approved by the Medical Materials Committee are notified to the utility. The duty person orders the materials to be used in the hospital from the supplier, and the delivered materials are assigned to each department in the medical institution, for example, a ward, each department (for example, radiology), or an operating room (FIG. 1). Then, it will be distributed to the OP room).

  On the other hand, each department manages the consumption of materials in its own department, and requests the usage staff to order materials whose inventory is low.

  The usage staff hand over the purchase information (type of purchased material, purchase amount, quantity, etc.) to the finance staff at the time of ordering or receiving such materials. The treasurer pays the supplier for the delivered material based on the information from the utility.

A feature of the hospital physical distribution system according to the present embodiment is that management is performed by attaching a computer-readable label seal (corresponding to a second recording medium) to the material to be handled.
(1) Processing at the time of material use and insurance claim In the medical institution of this embodiment, the above-mentioned label seal is attached to the material distributed to each department. On this label seal, the management code of the material, the department to which the material is paid out, the manufacturer of the material, the product code, the supplier, the insurance claim name, etc. are described in bar codes. In addition, a mark indicating whether insurance claims can be made is displayed on the label sticker. The label seal can be peeled off from each material and pasted again.

  In each department, when a staff member such as a doctor or a nurse uses a material, the label sticker attached to the material is peeled off and attached to a mount for managing articles. This mount is collected at a predetermined time and sent to the duty manager.

  The utility staff reads the barcode on the label sticker attached to the collected mount from the scanner 2 (see FIG. 2) connected to the handy terminal 3. The read barcode pattern is decoded in the handy terminal 3 into information indicating a material management code, a payout destination department, etc., and transferred to the medical material server 1 together with a message indicating the use of the material. In this way, the handy terminal 3 and the scanner 2 provide a bar code reader function. Based on the information transmitted from the handy terminal 3, the medical material server 1 reduces the stock amount of the material in the department by the amount used.

  When this amount of stock falls below a predetermined amount, the utility orders the material from the supplier to increase the stock. In this way, the stock amount of the material is made constant within a predetermined range.

On the other hand, among the materials used in each department, those that are subject to insurance claims are peeled off the label sticker attached to the materials and attached to a treatment slip (so-called medical chart). The treatment slip is sent to the medical department, and the insurance claim name and claim amount are read from the attached label sticker, and the insurance claim is made.
(2) Inventory management, order processing, and delivery processing of the usage staff As described above, the medical staff server 1 of the usage staff manages the material from the label sticker attached and collected as a result of the use of the material. Read the code, payout department, etc., and update the inventory of that department.

  Further, when the stock quantity falls below a predetermined value, the medical material server 1 creates ordering information for the material, attaches the ordering information to an e-mail addressed to the supplier of the material, and transmits it. The ordering information includes the product code, quantity, delivery date, department for delivering the material, etc. used by the material supplier.

  The sent ordering information is taken into the supplier's computer and an order confirmation mail is returned. The supplier procures deliverables according to the order information. At that time, the trader attaches a label seal, which is obtained by coding the management information of the material (the management code of the material used in the medical institution, the payout destination, the possibility of insurance claim, etc.) to the barcode and printed.

  The supplier delivers the material attached with such a label seal to the hospital staff. Further, at the time of delivery, the supplier prints the ordering information and delivers it to the medical institution along with the materials as an ordering slip.

  The utility person reads the barcode printed on the order slip by the scanner 2 connected to the handy terminal 3, and executes the receiving process. The read information (hereinafter referred to as delivery information) is transmitted from the handy terminal 3 to the medical material server 1 together with a message indicating delivery.

  The medical material server 1 generates a delivery note based on the delivered delivery information and outputs it to the printer. Thereby, the delivery process and the receipt of goods are completed. In addition, delivery information is tabulated for each trader on a monthly basis and printed as an invoice. The printed invoice is sent to the supplier, stamped by the supplier, returned to the medical institution and charged for the delivered material.

  In addition, the medical material server 1 increases the stock of the corresponding department based on the transmitted information.

The medical material server 1 transmits the ordering information and delivery information to the web server 11 (not shown) (see FIG. 2). The web server 11 displays a delivery date confirmation list indicating the order quantity, the delivery quantity and the unpaid quantity on the web page for each supplier based on the transmitted ordering information and delivery information. The supplier confirms this delivery date confirmation list, and further answers the delivery date.
(3) Financial Management / Material Master Management The medical material server 1 transmits information corresponding to the information output as an invoice to the finance computer of the finance department (hereinafter referred to as payment information). Instead of transmitting, it may be output to a removable disk such as a floppy disk or MO (magneto-optical disk) and delivered.

  The financial computer receives the contents of the invoice billed by the supplier, and settles the cost of the billed amount via a predetermined financial institution when the billing content matches the payment information.

  In addition, if there is an unregistered management code in the material information input as delivery information, the medical material server 1 determines that the material is newly purchased material. The newly purchased material is transmitted to the medical department management computer 12 every predetermined period. The medical department management computer 12 registers information on newly purchased materials, for example, whether or not an insurance claim can be made, an insurance claim name, an amount to be claimed, an insurance claim condition, and the like in a master file and refers to the insurance request.

<System Configuration> FIG. 2 shows a system configuration diagram of the hospital logistics system. In this system, barcode information is collected from the medical material server 1 that manages the inventory, ordering information, delivery information, etc. of the materials of each department in the General Affairs Division, and the label sticker that is collected and attached to the mount in the central sterilization material room. A scanner 2 for reading, a handy terminal 3 to which the scanner 2 is connected, a printer 4 for printing an invoice or purchase order in accordance with a command from the medical material server 1, a personal computer 5 for controlling various peripheral devices, a medical device A web server 11 for providing each information to a supplier based on information from the material server 1, and a medical department management computer 12 (indicated as medical department office computer in FIG. 2) for executing insurance claim processing in the medical department. In the medical institution, a supplier has a notebook computer (hereinafter referred to as a notebook PC) for creating a label sticker.

  The medical material server 1 manages the stock of materials in a medical institution. Information relating to materials used from the personal computer 5 in the central sterilization material chamber or the handy terminal 3 is transmitted to the medical material server 1. Further, when the material is delivered from the supplier to the central sterilization material room, the barcode information printed on the order slip is transmitted to the medical material server 1 from the personal computer 5, the handy terminal 3, or the like. .

  In accordance with such information, the medical material server 1 manages the stock of the materials for each department (the materials collectively managed in the central sterilization material room are the entire medical institution). When the stock reaches a predetermined amount (hereinafter referred to as an order point) due to use in each department, the medical material server 1 automatically creates order information for the material. The created order information is transmitted to the supplier via the web server 11.

  In this medical institution, each material is uniquely identified and managed by a unique management code. On the other hand, each supplier manages the material handled by the product code for each supplier.

  The medical material server 1 has a management code conversion table (not shown). When creating the order information, the medical material server 1 refers to the product code of the supplier from the management code conversion table. Then, the product code is added to the ordering information along with the management code of the material, the payout department, whether or not insurance is requested, and the like.

  In the central sterilization material chamber, a handy terminal 3, a printer 4, a personal computer 5, a notebook PC, and the like are installed. The scanner 2 is connected to the personal computer 5 and the handy terminal 3.

  The label stickers attached to the materials used in each department are attached to the mount, collected, and collected in the central sterilization material room. The personal computer 5 or the handy terminal 3 reads the information coded by the barcode on the label sticker via the scanner 2 and reports the use (consumption) of the material to the medical material server 1 through a network such as an optical cable.

  Further, the personal computer 5 or the handy terminal 3 reads the barcode of the order slip delivered together with the material when the supplier delivers the material, and reports the delivery to the medical material server 1.

  At this time, the medical material server 1 transmits delivery information through the network, and prints a delivery note and an invoice from the printer 4. The delivery information is aggregated and transmitted to the medical department management computer 12 through a network or by a removable medium such as a floppy disk or MO.

The medical department management computer 12 confirms the request from the supplier in accordance with the transmitted delivery information, and requests payment from the customer financial institution via the financial computer. Further, the medical department management computer 12 receives the latest information on the material from the medical material server 1, for example, the management code of the newly purchased material, the supplier, the manufacturer, the availability of insurance claims, etc., and updates the master file. In addition, the medical department management computer 12 receives the latest information on the registered material, for example, the price, the insurance claim amount, etc. from the medical material server 1 and updates the master file.

  The web server 11 attaches the ordering information created by the medical material server 1 to an e-mail and transmits it to the supplier. The e-mail is transmitted by the web server 11 at a predetermined timing. However, in an emergency, etc., the ordering information can be transmitted at any time by manual operation of the duty staff.

  When the order information is transmitted to the supplier, the web server 11 displays an order list for each supplier on the web page. When the delivery is received from the supplier, the web server 11 calculates the undelivered amount of the delivered material and displays it on the web page.

  Upon receiving the ordering information, the supplier prints it on a printer and creates an ordering slip. This order slip is delivered to the medical institution together with the delivered materials (corresponding to the first recording medium). Upon delivery, the supplier receives an invoice printed by the printer 4 in the central sterilization material room, and submits it to a medical institution for billing after the seal.

  The personal computer 5 installed in the general affairs section is connected to a system development manufacturer's maintenance machine via a modem. When a problem such as a system failure occurs, the maintenance machine reads the log information of each server or computer of the medical institution via the modem and analyzes the cause.

  In addition, a purchase order is transmitted to the supplier's facsimile via a modem to a supplier who cannot access the website.

  The medical material server 1, the web server 11, the medical department management computer 12 and the like have a CPU, a memory, a hard disk, and the like, and their hardware configurations and functions are widely known today.

  <Flow of Medical Material in Distribution System> FIGS. 3 and 4 show the flow of material in the hospital distribution system. FIG. 3 is a diagram showing a flow from use of materials to ordering in each department in the medical institution.

  The materials used in medical institutions are relatively expensive and are managed one by one (for example, those designated as diagnostic material A in FIG. 3), and are relatively low in price. There are some which are managed in this way (designated as diagnostic material B in FIG. 3 and containing 50).

  In this hospital logistics system, a label seal printed with a barcode is attached to each of these diagnostic materials A or one set (for example, 50) of diagnostic materials B. In the example of FIG. 3, a QR code which is a kind of two-dimensional barcode is shown as the barcode.

  However, the implementation of the present invention is not limited to the QR code, and other barcodes such as a normal one-dimensional barcode, CODE49, CODE16K, PDF417, Ultracode, data matrix, Vericode, Maxicode , CP code, code one, box figure code, aztec code, etc. may be used.

  In each department, for example, when one diagnostic material A is used, the label sticker is attached to the order mount. Further, when the diagnostic material B is used and the remaining amount in one set is less than a predetermined number, for example, 10 or less, the label seal is peeled off from the packaging material of the diagnostic material B and attached to the order mount.

  Such an order mount is collected every predetermined period, and is read by the scanner 2 at the utility. Based on the read information (management code, payout department, etc.), the medical material server 1 reduces the inventory amount of the department. When the stock quantity reaches a predetermined order point, the medical material server 1 generates order information for ordering the material from the supplier and delivers it to the web server 11.

  In addition, among these materials, for the materials subject to insurance claims, for example, the diagnostic material A, two label stickers are attached as a set. One sheet is attached to the order mount as described above, and the remaining sheet is attached to the treatment slip for each use. In addition, the mark which shows that it is the object of an insurance claim is printed on the label sticker attached to the material used as the object of an insurance claim. The staff is alerted by this mark, and after the treatment, the label seal is peeled off and attached to the treatment slip.

  FIG. 4 is a diagram illustrating a material flow between the medical institution and the supplier in the present embodiment.

  In a medical institution such as a hospital, when the stock amount of the material managed by the medical material server 1 shown in FIG. The This ordering information is attached to an e-mail and transmitted to a supplier (dealer).

  The supplier prints the order information and outputs it as an order slip. In this order slip, a management code for identifying the material, a department to which the material is paid out, and the like are coded with a barcode. The supplier delivers an order slip attached to the ordered material.

  At the time of inspection of the delivered material, the hospital usage staff inputs the barcode information of the order slip into the medical material server 1 by the scanner 2 shown in FIG. Based on the input result, the medical material server 1 outputs two delivery documents. One of the output delivery notes is stored by the utility, and one is delivered to the supplier.

  The medical material server 1 of the hospital totals the monthly delivery slips for each supplier and creates a bill. The invoice is delivered to the supplier. The medical material server 1 of the hospital outputs the billing data of the bill to a removable medium such as FD or MO. The staff in charge of use submits the removable media on which the billing data is output to the finance staff. The submitted billing data is input to the finance computer at the finance department. However, the medical material server 1 may transmit the billing data to the financial computer through the network.

  The treasurer inputs the contents of the invoice from the supplier into the financial computer. The financial computer matches the input content with the billing data created by the medical material server 1. When the input billing amount matches the billing data, the financial computer requests the host computer of a predetermined financial institution to transfer the billing amount to the account of the supplier.

  <Data Structure> FIG. 5 shows an example of the contents of a label sticker coded with a two-dimensional barcode. Among these, the identification character is a symbol for identifying the medical institution to which the material to which the label seal is attached is delivered.

  The pattern No. is information indicating the type of two-dimensional barcode such as PDF or QR.

The own department code is a code for identifying the department that manages the inventory of the material. Materials used only in specific departments, such as catheters used only by the radiology department, are in stock only by the radiology department. In such a case, the own department code is the department, that is, the radiology code.

  On the other hand, in the case of materials used in a plurality of departments of a medical institution, for example, an infusion set, the central sterilization material room has stock and pays out to other departments. In such a case, the code of the central sterilization material chamber is set in the own department code as the own department code.

  The management code is a nationwide common article code (called a T code in the medical industry) for managing the material or article.

  Each department product code is an article code for managing materials or articles in the hospital.

  The reproduction classification distinguishes whether it is a recycled product that is used repeatedly or not (a product that is not a recycled product is called a disposable product).

  The product name is the name of the material or article. The standard is the standard name of the material or article. The standard name is, for example, a size. The catalog number is a catalog number (product code) indicated in the manufacturer catalog of the material or article.

  The unit name is a management unit for materials and articles to which the label seal is attached. For example, box unit, loosening, etc. In the case of a box unit, a label seal is attached to each box in which the material or article is packed. On the other hand, in the case of unloading, a label seal is attached to each material or article. The number of entries is the number of materials and articles included in the unit.

  The counterpart department code is a code for identifying a department to be paid out from a department in which the inventory of materials is managed. For example, when the infusion set is managed in the central sterilization material room, the code of each medical department or the like of the payout destination is set as the counterpart department code. Note that the destination department code is not set for materials that are used only in a single department, such as a radiology department, and are inventory-controlled, such as a catheter. The counterpart department name is a department name corresponding to the destination department code.

  The list price is the list price of the material or article. The special material classification code is a registration code in which the name of a specific treatment material approved by the Ministry of Health, Labor and Welfare is registered in the master file.

  The insurance claim classification is a code indicating whether or not the material or article is subject to insurance claim. In addition, for materials and articles that can be claimed for insurance, a mark indicating that an insurance claim is intended is printed on a predetermined portion of the label sheet.

  The medical code is a management code for materials and articles used by the medical department management computer 12.

  The supplier code is a code for identifying a supplier. The supplier abbreviation is an abbreviated name of the supplier.

  The location number is a code indicating the inventory management location of the material or article, that is, the storage location. The order date is the date when this label seal was created.

FIG. 6 shows the contents of an e-mail initialization file (this is called a mail INI file) to which ordering information is attached. The medical material server 1 initializes the contents of the electronic mail based on the mail INI file.

In this mail INI file, the mail server address (in this embodiment, the web server 11 also serves as the mail server), the sender name (in FIG. 6, “corporate faculty and staff mutual aid society hospital”), the transmission of the email sender The address, the subject of the e-mail, the contents of the first to third lines of the body, the name of the file to which the log is written, and the like are set. The administrator of the material management system may edit the mail INI file according to the environment of the computer to be used.

  <Transition of Operation Screen> FIGS. 7 to 13 show operation screens of a website (hereinafter referred to as a management site) for managing undelivered data provided by the web server 11. FIG. 7 is a member authentication screen in which the supplier is authenticated before accessing the management site.

  The member authentication screen authenticates that the supplier is a member of the management site, and excludes access of members who cannot be authenticated. On this screen, the supplier sets the membership number and password, and presses the “Login” button.

  If the combination of the membership number and the password is not correct, the web server 11 displays a message “Please confirm the password” and rejects the supplier's access to the management site. On the other hand, when the authentication of FIG. 7 is successful, the web server 11 displays an undelivered item input screen for each supplier.

  8 and 9 show undelivered item input screens for each supplier (in FIG. 8, the supplier is displayed as a user). On this screen, order information is transmitted to the supplier, and if the delivery has not yet been completed (if there is undelivered data), a list of the undelivered items is displayed.

  Each row in this list corresponds to an undelivered item. Each row of this list has columns for order date, order number, product ID, product name, size, product number, number of orders received, number of deliveries, remaining order, unit, price, and delivery date.

  Among these, the delivery date is set when the supplier accesses this undelivered entry screen. As for the price, 0 yen is set as an initial value at the first delivery, and the delivery price is set when the supplier accesses this undelivered item input screen. In addition, at the time of ordering from the second time onward, the price set at the first delivery is used.

  After the supplier sets the price and delivery date, click the “Register” button to register the data. When the data is registered even once, the registered message “Registered” is displayed (see FIG. 9). However, the supplier can re-register as many times as necessary.

  FIG. 10 shows an administrator login screen when a medical institution staff (called an administrator) logs in. The configuration of this screen is almost the same as the configuration of the member authentication screen in FIG.

  However, the administrator login screen performs authentication in two stages: an administrator ID and password, and an administrator key code and password. FIG. 10 is an input screen for the administrator key code and password in the second stage.

In the screen of FIG. 10, the administrator inputs an ID called an administrator key code and a password. When the combination of the administrator key code and the password is not correct, the web server 11 displays a message “Please confirm the password” and rejects the administrator's access to the management site. On the other hand, when the authentication of FIG. 10 is successful, the web server 11 displays an administrator master menu screen.

  FIG. 11 shows an administrator master menu screen. This screen includes a supplier code input field, a “list screen” button, and a “master maintenance” button. The administrator can confirm the input result of the undelivered list by inputting the supplier code in the supplier code input field and pressing the “list screen” button. On the other hand, when the “master maintenance” button is pressed, the system parameter screen is displayed, and the system parameters can be corrected and registered.

  FIG. 12 shows a system parameter screen. This screen includes a “register” button, various system parameter setting fields, and user ID, password setting fields.

System parameters that can be set in the system parameter screen are the undelivered index file full path, undelivered data path, undelivered data result path, administrator entry code, administrator entry password, administrator key code, and administrator key password. .

  Of these, the undelivered data path is a file path name of data including a list of order information generated according to the order information transmitted to the supplier. On the other hand, the undelivered result data is a path name of a data file for storing a result of setting a price and a delivery date on the undelivered item input screen for each user shown in FIG.

  The administrator entry code, administrator entry password, administrator key code, and administrator key password are authentication information when the administrator logs in.

  From the center to the lower part of the system parameter screen of FIG. 12, columns for setting a user ID, a password, and a user name (name of a supplier) are provided. The manager manages the user ID, password, etc. for each supplier using these fields.

  After the above settings, when the administrator presses the “Register” button, the set information is registered as a system parameter.

  FIG. 13 shows a transmission screen when ordering information is transmitted to the supplier. A log at the time of transmission is displayed on the transmission screen. This log includes a message indicating a transmission date (also referred to as a processing date), a transmission time, a transmission destination, and a transmission result.

  For example, if there is an abnormality such as missing attached file in the order information, an error message such as “Nichia.csv not found.” Is displayed. On the other hand, if the transmission is successful, the message “Order data transmission complete” is displayed.

  This screen also includes a “log delete” button, a “transmission stop” button, and an “end” button. The administrator can delete the log data with the “delete log” button. However, even if not deleted, the log is deleted after a predetermined period, for example, 10 days.

  FIG. 14 shows a screen example of an e-mail message when the supplier receives the ordering information. The attachment file attached to the message and the e-mail is generated by the medical material server 1 when the inventory amount is reduced to a predetermined order point. The first three lines of this message can be registered in the mail INI file (FIG. 6).

The order of the material is confirmed by the ordering information attached to the e-mail of the supplier, and the price and the delivery date are set on the undelivered item input screen for each user shown in FIG. Also,
The supplier prints the attached ordering information upon delivery.

  Then, the supplier attaches the label seal to the material and delivers the printed ordering information together with the material to the medical institution as an ordering slip.

  <Operation and Effect> The processing of the management program of the medical material server 1 is shown in the flowchart of FIG. The medical material server 1 executes this management program and supports the material management of the medical institution.

  When this management program is executed, the medical material server 1 waits for an event (S1-S2). Then, when the medical material server 1 detects an event, it determines the type of the event.

  The medical material server 1 first determines whether or not the event is a material usage report (S3). If the event is a material usage report, the medical material server 1 executes a post-use inventory management process (S4). Thereafter, the medical material server 1 returns the control to S1.

  If the event is not a material usage report, the medical material server 1 determines whether or not the event is a material delivery report (S5). When the event is a material delivery report, the medical material server 1 executes inventory management processing after delivery (S6). Thereafter, the medical material server 1 returns the control to S1.

  When the event is not a material delivery report, the medical material server 1 determines whether the event is a timer event indicating a time limit for aggregation (S7). If the event is a timer event indicating a time limit for counting, the medical material server 1 executes a counting process within the period (S8). Thereafter, the medical material server 1 returns the control to S1. If the event is not one of the events shown in S3, S5, and S7, the medical material server 1 returns the control to S1.

  FIG. 16 shows details of the inventory management process after use (S4 in FIG. 15). In this process, the medical material server 1 first receives the barcode reading result of the label sticker (S40). This barcode reading result includes both the management code unique to the medical institution and the product code for each supplier.

  Next, the medical material server 1 subtracts one unit of the stock amount of the material in the inventory management database (S41). Here, one unit is the number of units of the material to which the label seal is attached. For example, for a high-priced material, one product is one unit. Further, for example, 50 low-priced materials are a unit.

  Next, the medical material server 1 determines whether or not the stock amount of the material has reached the order point (S42). When the stock quantity does not reach the order point (when the stock quantity exceeds a predetermined quantity), the medical material server 1 ends the used stock management process as it is.

  On the other hand, when the inventory amount has reached the order point (when the inventory amount is equal to or less than the predetermined amount), the medical material server 1 generates order information (S43). The order information includes a product code addressed to the supplier, an order quantity, and the like.

  Next, the medical material server 1 requests the web server 11 to send an e-mail attached with the order information, and transmits the e-mail (S44).

Next, the medical material server 1 updates the order quantity for each product for each trader (S45). As a result, the undelivered list is updated and posted on the web page of the management site. Thereafter, the medical material server 1 ends the inventory management process after use.

  FIG. 17 shows details of inventory management processing after delivery (S6 in FIG. 15). In this process, the medical material server 1 first receives the barcode reading result of the purchase order attached to the delivered material (S60). This barcode reading result includes a department code, a product code, and a delivery quantity.

  Next, the medical material server 1 adds the stock quantity of the material to the delivery quantity in the stock management database (S61). Next, the medical material server 1 generates delivery document data and prints it (S62).

  Next, the medical material server 1 updates the delivery quantity for each product for each trader (S63). As a result, the unpaid list is updated and posted on the web page of the management site. Thereafter, the medical material server 1 ends the inventory management process after delivery.

  FIG. 18 shows the details of the aggregation processing within the period (S8 in FIG. 15). This process is started by a timer. In this process, the medical material server 1 first sorts the delivery note data for each trader (S80).

  Next, the medical material server 1 tabulates delivery note data for each supplier and creates an invoice. Then, the created delivery note is printed (S81). Next, the medical material server 1 notifies the financial computer of the bill data (delivery amount) for each supplier (S83). Thereafter, the medical material server 1 ends the inventory management process after delivery.

  FIG. 19 shows management processing of the medical department management computer 12. When this process is executed, the medical department management computer 12 first enters an event waiting state (S100-S101). When an event occurs, the medical department management computer 12 determines the type of event.

  The medical department management computer 12 first determines whether the event is a reading of a treatment slip (S102). If the event is a reading of a treatment slip, a receipt data creation process is executed based on the reading result (S103). Thereafter, the medical department management computer 12 returns the control to S100.

  When the event is not the reading of the treatment slip, the medical department management computer 12 determines whether or not the event is a timer event indicating the totaling deadline (S104). If the event is a timer event indicating a time limit for counting, the medical department management computer 12 counts the receipt data (S105) and executes insurance claim processing (S106). Thereafter, the medical department management computer 12 returns the control to S100.

  <Effects of Embodiment> As described above, according to this hospital logistics system, an order slip to a material supplier is delivered together with materials to be delivered. Then, the inspection process is performed by reading the barcode displayed on the order slip at the time of delivery. For this reason, it is possible to prevent an error in the quantity delivered. In addition, the work efficiency of the inspection process for delivery can be improved. In addition, the business efficiency of the supplier can be improved, and ultimately the cost of medical materials can be reduced.

  Further, according to the hospital logistics system, an invoice is created based on the barcode reading result at the time of inspection. For this reason, it is possible to reduce the number of man-hours for preparing a delivery note for the supplier.

The bar code information includes a distribution destination of the material (own department code, etc.), a management code, a product code, and the like. For this reason, it can be reflected in inventory information immediately after inspection.

  Further, in the hospital logistics system, the delivery forms generated in the medical material server 1 are aggregated to create a bill, and the data is transferred to the financial computer and used as confirmation data at the time of settlement. Therefore, it is possible to reduce office costs when paying for the cost of purchased materials and prevent payment errors.

  Further, according to the hospital logistics system, each material is attached with a label seal displaying a bar code, and the label seal is collected after the material is used. This bar code includes a department to which the material is distributed, a management code, and a product code. Therefore, by reading this bar code, the stock quantity of the material of each department is managed.

  When the stock quantity reaches a predetermined order point, the hospital logistics system generates order information and orders materials. Therefore, this hospital logistics system can manage the inventory of hospital materials and support the work of placing an order.

  As a result, the inventory of each department can be made constant, and each department can be prevented from having a wasteful inventory. In addition, the usage status of materials for each department can be grasped, and management analysis for each department can be performed. In addition, it is possible for the utility to reduce the number of times of receiving a material payout request temporarily.

  The hospital logistics system places an order with a product code for each supplier in the above ordering. Therefore, the hospital logistics system can smoothly cooperate with the order receiving system of the supplier.

  In addition, the hospital logistics system increases the order quantity of materials when the order information is transmitted. The hospital logistics system also increases the order quantity of materials when the ordered materials are delivered. The hospital logistics system displays a non-delivery list on the management site of the web server 11 based on the ordering information. Thus, the hospital logistics system provides a non-delivery management function of the supplier.

  In this hospital logistics system, insurance claim information of materials used in each department is coded on a label seal with a barcode and attached to a treatment slip. The label sticker is read by the scanner 2 and is insured every predetermined period. For this reason, it is possible to prevent insurance claims from being leaked for materials that can be claimed.

  The label seal can be peeled off, and can be peeled off from materials used by medical institution staff such as doctors and nurses in the treatment and diagnosis of patients and attached to the treatment slip again. Therefore, it is possible to reliably request an insurance claim without bothering a complicated insurance claim procedure.

  In addition, since this label seal is marked with a mark indicating whether or not insurance claims can be made, it encourages staff such as doctors and nurses to attach the label seal of the insurance claimable material to the treatment slip and Can be prevented.

  <Modification> In the embodiment described above, the material management code, information on the distribution department, etc., are coded on both the label seal and the order slip delivered by the supplier together with the material. However, the implementation of the present invention is not limited to such a configuration. For example, such a barcode pattern may be provided only on the label sticker and not on the order slip. In such a case, in the inspection process at the time of delivery, the management code, the distribution destination department, etc. may be read from the bar code on the label sticker attached to the material.

  In the above embodiment, only one example of label sticker data is shown (see FIG. 5). However, materials may be managed using a plurality of such label stickers. For example, information for placing an order with a supplier and information for managing inventory at a medical institution may be separated and coded on different label stickers.

In the above embodiment, information for ordering materials such as a manufacturer name and a product code is coded on the barcode on the label seal, and materials are ordered based on the information. However, the implementation of the present invention is not limited to such a configuration and procedure. For example, information for identifying a material, for example, a management code may be coded in the barcode, and a manufacturer name or a product code may be referred to from a database such as a material master as necessary. In addition, the insurance claim name, the claim amount, etc. may be recorded in a database and referred to using such a management code as a key.

1 Medical Material Server 2 Scanner 3 Handy Terminal 4 Printer 5 Personal Computer 11 Web Server 12 Medical Section Management Computer

Claims (20)

Coded in a computer-readable format from means for transmitting ordering information including material management information for specifying the material to the material provider and a first recording medium delivered with the material according to the ordering information. A material management system comprising: means for reading the material management information that has been read; means for counting the delivery quantity based on the read material management information; and means for outputting delivery note information based on the material management information and the delivery quantity. The material management information includes information related to a material distribution destination, and the material can be peeled from a second recording medium on which the material management information encoded in a computer-readable format is recorded. Attached, and further comprising inventory quantity management means for recording the inventory quantity of the material for each distribution destination, the aggregation means, when the material is delivered, aggregates the delivery quantity for each distribution destination, the inventory quantity The inventory means of the distribution destination is increased with respect to the management means, and the reading means reads the material management information from a second recording medium collected after the material is used at the distribution destination, and the inventory management means The material management system according to claim 1, wherein the inventory amount of the material at the distribution destination is reduced. The material management system according to claim 2, further comprising means for generating the order information for placing an order for the material when the inventory quantity falls below a predetermined value. Delivery management means for recording the order quantity of the ordered material and the delivery quantity of the material is provided for each material provider, and the delivery management means receives the order when the order information is transmitted. The material management system according to claim 1, wherein when a material is delivered, when the material is delivered, the delivery amount of the material is increased based on the material management information read by the reading unit. The material management system according to claim 1, further comprising a non-delivery management means based on a difference between an order quantity of the ordered material and a delivery quantity of the delivered material for each material provider. Means for reading material management information indicating the material used in the medical practice from a treatment slip for recording the medical practice at the medical institution, and an insurance claim name and an insurance claim amount for the material based on the material management information A medical material management system comprising means for creating an invoice. The material management system according to claim 6, wherein the material management information is recorded on a recording medium attached to the material in a detachable manner, and the recording medium is detached from the material after use of the material and attached to a treatment slip. . The computer can read the order information including the material management information for specifying the material to the material management device to the material provider, and the first recording medium delivered together with the material according to the order information. A step of reading the material management information encoded in a format, a step of counting a delivery quantity based on the read material management information, and a step of outputting delivery note information based on the material management information and the delivery quantity. Material management method to be executed. The material management information includes information related to a material distribution destination, and the material can be peeled from a second recording medium on which the material management information encoded in a computer-readable format is recorded. When the attached material is delivered, the inventory quantity of the material distribution destination is updated, and the material management information is read from the second recording medium collected after the material is used at the distribution destination. The material management method according to claim 8, further comprising the step of updating an inventory amount of the distribution destination. The material management method according to claim 9, further comprising the step of generating the order information for placing an order for the material from a provider when the inventory amount falls below a predetermined value. A delivery management step for recording the order quantity of the ordered material and the delivery quantity of the material is provided for each material provider, and the delivery management step is performed when the order information is transmitted. 9. The material management according to claim 8, further comprising a step of increasing an order amount of the ordered material and a step of increasing a delivery amount of the material based on the read material management information when the material is delivered. Method. The material management method according to claim 8, further comprising a step of managing undelivered goods based on a difference between an ordered quantity of ordered materials and an delivered quantity of delivered materials for each material provider. A step of reading material management information indicating the material used in the medical practice from a treatment slip for recording the medical practice in a medical institution on a computer having information reading means, and insurance for the material based on the material management information A medical material management method for executing a step of creating an invoice including a claim name and an insurance claim amount. The medical material management according to claim 13, wherein the material management information is recorded on a recording medium attached to the material so as to be removable, and the recording medium is detached from the material after use and attached to a treatment slip. Method. A step of transmitting order information including material management information for designating a material to a computer, and a computer-readable format from a first recording medium delivered together with the material according to the order information A step of reading the material management information encoded in step S, a step of counting a delivery quantity based on the read material management information, and a step of outputting delivery note information based on the material management information and the delivery quantity program. The material management information includes information related to a material distribution destination, and the material can be peeled from a second recording medium on which the material management information encoded in a computer-readable format is recorded. When the attached material is delivered, the inventory quantity of the material distribution destination is updated, and the material management information is read from the second recording medium collected after the material is used at the distribution destination. The program according to claim 15, further comprising the step of updating an inventory amount of the distribution destination. The program according to claim 16, further comprising the step of generating the ordering information for placing an order for the material from a provider when the stock quantity falls below a predetermined value. A delivery management step for recording the order quantity of the ordered material and the delivery quantity of the material is provided for each material provider, and the delivery management step is performed when the order information is transmitted. The program according to claim 15, further comprising a step of increasing an order amount of the ordered material and a step of increasing a delivery amount of the material based on the read material management information when the material is delivered. The program according to claim 15, further comprising a step of managing undelivered goods based on a difference between an ordered quantity of ordered materials and an delivered quantity of delivered materials for each material provider. A step of reading material management information indicating the material used in the medical practice from a treatment slip for recording the medical practice in a medical institution on a computer having information reading means, and insurance for the material based on the material management information A program for executing an invoice including an invoice name and an insurance claim amount.

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