JP2008225958A - Expense settlement processing system - Google Patents

Abstract

[PROBLEMS] To eliminate the need to store receipts, memos, etc., minimize the number of data entry processes performed by employees, etc. and improve data reliability, and settle expenses without being restricted by time or place. In addition, an expense settlement processing system that can be applied to any payee is provided.
A mobile terminal of an employee, a terminal device of an input management center, a terminal device of an accounting office, and a data management server of a data center of a terminal device of a company via a communication network An expense settlement processing system that settles expenses by performing data processing sequentially on the data management server and each terminal device with respect to an expense settlement application message transmitted from the mobile terminal.
[Selection] Figure 1

Description

  The present invention relates to a system for performing a settlement process for a replacement expense generated in a business activity or the like, and more particularly, to a replacement expense settlement system performed using an imaging function of a mobile terminal.

  Conventionally, when expenses such as transportation expenses and accommodation expenses occur in business activities, employees have been making daily payments and making payments at a later date. Although workflow processing based on this has been performed, electronic settlement processing methods using a PC (Personal Computer) have been proposed and introduced due to recent developments in communication technology and computer technology.

  For example, the invention described in [Patent Document 1] is an expense settlement processing system using a portable terminal having a prepaid payment function. Specifically, first, an employee pays a reimbursement expense to a prepaid payment terminal using a portable terminal having a prepaid function. Then, the consideration is subtracted from the prepaid residual value of the mobile terminal, and the usage history is recorded. When the expense is settled, the mobile terminal accesses the prepaid payment host via communication and registers the payment request in the prepaid payment host. Then, the payment request details are notified from the prepaid payment host to the company to which the expense applicant belongs by means of e-mail or the like. The company that has been notified of the details of the settlement request performs electronic approval using the accounting system, and after approval, the approval notification is sent to the prepaid payment system by e-mail or the like in the same manner. The prepaid residual value record is updated and the expense settlement process is completed.

According to this invention, the process from application for expense settlement to settlement can be executed quickly and paperlessly by digitizing the settlement process.
JP 2005-276061 A

  However, in the invention described in [Patent Document 1], it is assumed that the employee has a portable terminal having a prepaid payment function and the expense payee has a prepaid payment terminal. The current situation is that portable terminals having functions are not so popular as compared with portable terminals having camera functions and music playback functions. In addition, payment destinations having prepaid payment terminals are not so widespread that they can be used everywhere in Japan. In short, the present system can be used only in limited situations.

  Even if the prepaid payment function spreads nationwide, since this function can only be used in Japan, such expense settlement system cannot be used when the business trip destination is overseas.

  Therefore, the present invention eliminates the trouble of storing receipts, memos, etc., and increases the data reliability by minimizing the number of data input processes performed by employees and the like, and is limited in time and place. It is an object of the present invention to provide an expense settlement processing system that can be applied to any expense settlement and can be applied to any payee.

  In order to achieve the above object, according to the first aspect of the present invention, the portable terminal of the employee, the terminal device of the input management center, the terminal device of the accounting office, and the terminal device of the company are the data center. Expenses for expense adjustment by the data management server and each terminal device sequentially processing data in response to an expense adjustment application message transmitted from the mobile terminal connected to a data management server having In the settlement processing system, the portable terminal of the employee includes an image data converting means for storing a voucher corresponding to the expense consumed by the employee in the form of image data, and a voucher image created by the image data converting means. Data sending means for sending an expense settlement application message with data attached to the data management server, The data management server of the computer receives the expense settlement application message transmitted from the employee, and reads at least each data of the employee, the company to which the employee belongs, the department to which the employee belongs, the account item, and the voucher image data from the expense settlement application message. A primary data creation means for creating primary data; a secondary data creation means for creating secondary data in which information on the collation number is added to the supplementary data created by the data complementing means of the input management center; and Journal data creation means for creating journal data when receiving the journal data creation request signal transmitted by the journal data creation request means of the terminal device, and the terminal device of the input management center includes the primary data It has data supplementing means to supplement the data that is lacking, and the accounting firm has The terminal device has data authentication means for performing inspection and authentication on the secondary data for accounting, and the terminal device possessed by the company uses the authentication data created on the data management server by the data authentication means. Electronic approval means for electronic approval, journal data creation request means for requesting journal data creation based on electronic approval data created on the data management server by the electronic approval means, and employees based on the journal data And a cash accounting means for cashing in and out of expenses.

  In the invention according to claim 2, when the secondary data is created by the secondary data creation means, the data management server of the data center transmits a physical voucher sending request message to the employee's mobile terminal. A terminal device of a physical voucher storage requesting message sending means, and a terminal device of the physical voucher storage trader, and a verification number described in a dedicated envelope enclosing the physical voucher sent by the employee who received the physical voucher transmission request message The present invention is characterized by having storage data creation means for creating storage data composed of a storage number for specifying a storage location of the physical voucher.

  In the invention according to claim 3, the terminal device of the company transmits a physical voucher order request signal to the data management server of the data center when a physical voucher is required due to a tax examination or the like. A physical voucher order request message transmitting means for transmitting a physical voucher order request message to the physical voucher storage company when the data management server of the data center receives the physical voucher order request signal. And the terminal device of the physical voucher storage company has a physical voucher order request message receiving means for receiving the physical voucher order request message.

  In the invention according to claim 4, the data management server of the data center includes the portable terminal of the employee, the terminal device of the input management center, the terminal device of the accounting office, and the terminal device of the company In the expense settlement processing system in which the data management server and each terminal device sequentially perform data processing on the expense settlement application message transmitted from the mobile terminal by being connected via a communication network. An expense settlement processing method for performing a settlement process for the replacement expenses of the employee, wherein the portable terminal of the employee stores a voucher corresponding to the expense consumed by the employee as image data, The employee's mobile terminal attaches the voucher image data created by converting the voucher into image data in the above step. Sending an expense settlement application message to the data management server, and the data management server of the data center receives the expense settlement application message transmitted from the employee, and at least the employee and employee affiliation from the expense settlement application message Reading each data of the company, department and account item and voucher image data, and creating primary data, and a data step in which the terminal device possessed by the input management center supplements the deficient data with respect to the primary data A step of creating secondary data in which the data management server of the data center adds verification number information to the supplementary data; and a terminal device of the accounting office is configured for the secondary data. A step of performing accounting inspection and authentication, and a terminal possessed by the company A step of electronically approving the authentication data created on the data management server by accounting inspection and authentication of the secondary data, and a terminal device possessed by the company performs the authentication data Requesting journal data creation based on the electronic approval data created on the data management server by electronic approval, and the data management server of the data center submitting journal data according to the journal data creation request from the company terminal device And a terminal device possessed by the company has a step of paying and paying out employee expenses based on the journal data.

  According to a fifth aspect of the present invention, the data management server of the data center transmits a physical certificate sending request message to the employee's mobile terminal when the secondary data is created, and the physical certificate storage The terminal device of the merchant is composed of a verification number written on a dedicated envelope enclosing the physical voucher sent by the employee who has received the physical voucher sending request message and a storage number for specifying the storage location of the physical voucher Creating stored data to be stored.

  Further, in the invention described in claim 6, when the terminal device of the company needs a physical voucher due to a tax examination or the like, it transmits a physical voucher order request signal to the data management server of the data center. And when the data management server of the data center receives the physical voucher order request signal, a step of transmitting a physical voucher order request message to the physical voucher stocker, and the terminal device of the physical voucher stocker, Receiving the physical voucher order request message.

  The inventions according to claims 1 and 4 can smoothly perform from the application for expense adjustment to the payment of the advance payment.

  In addition, by entrusting the management of expense settlement data and in-kind vouchers to specialized companies with high security, it is not necessary to make capital investment to secure such high security in the company, so high security Expense settlement processing can be performed at low cost.

  In addition, it is possible to improve the reliability of the data by making manual data input that is likely to cause mistakes only the data supplementation work by the input management center, and the employee may have trouble in normal work for creating application data. Absent.

  In addition, since it is possible to apply for expense adjustment without being restricted by location and time, it is not necessary to return to the company in order to apply for payment as in the past, and there is little risk of forgetting to apply for payment. You can also apply for payment even from overseas.

  According to the second and fifth aspects of the present invention, the labor for managing the physical voucher of the employee can be reduced, and at the same time, secure and highly secure storage of the physical voucher can be realized.

  According to the present invention as set forth in claims 3 and 6, a company basically entrusts the storage of a physical voucher to a physical voucher storage company and can only obtain the necessary physical voucher at hand only when necessary. In addition, it is possible to reduce the labor for storing the physical voucher and to realize low-cost and high-security storage.

[1. Overview of expense settlement system]
In the expense settlement processing system according to the embodiment of the present invention, in order for an employee belonging to a company to receive a reimbursement cost corresponding to the expense from the company for the expense used for carrying out the business of the company, Is converted into image data, and each organization performs predetermined processing on the image data (hereinafter referred to as “voucher image data”). The company is designed to allow employees to pay money corresponding to expenses.

  Hereinafter, an expense settlement processing system according to an embodiment of the present invention will be described in detail with reference to the drawings. FIG. 1 is a diagram showing an overall system configuration of an expense settlement processing system in the present embodiment.

  As shown in FIG. 1, the data processing organization constituting the expense settlement processing system S in the present embodiment includes a company employee A, a data center B, an input management center C, an accounting office D, and a company to which the employee belongs. E, in-kind voucher storage company F.

  Employee A is a member of a company and performs duties such as development, sales, and customer service. The employee A has a portable terminal 1 having an imaging function.

  The data center B is a company that mainly manages various data related to expenses, and has a high level of security for such data management. The data center B has a data management server 2.

  The input management center C is a company that provides a data input person required when performing a data complementing process to be described later. As a data input person, a person in a SOHO (Small Office / Home Office) format whose home is a workplace can be considered. The input management center C has a terminal device 3.

  The accounting office D is an organization that checks and authenticates secondary data, which will be described later, based on company E's in-house regulations and job authority of employee A. The accounting office D has a terminal device 4.

  The company E is an organization to which the employee A belongs, and various industries such as manufacturing, construction, wholesale / retail, etc. are conceivable. The company E has a terminal device 5.

  The physical voucher storage company F stores the actual voucher and, when necessary, performs a business of delivering the actual voucher to the company E, and has high security regarding the storage of the actual voucher. The physical voucher storage company F has a terminal device 6 and a storage warehouse 7 for storing the physical voucher. In addition, there are a number of storage shelves for storing physical vouchers in the storage warehouse 7, and each storage shelf has a storage number for specifying the location of the storage shelf where the desired physical voucher is stored. Allocated

  As shown in FIG. 1, the expense settlement processing system S in this embodiment includes a portable terminal 1 of an employee A, a data management server 2 of a data center B, a terminal device 3 of an input management center C, and an accounting office D. Terminal device 4, a terminal device 6 of company E, and a terminal device 5 of a physical voucher storage company F. The mobile terminal 1 and the terminal devices 3 to 6 manage data via a communication network such as the Internet. Connected to the server 2.

  As described above, the expense settlement processing system S in the present embodiment is configured by a specialist who has a high degree of security with respect to management of various data related to expense settlement and storage of physical vouchers. It is no longer necessary to make capital investment to ensure a high level of security, and it is possible to perform a cost adjustment process with high security at a low cost.

  The communication network is a WAN (Wide Area Network) such as the Internet, but a dedicated line network can also be used. Each device is connected to the communication network via a broadband router or a dedicated device when it cannot be directly connected to the communication network.

[2. Configuration of portable terminal 1]
Here, the configuration of the portable terminal 1 owned by the employee A will be specifically described. FIG. 2 is a diagram illustrating a schematic configuration example of the mobile terminal 1, and FIG. 3 is a diagram illustrating a configuration example of the actual voucher.

  The mobile terminal 1 is a general-purpose mobile information terminal device such as a mobile phone with an imaging function used by the employee A or a PHS (Personal Handyphone System). As shown in FIG. 2, the mobile terminal 1 includes an imaging unit 10 that captures an actual voucher and creates voucher image data, a CPU (Central Processing Unit) 17, a work RAM (Random Access Memory) 18, and various types. A communication unit for communicating with the data management server 2 via a communication network, a control unit 11 configured with a ROM 19 or the like for recording a program, a display unit 12 such as an LCD (Liquid Crystal Display). 13, an input unit 14 that is an input means such as a numeric keypad, function keys, and pointing device, and a storage unit 15 that stores various data including voucher image data. Are connected to each other. As will be described later, an expense settlement application message including voucher image data is transmitted from the mobile terminal 1 to the data management server 2. It is also possible to take the voucher image data taken into a PC (Personal Computer) or PDA (Personal Digital Assistance) or the like and transmit an expense settlement application message from these via a communication network. Similarly, various messages transmitted from the data management server 2 can be received by a PC, a PDA, or the like. In these cases, the PC, PDA, and the like are also included as the mobile terminal 1.

  The imaging unit 10 includes a lens and an imaging device such as a CCD (Charge Coupled Device). When the imaging instruction signal is received from the input unit 14, the imaging unit 10 captures the actual voucher and acquires the voucher image data. The acquired voucher image data is stored in the storage unit 15.

  The control unit 11 reads and executes various programs stored in the ROM 19 by the CPU 17 so as to control the entire portable terminal 1, and the image data conversion unit, the data transmission unit, and the retransmission request message reception unit described later. It functions as a physical voucher sending request message receiving means or the like.

[2.1 Image data conversion means]
The image data conversion means uses the imaging unit 10 to capture the actual voucher and create voucher image data. The employee A can display the created voucher image data on the display unit 12 of the portable terminal 1 and visually check it, and can confirm whether the photographed image is blurred or blurred. If the image is unclear, employee A performs re-imaging. The voucher image data created by the image data converting means is stored in the storage unit 15 of the portable terminal 1. In this embodiment, the actual voucher has a configuration as shown in FIG. 3, and the actual voucher 100 describes the date and time 101 when the advance payment was made, the payment amount 102, the payee 103, and the like.

[2.2 Data transmission means]
The data transmission means transmits the expense settlement application message to the data management server 2 via the communication network. The expense settlement application message is an e-mail transmitted to the data management server 2 via the communication network in order to apply for the settlement of the replacement expense, and the voucher image data created by the image data converting means is attached. Is done. That is, the expense settlement application message includes information on the email address of the mobile terminal 1 that is the transmission source, the email address of the data management server 2 that is the transmission destination, and the voucher image data.

  Here, the data management server 2 has a plurality of e-mail addresses corresponding to the expense account items, and the expense settlement application message is transmitted by designating the e-mail address corresponding to the expense account item paid in advance. The For example, when the account item of the expense paid for reimbursement is a companion expense, the employee A sends an e-mail address corresponding to the dating expense from the e-mail address of the data management server 2 (for example, “kousaihi@***.co .jp "). In this way, by specifying and transmitting the email address corresponding to the expense account item, the data management server 2 specifies the expense account item from the destination address of the message when receiving the expense settlement application message. be able to.

[2.3 Retransmission request message receiving means]
The retransmission request message receiving unit receives a retransmission request message transmitted from the data management server 2 described later. As shown in FIG. 6, the re-transmission request message includes a message requesting to re-send the expense reimbursement application message attached with the physical voucher re-captured, and the employee A who has received the message Re-sends to the data management server 2 an expense settlement application message with attached voucher image data re-captured according to the message.

[2.4 In-kind voucher sending request message receiving means]
The physical voucher transmission request message receiving means receives a physical voucher transmission request message transmitted from the data management server 2 described later. Upon receiving this message, employee A sends a physical voucher to physical voucher storage company F. At this time, the physical voucher is enclosed in a special envelope for sending a physical voucher distributed in advance to the employee A and sent to the physical voucher storage company F. Such a special envelope is provided with a column in which the address of the physical voucher storage company F, which is a delivery destination, is described and the name and verification number of the employee A are described. The collation number is a predetermined number added to collate the actual voucher with the journal data corresponding to the actual voucher, and will be described in detail later. Employee A writes his / her name and verification number in such a special envelope and encloses a physical voucher, and then sends the envelope to physical voucher storage company F.

[3. Configuration of data management server 2]
Next, the configuration of the data management server 2 will be specifically described. 4 is a diagram showing an example of a schematic configuration of the data management server 2, FIG. 5 is a configuration example of secondary data, FIG. 5a shows a configuration example of list display data, and FIG. 5b shows individual display data. It is the figure which showed the example of a structure. FIG. 6 is a diagram illustrating a configuration example of a retransmission request message, and FIG. 7 is a diagram illustrating a configuration example of a physical voucher transmission request message.

  As the data management server 2, a general server computer can be applied. As shown in FIG. 4, a CPU 21, a working RAM 22, an OS (Operating System) program, a primary data creation program, a financial accounting program, and the like are recorded from a ROM 23. Between the comprised control part 20, the database 24 comprised from HDD (Hard Disc Drive) etc. which memorize | store various data, and the portable terminal 1 and each terminal device 3, 4, 5, 6 via a communication network The various components are connected to each other via a system bus 26.

  The database 24 is a storage unit that mainly stores various data relating to expense settlement processing, and a primary data storage area 24a that stores primary data created based on an expense settlement application message transmitted from the mobile terminal 1 of the employee A. The secondary data storage area 24c for storing secondary data created by the data complementing means of the terminal device 3 and the secondary data creation means of the data management server 2, and the terminal device 4 of the accounting firm D An authentication data storage area 24d for storing authentication data created by the data authentication means, an electronic approval data storage area 24e for storing electronic approval data created by the electronic approval means possessed by the terminal device 5 of the company E, and data management A journal data storage area 24f created by the journal data creating means of the server 2;

  The control unit 20 reads and executes various programs stored in the ROM 23 by the CPU 21 so as to control the entire data management server 2 as well as primary data creation means, secondary data creation means, and retransmission request described later. It functions as message transmission means, physical voucher delivery request message transmission means, journal data creation means, physical voucher order request message transmission means, and the like.

[3.1 Primary data creation means]
The primary data creation means takes out various data included in the expense settlement application message transmitted from the mobile terminal 1 of the employee A and creates primary data. That is, as described above, the expense settlement application message includes each information of the transmission source email address, the transmission destination email address, and the voucher image data, and the control unit 20 determines the employee, the company, the department and the information from the transmission source email address. Identify the address of the company to which the physical voucher is delivered. Further, as described above, the data management server 2 has a plurality of email addresses corresponding to the account items, and the employee A selects the email address corresponding to the account item of the advance expense and transmits a message. The control unit 20 can specify the account item by the transmission source address. After extracting information on employees, companies, departments, delivery addresses, account items, and voucher image data from the expense settlement application message, the control unit 20 creates primary data composed of these data. Such primary data is stored in the primary data storage area 24 a of the database 24. The primary data has a structure as shown in FIG. 31, and as shown in FIG. 31b, a predetermined column of a list display screen of a plurality of data is clicked with a mouse or the like as shown in FIG. 31a. Individual data can be displayed. Each data of the employee, company, department and company address is stored in a predetermined area of the database 24 in advance.

[3.2 Secondary data creation means]
When the complementary data is created by the data complementing means of the terminal device 3 possessed by the input management center C, which will be described later, the secondary data creating means creates secondary data by adding a verification number to the complemented data. The collation number is a predetermined number added to collate the actual voucher and the journal data corresponding to the actual voucher as described above. In the present embodiment, such a collation number is composed of two alphabetic characters and five numeric characters such as “PG-20129”. The two alphabetic characters are a company identification code given to each company E using the expense settlement processing system S in the present embodiment. With this configuration, it is possible to quickly execute a physical voucher delivery process described later. The created secondary data is stored in the secondary data storage area 24c of the database 24. Here, the secondary data has a structure as shown in FIG. 5, and by clicking a predetermined column of a list display screen of a plurality of data as shown in FIG. Individual data as shown can be displayed.

  The collation number is not limited to the configuration shown in the present embodiment, and may be another configuration.

[3.3 Retransmission request message transmission means]
The retransmission request message transmission means receives the error data registration request signal transmitted by the error data registration means included in the terminal device 3 of the input management center C, which will be described later, and receives the employee A's email from the sender mail address included in the data. A re-transmission request message 27 that specifies the e-mail address of the mobile terminal 1 that the mobile terminal 1 has and re-images the physical voucher as shown in FIG. Send by automatic transmission.

[3.4 In-kind voucher sending request message sending means]
The physical voucher delivery request message transmission means identifies the portable terminal 1 of the employee A from the transmission source mail address included in the secondary data created by the secondary data creation means described later, and As shown in FIG. 7, a physical voucher sending request message 28 that states that a physical voucher should be sent to the physical voucher storage company F is transmitted to the employee A by automatic transmission. The actual voucher delivery request message 28 further indicates that the verification number included in the secondary data is written and that the verification number should be entered in the dedicated envelope when the actual voucher is sent.

[3.5 About journal data creation means]
When the journal data creation means receives a journal data creation request signal transmitted by the journal data creation request means from the terminal device 5 of the company E described later, the journal data creation means creates journal data based on the electronic approval data.

[3.6 Means for sending a physical voucher order request message]
The physical voucher order request message transmission means transmits a physical voucher order request message to the physical voucher storage company F in response to a request from the company E. In other words, when the data management server 2 receives the physical voucher ordering request signal transmitted by the physical voucher ordering request means included in the terminal device 5 of the company E, the data management server 2 extracts the verification number data from the corresponding journal data, and sets the verification number. The described physical voucher order request message is transmitted to the physical voucher storage company F.

[4. Configuration of the terminal device 3 of the input management center C]
Next, the configuration of the terminal device 3 of the input management center C will be specifically described. FIG. 8 is a diagram illustrating a schematic configuration example of the terminal device 3.

  As the terminal device 3 of the input management center C, a general server computer can be applied, and as shown in FIG. 7, a control unit comprising a CPU 31, a working RAM 32, a ROM 33 for recording an OS (Operating System) program and the like. 30, a database 34 composed of an HDD (Hard Disc Drive) or the like that stores various data, a communication unit 35 that communicates with the data management server 2 via a communication network, and predetermined information can be input The image data is received from the peripheral device control chip 36 for controlling the input means such as the keyboard 36a and the mouse 36b and the CPU 31 and written in the internal video memory (not shown), and the data written in the video memory is displayed on the display 37a. A video chip 37 for display, and these various components are System buses 38 are connected to each other.

  The control unit 30 reads out and executes various programs stored in the ROM 33 by the CPU 31 and thereby controls the entire terminal device 3 and functions as a data complementing unit described later.

[4.1 Data supplementing means]
The data complementing means supplements data that is insufficient in the primary data. That is, the terminal device 3 accesses the primary data stored in the primary data storage area 24a of the database 24 of the data management server 2 via the communication network, and displays individual display data of primary data as shown in FIG. 31b. It is displayed on the display 37a. When the information on the date and time 101 when the advance payment is paid from the voucher image data displayed on the display 37a, information on the payment amount 102, and the payment destination 103 can be visually recognized by the input person of the input management center C, these information are manually converted into primary data. Add supplementary data by input. On the other hand, when the information of the payment date and time 101, the payment amount 102, and the payment destination 103 is not visible from the voucher image data displayed on the display 37a because the image is unclear, the terminal device 3 of the input management center C An error data registration signal is transmitted to the data management server 2 by the operation of the input person of the management center C. Receiving the error data registration signal, the data management server 2 performs retransmission request processing by the retransmission request message transmission means.

  In this way, since the input data of the input management center C is supplemented by the missing data in the primary data, the employee A who is the expense reimbursement applicant does not need to input any data necessary for the expense reimbursement application. Employee A can save time and effort to input data, and there is no risk of disturbing employee A's normal operations. Moreover, since the input person of the input management center C is a person specializing in data input, input mistakes can be reduced as compared with the conventional data input by the employee A.

[5. Configuration of Terminal Device 4 of Accounting Office D]
Next, the configuration of the terminal device 4 of the accounting firm D will be specifically described. FIG. 9 is a diagram illustrating a schematic configuration example of the terminal device 4.

  The terminal device 4 of the accounting office D can be applied to a general server computer, and as shown in FIG. 8, a control unit comprising a CPU 41, a working RAM 42, a ROM 43 that records an OS (Operating System) program and the like. 40, a database 44 composed of an HDD (Hard Disc Drive) or the like for storing various data, a communication unit 45 for communicating with the data management server 2 via a communication network, and predetermined information can be input A peripheral device control chip 46 that controls input means such as a keyboard 46a and a mouse 46b and image data from the CPU 41 are received and written to an internal video memory (not shown), and the data written to the video memory is displayed on the display 47a. And a video chip 47 for display. These various components are Are connected to each other via a switch 48.

  The control unit 40 reads out and executes various programs stored in the ROM 43 by the CPU 41, thereby performing overall control of the entire terminal device 4 and functions as data authentication means described later.

[5.1 Data authentication means]
The data authentication means performs an accounting check and authentication on the secondary data. That is, the terminal device 4 accesses the secondary data stored in the secondary data storage area 24c of the database 24 of the data management server 2 via the communication network, and displays the secondary data individual display shown in FIG. 5b on the display 47a. Display data. Then, based on the secondary data displayed on the display 47a by the staff of the accounting firm D, the data is checked and authenticated in accordance with the internal regulations of the company E, the job authority of the employee A, and the like. The authenticated secondary data is stored in the authentication data storage area 24d of the database 24 as authentication data.

[6. Configuration of terminal device 5 of company E]
Next, the configuration of the terminal device 5 of the company E will be specifically described. FIG. 10 is a diagram illustrating a schematic configuration example of the terminal device 5, and FIG. 11 is a diagram illustrating a configuration example of an individual display screen for journal data.

  The terminal device 5 of the company E is applicable to a general server computer. As shown in FIG. 9, a control unit 50 including a CPU 51, a working RAM 52, a ROM 53 for recording an OS (Operating System) program, and the like. , A database 54 composed of an HDD (Hard Disc Drive) or the like for storing various data, a communication unit 55 for communicating with the data management server 2 via a communication network, and a keyboard capable of inputting predetermined information The image data is received from the peripheral device control chip 56 and the CPU 51 for controlling the input means such as 56a and the mouse 56b, and written in an internal video memory (not shown), and the data written in the video memory is displayed on the display 57a. A video chip 57, and these various components are a system bus 58. Are connected to each other.

  The control unit 50 reads and executes various programs stored in the ROM 53 by the CPU 51 so as to control and control the entire terminal device 5, as well as electronic approval means, journal data creation requesting means, cash accounting means, and actual items described later. It functions as a voucher ordering request means.

[6.1 Electronic approval means]
The electronic approval means performs electronic approval on the approval data. That is, the terminal device 5 accesses the authentication data storage area 24d of the database 24 via the communication network, and displays the authentication data shown in FIG. 32 on the display 47a. Then, the boss of the employee A who belongs to the company E checks the content of the authentication data based on the authentication data displayed on the display 47a according to the in-house workflow, and approves if there is no problem with the content. The data management server 2 creates electronic approval data based on the approved authentication data, and the created electronic approval data is stored in the electronic approval data storage area 24 e of the database 24.

[6.2 Journal Data Creation Request Means]
The journal data creation requesting means transmits a request signal for creating journal data to the data management server 2. The data management server 2 that has received the journal data creation request signal creates journal data by the journal data creation means as described above.

[6.3 About cash accounting means]
The cash accounting means prepares payment data based on the journal data and transmits the payment data to the farm banking system to settle the reimbursement expenses for the employee A.

[6.4 In-kind voucher ordering means]
The physical certificate acquisition request means transmits a physical certificate acquisition request signal for requesting acquisition of the physical certificate to the data management server 2 when a physical certificate is required due to a tax investigation or the like. As shown in FIG. 11, such a physical voucher order request signal is generated when the accounting staff of company E uses the mouse 56b to click the physical voucher order button 191 displayed on the journal data individual display screen. Sent through. When the data management server 2 receives the physical voucher order request signal, it transmits the physical voucher order request message to the physical voucher storage company F by the physical voucher order request message transmission means as described above.

[7. Configuration of terminal device 6 of physical voucher storage company F]
Next, the configuration of the terminal device 6 of the physical voucher storage company F will be specifically described. FIG. 12 is a diagram illustrating a schematic configuration example of the terminal device 6.

  The terminal device 6 of the physical voucher storage company F can be applied to a general server computer, and as shown in FIG. 10, a control composed of a CPU 61, a working RAM 62, a ROM 63 for recording an OS (Operating System) program and the like. Unit 60, a database 64 composed of an HDD (Hard Disc Drive) or the like for storing various data, a communication unit 65 for communicating with the data management server 2 via a communication network, and predetermined information is input. Peripheral device control chip 66 for controlling input means such as possible keyboard 66a and mouse 66b, and image data from CPU 61 are received and written to an internal video memory (not shown), and the data written to this video memory is displayed on display 67a. The video chip 67 is displayed on the screen, and these various components are System buses 68 are connected to each other.

  The control unit 60 controls the entire terminal device 6 by the CPU 61 reading and executing various programs stored in the ROM 63, and functions as a storage data creation unit, a physical voucher order request message reception unit, etc. described later. To do.

[7.1 About storage data creation means]
The physical certificate storage means stores the physical certificate sent from the employee A in the storage warehouse 7 of the physical certificate storage company F. Here, when the physical voucher is stored, the terminal device 6 uses the collation number written on the special envelope used when the employee A sends the physical voucher, the storage number of the storage shelf for storing the physical voucher, and the delivery destination. The storage data including the address of the company E to be created is created and stored in a predetermined area of the database 64. As a result, at the time of a physical voucher ordering process to be described later, it is possible to immediately specify the storage location where the corresponding physical voucher is stored from the reference number.

[7.2 Means for receiving a physical voucher order request message]
The actual voucher delivery means receives the actual voucher order request message transmitted by the actual voucher order request message transmission means of the data management server 2. Upon receipt of the physical voucher order request message, the physical voucher storage company F issues the corresponding physical voucher from the predetermined storage shelf of the storage warehouse 7 based on the verification number described in the message, and sends it to the requesting company E. to deliver.

[8. (Operation of each terminal)
Each terminal constituting the expense settlement processing system S is configured as described above, and each operation will be described below in detail with reference to the drawings. 13 is a flowchart of main processing of the mobile terminal 1, FIG. 14 is a flowchart of main processing of the data management server 2, FIG. 15 is a flowchart of data processing from the mobile terminal 1 in the data management server 2, and FIG. 17 is a flowchart of primary data creation processing, FIG. 17 is a flowchart of data processing from the terminal device 3 in the data management server 2, FIG. 18 is a flowchart of secondary data creation processing in the data management server 2, and FIG. FIG. 20 is a flowchart of data processing from the terminal device 4 in the data management server 2, FIG. 21 is a flowchart of data processing from the terminal device 5 in the data management server 2, and FIG. Terminal device of Center C 23 is a flowchart of the main process of the terminal device 4 owned by the accounting office D, FIG. 24 is a flowchart of the main process of the terminal device 5 of the company E, and FIG. 25 is an electronic approval of the terminal device 5 26 is a flowchart of the registration process, FIG. 26 is a flowchart of the cash accounting process of the terminal device 5, FIG. 27 is a flowchart of the main process of the terminal device 6 of the physical voucher storage company F, and FIG. It is.

[8.1. Operation of portable terminal 1]
As shown in FIG. 13, when the power of the mobile terminal 1 is turned on, the CPU 17 of the mobile terminal 1 performs an initial setting operation such as initialization of access permission and work area reservation for the RAM 18, ROM 19, and storage unit 15. The OS program or the like is executed by the CPU 17, and the function as the control unit 11 is operated.

  As shown in FIG. 13, the control unit 11 takes out data for menu screen display from the ROM 19, displays the menu screen on the display unit 12 of the portable terminal 1 (step S01), and proceeds to the processing of step S02.

  Next, the control unit 11 determines whether or not the power button of the input unit 14 has been pressed (step S02). In this process, when it is determined that the power button is pressed (step S02: Yes), the control unit 11 stops the operation of the mobile terminal 1 and ends the main process.

  On the other hand, if it is determined in this process that the power button has not been pressed (step S02: No), the control unit 11 determines whether an imaging function has been selected (step S03).

  In this process, if it is determined that the imaging function has been selected (step S03: Yes), the control unit 11 captures the actual voucher received by the employee A from the payee of the expense by the operation of the input unit 14 by the employee A, that is, The image data is converted (step S04), and the voucher image data converted into the image data is stored in the storage unit 15 (step S05).

  If it is determined in step S03 that the imaging function is not selected (step S03: No), the control unit 11 determines whether the mail function is selected (step S06). In this process, when it is determined that the mail function is selected (step S06: Yes), the control unit 11 executes the mail function. Here, by the operation of the input unit 14 by the employee A, the mail address corresponding to the account item is selected from the plurality of mail addresses of the data management server 2 and the voucher image data is attached, and the expense settlement application message is displayed. Created. And the control part 11 transmits the said expense adjustment application message with respect to the data management server 2 via a communication network by operation of the input part 14 by the employee A (step S07).

  As described above, since the expense settlement application is made by sending the expense settlement application message from the mobile terminal, it is possible to save time and effort of returning to the company for the expense settlement application as before. You can apply for expenses without any restrictions.

  If it is determined in step S06 that the mail function is not selected (step S06: No), the control unit 11 determines whether another function is selected (step S08). In this process, if it is determined that another function is selected (step S08: Yes), the control unit 11 displays a screen related to the selected function on the display unit 12, and performs an operation corresponding to the selected function for the employee A. Prompt and take corresponding action.

  When the processes of step S05, step S07, and step S09 are completed, the control unit 11 moves the process to step S01 and repeats the process from step S01. On the other hand, when it is determined in step S08 that no other function is selected (step S08: No), the control unit 11 proceeds to step S02 and repeats the processing from step S02.

[8.2. Operation of data management server 2]
As shown in FIG. 14, first, when the power of the data management server 2 is turned on, the CPU 21 of the data management server 2 performs initial setting operations such as initialization of access permission and work area reservation of the RAM 22, ROM 23, database 24, etc. Is executed, the OS program or the like is executed by the CPU 21, and the function as the control unit 20 is operated.

  Next, the control unit 20 determines whether data has been received (step S10). If it is determined that data has been received (step S10: Yes), the control unit 20 further determines whether the received data is data from the portable terminal 1 of the employee A (step S11). In this process, if it determines with it being the data from the portable terminal 1 (step S11: Yes), the control part 20 will perform the data process from the portable terminal 1 (step S12). Such processing is processing from S20 to S22 in FIG. 15, and will be described later.

  In step S11, when data is not received from the portable terminal 1 of the employee A (step S11: No), the control unit 20 determines whether or not data is received from the terminal device 3 of the input management center C ( Step S13). In this process, when it is determined that the data is from the terminal device 3 (step S13: Yes), the control unit 20 performs data processing from the terminal device 3 (step S14). This processing is processing from S28 to S37 in FIG. 17, and will be described later.

  In step S13, when data is not received from the terminal device 3 of the input management center C (step S13: No), the control unit 20 determines whether data is received from the terminal device 4 of the accounting office D. (Step S15). In this process, when it is determined that the data is from the terminal device 4 (step S15: Yes), the control unit 20 performs data processing from the terminal device 4 (step S16). This process is a process from S38 to S42 in FIG. 20, and will be described later.

  In step S15, when data is not received from the terminal device 4 of the accounting firm D (step S15: No), the control unit 20 determines whether data is received from the terminal device 5 of the company E ( Step S17). In this process, when it is determined that the data is from the terminal device 5 (step S17: Yes), the control unit 20 performs data processing from the terminal device 5 (step S18). This processing is processing from S43 to S53 in FIG. 21, and will be described later.

  In step S15, when data is not received from the terminal device 5 of the company E (step S17: No), the control unit 20 performs processing according to the received data (step S19).

  When the processes of step S12, step S14, step S16, step S18, and step S19 are completed, or when it is determined in step S10 that data has not been received (step S10: No), the control unit 20 uses the data management server. It is determined whether or not the power source 2 has shifted to the OFF (shutdown) state (step S54). If the power of the data management server 2 is not turned off (step S54: No), the control unit 20 moves the process to step S10. On the other hand, if it determines with the power supply of the data management server 2 being OFF (step S54: Yes), the control part 20 will complete | finish a main process.

  Next, the data reception process from the portable terminal 1 in step S12 will be specifically described with reference to FIG.

  As shown in FIG. 15, when determining that the data from the mobile terminal 1 has been received, the control unit 20 determines whether the received data is an expense settlement application message (step S20). If it is determined in this process that the message is an expense settlement application message (step S20: Yes), the control unit 20 performs primary data creation processing as primary data creation means (step S21). This primary data creation processing is processing from S23 to S27 in FIG.

  When receiving the expense settlement application message transmitted from the mobile terminal 1, the control unit 20 serves as a primary data creation unit of the transmission source email address, the transmission destination email address, and the voucher image data as shown in FIG. Each information is extracted (step S23). Next, the control unit 20 determines whether or not the email address of the employee A that is the transmission source address is registered in the database (step S24). In this process, when it is determined that the transmission source address is an email address registered in the database (step S24: Yes), the control unit 20 obtains primary data based on various data included in the expense settlement application message. create. At this time, as described above, the control unit 20 specifies the name of the employee A, the company and department to which the employee A belongs, and the delivery address of the physical voucher from the transmission source address, and further corresponds to the expense account item. An expense account item is specified from the destination address (step S25). Each identified data is stored as primary data together with the voucher image data in the primary data storage area 24a of the database 24 (step S26).

  When it is determined that the transmission source address is not registered in the database (step S24: Yes), the control unit 20 may apply for expense adjustment for the transmission source address because the mail address is not registered. An error mail describing the content of the inability to be sent is transmitted (step S27).

  In step S20 of FIG. 15, when the received data is not an expense settlement application message (step S20: No), the control unit 20 performs processing according to the received data (step S22). When the processes of step S21 and step S22 are finished, the control unit 20 finishes the data processing from the portable terminal 1.

  Next, the data reception process from the terminal device 3 in step S14 will be specifically described with reference to FIG.

  As illustrated in FIG. 17, when determining that data has been received from the terminal device 3, the control unit 20 determines whether or not the received data is a primary data list transmission request signal (step S28). In this process, if it determines with it being a primary data list transmission request signal (step S28: Yes), the control part 20 will transmit a primary data list to a terminal device 3 via a communication network (step S29).

  Here, the primary data list is configured as shown in FIG. 31a in the present embodiment, and further, when it is desired to display individual data, a predetermined column is clicked using an input unit such as a mouse. Thus, as shown in FIG. 31b, the primary data can be individually displayed. In such an individual display screen, as shown in FIG. 31b, voucher image data 150 is displayed, and information on employee name, company name, department name, and account title can be viewed. Also, by clicking on the company name column with the mouse, the address of the company E, which is the delivery destination of the physical voucher, is displayed during the physical voucher delivery process. In addition, each column of the payment amount, the payment destination, and the payment date / time is blank, and the information can be additionally input by the input person of the input management center C. Further, on the individual primary data display screen, a complementary data transmission button 154 used for transmitting the complementary data to the data management server 2 and an error data registration button 155 used for error data registration are displayed. An input person of the input management center C clicks each button using the mouse 36 b of the terminal device 3, so that complementary data or an error data registration signal is transmitted to the data management server 2.

  When the received data is not the primary data list transmission request signal (step S28: No), the control unit 20 determines whether the received data is complementary data (step S30). In this process, if it is determined that the data is complementary data (step S30: Yes), the control unit 20 performs secondary data creation processing as secondary data creation means, physical voucher delivery request message sending means, etc. (step S31). This secondary data creation processing is processing from S31a to S31c in FIG.

  As illustrated in FIG. 18, when determining that the supplement data has been received, the control unit 20 adds the verification number data to the supplement data (step S31a). As will be described later, this collation number is a predetermined number for the physical voucher storage company F to collate the physical voucher with the journal data corresponding to the physical voucher. In this embodiment, for example, “PG-20129” is used. As shown, it is composed of alphabets and numbers. Note that data obtained by adding a verification number to complementary data is referred to as secondary data. The created secondary data is stored in the secondary data storage area 24c of the database 24 (step S31b).

  When the secondary data is stored in the secondary data storage area 24c, the control unit 20 transmits a physical voucher delivery request message to the mobile terminal 1 of the employee A via the communication network as a physical voucher delivery request message transmission unit. (Step S31c).

  As shown in FIG. 7, the physical voucher sending request message is an electronic mail automatically transmitted to the employee A and describes that the physical voucher should be sent to the physical voucher storage company F. In addition, the physical voucher delivery request message includes a verification number and a description that the verification number should be entered in a predetermined field of the dedicated envelope when the physical voucher is sent. The voucher image data corresponding to the actual voucher to be sent is attached so that the employee A who has received the message can identify which physical voucher the request is for. Upon receipt of the physical voucher sending request message, the employee A writes the verification number written in the above message on the dedicated envelope that has been distributed in advance and encloses the physical voucher to the physical voucher storage company F. . Thereby, it is possible to reduce the labor for storing the physical voucher of the employee A, and it is possible to realize highly secure storage of the physical voucher with certainty.

  If it is determined in step S30 in FIG. 17 that no complementary data has been received (step S30: No), the control unit 20 determines whether an error data registration signal has been received (step S32). If it is determined in this process that an error data registration signal has been received (step S32: Yes), the control unit 20 performs a retransmission request message transmission process as a retransmission request message transmission unit (step S33). This retransmission request message transmission process is a process from S34 to S36 in FIG.

  As shown in FIG. 19, when the error data registration signal is received, the control unit 20 extracts primary data corresponding to the received error data registration signal (step S34). When the primary data is extracted, the control unit 20 extracts the email address and voucher image data of the employee A from the primary data (step S35), and a retransmission request message with voucher image data attached to the extracted mail address. Is transmitted (step S36). Here, as shown in FIG. 6, the re-transmission request message is an e-mail describing that the actual voucher should be taken again and the expense settlement application message should be transmitted again.

  In step S32 of FIG. 17, when the received data is not an error data registration signal (step S32: No), the control unit 20 performs processing according to the received data (step S37).

  Next, the data reception process from the terminal device 4 in step S16 will be specifically described with reference to FIG.

  As illustrated in FIG. 20, when determining that data has been received from the terminal device 4, the control unit 20 determines whether the received data is a secondary data list transmission request signal (step S38). If it is determined in this process that it is a secondary data list transmission request signal (step S38: Yes), the control unit 20 transmits a secondary data list to the terminal device 4 via the communication network (step S39). .

  Here, the secondary data list is configured as shown in FIG. 5a in the present embodiment. Further, when it is desired to display each individual data, a predetermined column is clicked using an input unit such as a mouse. By doing so, as shown in FIG. 5b, the secondary data can be individually displayed.

  When the received data is not a secondary data list transmission request signal (step S38: No), the control unit 20 determines whether or not the received data is an authentication registration signal (step S40). In this process, when it is determined that the signal is an authentication registration signal (step S40: Yes), authentication data is created based on the secondary data registered for authentication, and the authentication data is stored in the authentication data storage area 24d of the database 24. (Step S41).

  In step S40, when the received data is not an authentication registration signal (step S40: No), the control unit 20 performs processing according to the received data (step S42).

  Next, the data reception process from the terminal device 5 in step S18 in FIG. 14 will be specifically described with reference to FIG.

  As shown in FIG. 21, when determining that data has been received from the terminal device 5, the control unit 20 determines whether or not the received data is an authentication data list transmission request signal (step S43). In this process, if it determines with it being an authentication data list transmission request signal (step S43: Yes), the control part 20 will transmit an authentication data list to the terminal device 5 via a communication network (step S44).

  When the received data is not the authentication data list transmission request signal (step S43: No), the control unit 20 determines whether or not the received data is an electronic approval registration signal (step S45). In this process, if it is determined that the signal is an electronic approval registration signal (step S45: Yes), the authentication data registered for electronic approval is stored in the electronic approval data storage area 24e of the database 24 to create electronic approval data (step S46). .

  When the received data is not an electronic approval registration signal (step S45: No), the control unit 20 determines whether the received data is an electronic approval data list transmission request signal (step S47). In this process, if it is determined that it is an electronic approval data list transmission request signal (step S47: Yes), the control unit 20 transmits an electronic approval data list to the terminal device 5 via the communication network (step S48). .

  When the received data is not an electronic approval data list transmission request signal (step S47: No), the control unit 20 determines whether or not the received data is a journal data creation request signal (step S49). In this process, if it is determined that it is a journal data creation request signal (step S49: Yes), the control unit 20 creates journal data from electronic approval data based on the signal as journal data creation means, and creates the journal data thus created. Is stored in the journal data storage area 24f of the database 24 (step S50). The journal data is created by a generally used automatic journalizing method.

  When the received data is not a journal data creation request signal (step S49: No), the control unit 20 determines whether or not the received data is a physical voucher order request signal (step S51). In this process, when it is determined that it is a physical voucher order request signal (step S51: Yes), the control unit 20 transmits a physical voucher order request message to the physical voucher stocker F as a physical voucher order request message transmission means. (Step S52). That is, when receiving the physical voucher order request signal, the control unit 20 takes out the verification number information from the corresponding journal data as a physical voucher order request message transmission means, and sends a physical voucher order request message describing the verification number. The data is transmitted to the voucher storage company F via the communication network.

  When the received data is not a physical voucher order request signal (step S51: No), the control unit 20 performs processing according to the received data (step S53).

[8.3. Operation of terminal device 3]
As shown in FIG. 22, first, when the power of the terminal device 3 of the input management center C is turned on, the CPU 31 of the terminal device 3 initializes access permission for the RAM 32, ROM 33, database 34, etc., and secures the work area. The initial setting operation is executed, the OS program or the like is executed by the CPU 31, and the function as the control unit 30 is operated.

  Next, when the control unit 30 transmits a primary data list transmission request signal to the data management server 2 by the operation of the input person at the input management center C (step S60), the primary data list transmitted from the data management server 2 is displayed. It is displayed on 37a (step S61). Next, the control unit 30 causes the display 37a to display an individual data primary display screen as shown in FIG. 31b by the operation of the input person at the input management center C (step S62).

  Next, the control unit 30 determines whether or not the complementary data transmission button 154 has been clicked by an operation by the input person (step S63). In this process, when it is determined that the complementary data transmission button 154 has been clicked by the input person (step S63: Yes), the control unit 30 transmits complementary data to the data management server 2 (step S64).

  When determining that the complementary data transmission button 154 has not been clicked by the input person, the control unit 30 determines whether or not the error data registration button 155 has been clicked (step S65). If it is determined in this process that the error data registration button 155 has been clicked (step S65: Yes), the control unit 30 transmits an error data registration signal to the data management server 2 (step S66).

  If it is determined that the error data registration button 155 has not been clicked by the input person (step S65: No), the control unit 30 performs processing according to the operation by the input person (step S67).

  When the processes of step S64, step S66, and step S67 are completed, the control unit 30 determines whether or not the power supply of the terminal device 3 has shifted to the OFF (shutdown) state (step S68). If it determines with the power supply of the terminal device 3 not being turned off (step S68: No), the control part 30 will transfer a process to step S60. On the other hand, if it determines with the power supply of the terminal device 3 being OFF (step S68: Yes), the control part 30 will complete | finish a main process.

[8.4. Operation of terminal device 4]
As shown in FIG. 23, when the terminal device 4 of the accounting office D is turned on, the CPU 41 of the terminal device 4 initializes access permission, work area reservation, etc. for the RAM 42, ROM 43 and database 44, etc. The initial setting operation is executed, the OS program or the like is executed by the CPU 41, and the function as the control unit 40 is operated.

  Next, when the control unit 40 transmits a secondary data list transmission request signal to the data management server 2 by the operation of a member of the accounting office D (step S70), the secondary data transmitted from the data management server 2 is transmitted. The list is received and displayed on the display 47a (step S71). Next, an accounting check is performed by a member of the accounting office D who has viewed the secondary data displayed on the display 47a. If there is no problem in the contents, the secondary data is authenticated. When the authentication registration is performed on the secondary data, the control unit 40 transmits an authentication registration signal to the data management server 2 via the communication network (step S72).

[8.5. Operation of terminal device 5]
As shown in FIG. 24, first, when the terminal device 5 of the company E is turned on, the CPU 51 of the terminal device 5 initializes access permission and work area reservation for the RAM 52, the ROM 53, the database 54, and the like. The setting operation is executed, the OS program or the like is executed by the CPU 51, and the function as the control unit 50 is operated.

  Next, the control part 50 determines whether the input person of the terminal device 5 performed input operation (step S80). If it is determined in this process that an input operation has been performed (step S80: Yes), the control unit 50 determines whether or not the input by the input person is an authentication data list transmission request operation (step S81). In this process, when it is determined that the input by the input person is an authentication data list transmission request operation (step S81: Yes), the control unit 50 executes an electronic approval registration process as an electronic approval means (step S82). This electronic approval registration process is a process from step S93 to step S96 in FIG. 25 and will be described later.

  If it is determined in step S81 that the input by the input person is not an authentication data list transmission request operation (step S81: No), the control unit 50 determines whether or not the input by the input person is an electronic approval data list transmission request operation. Determination is made (step S83). In this process, if it is determined that the input by the input person is an electronic approval data list transmission request operation (step S83: Yes), the control unit 50 provides journal data to the data management server 2 as a journal data creation request unit or the like. A creation request signal is transmitted via the communication network (step S84).

  If it is determined in step S83 that the input by the input person is not an electronic approval data list transmission request operation (step S83: No), the control unit 50 determines whether or not the input by the input person is a journal data list transmission request operation. Determination is made (step S85). In this process, when it is determined that the input by the input person is a journal data list transmission request operation (step S85: Yes), the control unit 50 sends a journal data list transmission request signal to the data management server 2 via the communication network. (Step S86).

  When it is determined that the input by the input person is not the journal data list transmission request operation (step S85: No), the control unit 50 determines whether or not the input by the input person is a cash accounting operation (step S87). In this process, when it is determined that the input by the input person is a cash accounting operation (step S87: Yes), the control unit 50 performs a cash accounting process as a cash accounting means or the like (step S88). This process is a process from step S97 to step S98 in FIG. 26 and will be described later.

  If it is determined in step S87 that the input by the input person is not a cash accounting operation (step S87: No), the control unit 50 determines whether or not the input by the input person is a physical voucher ordering request operation (step S89). ). In this process, when it is determined that the input by the input person is a physical voucher ordering request operation (step S89: Yes), the control unit 50 serves as a physical voucher ordering request means to the data management server 2 as a physical voucher ordering request signal. Is transmitted via a communication network (step S90).

  If it is determined in step S89 that the input by the input person is not a physical voucher ordering request operation (step S89: No), the control unit 50 performs processing according to the input by the input person (step S91).

  When the processes of step S82, step S84, step S86, step S88, step S90, and step S91 are completed, or when it is determined in step S80 that there is no operation by the input person (step S80: No), the control unit 50 It is determined whether or not the terminal device 5 has been turned off (shutdown) (step S92). If it determines with the power supply of the terminal device 5 not being turned off (step S92: No), the control part 50 will transfer a process to step S80. On the other hand, if it determines with the power supply of the terminal device 5 not being turned off (step S92: Yes), the control part 50 will complete | finish a main process.

  Here, the electronic approval registration process in step S82 will be specifically described with reference to FIG.

  As shown in FIG. 25, when the electronic approval registration process is started, the control unit 50 receives an operation by the input person and transmits an authentication data list transmission request signal to the data management server 2 (step S93). Next, the control unit 50 receives the authentication data list from the data management server 2 (step S94), displays the authentication data list on the display 57a, and further displays the authentication data list from the authentication data list screen as shown in FIG. An individual display screen for authentication data is displayed (step S95). The input person checks the contents of the authentication data 170 displayed on the display 57a according to the in-house workflow and the like, and if there is no problem with the contents, clicks the approval registration button 171 by operating the mouse 56b. Then, the control unit 50 that determines that the approval registration button 171 has been clicked transmits an electronic approval registration signal to the data management server 2. (Step S96).

  Next, the cash accounting process in step S88 will be specifically described with reference to FIG.

  As shown in FIG. 26, when starting the cash accounting process, the control unit 50 creates payment data by the operation of the input person of the terminal device 5 based on the journal data (step S97). Next, the created payment data is transmitted to the bank's farm banking system (step S98).

[8.6. Operation of terminal device 6]
As shown in FIG. 27, first, when the terminal device 6 of the physical voucher storage company F is turned on, the CPU 61 of the terminal device 6 initializes access permission and work area reservation for the RAM 62, ROM 63, database 64, and the like. The initial setting operation such as the above is executed, the OS program or the like is executed by the CPU 61, and the function as the control unit 60 is operated.

  Next, the control unit 60 determines whether or not there is data input by an input person of the terminal device 6 (step S200). In this process, when it is determined that there is data input by the input person (step S200: Yes), the control unit 60 determines whether or not the data input by the input person is input of storage data (step S201). In this process, when it is determined that the data input by the input person is the input of the storage data (step S201: Yes), the control unit 60 generates storage data as storage data generation means (step S202).

  The storage data is data including the verification number added to the supplemental data by the secondary data creation unit of the data management server 2 and the storage number of the storage warehouse of the physical voucher storage company F. By creating such storage data, it is possible to immediately identify which physical voucher is stored in which location, and it is possible to quickly deliver the physical voucher during a physical voucher delivery process described later.

  If it is determined that the data input by the input person is not related to the storage data (step S201: No), the control unit 60 performs processing corresponding to the data input by the input person (step S203).

  If it is determined in step S200 that there is no data input by the input person (step S200: No), the control unit 60 determines whether a message has been received (step S204). If it is determined in this process that a message has been received (step S204: Yes), the control unit 60 determines whether or not the received message is a physical voucher order request message (step S205).

  In this process, if it is determined that the received message is a physical voucher order request message (step S205: Yes), the control unit 60 performs a physical voucher delivery process as a physical voucher order request message receiving means or the like (step S206). ). This process is a process from step S210 to step S214 in FIG. 28 and will be described later.

  If it is determined that the received message is not a physical voucher order request message (step S205: No), the control unit 60 performs processing corresponding to the received message (step S207).

  When the processes of step S202, step S203, step S206, and step S207 are completed, or when it is determined in step S204 that a message has not been received (step S204: No), the control unit 60 supplies power to the terminal device 6. It is determined whether or not the state has shifted to the OFF (shutdown) state (step S208). If it determines with the power supply of the terminal device 6 not being turned off (step S208: No), the control part 60 will transfer a process to step S200. On the other hand, if it determines with the power supply of the terminal device 6 not being turned off (step S208: Yes), the control part 60 will complete | finish a main process.

  Next, the physical voucher delivery process in step S206 will be specifically described with reference to FIG.

  As shown in FIG. 28, when starting the physical voucher delivery process, the control unit 60 first extracts the verification number included in the physical voucher ordering request message (step S210). Next, the storage data is accessed (step S211), the storage number of the storage shelf in which the physical voucher is stored is identified from the verification number extracted from the physical voucher order request message, and the address of the company that is the delivery destination is identified. (Step S212). As described above, the delivery destination is specified from the alphabet included in the verification number. Then, delivery instruction data including these pieces of information is created (step S213), and the delivery instruction data is transmitted to the terminal device of the storage warehouse (step S214).

  As a result, the employee of the physical voucher storage company F can immediately specify the storage location and the delivery destination of the physical voucher for which the request has been made based on the delivery instruction data. This can be done quickly.

  In addition, Company E can consign the storage of physical vouchers to a physical voucher storage company, and only the necessary physical vouchers can be ordered only when necessary, so the labor required to store physical vouchers can be reduced. It is possible to realize low-cost and high-security storage.

  Hereinafter, as an example of an expense settlement processing system using the present system, a payment settlement process when a company employee “Saburo Koda” pays a replacement expense will be specifically described with reference to the drawings. FIG. 29 shows a receipt received from a payee. FIG. 30 is a configuration example of an e-mail transmission screen of the mobile terminal 1. FIG. 31 is a diagram illustrating a configuration example of primary data. FIG. 31a is list display data, and FIG. 31b is individual display data. FIG. 32 shows a configuration example of authentication data. FIG. 33 is a diagram showing a configuration example of electronic approval data.

  Saburo Koda, a salesman at Otsubayashi Construction Company, hosted a customer at the club “○ △ □”. Koda paid and paid 50,000 yen for the reception, and received a receipt 100 from the club ○ △ □. In the receipt 100, as shown in FIG. 29, a payment date and time 101, a payment amount 102, and a payment destination 103 are described.

  Koda images the received receipt 100 using the imaging function of the mobile terminal 1 that he owns, and creates image data (that is, voucher image data) of the received receipt. Next, as shown in FIG. 30, an expense settlement application message attached with voucher image data is created and transmitted to the data management server 2 of the data center B. At this time, as shown in FIG. 30, Koda sends “kousaihi@***.co.jp”, which is an email address corresponding to “accounting expense”, from among a plurality of email addresses that the data center B has as a transmission destination. Select and send.

  When the data management server 2 of the data center B receives the expense reimbursement application message transmitted from Koda, the account information, the employee, the company to which the employee belongs, the department name, and the delivery address of the physical certificate are received from the message. The data is taken out and stored together with the voucher image data in the primary data storage area a of the database 24 as primary data.

  The primary data stored in the data management server 2 is accessed by the terminal device 3 of the input management center C, and a primary data list is displayed on the display 37a of the terminal device 3. An input person of the input management center C further displays an individual display screen of primary data on the display 37a from the primary data list. Next, each information of the payment date 151, the payment amount 152, and the payment destination 153 described in the voucher image data 150 displayed on the individual display screen is read, and these pieces of information are read as predetermined blanks 156 on the individual display screen. , 157, 158, and then the complementary data transmission button 154 is clicked using the mouse 36 b to transmit the complementary data to the data management server 2.

  Here, when the input person cannot be seen by any one of the payment date 151, the payment amount 152, and the payment destination 153 from the voucher image data displayed on the display 37a, the error data registration button 155 is clicked by the input person. As a result, an error data registration signal is transmitted to the data management server 2. When receiving the error data registration signal, the data management server 2 transmits a retransmission request message to the mobile terminal 1 of Koda.

  The data management server 2 that has received the supplemental data creates secondary data by adding a verification number to each piece of information of the supplemental data, stores the secondary data in the secondary data storage area 24c of the database 24, and To send a physical voucher delivery request message. Upon receiving the physical voucher transmission request message, Koda sends the verification envelope described in the above message to the dedicated envelope that has been distributed in advance and encloses the receipt 100 to the physical voucher storage company F. . Then, the physical voucher storage company F that has received the envelope creates storage data including the verification number written on the envelope and the storage number of the storage warehouse 7 that stores the physical voucher, and places the physical voucher in a predetermined place. store.

  Next, the secondary data stored in the secondary data storage area 24c is accessed by the terminal device 4 of the accounting firm D, and a secondary data list is displayed on the display 47a of the terminal device 4. The employee of the accounting office D causes the display 47a to display a secondary data individual display screen 160 as shown in FIG. 5b from the secondary data list. The staff will perform an accounting check on the secondary data based on the internal rules of Otsubayashi Construction Company and Koda's job authority. When the secondary data is authenticated by the accounting check, the staff clicks the authentication registration button 161 using the mouse 46b, and transmits an authentication registration signal to the data management server 2. The data management server 2 that has received the authentication registration signal stores the secondary data that has received the authentication registration as authentication data in the authentication data storage area 24d of the database 24.

  The authentication data stored in the authentication data storage area 24d is accessed by the terminal device 5 of Koda's superior who belongs to the Otsubayashi construction company. The boss of Koda checks the contents of the authentication data 170 displayed on the display 57a according to the in-house workflow. If there is no problem in the contents of the authentication data, the supervisor clicks the approval registration button 171 by operating the mouse 56 b and transmits an electronic approval registration signal to the data management server 2. The data management server 2 that has received the electronic approval registration signal creates electronic approval data based on the electronically approved authentication data, and the electronic approval data is stored in the electronic approval data storage area 24 e of the database 24.

  Next, the accounting manager of Otsubayashi Construction Company accesses the electronic approval data 180 stored in the electronic approval data storage area 24e and clicks the journal data creation button 181 using the mouse 56b in order to create journal data. Manipulate. As a result, a journal data creation request signal is transmitted to the data management server 2, and the data management server 2 that has received the signal creates journal data based on the electronic approval data, and creates a journal data storage area 24f of the database 24. To remember.

  The accountant sends the payment data created based on the journal data to the bank's farm banking system, which transfers the amount of 50,000 yen paid as a replacement expense to Koda's bank account, and the expense settlement process is Complete.

  Next, an explanation will be given of the case where the accounting staff of the Otsubayashi Construction Company makes a request for a physical voucher.

  When the Otsubayashi construction company requires a physical voucher due to a tax investigation, etc., the journalist 190 accesses the journal data 190 shown in FIG. 11, and uses the mouse 56b with the physical voucher order button 191 displayed on the display 57a. By clicking and clicking, the physical voucher order request signal is transmitted to the data management server 2. Upon receiving the physical voucher order request signal, the data management server 2 transmits a physical voucher request message in which the verification number “HH-10001” is described to the physical voucher storage company F.

  Upon receipt of the physical voucher request message, the physical voucher storage company F specifies the storage number and the address of the Otsubayashi construction company, which is the delivery address, from the verification number included in the message based on the stored data, and sends this information to the delivery data. To the terminal device of the storage warehouse. The person in charge at the storage warehouse takes out the physical voucher from the storage warehouse and delivers it to the Otsubayashi construction company, which is the destination, based on the delivery data.

  The effects described in the embodiments of the present invention are only the most preferable effects resulting from the present invention, and the effects of the present invention are limited to those described in the embodiments of the present invention. is not.

It is a figure which shows the whole system configuration | structure of the expense adjustment processing system in this embodiment. It is a figure which shows the example of a schematic structure of the portable terminal in this embodiment. It is an example of the physical voucher in this embodiment. It is an example of outline composition of a data management server in this embodiment. It is a figure which shows an example of the secondary data memorize | stored in the database of the data management server in this embodiment, FIG. 5a is list display data, FIG. 5b is individual display data. It is the figure which showed an example of the resending request message transmitted to the portable terminal from the data management server in this embodiment. It is the figure which showed an example of the physical voucher transmission request message transmitted to the portable terminal from the data management server in this embodiment. It is an example of outline composition of a terminal unit of an input management center in this embodiment. It is an example of outline composition of the terminal unit of the accounting office in this embodiment. It is an example of outline composition of a company terminal unit in this embodiment. It is a figure which shows an example of the journal data memorize | stored in the database of the data management server in this embodiment. It is an example of outline composition of a terminal device of a physical voucher storage company in this embodiment. It is a flowchart of the main process of the portable terminal in this embodiment. It is a flowchart of the main process of the data management server in this embodiment. It is a flowchart of the data processing from the portable terminal of the data management server in this embodiment. It is a flowchart of the primary data creation process of the data management server in this embodiment. It is a flowchart of the data processing from the terminal device 3 of the data management server in this embodiment. It is a flowchart of the secondary data creation process of the data management server in this embodiment. It is a flowchart of the retransmission request message transmission processing of the data management server in the present embodiment. It is a flowchart of the data processing from the terminal device 4 of the data management server in this embodiment. It is a flowchart of the data processing from the terminal device 5 of the data management server in this embodiment. It is a flowchart of the main process of the terminal device 3 in this embodiment. It is a flowchart of the main process of the terminal device 4 in this embodiment. It is a flowchart of the main process of the terminal device 5 in this embodiment. It is a flowchart of the electronic approval registration process of the terminal device 5 in this embodiment. It is a flowchart of the cash accounting process of the terminal device 5 in this embodiment. It is a flowchart of the main process of the terminal device 6 in this embodiment. It is a flowchart of the physical voucher delivery process of the terminal device 6 in this embodiment. It is an example of the physical voucher in this embodiment. It is a figure which shows an example of the expense adjustment message in this embodiment. It is the figure which showed the structural example of the primary data in this embodiment, FIG. 31a is list display data, FIG. 31b is individual display data. It is the figure which showed the structural example of the authentication data in this embodiment. It is the figure which showed the structural example of the electronic approval data in this embodiment.

Explanation of symbols

S Expense settlement processing system 1 Mobile terminal 2 Data management server 3 Terminal device possessed by input management center 4 Terminal device possessed by accounting office 5 Terminal device possessed by company 6 Terminal device possessed by physical voucher storage company 7 Storage warehouse

Claims (6)

A portable terminal possessed by an employee, a terminal device possessed by an input management center, a terminal device possessed by an accounting office, and a terminal device possessed by a company are connected to a data management server possessed by a data center via a communication network,
An expense settlement processing system that settles expenses by sequentially performing data processing of the expense settlement application message transmitted from the mobile terminal by each data management server and each terminal device,
The mobile terminal of the employee is
Image data converting means for storing the actual voucher corresponding to the expense consumed by the employee in the form of image data;
A data transmitting means for transmitting an expense settlement application message attached with the voucher image data created by the image data converting means to a data management server;
Have
The data management server of the data center is
Primary data that receives the expense settlement application message sent from the employee, reads each data of at least the employee, the company to which the employee belongs, the department to which the employee belongs, the account item, and the voucher image data from the expense settlement application message, and creates primary data Creating means;
Secondary data creation means for creating secondary data in which information of the collation number is added to the complementary data created by the data complementing means of the input management center;
Journal data creation means for creating journal data when receiving the journal data creation request signal transmitted by the journal data creation request means of the company terminal device;
Have
The terminal device possessed by the input management center is:
Data supplementing means for supplementing the primary data with insufficient data;
The terminal device possessed by the accounting office is:
Having a data authentication means for performing inspection and authentication on the secondary data,
The terminal device owned by the company is
Electronic approval means for performing electronic approval on authentication data created on a data management server by the data authentication means;
Journal data creation requesting means for requesting journal data creation based on the electronic approval data created on the data management server by the electronic approval means;
A cash accounting means for cashing out employee expenses based on the journal data;
An expense settlement processing system characterized by comprising: The data management server of the data center has a physical voucher sending request message transmitting means for transmitting a physical voucher sending request message to the employee's mobile terminal when the secondary data is created by the secondary data creating means,
The terminal device of the physical voucher storage company includes a verification number written on a special envelope enclosing the physical voucher sent by the employee who has received the physical voucher delivery request message and a storage number for specifying the storage location of the physical voucher. The expense settlement processing system according to claim 1, further comprising: storage data creation means for creating storage data composed of: The terminal device of the company has a physical voucher order requesting means for transmitting a physical voucher order request signal to the data management server of the data center when a physical voucher is required due to tax investigation or the like,
The data management server of the data center, when receiving the physical voucher order request signal, has a physical voucher order request message transmission means for transmitting a physical voucher order request message to the physical voucher storage company,
The expense settlement processing system according to claim 1 or 2, wherein the terminal device of the physical voucher storage company includes a physical voucher order request message receiving unit that receives the physical certificate request request message. In the expense reimbursement processing method that performs expense reimbursement by sequentially processing the data of expense reimbursement application messages sent from the employee's mobile terminal,
Storing the actual voucher corresponding to the expense consumed by the employee in the form of image data;
Reading at least the employee, the company to which the employee belongs, the department to which the employee belongs, the account item, and the voucher image data from the expense settlement application message, and creating primary data;
Supplementing missing data with respect to the primary data;
Creating secondary data in which information of a collation number is added to complementary data created by data complementation to the primary data;
A step of performing an accounting check and authentication on the secondary data to create authentication data;
Performing electronic approval on the authentication data and creating electronic approval data;
Creating journal data based on the electronic approval data;
Cashing out employee expenses based on the journal data;
The expense settlement processing method characterized by having. When the secondary data is created, sending a physical voucher sending request message to the employee's mobile terminal;
Creation of storage data consisting of a verification number written on a special envelope enclosing the physical voucher sent by the employee who has received the physical voucher sending request message and a storage number for specifying the storage location of the physical voucher And steps to
The expense settlement processing method according to claim 4, wherein: Sending a physical voucher order request signal to the data management server of the data center when a physical voucher is required due to a tax audit, etc .;
When the data management server of the data center receives the physical voucher order request signal, a step of transmitting a physical voucher order request message to the physical voucher storage company;
The terminal device of the physical voucher storage company receives the physical voucher order request message;
The expense settlement processing method according to claim 4 or 5, characterized by comprising:

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