JP2007213511A - Conference support system - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To easily use a document displayed on a shared screen for a conference. <P>SOLUTION: This conference support system 24A generates a conference ID for identifying univalently the conference, when the conference is held using a conference system 20A, correlates each other the conference ID, conference summary information for indicating a summary of the conference, and a shared document displayed on a shared screen display 21A, in response to the progress of the conference, to be registered in databases 30, 40, and outputs a conference sheet displayed with the registered conference ID and conference summary information to a combined machine 10A. <P>COPYRIGHT: (C)2007,JPO&INPIT

Description

  The present invention relates to a conference support system that supports a conference.

  2. Description of the Related Art An electronic conference system including a shared screen that is shared by a plurality of local or local participants is known. Conventionally, in this type of electronic conference system, it is possible for all participants to refer to the same conference material by displaying the conference material on a shared screen.

  Patent Document 1 discloses the following system. That is, in the system, the document with the document ID added is printed out before the meeting. During the conference, the conference participant writes a comment or the like in the document, and after the conference is finished, the multifunction device reads the document after the description. The multi-function peripheral separates new writing information from the image information of the read document. The separated writing information is managed in association with the original electronic document together with the user ID and document ID of the user who performed the writing.

JP 2005-49982 A

  In the electronic conference system, it is convenient for the user if a document shared in the conference can be easily used (printing, displaying, notifying the parties concerned in the conference, etc.) after the conference.

  Therefore, the present invention provides a conference support system that makes it possible to easily use a document displayed on a conference sharing screen.

  The conference support system according to the present invention includes a conference sheet creation system for creating a conference sheet, and a conference sheet utilization system for using the conference sheet, and the conference sheet creation system is configured to hold a conference. , A conference ID generating means for generating a conference ID for uniquely identifying the conference, the generated conference ID, conference overview information indicating an overview of the conference, and a conference participant according to the progress of the conference And a shared document displayed on the shared screen shared with each other, and a conference information registration means for registering in a predetermined database and a conference sheet on which the registered conference ID and conference summary information are displayed are output. A conference sheet output control unit, wherein the conference sheet use system acquires an image of the conference sheet via an image reading device; A conference ID recognition unit that recognizes a conference ID from the acquired image; and a shared document output control unit that acquires and outputs a shared document associated with the recognized conference ID from the database. And

  In a preferred aspect of the present invention, the conference sheet utilization system authenticates a user who possesses the conference sheet, and determines whether or not the authenticated user is a specific user permitted to use the conference sheet. The shared document is output when it is determined that the user is a specific user.

  The conference support system according to the present invention includes a conference sheet creation system for creating a conference sheet, and a conference sheet utilization system for using the conference sheet, and the conference sheet creation system is configured to hold a conference. , A conference ID generating means for generating a conference ID for uniquely identifying the conference, the generated conference ID, conference overview information indicating an overview of the conference, and a conference participant according to the progress of the conference And a shared document displayed on the shared screen shared with each other, and a conference information registration means for registering in a predetermined database and a conference sheet on which the registered conference ID and conference summary information are displayed are output. A conference sheet output control unit, wherein the conference sheet use system acquires an image of the conference sheet via an image reading device; Based on the stored contents of the database, the conference ID recognition means for recognizing the conference ID from the acquired image, and access information for accessing the shared document associated with the recognized conference ID is stored in the conference ID. And a conference information transmission control means for transmitting the information to a predetermined transmission destination together with the associated conference summary information.

  In a preferred aspect of the present invention, the conference sheet utilization system authenticates a user who possesses the conference sheet, and determines whether or not the authenticated user is a specific user permitted to use the conference sheet. If it is determined that the user is a specific user, the information is transmitted.

  When a conference is held, the conference sheet creation system according to the present invention generates a conference ID generation unit that generates a conference ID for uniquely identifying the conference, the generated conference ID, and an overview of the conference. Conference information registration means for associating and registering in a predetermined database the conference summary information to be displayed and the shared document displayed on the shared screen shared by the conference participants as the conference progresses, and the registered And a conference sheet output control means for outputting a conference sheet on which the conference ID and conference summary information are displayed.

  A conference sheet utilization system according to the present invention is a conference sheet utilization system for utilizing a conference sheet created by the conference sheet creation system, and acquires an image of the conference sheet via an image reading device. Means, a meeting ID recognizing means for recognizing a meeting ID from the acquired image, and a shared document output control means for acquiring and outputting a shared document associated with the recognized meeting ID from the database. It is characterized by that.

  A conference sheet utilization system according to the present invention is a conference sheet utilization system for utilizing a conference sheet created by the conference sheet creation system, and acquires an image of the conference sheet via an image reading device. Access information for accessing a shared document associated with the recognized conference ID based on the stored contents of the database, an image acquisition unit, a conference ID recognition unit that recognizes a conference ID from the acquired image, And conference information transmission control means for transmitting to a predetermined destination together with the conference summary information associated with the conference ID.

  A conference support program according to the present invention causes a computer to execute a conference sheet creation step for creating a conference sheet and a conference sheet use step for using the conference sheet, and the conference sheet creation step is performed by a conference. A conference ID for uniquely identifying the conference, the generated conference ID, conference overview information indicating an overview of the conference, and a conference participant according to the progress of the conference A shared document displayed on a shared screen shared with each other and registered in a predetermined database; a step of outputting a conference sheet on which the registered conference ID and conference summary information are displayed; The conference sheet using step includes: acquiring an image of the conference sheet via an image reading device; and And recognizing the meeting ID from image, characterized in that it comprises a and a step of outputting the acquired from the database shared document associated with the recognized meeting ID.

  The conference support program according to the present invention causes a computer to execute a conference sheet creating step for creating a conference sheet and a conference sheet using step for using the conference sheet, wherein the conference sheet creating step includes: Is held, a step of generating a conference ID for uniquely identifying the conference, the generated conference ID, conference overview information indicating an overview of the conference, and a conference according to the progress of the conference A step of associating the shared document displayed on the shared screen shared by the participants with each other and registering them in a predetermined database, and outputting a conference sheet displaying the registered conference ID and conference summary information The conference sheet using step includes: acquiring an image of the conference sheet via an image reading device; and Recognizing a conference ID from the obtained image, and based on the stored contents of the database, access information for accessing a shared document associated with the recognized conference ID is stored in the conference associated with the conference ID. And transmitting to a predetermined destination together with the summary information.

  When a conference is held on the computer, the conference sheet creation program according to the present invention generates a conference ID for uniquely identifying the conference, the generated conference ID, and an overview of the conference. The conference summary information to be displayed and the shared document displayed on the shared screen shared by the conference participants as the conference progresses are associated with each other and registered in a predetermined database; and the registered conference ID And outputting a conference sheet on which conference summary information is displayed.

  A conference sheet utilization program according to the present invention is a conference sheet utilization program for utilizing a conference sheet created by the conference sheet creation program, and acquires an image of the conference sheet via an image reading device in a computer Performing a step of recognizing a conference ID from the acquired image, and acquiring and outputting a shared document associated with the recognized conference ID from the database. .

  A conference sheet use program according to the present invention is a conference sheet use program for using a conference sheet created by the conference sheet creation program, and an image of the conference sheet is transmitted to a computer via an image reading device. Obtaining a conference ID from the acquired image, and access information for accessing a shared document associated with the recognized conference ID based on the stored content of the database, And a step of transmitting the information to a predetermined transmission destination together with the conference summary information associated with the conference ID.

  The conference support method according to the present invention includes a conference sheet creating step for creating a conference sheet, and a conference sheet using step for using the conference sheet. The conference sheet creating step includes a conference sheet creating system, When a conference is held, a step of generating a conference ID for uniquely identifying the conference, the conference sheet creation system includes the generated conference ID, conference overview information indicating an overview of the conference, Associating each other with a shared document displayed on a shared screen shared by the conference participants in accordance with the progress of the conference and registering it in a predetermined database; and the conference sheet creation system includes the registered conference Outputting a conference sheet on which an ID and conference summary information are displayed, wherein the conference sheet using step includes A system acquiring an image of the conference sheet via an image reading device; a step of the conference sheet using system recognizing a conference ID from the acquired image; and the conference sheet using system A shared document associated with the conference ID that has been obtained is obtained from the database and output.

  Further, the conference support method according to the present invention includes a conference sheet creating step for creating a conference sheet, and a conference sheet using step for using the conference sheet, and the conference sheet creating step includes a conference sheet creating system. When a conference is held, a step of generating a conference ID for uniquely identifying the conference, and the conference sheet creation system includes the generated conference ID and conference overview information indicating an overview of the conference. And registering the shared document displayed on the shared screen shared by the conference participants according to the progress of the conference with each other in a predetermined database, and the conference sheet creating system Outputting a conference sheet on which the conference ID and conference summary information are displayed, the conference sheet using step comprising: A conference system using an image reading device, a step in which the conference sheet utilization system recognizes a conference ID from the acquired image, and the conference sheet utilization system includes: Transmitting access information for accessing a shared document associated with the recognized conference ID to a predetermined transmission destination together with the conference summary information associated with the conference ID based on the stored contents of the database; , Including.

  ADVANTAGE OF THE INVENTION According to this invention, the meeting assistance system which makes it possible to use easily the document displayed on the shared screen of a meeting can be provided.

  Hereinafter, embodiments of the present invention will be described with reference to the drawings.

[First Embodiment]
FIG. 1 is an overall configuration diagram of an electronic conference system 1 including a conference support system according to the first embodiment. The electronic conference system 1 is a system that supports a multipoint or local conference by including a shared screen shared by conference participants and displaying conference materials on the shared screen. In a typical usage mode, a plurality of conference participants discuss in one or more conference rooms while referring to the shared screen. More specifically, the electronic conference system 1 stores a document (hereinafter referred to as “shared document”) displayed on the shared screen according to the progress of the conference, and easily uses the stored shared document. It is possible to do that.

  In FIG. 1, in the conference rooms A and B, MFPs 10A and 10B and conference systems 20A and 20B are installed, respectively. The conference systems 20A and 20B are configured to include shared screen displays 21A and 21B, operation panels 22A and 22B, IC card readers 23A and 23B, and conference support devices 24A and 24B to which these devices are connected, respectively. ing. In the following description, the alphabet indicating the conference room in the code is omitted as appropriate, and for example, the multifunction devices 10A and 10B are collectively referred to as the multifunction device 10. The multifunction machine 10 and the conference system 20 installed in each conference room are connected to a network N such as a LAN (Local Area Network) or the Internet. On this network N, a document database 30 and a conference information database 40 are installed.

  The multifunction machine 10 is an apparatus having at least a printing function (printing function) and an image reading function (scanning function). This multifunction device 10 is almost the same as a widely known general digital multifunction device, but differs in the following points. That is, the MFP 10 according to the present embodiment has a conference mode in addition to general operation modes such as a copy mode and a scan mode.

  The shared screen display 21 is a display device that displays a shared screen shared by all participants in the multipoint conference or the local conference. In the present embodiment, the shared screen display 21 is a large (about 50-inch) so-called electronic blackboard, which can write (board writing) characters or figures on the screen with an electronic pen or a finger. .

  The operation panel 22 is a user interface that presents various information to a user (mainly a conference speaker) and receives an operation input from the user, and is a small (about 15 type) touch panel display here.

  The IC card reader 23 is a non-contact type reading device that reads user identification information (hereinafter referred to as “user ID”) stored in the IC card from an IC card owned by each user. Frequency Identification) reader.

  The conference support device 24 is a device that supports the conference by controlling the devices 21 to 23. In the present embodiment, the conference support device 24 is a computer, and its function is to read a predetermined program recorded in a recording medium such as a ROM (Read Only Memory) or a hard disk into a main memory and execute a CPU (Central Processing Unit). ).

  The document database 30 stores and manages conference materials, which are electronic documents, and is a server computer here. The conference material includes a document prepared by the user for presentation at the conference and a document (shared document) displayed on the shared screen according to the progress of the conference. In addition, examples of the conference material include application files such as presentation software and word processing software, and image data such as Tiff (Tagged Image File Format) and JPEG (Joint Photographic Experts Group).

  The conference information database 40 stores and manages information related to the conference, and is a server computer here. Information stored in the conference information database 40 will be described later.

  FIG. 2 is a functional block diagram showing a functional configuration of the conference support apparatus 24. In FIG. 2, the conference support apparatus 24 includes a conference ID generation unit 24a, a conference information registration unit 24b, and a conference sheet output control unit 24c.

  When a conference using the conference system 20 is held, the conference ID generation unit 24a generates conference identification information (hereinafter referred to as “conference ID”) for uniquely identifying the conference.

  The conference information registration unit 24b associates the conference ID generated by the conference ID generation unit 24a, the conference overview information indicating the overview of the conference, and the shared document displayed on the shared screen according to the progress of the conference. Register in a given database. In the present embodiment, the conference information registration unit 24b registers the conference summary information in the conference information database 40 in association with the conference ID. Further, the shared document is stored in the document database 30, and the shared document information including the name of the shared document and address information indicating the storage location of the shared document is registered in the conference information database 40 in association with the conference ID.

  The conference sheet output control unit 24c causes a predetermined output device to output the conference sheet on which the conference ID and the conference summary information registered by the conference information registration unit 24b are displayed. In the present embodiment, the sheet output control unit 24c causes the multifunction peripheral 10 to print out the conference sheet in response to an instruction from the user.

  Here, the conference ID displayed on the conference sheet is for enabling the system to identify the conference related to the conference sheet. Therefore, the conference ID is displayed on the conference sheet in an appropriate display form that plays such a role. Preferably, the conference ID is displayed in the form of a one-dimensional barcode or a two-dimensional barcode (QR code or the like).

  On the other hand, the conference summary information displayed on the conference sheet is for allowing the user to visually identify the conference related to the conference sheet. Accordingly, the content of the conference summary information displayed on the conference sheet is appropriately determined from the viewpoint of fulfilling the above role. Preferably, the conference summary information includes the name of the conference and the date and time of the conference. The name of the meeting here is a concept including the name of the meeting body. The “conference body” is an organization that discusses or resolves certain matters, such as a management meeting, a board meeting, an X product planning meeting, and a Y project meeting. More preferably, the conference summary information further includes a conference venue or a conference participant.

  FIG. 3 is a block diagram illustrating a configuration of the multifunction machine 10. In FIG. 3, the multifunction machine 10 includes a printing device 11, an image reading device 12, and a control device 13.

  The printing apparatus 11 prints an image on a printing medium such as paper by an appropriate printing method such as an electrophotographic method or an inkjet method.

  The image reading device 12 optically reads an image of a document and generates image data by an appropriate scanning method such as a platen method or a sheet through method.

  The control device 13 controls the printing device 11 and the image reading device 12. Here, the control device 13 is configured to include a CPU, a main memory, a ROM, and the like, and the function thereof is that a predetermined program recorded in a recording medium such as a ROM is read into the main memory and executed by the CPU. It is realized by. The control device 13 includes an image acquisition unit 13a, a conference ID recognition unit 13b, and a shared document output control unit 13c as functional blocks.

  The image acquisition unit 13 a acquires the image of the conference sheet via the image reading device 12.

  The conference ID recognition unit 13b recognizes the conference ID from the image of the conference sheet acquired by the image acquisition unit 13a.

  The shared document output control unit 13c acquires a shared document associated with the conference ID recognized by the conference ID recognition unit 13b from the database, and outputs the shared document to a predetermined output device. In the present embodiment, the shared document output control unit 13c acquires the address information of the shared document associated with the conference ID from the conference information database 40, and acquires the shared document from the document database 30 based on the address information. Then, the printing apparatus 11 prints out the acquired shared document.

  Hereinafter, the operation of the electronic conference system 1 having the above-described configuration will be described separately for an operation related to creation of a conference sheet and an operation related to use of the conference sheet.

<Operations related to creating a conference sheet>
FIG. 4 is a diagram showing an event flow related to creation of a conference sheet. First, an outline of operations related to creation of a conference sheet will be described with reference to FIG. In the following description, a case where a local conference is performed in the conference room A will be described as an example.

  When the conference is started in the conference room A, the conference support device 24A generates a conference ID of the conference (S1-1).

  During the conference, the conference support apparatus 24A registers the conference summary information (conference body name, date / time, location, conference participant) in the conference information database 40 in association with the conference ID (S1-2).

  When the document is displayed on the shared screen, the conference support apparatus 24A registers the document as a shared document in the document database 30 (S1-3) and also stores the shared document information (name and URL of the shared document). It is registered in the conference information database 40 in association with the conference ID (S1-4).

  Immediately before the end of the conference, when the conference support apparatus 24A receives a conference sheet print instruction from the user, the conference support device 24A refers to the conference information database 40 and causes the multifunction peripheral 10A to print out the conference sheet on which the conference ID and the conference summary information are displayed. (S1-5).

  FIG. 5 is a flowchart showing an operation procedure related to creation of a conference sheet. Hereinafter, the operation related to the creation of the conference sheet will be described in detail with reference to FIG.

  In the conference room A, a user who wants to hold a conference holds his IC card over the IC card reader 23A. When the IC card is held over, the IC card reader 23A reads the user ID from the IC card and sends it to the conference support apparatus 24A. Here, it is assumed that the IC card of the user U1 is held over and the user ID “u1” assigned to the user U1 is read.

  Upon receiving the user ID “u1” from the IC card reader 23A (S1), the conference support apparatus 24A performs a predetermined authentication process based on the user ID (S2). If the authentication is successful, designation of the conference body is received from the user U1 (S3). Specifically, the conference support apparatus 24A reads a conference body (that is, a conference body to which the user U1 belongs) associated with the user ID “u1” in advance from a database (not shown), and specifies the conference body shown in FIG. Is displayed on the operation panel 22A, and the designation of the conference body is accepted on the conference body designation screen 100. In FIG. 6, the conference body designation screen 100 includes conference body selection buttons 101 to 104 each displaying the name of the conference body to which the user U1 belongs, a “no conference body designation” button 105, and a “start” button 106. Has been placed. Here, it is assumed that the user U1 presses the meeting body selection button 103 and then presses the “start” button 106 in order to hold a meeting related to the meeting body “Y project meeting”.

  When the conference support device 24A receives the above operation via the operation panel 22A, the conference support device 24A generates a conference ID for uniquely identifying the conference held based on the operation (S4). Here, it is assumed that the conference ID “c1” is generated.

  Next, as shown in FIG. 7, the conference support apparatus 24 </ b> A stores the conference ID “c1”, the conference name “Y project conference”, the conference start date and time, the conference venue name “executive conference” in the conference information database 40. Room A "and participant ID" u1 "are registered in association with each other (S5). The above-mentioned “Executive Director's Meeting Room A” is preset in the meeting support apparatus 24A as the place name of the meeting room A.

  Thereafter, the conference support device 24A performs conference support control for supporting the Y project conference in the conference room A (S6). Hereinafter, before describing step S7 and subsequent steps in FIG. 5, the conference support control will be described separately for screen control of a shared screen, registration of a shared document, registration of participants, and output of a conference sheet.

(Share screen control)
When the conference support control is started, the conference support device 24A displays the presentation screen control screen 200 as shown in FIG. 8 on the operation panel 22A. Then, the conference support apparatus 24A receives a screen control operation from the user on the screen 200, and performs screen control of the shared screen display 21A based on the screen control operation.

  Specifically, the conference support apparatus 24 </ b> A accesses the document database 30 and displays a list of conference materials associated with the conference “Y project conference” among the conference materials stored in the document database 30. And displayed in the document display area 201 of the screen 200. When the user designates a desired meeting material on this screen, the meeting support device 24A acquires the designated meeting material from the document database 30 according to the user operation, and a reduced image (thumbnail) of the meeting material is documented. It is displayed in the display area 201. Here, it is assumed that a file of presentation software including screen data of a plurality of pages is specified as a conference material, and thumbnails of screen data of a plurality of pages are listed in the document display area 201 as shown in FIG. .

  When the user selects a thumbnail of desired screen data on the screen 200, an image based on the screen data corresponding to the thumbnail is displayed on the shared screen display 21A. When the “next page” button 202 is pressed, the screen of the shared screen display 21A advances to the next page. When the “previous page” button 203 is pressed, the screen returns to the previous page, and the “last” button 204 is pressed. Then, the last page is displayed, and when the “top” button 205 is pressed, the first page is displayed.

  While the image based on the screen data is displayed on the shared screen display 21A, when the conference support apparatus 24A detects a writing operation with the electronic pen on the shared screen display 21A, the content written to the original screen data image ( An image on which the board image) is superimposed is displayed on the shared screen display 21A. That is, whenever the user performs a writing operation on the shared screen display 21A, the written content is reflected on the display screen of the shared screen display 21A.

  When the “document list” button 206 is pressed on the screen 200, the conference support apparatus 24A returns the display content of the document display area 201 to the conference material list, and accepts a conference material selection operation on the screen. . This makes it possible to display another conference material on the shared screen display 21A. When the “blank” button 207 is pressed, a blank image is displayed on the shared screen display 21A.

(Register shared documents)
FIG. 9 is a flowchart illustrating a first example of processing related to registration of a shared document. In the first example, the conference support device 24A waits until a new conference material is displayed on the shared screen display 21A (S11: NO), and when a new conference material is displayed (S11: YES), sharing is performed. Document registration processing is executed (S12). That is, the conference support apparatus 24A registers the file name and URL of the displayed new conference material in the conference information database 40 in association with the conference ID “c1” as shared document information. For example, when “project plan”, “customer satisfaction survey result”, and “minutes (2005/08/11)” are sequentially displayed on the shared screen display 21A, the shared document information as shown in FIG. Is registered.

  FIG. 10 is a flowchart illustrating a second example of processing related to registration of a shared document. In the second example, the conference support device 24A stands by until a screen switching operation (for example, pressing of the “next page” button 202) is received (S21: NO), and when the screen switching operation is received (S21: YES), sharing is performed. A document registration process is executed (S22). That is, the conference support apparatus 24A registers data indicating the screen displayed on the shared screen display 21A at that time as a shared document in the document database 30. Then, the name of the registered data (for example, “Y project meeting—September 7, 2005-3 page”) and URL are registered in the meeting information database 40 in association with the meeting ID “c1” as shared document information. . For example, when the first page to the tenth page of the project plan document file are sequentially displayed on the shared screen display 21A, the data on the first page to the tenth page (data including the original screen data and the board image data). ) Is registered.

  Note that the conference support apparatus 24A may execute both the process illustrated in FIG. 9 and the process illustrated in FIG.

(Registration of participants)
FIG. 11 is a flowchart showing processing related to participant registration. When the user who intends to participate in the conference holds the IC card over the IC card reader 23A after the start of the conference support control, the IC card reader 23A reads the user ID from the IC card and sends it to the conference support device 24A.

  The conference support device 24A waits until it receives a user ID from the IC card reader 23A (S31: NO). When it receives a user ID (S31: YES), it performs a predetermined authentication process based on the user ID (S32). If the authentication is successful, the user ID is registered as a participant ID in the conference information database 40 in association with the conference ID “c1” (S33).

  For example, when the users U2 and U3 log in after the user U1 logs in, the user IDs “u2” and “u3” are added to the conference information database 40 as participant IDs as shown in FIG. Is done.

(Conference sheet output)
FIG. 12 is a flowchart illustrating processing related to output of a conference sheet. When the conference is substantially ended, the user presses a “conference sheet print” button 209 on the conference screen control screen 200 in order to print the conference sheet. The conference support apparatus 24A waits until the “conference sheet print” button 209 is pressed (S41: NO). When the “conference sheet print” button 209 is pressed (S41: YES), the conference support apparatus 24A controls the output of the conference sheet. Perform (S42). That is, the conference support apparatus 24A registers the date and time at that time as the conference end date and time in the conference information database 40 in association with the conference ID “c1”, and from the conference information database 40 the conference associated with the conference ID “c1”. Get summary information. The conference support apparatus 24A encodes the conference ID “c1” to generate code information (here, a QR code). Then, the conference support apparatus 24A generates conference sheet print data including the QR code and the conference summary information. The conference support apparatus 24A sends the generated print data to the multi-function peripheral 10A and instructs printing of the print data. In response to this instruction, the multifunction peripheral 10A prints the print data on paper (for example, one A4 sheet) by the printing apparatus 11, and prints out the conference sheet on which the QR code and the conference summary information are displayed.

  FIG. 13 is a diagram showing an example of the printed conference sheet. In FIG. 13, on the conference sheet 300, a conference body name 301, a date / time (start date / time and end date / time) 302, a venue 303, a conference participant list 304, and a shared document list 305 are displayed as conference summary information. Has been. A QR code 306 indicating a conference ID is attached to the upper right of the conference sheet. The conference participant list 304 includes the names, affiliations, and contact information of the participants, and these are assumed to be associated with the user ID and registered in a predetermined database in advance. Note that the address information of the shared document may be further displayed on the conference sheet.

  The conference sheet printed out as described above serves as a conference record, and is handed to each conference participant at the end of the conference in a preferred mode of use.

  Reference is again made to FIG. After printing the conference sheet, the user presses the “end conference” button 210 on the presentation screen control screen 200. 24 A of meeting assistance apparatuses will complete | finish the support of the meeting of the meeting body "Y project meeting" in the meeting room A, if the said operation is received (S7: YES).

  The operation of the electronic conference system 1 when a local conference is performed has been described above. Hereinafter, an example of the operation of the electronic conference system 1 when a multipoint conference is performed will be described. In the following description, detailed description of operations similar to those of the local conference is omitted.

  Similarly to the case of the local conference, when the user U1 instructs the start of the “Y project conference” in the conference room A, the conference support apparatus 24A stores the conference ID “c1” and the conference body name in the conference information database 40. “Y project meeting”, meeting start date and time, meeting room A place name “executive meeting room A”, and participant ID “u1” are registered in association with each other. Then, the conference support apparatus 24A starts conference support control.

  Thereafter, in the conference room B, when the user U2 inputs a predetermined instruction for starting a multipoint conference between the conference rooms A and B to the operation panel 22B, the conference support device 24B and the conference support device 24A. Start conference support control for multipoint conferences.

  Hereinafter, the conference support control for the multipoint conference will be described separately for screen control of a shared screen, registration of a shared document, registration of a participant, and output of a conference sheet.

(Share screen control)
The meeting support devices 24A and 24B accept screen control operations via the operation panels 22A and 22B, respectively, and perform screen control of the shared screen displays 21A and 21B based on the screen control operations. At this time, the conference support devices 24A and 24B perform control so that the display contents of the shared screen displays 21A and 21B are the same.

(Register shared documents)
A predetermined one of the conference support devices 24A and 24B (for example, the conference support device 24A that started the conference first) displays a new conference material on the shared screen displays 21A and 21B, similarly to the case of the local conference. Execute shared document registration processing.

(Registration of participants)
In the conference room A, when the user holds the IC card over the IC card reader 23A, the IC card reader 23A reads the user ID from the IC card and sends it to the conference support device 24A, and the conference support device 24A receives the user ID. Register in the conference information database 40 as a participant ID.

  Similarly, in the conference room B, when the IC card is held over the IC card reader 23B, the conference support apparatus 24B registers the user ID read from the IC card in the conference information database 40 as the participant ID.

(Conference sheet output)
In the conference room A, when the “conference sheet print” button 209 is pressed, the conference support apparatus 24A displays the QR code indicating the conference ID “c1” and the conference summary information associated with the conference ID “c1”. The conference sheet is printed on the MFP 10A.

  Also in the conference room B, when the “print conference sheet” button 209 is pressed, the conference support apparatus 24B causes the multifunction peripheral 10B to print the same conference sheet as described above.

  Although omitted in the above description, in a preferred embodiment, each conference room is provided with a video camera, a video image display device, a microphone, and a speaker, and the conference support devices 24A and 24B control these devices. And provide a videoconferencing environment.

<Operations related to the use of conference sheets>
FIG. 14 is a diagram illustrating an event flow related to the use of a conference sheet. First, the outline of the operation related to the use of the conference sheet will be described with reference to FIG.

  When a user intends to print a shared document of a certain meeting, the user scans the meeting sheet of the meeting with the multifunction machine 10 at an arbitrary place. The multifunction machine 10 scans the conference sheet (S2-1) and recognizes the conference ID included in the conference sheet (S2-2). Then, the multifunction device 10 transmits a conference information acquisition request together with the recognized conference ID to the conference information database 40 (S2-3). In response to the request, the conference information database 40 returns the shared document information associated with the conference ID to the multifunction machine 10 (S2-4).

  The multifunction machine 10 presents a list of received shared document names to the user, and accepts designation of a desired shared document on the list from the user (S2-5). Then, the multifunction machine 10 transmits a document acquisition request related to the designated shared document to the document database 30 (S2-6). In response to the request, the document database 30 transmits the designated shared document to the multifunction machine 10 (S2-7). The multifunction device 10 prints out the received shared document (S2-8).

  In this way, the user can acquire a desired shared document shared at a desired meeting as a paper document using the meeting sheet.

  FIG. 15 is a flowchart showing an operation procedure related to the use of the conference sheet. Hereinafter, according to FIG. 15, the operation | movement relevant to utilization of a meeting sheet | seat is demonstrated concretely.

  On the control panel (not shown) of the multifunction device 10, a screen for accepting selection of a desired operation mode among the copy mode, scan mode, facsimile mode, and conference mode is displayed. The user places a conference sheet on the platen (original table) of the multifunction machine 10 at an arbitrary location, selects the conference mode on the control panel, and presses the start button.

  Upon receiving the above operation, the multifunction device 10 reads the image of the conference sheet by the image reading device 12 and obtains scan data (image data) (S51).

  Next, the multifunction machine 10 recognizes the conference ID included in the conference sheet based on the scan data (S52). Specifically, the multifunction device 10 extracts a QR code from the scan data, decodes the QR code, and recognizes the conference ID. Here, it is assumed that the conference ID “c1” is recognized.

  Next, the multi-function device 10 acquires conference summary information and shared document information associated with the recognized conference ID “c1” from the conference information database 40 (S53). Specifically, the multifunction device 10 transmits a conference information acquisition request to the conference information database 40 together with the conference ID “c1”. The conference information database 40 stands by until a conference information acquisition request is received from the multifunction machine 10, and when a conference information acquisition request with a conference ID “c1” is received, the conference information “c1” is searched and the conference ID is acquired. The conference summary information and the shared document information associated with “c1” are returned to the multi function device 10.

  Next, as shown in FIG. 16, the multifunction machine 10 displays the received conference summary information on the control panel. When the “file list” button is pressed on this screen, the multifunction machine 10 displays a list of names of shared documents on the control panel as shown in FIG. 17 (S54).

  When the multifunction device 10 receives a shared document designation operation from the user on the shared document list screen (S55), the multifunction peripheral 10 acquires the designated shared document from the document database 30 (S56). Specifically, the multifunction machine 10 sends a document acquisition request with the URL of the designated shared document to the document database 30. In response to this request, the document database 30 sends the designated shared document to the multifunction device 10.

  When the multifunction machine 10 acquires the shared document from the document database 30, it prints out the shared document (S57).

  From the viewpoint of security, the MFP 10 authenticates the user who owns the conference sheet, determines whether the authenticated user is a specific user permitted to use the conference sheet, and specifies the specific user. It is preferable that the shared document is printed out when it is determined that the user is a user, and is not printed out in other cases. In a preferred aspect of this configuration, the multifunction machine 10 reads a user ID from the IC card and performs a predetermined authentication process based on the user ID. If the authentication is successful, the conference information database 40 is referred to and it is determined whether or not there is a participant ID associated with the conference ID recognized from the conference sheet that matches the user ID. . If it exists, the shared document is printed out, and otherwise it is not printed out. In other words, the multifunction device 10 permits printing of the shared document only when the user who intends to use the conference sheet is a participant in the conference related to the conference sheet. Note that the specific user permitted to use may be set as appropriate, and may be, for example, a party associated in advance with a conference participant or a member of a conference body related to a conference sheet.

  As described above, in this embodiment, when a conference using the electronic conference system is held, a conference ID for uniquely identifying the conference is generated, and the conference ID, the conference summary information of the conference, The shared documents displayed on the shared screen are associated with each other and registered in the database according to the progress of the conference. Then, a conference sheet on which the registered conference ID and conference summary information are displayed is output. For this reason, according to the present embodiment, a conference sheet (such as a conference record) of physical media that displays a summary of the conference (conference body name, holding date, etc.) and is linked to an electronically stored shared document. Can be created. This allows you to search for and output (print, display, etc.) shared documents (materials stored electronically) that were shared in past meetings using this physical media meeting sheet without starting up the computer. It becomes possible to do. As a result, it becomes possible to facilitate the use of the shared document and to promote the reuse of the shared document. In addition, it is possible to obtain the benefits of both high readability and portability, which are characteristics of physical media, and high searchability and lightness, which are characteristics of electronic documents.

  In this embodiment, as a system for using the conference sheet, the conference sheet image is read by recognizing the conference ID included in the conference sheet, and the shared document associated with the conference ID is read from the database. It has a system to acquire and output. For this reason, according to the present embodiment, the user can output the shared document shared in the conference by a simple operation of reading the image of the conference sheet of the conference. More specifically, the user can acquire a shared document as a paper document by scanning a conference sheet (paper document) using the multifunction machine 10 installed at an arbitrary place.

[Second Embodiment]
FIG. 18 is an overall configuration diagram of the electronic conference system 2 including the conference support system according to the second embodiment. The electronic conference system 2 is almost the same as the electronic conference system 1, but the configuration and operation related to the use of the conference sheet are different. Hereinafter, the electronic conference system 2 will be described with reference to FIG. 18, but portions common or similar to the electronic conference system 1 are denoted by the same reference numerals, and description thereof is omitted or simplified.

  In FIG. 18, the conference systems 20A and 20B have cameras 25A and 25B, respectively. The camera 25 is an imaging device for reading an image of a conference sheet, and is a digital camera, for example. The camera 25 is connected to the conference support device 24.

  FIG. 19 is a functional block diagram showing a functional configuration of the conference support apparatus 24 according to the present embodiment. In FIG. 19, the conference support apparatus 24 further includes an image acquisition unit 24e, a conference ID recognition unit 24f, and a shared document output control unit 24g as functional blocks.

  The image acquisition unit 24e acquires an image of the conference sheet via the camera 25.

  The conference ID recognition unit 24f recognizes the conference ID from the image of the conference sheet acquired by the image acquisition unit 24e.

  The shared document output control unit 24g acquires the shared document associated with the conference ID recognized by the conference ID recognition unit 13b from the database and outputs the shared document to a predetermined output device. In the present embodiment, the shared document output control unit 24g acquires the address information of the shared document associated with the conference ID from the conference information database 40, and acquires the shared document from the document database 30 based on the address information. Then, the acquired shared document is displayed on the shared screen display 21.

  FIG. 20 is a diagram illustrating an event flow related to the use of a conference sheet. First, the outline of the operation related to the use of the conference sheet will be described with reference to FIG. The operation related to the creation of the conference sheet is the same as that in the first embodiment.

  When the user intends to display a shared document of a certain conference, the user causes the camera 25 at an arbitrary location to photograph the conference sheet of the conference (S3-1). The conference support apparatus 24 connected to the camera 25 recognizes the conference ID included in the conference sheet based on the captured image data of the camera 25 (S3-2). Then, the conference support apparatus 24 transmits a conference information acquisition request including the recognized conference ID to the conference information database 40 (S3-3). In response to the request, the conference information database 40 returns the shared document information associated with the conference ID to the conference support apparatus 24 (S3-4).

  The meeting support apparatus 24 presents a list of received shared document names to the user, and accepts designation of a desired shared document from the user on this list (S3-5). Then, the conference support apparatus 24 transmits a document acquisition request related to the designated shared document to the document database 30 (S3-6). In response to the request, the document database 30 transmits the designated shared document to the conference support apparatus 24 (S3-7). The meeting support apparatus 24 displays and outputs the received shared document on the shared screen display 21 (S3-8).

  Thus, in the present embodiment, the user can display a desired shared document shared in a desired meeting on the display using the meeting sheet.

  FIG. 21 is a flowchart showing an operation procedure related to the use of the conference sheet. Hereinafter, the operation related to the use of the conference sheet will be described in detail with reference to FIG.

  In the conference system 20 in an arbitrary place, when a user holds a conference sheet over the camera 25, the camera 25 captures the conference sheet. The conference support apparatus 24 connected to the camera 25 obtains the captured image data of the conference sheet from the camera 25 (S61), and recognizes the conference ID included in the conference sheet from the captured image data (S62).

  Next, the conference support apparatus 24 acquires conference summary information and shared document information associated with the recognized conference ID from the conference information database 40 (S63), and displays these information on the operation panel 22 (S64). ). The screen of the operation panel 22 includes a list of shared document names.

  When the meeting support apparatus 24 receives a shared document designation operation from the user on the screen of the operation panel 22 (S65), the conference support apparatus 24 acquires the designated shared document from the document database 30 (S66), and the shared document is displayed on the shared screen. It is displayed on the display 21 (S67).

  As in the first embodiment, from the viewpoint of security, the conference support apparatus 24 authenticates the user who possesses the conference sheet, and the authenticated user is permitted to use the conference sheet. It is preferable that the shared document is displayed and output when it is determined that the user is a specific user, and is not displayed and output otherwise.

  As described above, in the present embodiment, as a system for using a conference sheet, a conference document included in the conference sheet is recognized by reading an image of the conference sheet, and a shared document associated with the conference ID is stored in a database. To obtain and display on a display. Therefore, according to the present embodiment, the user can display and output the shared document shared in the conference by a simple operation of reading the image of the conference sheet of the conference. Specifically, the user can display the shared document on the display by scanning the conference sheet (paper document) using the conference system 20 installed in an arbitrary place.

  Further, as can be seen from the present embodiment, the image of the conference sheet can be read by an appropriate device (for example, the camera 25) other than the multifunction machine 10. The output of the shared document can also be executed by an appropriate device (for example, the shared screen display 21) other than the multifunction machine 10.

[Third Embodiment]
The electronic conference system according to the third embodiment is almost the same as the electronic conference system 1, but the configuration and operation related to the use of the conference sheet are different. Hereinafter, although the electronic conference system according to the present embodiment will be described with reference to the drawings, the same or similar parts as those of the electronic conference system 1 are denoted by the same reference numerals, and description thereof is omitted or simplified.

  FIG. 22 is a block diagram showing a configuration of the multifunction machine 10 according to the present embodiment. As shown in FIG. 22, in the present embodiment, the control device 13 of the multifunction machine 10 includes a conference information transmission control unit 13d as a functional block instead of the shared document output control unit 13c. The shared document output control unit 13d uses, based on the stored contents of the database, the access information for accessing the shared document associated with the conference ID recognized by the conference ID recognition unit 13b as the conference associated with the conference ID. Along with the summary information, a predetermined destination is transmitted to a predetermined communication device.

  In the present embodiment, the conference information transmission control unit 13d sends, by the user, an electronic mail including conference summary information (meeting body name, date and time) associated with the conference ID and shared document information (name and address information). Send to the specified destination email address. The access information is preferably shared document address information, but may be other information as long as it enables access to the shared document. For example, the access information may be address information indicating a storage location of a document (for example, shared document information) including the address information of the shared document, or a meeting ID or document that enables search of the shared document in the document database 30. An ID (identification information for uniquely identifying a shared document) may be used. In addition, the predetermined destination is not limited to the destination designated by the user, and the predetermined rules such as all the members of the conference body, all the members of the conference body, all absent persons of the members of the conference body, etc. May be determined automatically according to

  FIG. 23 is a diagram illustrating an event flow related to the use of a conference sheet. First, the outline of the operation related to the use of the conference sheet will be described with reference to FIG. The operation related to the creation of the conference sheet is the same as that in the first embodiment.

  When a user intends to notify a shared document of a certain meeting by e-mail, the user scans the meeting sheet of the meeting with the multifunction machine 10 at an arbitrary place. The multifunction device 10 scans the conference sheet (S4-1) and recognizes the conference ID included in the conference sheet (S4-2). Further, the multifunction machine 10 accepts designation of a transmission destination from the user on the control panel (S4-3). Next, the multifunction device 10 transmits a conference information acquisition request including the recognized conference ID to the conference information database 40 (S4-4). In response to the request, the conference information database 40 returns the conference summary information and the shared document information associated with the conference ID to the multifunction machine 10 (S4-5).

  The multi-function device 10 sends the received conference summary information and shared document information by e-mail to the e-mail address of the destination specified by the user (users A, B, and C in FIG. 23) (S4-6). ). Specifically, the e-mail is stored in a mailbox on each of the mail servers 50A, 50B, and 50C of the users A, B, and C, and then downloaded to their personal computers (PCs). Each user who receives the e-mail can download and use the shared document from the document database 30 to the PC by opening the URL of the shared document described in the e-mail with a Web browser. At this time, since the name of the meeting body and the date and time of the meeting are described in the e-mail, the user who has received the e-mail can easily grasp what kind of meeting the e-mail relates to.

  In this way, the user can notify the desired user of access information for accessing the shared document of the desired conference using the conference sheet, and the user who has received the notification can receive the notified access information. Can access shared documents.

  FIG. 24 is a flowchart showing an operation procedure related to the use of the conference sheet. Hereinafter, the operation related to the use of the conference sheet will be specifically described with reference to FIG.

  The user places a conference sheet on the platen of the MFP 10 at an arbitrary location, selects the conference mode on the control panel, and presses the start button.

  Upon receiving the above operation, the multifunction machine 10 scans the conference sheet (S71) and recognizes the conference ID included in the conference sheet (S72).

  Next, the MFP 10 displays a list of transmission destination candidates on the control panel, and accepts designation of the transmission destination from the user on the list (S73). In a preferred aspect, the multi-function device 10 refers to the conference information database 40 to identify a conference body associated with the recognized conference ID, and a user (conference body of the conference body) associated in advance with the identified conference body. A member or a related person is a transmission destination candidate. In another preferred aspect, the multi-function device 10 performs user authentication at the time of scanning, and displays a list of transmission destination candidates preset for the authenticated user (that is, an address book for the user).

  Next, the multifunction peripheral 10 acquires the conference summary information and the shared document information associated with the recognized conference ID “c1” from the conference information database 40 (S74), and an e-mail including these information is designated. To the destination e-mail address (S75).

  FIG. 25 is a diagram illustrating an example of an e-mail message. In the example of FIG. 25, a list of the name of the meeting body, the date and time of the meeting, the place of the meeting, the participants of the meeting, the name of the shared document, and the URL character string are described in the mail body. The URL character string of the shared document is hyperlinked. When the URL character string is selected (for example, clicked), the URL automatically jumps to the URL.

  Similar to the first embodiment, from the viewpoint of security, the multifunction machine 10 authenticates the user who owns the conference sheet, and the authenticated user is permitted to use the specific conference sheet. It is preferable to determine whether or not the user is a user, and to transmit access information or the like when it is determined that the user is a specific user and not to transmit it in other cases.

  In the above description, the multifunction peripheral 10 performs both reading of the conference sheet and transmission of the access information. However, these processes can be executed by an appropriate device such as the conference support device 24.

  In the above description, the conference summary information acquired from the conference information database 40 is transmitted. However, instead of or in addition to this, the scan data of the conference sheet may be transmitted.

  As described above, in the present embodiment, as a system for using a conference sheet, the conference sheet image is read by recognizing the conference ID included in the conference sheet, and the shared document associated with the conference ID is accessed. Access information is transmitted to a predetermined transmission destination together with the conference summary information associated with the conference ID. For this reason, according to the present embodiment, the user can access the access information for accessing the shared document shared in the conference by a simple operation of causing the conference sheet image of the conference to be read. Can be notified. Specifically, the user scans a conference sheet (paper document) with the multifunction machine 10 installed at an arbitrary location, for example, a person who is absent from the conference, or a person who is involved in the conference (subordinates, related departments). The conference outline and the URL of the shared document can be easily notified.

  In addition, this invention is not limited to the said embodiment, It can change variously within the range which does not deviate from the summary of this invention. For example, the specific configuration of the user interface that accepts user operations can be changed as appropriate. For example, the operation panel 22 may be omitted, and the function of the operation panel 22 may be provided in the shared screen display 21 or the multifunction device 10. Further, the IC card reader 23 may be omitted and user authentication may be performed by another means. Further, user authentication itself can be omitted.

  Moreover, in the said embodiment, although the meeting assistance apparatus 24 was installed in each meeting room, the specific structure which implement | achieves the function of the meeting assistance apparatus 24 can be changed suitably. For example, the function of the conference support device 60 may be implemented in the multifunction device 10 or may be realized by a server on the network N.

  In the above embodiment, the conference mode is selected on the control panel of the multifunction machine 10. However, the transition to the conference mode may be performed as follows. That is, when the start button is pressed, the multifunction machine 10 scans the image of the document and generates scan data. The multifunction device 10 determines whether or not the scan data includes the conference ID. If it is determined that the scan data includes the conference ID, the multifunction device 10 operates in the conference mode. If it is determined that the scan data does not include the conference ID, Operates in scan mode. In addition, a printer or scanner dedicated to the electronic conference system may be used instead of a general-purpose multifunction peripheral. In this case, an operation mode switching operation or the like is unnecessary.

1 is an overall configuration diagram of an electronic conference system including a conference support system according to a first embodiment. It is a functional block diagram which shows the function structure of the meeting assistance apparatus which concerns on 1st Embodiment. 1 is a block diagram illustrating a configuration of a multifunction machine according to a first embodiment. It is a figure which shows the event flow relevant to preparation of a meeting sheet | seat. It is a flowchart which shows the operation | movement procedure relevant to preparation of a meeting sheet | seat. It is a figure which shows the meeting body designation | designated screen for accepting designation | designated of a meeting body. It is a figure which shows the memory content of a meeting information database. It is a figure which shows a presentation screen control screen. It is a flowchart which shows the 1st example of the process regarding registration of a shared document. It is a flowchart which shows the 2nd example of the process regarding registration of a shared document. It is a flowchart which shows the process regarding registration of a participant. It is a flowchart which shows the process regarding the output of a meeting sheet. It is a figure which shows an example of the meeting sheet printed out. It is a figure which shows the event flow relevant to utilization of a meeting sheet | seat in 1st Embodiment. It is a flowchart which shows the operation | movement procedure relevant to utilization of a meeting sheet | seat in 1st Embodiment. It is a figure which shows the screen of the multifunctional machine with which meeting summary information was displayed. FIG. 6 is a diagram illustrating a screen of a multifunction peripheral on which a list of shared documents is displayed. It is a whole block diagram of the electronic conference system containing the meeting assistance system which concerns on 2nd Embodiment. It is a functional block diagram which shows the function structure of the meeting assistance apparatus which concerns on 2nd Embodiment. It is a figure which shows the event flow relevant to utilization of a meeting sheet | seat in 2nd Embodiment. It is a flowchart which shows the operation | movement procedure relevant to utilization of a meeting sheet | seat in 2nd Embodiment. It is a block diagram which shows the structure of the multifunctional device which concerns on 3rd Embodiment. It is a figure which shows the event flow relevant to utilization of a meeting sheet | seat in 3rd Embodiment. It is a flowchart which shows the operation | movement procedure relevant to utilization of a meeting sheet | seat in 3rd Embodiment. It is a figure which shows an example of the message of an electronic mail.

Explanation of symbols

  1, 2 Electronic conference system, 10 (10A, 10B) MFP, 11 printing device, 12 image reading device, 13 control device, 13a image acquisition unit, 13b conference ID recognition unit, 13c shared document output control unit, 13d conference information Transmission control unit, 20 (20A, 20B) Conference system, 21 (21A, 21B) Shared screen display, 22 (22A, 22B) Operation panel, 23 (23A, 23B) IC card reader, 24 (24A, 24B) Conference support Device, 24a conference ID generation unit, 24b conference information registration unit, 24c conference sheet output control unit, 24e image acquisition unit, 24f conference ID recognition unit, 24g shared document output control unit, 25 (25A, 25B) camera, 30 document database 40 Conference information database, 50A, 50B, 50C Mail server.

Claims (14)

A conference sheet creating system for creating a conference sheet, and a conference sheet using system for using the conference sheet,
The conference sheet creation system includes:
When a meeting is held, a meeting ID generating means for generating a meeting ID for uniquely identifying the meeting;
The generated conference ID, conference overview information indicating an overview of the conference, and a shared document displayed on a shared screen shared with the conference participants according to the progress of the conference are associated with each other, and Meeting information registration means to be registered in the database;
A conference sheet output control means for outputting a conference sheet on which the registered conference ID and conference summary information are displayed,
The conference sheet utilization system is:
Image acquisition means for acquiring an image of the conference sheet via an image reading device;
Meeting ID recognition means for recognizing a meeting ID from the acquired image;
Shared document output control means for acquiring and outputting a shared document associated with the recognized conference ID from the database;
A conference support system characterized by that. A conference support system according to claim 1,
The conference sheet utilization system authenticates a user who possesses the conference sheet, determines whether the authenticated user is a specific user permitted to use the conference sheet, and is a specific user A meeting support system, wherein the shared document is output when it is determined. A conference sheet creating system for creating a conference sheet, and a conference sheet using system for using the conference sheet,
The conference sheet creation system includes:
When a meeting is held, a meeting ID generating means for generating a meeting ID for uniquely identifying the meeting;
The generated conference ID, conference overview information indicating an overview of the conference, and a shared document displayed on a shared screen shared with the conference participants according to the progress of the conference are associated with each other, and Meeting information registration means to be registered in the database;
A conference sheet output control means for outputting a conference sheet on which the registered conference ID and conference summary information are displayed,
The conference sheet utilization system is:
Image acquisition means for acquiring an image of the conference sheet via an image reading device;
Meeting ID recognition means for recognizing a meeting ID from the acquired image;
Conference information for transmitting access information for accessing a shared document associated with the recognized conference ID to a predetermined transmission destination together with conference summary information associated with the conference ID based on the stored contents of the database Transmission control means,
A conference support system characterized by that. A conference support system according to claim 3,
The conference sheet utilization system authenticates a user who possesses the conference sheet, determines whether the authenticated user is a specific user permitted to use the conference sheet, and is a specific user When it is judged that the information is transmitted, the conference support system is characterized in that the information is transmitted. When a meeting is held, a meeting ID generating means for generating a meeting ID for uniquely identifying the meeting;
The generated conference ID, conference overview information indicating an overview of the conference, and a shared document displayed on a shared screen shared with the conference participants according to the progress of the conference are associated with each other, and Meeting information registration means to be registered in the database;
A conference sheet output control means for outputting a conference sheet on which the registered conference ID and conference summary information are displayed;
A meeting sheet creation system comprising: A conference sheet utilization system for using a conference sheet created by the conference sheet creation system according to claim 5,
Image acquisition means for acquiring an image of the conference sheet via an image reading device;
Meeting ID recognition means for recognizing a meeting ID from the acquired image;
Shared document output control means for acquiring and outputting a shared document associated with the recognized conference ID from the database;
A system for using a conference sheet, comprising: A conference sheet utilization system for using a conference sheet created by the conference sheet creation system according to claim 5,
Image acquisition means for acquiring an image of the conference sheet via an image reading device;
Meeting ID recognition means for recognizing a meeting ID from the acquired image;
Conference information for transmitting access information for accessing a shared document associated with the recognized conference ID to a predetermined transmission destination together with conference summary information associated with the conference ID based on the stored contents of the database Transmission control means;
A system for using a conference sheet, comprising: Causing a computer to execute a meeting sheet creating step for creating a meeting sheet and a meeting sheet using step for using the meeting sheet;
The conference sheet creation step includes:
When a meeting is held, generating a meeting ID for uniquely identifying the meeting;
The generated conference ID, conference overview information indicating an overview of the conference, and a shared document displayed on a shared screen shared with the conference participants according to the progress of the conference are associated with each other, and Registering with the database;
Outputting a conference sheet on which the registered conference ID and conference summary information are displayed,
The conference sheet using step includes:
Obtaining an image of the conference sheet via an image reader;
Recognizing a meeting ID from the acquired image;
Obtaining a shared document associated with the recognized conference ID from the database and outputting the shared document.
A conference support program characterized by this. Causing a computer to execute a meeting sheet creating step for creating a meeting sheet and a meeting sheet using step for using the meeting sheet;
The conference sheet creation step includes:
When a meeting is held, generating a meeting ID for uniquely identifying the meeting;
The generated conference ID, conference overview information indicating an overview of the conference, and a shared document displayed on a shared screen shared with the conference participants according to the progress of the conference are associated with each other, and Registering with the database;
Outputting a conference sheet on which the registered conference ID and conference summary information are displayed,
The conference sheet using step includes:
Obtaining an image of the conference sheet via an image reader;
Recognizing a meeting ID from the acquired image;
Transmitting access information for accessing a shared document associated with the recognized conference ID to a predetermined transmission destination together with the conference summary information associated with the conference ID based on the stored contents of the database; ,including,
A conference support program characterized by this. On the computer,
When a meeting is held, generating a meeting ID for uniquely identifying the meeting;
The generated conference ID, conference overview information indicating an overview of the conference, and a shared document displayed on a shared screen shared with the conference participants according to the progress of the conference are associated with each other, and Registering with the database;
Outputting a conference sheet on which the registered conference ID and conference summary information are displayed;
A program for creating a conference sheet, characterized in that A conference sheet utilization program for using a conference sheet created by the conference sheet creation program according to claim 10, comprising:
Obtaining an image of the conference sheet via an image reader;
Recognizing a meeting ID from the acquired image;
Obtaining and outputting a shared document associated with the recognized conference ID from the database;
A program for using a conference sheet, characterized in that A conference sheet utilization program for using a conference sheet created by the conference sheet creation program according to claim 10, comprising:
Obtaining an image of the conference sheet via an image reader;
Recognizing a meeting ID from the acquired image;
Transmitting access information for accessing a shared document associated with the recognized conference ID to a predetermined transmission destination together with the conference summary information associated with the conference ID based on the stored contents of the database; ,
A program for using a conference sheet, characterized in that A meeting sheet creating step for creating a meeting sheet; and a meeting sheet using step for using the meeting sheet;
The conference sheet creation step includes:
When the meeting is created, the meeting sheet creation system generates a meeting ID for uniquely identifying the meeting;
The conference sheet creation system includes the generated conference ID, conference overview information indicating an overview of the conference, and a shared document displayed on a shared screen that is shared with conference participants as the conference progresses. Associating them with each other and registering them in a predetermined database;
Outputting the conference sheet in which the conference sheet creation system displays the registered conference ID and conference summary information;
The conference sheet using step includes:
A conference sheet utilization system acquiring an image of the conference sheet via an image reading device;
The conference sheet utilization system recognizing a conference ID from the acquired image;
The conference sheet utilization system includes a step of acquiring and outputting a shared document associated with the recognized conference ID from the database.
A meeting support method characterized by the above. A meeting sheet creating step for creating a meeting sheet; and a meeting sheet using step for using the meeting sheet;
The conference sheet creation step includes:
When the meeting is created, the meeting sheet creation system generates a meeting ID for uniquely identifying the meeting;
The conference sheet creation system includes the generated conference ID, conference overview information indicating an overview of the conference, and a shared document displayed on a shared screen that is shared with conference participants as the conference progresses. Associating them with each other and registering them in a predetermined database;
Outputting the conference sheet in which the conference sheet creation system displays the registered conference ID and conference summary information;
The conference sheet using step includes:
A conference sheet utilization system acquiring an image of the conference sheet via an image reading device;
The conference sheet utilization system recognizing a conference ID from the acquired image;
Based on the stored contents of the database, the conference sheet utilization system provides access information for accessing a shared document associated with the recognized conference ID together with conference summary information associated with the conference ID. Sending to a destination, and
A meeting support method characterized by the above.

Images