JP2005216129A - Computer system, file management method, and file management program - Google Patents

Abstract

<P>PROBLEM TO BE SOLVED: To provide a computer system with a file management means enabling a user to store a formed file without being specially aware thereof, and find out and use the formed file in the next use without performing a special retrieval, a file management method, a file management program and a storage medium storing the file management program. <P>SOLUTION: The computer system 100 comprises a data storage means 250 storing a plurality of files, an additional information database 240 provided with additional information corresponding to each of the plurality of files, and a filing software 200 as the file management means generating a hierarchical structure based on the additional information within the database 240 and classifying and displaying the files based on the hierarchical structure on a display screen. <P>COPYRIGHT: (C)2005,JPO&NCIPI

Description

  The present invention relates to file management in a computer system, and more particularly to a computer system, a file management method, and a file management program provided with predetermined file management means.

  Various general-purpose computer systems are configured such that various application software operates under the control of an OS (Operating System) that operates the computer. Various data created by the application software and the like are managed and stored in units of files in order to distinguish them from each other. The computer system configures a tree composed of a plurality of folders (or directories) logically created according to a predetermined unit such as each type, each usage, each user, and the like. The file is stored in a predetermined folder.

FIG. 15 is a schematic diagram showing an example of this tree structure. In the tree structure shown in FIG. 15, a plurality of folders 2 a to 2 c are arranged in the lower layer of the root folder 1 with the root folder 1 of the uppermost layer as a vertex. Two folders 3a and 3b are arranged below the folder 2a, a file 10a is arranged below the folder 3a, and files 10b and 10c are arranged below the folder 3b. A file 10d is arranged below the folder 2b, and a folder 3c and a file 10e are arranged below the folder 2c. In the lower layer of the folder 3, files 10f and 10g are arranged.
Thus, in a general computer system, a plurality of folders are arranged hierarchically according to the intention of the system and the user based on the tree structure as shown in FIG. 14, and files are classified in these folders. It is configured to be saved.

  Here, in a computer system, various file management tool software (hereinafter simply referred to as a file management tool) is provided as a tool for facilitating a user to recognize a logical position of a predetermined file on the computer system. Yes.

FIG. 14 is a diagram showing a viewer screen of this file management tool. As shown in FIG. 14, in this type of management tool, a tree structure having the root folder 21 as a vertex is displayed as an icon in the tree display section 20 on the left side of the screen. On the right side of the screen, there is a folder content display section 30 in which the contents of the selected folder are displayed as icons. In the state shown in FIG. 15, the folder X22 arranged in the lower five layers of the root folder is selected (folder icon surrounded by a dotted line), and a folder and a list of files included in the folder X22 are displayed in the folder content display section. 30. Here, a plurality of folder icons or file icons 31 displayed on the folder content display unit 30 are folders or files included in the folder X22. The folder content display section 30 displays basic file information defined by the OS, such as file name, file size, file type, file creation date and time, and file update date and time.
A user classifies and manages files using such a file management tool. If there is a necessary file, it is possible to perform various operations on the computer system by searching for the target file based on this tree structure and opening the file using arbitrary application software.

  As shown in FIG. 15, the conventional file management tool performs display based on a tree structure that is hierarchically structured with a root folder as a vertex. That is, in the conventional file management tool, the path indicating the logical location of the file managed by the OS is visually represented. Therefore, the user needs to remember the location of the file saved last time, and if he forgets the location of the folder where the file was saved, he must search for the file using a search tool. It was.

  In addition, when saving a file, the user must create a folder for each work in consideration of the next use and save the file in the created folder. It was not good. In some cases, such as when a file is saved in the wrong folder, the file cannot be found immediately the next time it is used, and it is difficult to say that efficient file management is performed.

  In addition, when a certain file is shared and used by a plurality of users, it is necessary to decide in advance to save the file in a predetermined folder, and the file is saved in an incorrect folder by any chance. Then, it takes time for the next user to find the file, and there is a problem that the file cannot be efficiently shared.

  In view of the above problems, the present invention saves a created file without the user being particularly conscious of it, and can find and use the created file without performing a special search or the like for the next use. It is an object of the present invention to provide a computer system provided with management means, a file management method, a file management program, and a recording medium for storing the file management program.

The above object of the present invention is achieved by the following means.
(1) data storage means for storing a plurality of files;
An additional information database comprising additional information corresponding to each of the plurality of files;
A computer system comprising: file management means for generating a hierarchical structure based on the additional information in the additional information database, classifying the files based on the hierarchical structure, and displaying the files on a display screen.
(2) The file management means has a selection key for selecting the additional information,
The computer system according to (1), wherein the file management unit generates a different hierarchical structure for each of the selected additional information, classifies the files, and displays them on the display screen.
(3) data processing means for processing data;
File registration means for registering a file containing the data in the file management means,
The file registration unit generates a file based on the data and stores the file in the data storage unit, generates additional information that associates the file management unit with the file, and records the additional information in the additional information database.
The computer system according to (1) or (2), wherein the file management means displays the file with reference to the additional information database.
(4) The file registration means includes a file registration key incorporated in the display screen of the data processing means,
The computer system according to (3), wherein the file registration unit executes the registration of the file in response to an operation of the file registration key.
(5) The computer system according to any one of (1) to (3), wherein the additional information includes path information that specifies a logical path of the file.
(6) The additional information includes at least one of a title, a business name, a creation date, a creator, a type of data processing means used for creation, a customer name, and a comment. Computer system.
(7) The computer system according to (4), wherein the file registration unit extracts, as additional information, information that can be automatically extracted from the data or the data processing unit.
(8) The computer system according to (4), wherein the file registration unit displays an input screen for inputting the additional information and prompts the user to input the additional information.
(9) The computer system according to (4), wherein the file registration unit generates an image file of the data and stores the generated image file as the file together with the additional information.
(10) a terminal device having the file management means, the data processing means, and the file registration means;
A server that is communicably connected to the terminal device and has the data storage means,
The file registration means generates and stores the file and the additional information in a storage area in the server,
The file management unit displays the data file in the server on the terminal device with reference to the additional information in the server, according to any one of (1) to (9), Computer system.
(11) generating a hierarchical structure based on additional information associated with the file;
A file management method comprising: classifying the files based on the hierarchical structure and displaying the files on a display screen.
(12) The file management method according to (11), further comprising a step of selecting additional information in the additional information database through a selection key.
(13) generating additional information corresponding to the file;
The file management method according to (11) or (12), further comprising the step of registering the additional information.
(14) The file management method according to (13), wherein the additional information is generated and the additional information is registered in response to selection of a file registration key.
(15) The additional information includes path information that specifies a logical location of the file (the file management method according to any one of 11 to 14).
(16) The additional information includes at least one of a title, a business name, a creation date, a creator, a type of data processing means used for creation, a customer name, and a comment. File management method.
(17) The file management method according to (15), wherein automatically extractable information is extracted as additional information from a data processing unit that creates data that is the basis of the file.
(18) The file management method according to (15), further comprising a step of displaying an input screen for inputting the additional information and prompting a user to input the additional information.
(19) generating an image file of the created data;
The file management method according to (15), further comprising a step of storing the generated image file as the file together with the additional information.
(20) generating a hierarchical structure based on additional information associated with the file;
A data management program for causing a computer to execute a step of classifying the files based on the hierarchical structure and displaying the files on a display screen;
(21) The data management program according to (20), which causes a computer to execute a step of selecting additional information in the additional information database via a selection key.
(22) generating additional information corresponding to the file;
The file management program according to (20) or (21), wherein the step of registering the additional information is executed by a computer.
(23) The file management method according to (22), wherein the additional information is generated and the additional information is registered in response to selection of a file registration key.
(24) The file management program according to any one of (20) to (23), wherein the additional information includes path information that specifies a logical location of the file.
(25) The additional information includes at least one of a title, a business name, a creation date, a creator, a type of data processing means used for creation, a customer name, and a comment. File management program.
(26) The file management program according to (24), wherein the computer automatically extracts information that can be automatically extracted from the data processing means for creating data that is the basis of the file as additional information.
(27) The file management program according to (24), wherein an input screen for inputting the additional information is displayed and the computer is caused to execute a step of prompting the user to input the additional information.
(28) generating an image file of the created data;
The file management program according to (24), wherein the computer executes the step of storing the generated image file as the file together with the additional information in a computer.

  According to the computer system of the present invention, the file management means is configured to display the files registered in the additional information database based on the additional information in a hierarchical structure. Therefore, the user can quickly reach the target file by sequentially selecting folders related to the files displayed in the hierarchical structure.

  In particular, since the file management means automatically creates and displays a hierarchical structure based on the additional information given for each file, the user can temporarily store the file in the file management means without being aware of the storage location of the file. Once registered, the target file can be easily reached by referring to the hierarchical structure created based on the additional information, and the file can be easily shared by multiple people.

  Hereinafter, embodiments of a computer system provided with file management means according to the present invention will be described with reference to the drawings.

(About computer systems)
FIG. 1 is a schematic diagram showing a computer system 100 according to the present embodiment, FIG. 2 is a block diagram showing a computer apparatus 120 constituting the computer system 100 according to the present embodiment, and FIG. FIG. 3 is a schematic diagram illustrating a relationship between hardware and software in the computer apparatus 120.

  A computer system 100 according to the present embodiment includes a server 110 and a plurality of computer devices 120 to 170 connected to the server 110 via a LAN 105. The computer device 120 of this embodiment is a client machine for the server 110. In the computer system 100, files shared by a plurality of computer devices 120 to 170 are stored in a storage device (not shown) in the server 110, while files used alone in the computer devices 120 to 170 are The computer devices 120 to 170 are configured to be stored.

  Next, the computer apparatuses 120 to 170 will be described with reference to FIG. Since the computer apparatuses 120 to 170 have the same basic configuration, the computer apparatus 120 will be described as an example, and description of the other computer apparatuses 130 to 170 will be omitted.

The computer device 120 includes a control unit 121, a display device 122, a storage device 123, and an input device 124.
The control unit 121 is the center of the computer device 120 that executes various types of arithmetic processing, and includes a CPU 125 that performs arithmetic processing, a RAM 126 that temporarily stores data, a ROM 127 that stores a startup program of the computer device 120, and the like. The communication control unit 128 controls communication with the server 110 and other computer apparatuses 130 to 170 via the LAN 105. The CPU 125, the RAM 126, the ROM 127, and the communication control unit 128 are electrically connected to each other via a bus (not shown) and configured to be able to transmit and receive signals to and from each other. Further, the control unit 121 may include various controllers (not shown) that assist the CPU.

  The display device 122 is a display that displays an image of the computer device 120, and displays various images according to instructions from the control unit 121.

  The storage device 123 is a main storage device in the computer device 120, and is composed of, for example, a hard disk drive. In the storage device 123, an OS for controlling basic operations of the computer device 120 and various application programs 190a to 190n are installed, and read and executed by the control unit 121 (see FIG. 3). The storage device 123 stores various data created via the computer device 120 in units of files.

  In the storage device 123, filing software 200 is installed as one of application programs. The filing software 200 functions as file management means in the computer device 120, and details thereof will be described later. In this embodiment, as shown in FIG. 3, when the computer apparatus 120 is activated, the OS is started up, and various application programs 190 and filing software 200 can be executed based on the management of the OS. The filing software 200 is installed in the same manner on the computer apparatuses 130 to 170 which are other client machines.

  The input device 124 is an input interface composed of a keyboard, a mouse, and the like. The user inputs to the computer device 120 via the input device 124.

(About filing software)
Next, the filing software 200 will be described.
The filing software 200 is an application that functions as a file management unit that manages files, and is activated and executed on the OS 180. In general, the OS 180 is often accompanied by file management means for managing files created by the computer device 120. However, the filing software 200 uses a technique different from the file management means provided by the OS 180 to perform file management. to manage.

  More specifically, the file management means attached to the OS hierarchically manages the folder (or directory) in which the file is stored based on the path from the root (see FIG. 15). The software 200 hierarchically manages files based on dedicated additional information created for each file. In particular, the filing software 200 is very effective when an information file related to a plurality of customers is created / edited by a plurality of members belonging to the office at a certain office. In the following description, the filing software 200 will be described by taking as an example a case where the filing software 200 is installed in an accounting firm.

FIG. 4 is a block diagram schematically showing the filing software 200, and FIG. 5 is a table showing management items of the additional information database of the filing software 200.
As shown in FIG. 4, the filing software 200 includes a display unit 210, a database management unit 220, and a data registration unit 230.

  First, additional information characterizing the filing software 200 will be described. The “additional information” in the present embodiment is information relating to various files created by word processing software, spreadsheet software, or the like, and includes, for example, information corresponding to item names as shown in FIG. This additional information is stored in the additional information database 240 and managed by the database management unit 220.

Referring to FIG. 5 in detail, the additional information includes “data name” which is a registered name of the file on the filing software 200, which customer of the accounting office, or the accounting office (in-house). “Customer name” indicating whether the data is related, “Business content” indicating the type of business related to the file, “Application” indicating the type of application that created or edited the data, and the version of the application "Version" to indicate, "Comment" that describes a comment related to a file optionally attached by the user, "Path" that is a path where the file is stored, and "Rev" that indicates the version of editing "Size" indicating the amount of data in the file, "Person in charge" indicating the data creator, and the date and time of file creation Indicating the latest access date and time to the update date and time and file "creation date", "update date and time", and "access date and time", and the like. The physical file name to be managed is automatically generated by the data registration unit system of the filing software 200 and managed in association with the additional information.
Note that the information shown in FIG. 5 is an example of additional information, and additional information other than that shown in FIG. 5 may be set in the filing software 200 depending on the business form, business content, user preference, and the like.

Here, “business content” will be described in detail. The business content indicates a rough business content of information such as a text file created in each business format.
FIG. 6 is a table showing business content templates provided in advance for accounting firms.
In the template shown in FIG. 6, “Monthly”, “Financial settlement / declaration / registration”, “Insurance”, “Salary”, “ Major categories of business content such as inheritance / property tax ”,“ tax audit witness ”,“ audit / survey ”,“ consultation / MAS ”, and“ in office ”are given, and more detailed business content is included in each major category. A minor classification is given.

  The filing software 200 stores the additional information as described above in a database in the additional information database 240 for each registered file. The additional information database 240 is created when the filing software 200 is introduced into the computer apparatus 200, and is stored in the server 110 in this embodiment. That is, in this embodiment, the additional information database 240 can be shared by all the computer devices 120 to 170 connected to the server 110, and any computer device 120 to 170 can connect to the additional information database 240. The same contents can be referred to.

In the filing software 200 of this embodiment, various display screens are created by the display unit 210 based on the additional information and displayed on the display device 122.
For example, FIG. 7 is an example of the display screen 300 of the filing software 200 displayed on the display device 122.
In the display screen 300 shown in FIG. 7, the left area is a tree display area 310 that classifies files based on additional information and displays a tree, and the right area of the tree display area 310 is the tree display area 310. It is the file display screen 320 which shows the file in the selected folder. A selection box 330 is provided above the tree display area 310 to select additional information serving as a reference for displaying the tree display area 310.

In the example shown in FIG. 7, a business view is selected in the tree display area 310 by a selection box 330, and a hierarchical structure based on “business content” that is one of business additional information is formed.
More specifically, in FIG. 7, a financial & tax list folder 312 corresponding to “business content” as one of additional information is provided under the server folder 311 indicating the server 110. Large classification folders 313a to 313h corresponding to the template shown in FIG.

In FIG. 7, the monthly folder 313a, which is one of the large classification folders 313a to 313h, is selected, and the small classification folders 314a to 314i classified under the monthly folder 313a are respectively displayed. .
Then, the patrol audit folder 314d in the small classification folders 314a to 314i is selected, and the Epson bakery folder 315a and the Epson trading folder 315b corresponding to “customer name” which is one of the additional information are displayed in the lower layer. . In the folder displayed in the lower layer of the traveling audit folder 314d, a file related to the traveling audit of “business contents” among a plurality of customer names classified and registered in the additional information “customer name” is created and stored. The customer name is displayed. In other words, the state shown in FIG. 7 indicates that files related to the patrol audit are created for “Epson Bakery” and “Epson Shoji”.

  Further, in FIG. 7, the Epson bakery folder 315a is selected, and the Nishizawa folder 316 corresponding to the “person in charge” which is one of the additional information is displayed below the Epson bakery folder 315a. The folder displayed in the lower layer of the Epson Bakery folder 315a created an Epson Bakery file related to the cyclic audit of “Business contents” among a plurality of persons in charge classified as additional information “Person in charge”. The name of the person in charge is displayed. That is, the state shown in FIG. 7 indicates that the person in charge, Nishizawa, is creating an Epson Bakery file related to the patrol audit.

In FIG. 7, the Nishizawa folder 316 is selected, and the files classified in the Nishizawa folder 316 are displayed in the file display screen 320. In this file display screen 320, two types of files, an April monthly audit report file 321 and a May monthly audit report file 322, are displayed together with information registered as additional information, and a check box field 321a or By selecting the check box field 322a with the input device 124 such as a mouse, the corresponding file can be opened by a corresponding application. For example, when the check box field 321a is checked, the April monthly audit report file 321 is opened by the word processor software A which is one of the applications.
In the present embodiment, the shared file used by each of the computer apparatuses 120 to 170 is read from the file storage unit 250. The file storage unit is stored in the server 110, and files shared by the computer apparatuses 120 to 170 are basically configured to be read from the file storage unit 250 in the server 110.

  As described above, the filing software 200 is configured to display a hierarchical tree display in the tree display screen 310 using the additional information. In this case, for example, when the user goes from the server folder 311 to the corresponding file, the user is unaware of the folder structure (directory structure) configured by the OS 180 and is based on the tree display configured by the filing software 200 based on the additional information. To reach the target file.

  That is, in the filing software 200 of the present embodiment, the display unit 210 is configured to display a file registered in the additional information database based on the additional information in a tree format. Therefore, the user can quickly reach the target file by sequentially selecting folders related to the file displayed in the tree display screen 310.

In the conventional filing software, the user can create a tree structure similar to the tree display screen 310 by creating a folder by considering the tree structure by himself / herself and classifying and saving the file in the corresponding folder. In fact, maintaining a tree structure created by a user by a plurality of people is actually very laborious.
However, in the filing software 200 of this embodiment, the tree display as shown in the tree display screen 310 is automatically performed based on the additional information given for each file, so the user is aware of the storage location of the file. Once the file is registered in the filing software 200, the target file can be easily reached based on the tree display created by the filing software 200 based on the additional information, and the file can be shared by a plurality of people. Can also be done easily.

  In the above description, the hierarchical structure based on “work contents” which is one of the additional information is displayed in the tree display area 310. However, in the present embodiment, the selection box 330 is input using a mouse or the like. It is possible to change the display order in the tree display by selecting with the device 124 and selecting other criteria.

FIG. 8 shows an example in which a hierarchical structure based on “customer name” which is one of the additional information is displayed in the tree display area 310A. This display screen is displayed by, for example, selecting a customer view using the selection box 330 in the state shown in FIG. 7 and changing the “customer name” as a reference.
In this tree display area 310 </ b> A, customer name folders 332 a to 332 f corresponding to “customer name” which is one of the additional information are displayed below the server folder 311 indicating the server 110. The hierarchical structures 333, 334a to 334h, and 335a to 335i based on “business content” as one of additional information are provided below the selected Epson bakery folder 332a in the customer name folders 332a to 332f. It is displayed according to the selection in the order of major classification and minor classification.

In the example of FIG. 8, the patrol audit folder 335d in the small classification folders 335a to 335i is selected, and the Nishizawa folder 336 corresponding to “person in charge” which is one of the additional information is displayed below it.
In FIG. 8, the Nishizawa folder 336 is selected, and the files classified in the Nishizawa folder 336 are displayed in the file display screen 320A. On this file display screen 320A, two types of files, an April monthly audit report file 321 and a May monthly audit report file 322, are displayed together with information registered as additional information. The display in the file display screen 320A is the same as the display in the file display screen 320 shown in FIG.
That is, in the examples of FIGS. 7 and 8, the tree display screen 310 and the tree display screen 310A are displayed differently, but only in the order of narrowing down by “customer name”, “business content”, and “person in charge”. Since the files are narrowed down under the same conditions, the files finally displayed on the file display screen 320 and the file display screen 320A are the same.

  As described above, in the present embodiment, the display format of the tree display area 310 can be changed by selecting additional information serving as a reference for configuring the hierarchical structure using the selection box 330. In the present embodiment, in addition to the above, it is also possible to display a hierarchical structure based on other additional information by using the selection box 330.

As an example, FIG. 9 is a diagram showing a tree display screen 310B based on a person in charge by selecting a person-in-charge view based on “person in charge” using the selection box 330, and FIG. It is a figure which shows the tree display screen 310C which selects the application view on the basis of "application" and uses the person in charge as a reference. In this way, by changing the selection by the selection box 330, the hierarchical structure based on “person in charge” which is one of the additional information is displayed, or the hierarchical structure based on “application” is displayed. It is also possible to do.

(Registering files)
Next, registration of a file in the filing software 200 will be described.
There are two types of file registration in the filing software 200: a first method that is performed by starting the filing software 200 after the file is created, and a second method that is directly registered from the target application at the time of file creation. Conceivable.

<First method>
In the first method of starting the filing software 200 after creating a file, the filing software 200 is started and a file registration button on the GUI provided in the filing software is selected via the input device 124. Then, the file registration unit 230 is activated and file registration starts.

  Here, the file registration unit 230 causes the user to select a file to be registered, and prompts the user to input additional information of the selected file. At this time, the filing software 200 does not allow the user to input all the additional information, but the information that can be automatically acquired (file size, creation date, application name, version name, etc.) is stored by the filing software 200. Obtained automatically from property information. When the input of the additional information is completed, the filing software 200 adds a new record corresponding to the file to the additional information database 240 via the database management unit 220 and completes the registration of the file.

<Second method>
Next, a second method for registering a file directly from a target application at the time of file creation will be described. In the case of registering a file by this method, as shown in FIG. 3, first, file registration programs 195a to 195n such as data registration plug-ins or add-ins are incorporated in advance in the corresponding application, and this file registration program 195a. Data registration is performed through ˜195n.

FIG. 11 is a display screen showing an example in which a file registration program is incorporated into word processing software A.
In the display screen 400 of the word processor software A shown in FIG. 11, the standard toolbar 410 of the word processor software A is arranged in the upper stage, and a plurality of function buttons 420 in which various functions are converted into icons are arranged in the next stage. Yes. A document creation screen 430 is provided below the plurality of function buttons 420, and the user creates data such as a character string by inputting data from the input device 124 such as a keyboard to the document creation screen 430.

In the present embodiment, a data registration function button 440 is provided in an area between the plurality of function buttons 420 and the document creation screen 430. The data registration function button 440 is provided by extending the function of the word processor software A via an add-in (file registration program).
The data registration function button 440 is a button for saving a file of a document created via the word processing software A and registering the file in the filing software 200, and via an input device 124 such as a mouse. Selection and storage and registration are executed.

FIG. 12 is a schematic diagram showing the flow of file registration.
Specifically, when a document is created using the word processor software A and then the data registration function button 440 is selected, the file registration program displays a data registration screen 450 as shown in FIG.
This data registration screen 450 is a screen for prompting the user to input additional information, and is provided with a plurality of input fields 451 for inputting various information necessary as additional information. Here, the file registration program automatically adds additional information such as the type of application (in this case, word processing software A), version, file size, and the like automatically from the computer device 120. Extracted as

  Further, when the data registration function button 440 is selected, the file registration program automatically acquires the text data of the first line in the document data, sets this as the data name, and converts a part of the text data. It is also possible to automatically extract and set the extracted text data as a comment. In addition, if the document creator information is registered in advance in the OS or word processing software A, the file registration program extracts the document creator information and automatically sets this information as the file creator. Is possible. The physical file name to be managed is automatically generated by the file registration program and managed in association with the additional information.

When the input of the additional information is completed and the user selects the OK button 452 (in the case of cancellation, the Cancel button 453 is selected), the file registration program displays a registration confirmation screen 460 and inputs to this registration confirmation screen 460. The added information is displayed in a list. The user confirms the registration confirmation screen 460, corrects any problems, and selects the registration button 461. Then, the file registration program defines the file in the data storage unit 250 in the server 110. Automatically stored in a predetermined folder, a new record is added to the additional information database based on the input information, the extracted information, and the bus in which the file is stored, and the file is registered in the filing software 200. . Then, the file registration program automatically closes the document data of the word processor software A, thereby completing the operation.
Note that the user selects the Cancel button 457 when interrupting the registration.

  As described above, according to the present embodiment, when the user selects the data registration function button 440, the document data being created by the word processor software A is automatically saved without going through a separate file saving procedure. It is possible to register with the filing software 200. Therefore, when it is desired to use the next registered file, it is possible to easily find the file using the filing software 200, and it is possible to dramatically improve the work efficiency.

  In addition, by configuring the file registration program to automatically extract the file name and creator information from the document data, it is possible to minimize the amount of additional information to be input, and smoothly You can register.

  In the above description, the word processor software A has been described as an example of the application. However, the application is not limited to this, but a spreadsheet application, a PDF creation browsing application, an e-mail transmission / reception application, and a homepage browsing on the Internet. A function button equivalent to the data registration function button 440 may be provided in the browser or the like so that it can be configured. Spreadsheet files, PDF files, e-mail contents, HTML files, and the like can be easily stored, and each file can be registered in the filing software 200.

  In the case of the spreadsheet application and the PDF creation browsing application, similarly to the word processor software A, the spreadsheet file and the PDF file can be easily stored and each file can be automatically registered in the filing software 200.

In particular, when a PDF file is registered using a PDF creation / viewing application, a data registration function button provided in the PDF creation / viewing application can have the following functions.
1) When the function button for data registration is selected, the file registration program automatically acquires the text data of the first line in the document data and uses it as the file name, or acquires the title information in the PDF property information. Set this to the file name.
2) Then, the file registration program automatically extracts a part of the text of the document data and sets it as a comment that is one of the additional information, or acquires a subtitle of the PDF property information and sets this as a comment. To do.
3) The file registration program extracts the creator information and sets it as the file creator.

In this way, by configuring the file registration program to automatically extract the file name and creator information from the PDF data, it is possible to minimize the amount of additional information to be input, and smoothly File registration can be performed.

  In addition, in the case where the data registration function button is provided in the e-mail transmission / reception application, the following effects can be obtained in addition to the above-described effects.

Generally, in the e-mail transmission / reception application, the contents of individual e-mails are handled as a single piece of data related to the e-mail transmission / reception application, so each e-mail is retrieved in units of files and sent to a general business system. It was difficult to manage.
However, in the e-mail transmission / reception application, for example, a function button for data registration is provided on the viewer screen for e-mail transmission and reception, and the content of the e-mail displayed on the viewer screen is extracted as a file by selecting this function button for data registration. By saving and registering in the filing software 200, individual e-mails can be managed together with other types of files by the filing software 200.

In addition, when registering an e-mail using an e-mail transmission / reception application, it is possible to provide the following functions to the data registration function button provided in the e-mail transmission / reception application.
(1) When the data registration function button on the viewer screen is selected, the file registration program automatically obtains text data from the subject in the mail document data displayed on the viewer screen and uses it as the data name. The physical file name to be managed is automatically generated by the file registration program and managed in association with the additional information.
(2) The file registration program automatically extracts a part of the text of the mail document data and makes it a comment for additional information of the file.
(3) The file registration program extracts email transmission and reception information and sets the sender and receiver of the file additional information.

In this way, it is possible to minimize the amount of additional information to be input by configuring the file registration program to automatically extract information such as data names, senders, and recipients from emails. Thus, the file can be registered smoothly.

In addition to the above-described effects, the following effects can be obtained when the data registration function button is provided in the homepage browsing browser.
Generally, it is possible to save the display data of the browser for browsing the home page by saving the file, but there is no means for systematically managing it. It was difficult to manage in cooperation with
However, by performing management equivalent to other types of files via the filing software 200, it is possible to perform integrated management integrated with other types of related files, and HTML files can be combined with other files. It becomes possible to handle in cooperation.

In addition, when an HTML file is registered using a home page browsing browser, the following functions can be provided to the data registration function button provided in the home page browsing browser.
(1) When the data registration function button is selected, the file registration program automatically acquires text data from the title in the HTML data of the displayed contents and uses it as the data name. The physical file name to be managed is automatically generated by the file registration program and managed in association with the additional information.
(2) The file registration program automatically extracts a part of the content text of the HTML data of the display contents and makes it a comment of the file.

In this way, by configuring the file registration program to automatically extract information such as data names and comments from the HTML file, it is possible to minimize the amount of additional information to be input, and smoothly Can be registered.

  Further, instead of registering a file in a unique file format created by each application, a print image of data output by the application may be registered in the filing application 200 as an image file.

FIG. 13 is a diagram for explaining an example of registering a print image of data created by the financial software A in the filing application 200.
In the financial software A display screen 500 shown in FIG. 11, a standard toolbar 510 of financial software A is arranged in the upper stage, and a plurality of function buttons 520 in which various functions are iconized are arranged in the upper stage. Yes. An edit screen 530 is provided below the plurality of function buttons 520, and the user inputs data to the edit screen 530 from the input device 124 such as a keyboard.

In the present embodiment, an image data registration function button 540 is provided in an area between the plurality of function buttons 520 and the edit screen 530. The image data registration function button 540 is provided by extending the function of the financial software A via an add-in (file registration program).
The image data registration function button 540 creates and saves an image file of screen data to be printed (hereinafter referred to as print screen data) created through the word processor software A, and registers the image file in the filing software 200. This is a button for performing storage, and storage and registration are executed by selecting via the input device 124 such as a mouse.

  Specifically, when the data registration function button 540 is selected, the financial software A automatically adds attribute information of print screen data based on a prescribed format. Then, the print screen data is output to the print image generation printer driver 550. Here, the attribute information of the print screen data includes information such as a file name and a creator.

  The print image generation printer driver 550 is an image conversion unit that converts the print screen data into an image file for printing. A print image is converted into a predetermined image format by the print image generation printer driver 550, and a print job including an image file and attribute information corresponding to the editing screen 530 is created.

  The print job monitoring unit 560 is a print job monitoring task that detects that a print job has been generated by the print image generation printer driver 550. When the print image generation printer driver 550 detects the generation of the print job, the print job monitoring unit 560 analyzes the attribute information in the print job and confirms the content added by the financial software A.

  The print job monitoring unit 560 automatically sets information that can be used as additional information as additional information. For items that require input from the user, a data registration screen 450 as shown in FIG. To prompt the user to input the missing information. When the input of additional information by the user is completed, the image file is stored in the data storage unit 250, a new record including the acquired additional information is created in the additional information database 240, and the image file is registered in the filing software 200. Do.

As described above, in this embodiment, not only data created by an application is directly registered in the filing software 200 as a data file, but also image data of data generated by the application is created, and this image data is automatically stored in the filing software. 200 can be registered. That is, in this case as well, the user can generate and save an image file by performing only the instruction for registering the file by selecting the image data registration function button 540, without performing the operation of particularly saving the file. It is possible to register an image file in the filing software 200.
Therefore, when it is desired to use the next registered image file, it is possible to easily find the image file using the filing software 200, and it is possible to dramatically improve the work efficiency.

  In addition, it is possible to minimize the amount of additional information to be input by configuring so that information such as the file name and creator is automatically extracted from the attribute information added by the application. You can register.

  In summary, the computer system 100 according to the present embodiment includes a data storage unit 250 that stores a plurality of files, an additional information database 240 that includes additional information corresponding to each of the plurality of files, and an additional information database 240. And filing software 200 as file management means for generating a hierarchical structure based on the additional information, classifying the files based on the hierarchical structure, and displaying the files on a display screen.

  That is, in the present embodiment, the filing software 200 is configured to display a file registered in the additional information database based on the additional information in a tree format. Therefore, the user can quickly reach the target file by sequentially selecting folders related to the file displayed in the tree display screen 310. In particular, the filing software 200 automatically performs a tree display as shown in the tree display screen 310 based on the additional information given for each file, so that the user is not aware of the file storage location or the like once. Once the file is registered in the filing software 200, the target file can be easily reached based on the tree display created by the filing software 200 based on the additional information, and the file can be easily shared by a plurality of people. It is possible.

  In this embodiment, the file is basically described as being stored in the server 110. However, the present invention is not limited to this, and a file used only within a single computer apparatus is the computer apparatus. You may comprise so that a file may be preserved in.

  In addition, the application having a typical function has been described as the type of application, but the application is not limited to this, and a file generated by various applications may be registered in the filing software 200.

  In the above description, the case of an accounting office has been described as an example, but the present invention is not limited to this. The filing software 200 may be introduced into various business conditions such as for factories, general offices, and retailers to construct the computer system 100. Even in other industries, by providing a template as shown in FIG. 6 for each business condition, the filing software 200 can be smoothly introduced and operated smoothly.

It is a mimetic diagram showing a computer system of an embodiment concerning the present invention. It is a block diagram which shows the computer apparatus which comprises the computer system of embodiment which concerns on this invention. It is a schematic diagram which shows the relationship between the hardware and software in the computer apparatus of embodiment which concerns on this invention. It is a block diagram which shows filing software typically. It is a table | surface which shows the management item of the additional information database of filing software. It is a table | surface which shows the template of the business content provided beforehand for accounting firms. It is an example of a display screen of filing software displayed on a display device. It is another example of the display screen of filing software displayed on a display device. It is a figure which shows the tree display screen on the basis of a person in charge. It is a figure which shows the tree display screen on the basis of an application. It is a display screen which shows the example which incorporated the file registration program in the word processor software A. It is a schematic diagram which shows the flow of file registration. It is a figure for demonstrating the example which registers the print image of the data produced by the financial software A with a filing application. It is a schematic diagram which shows an example of a tree structure. It is a figure which shows the viewer screen of a file management tool.

Explanation of symbols

DESCRIPTION OF SYMBOLS 100 ... Computer system 110 ... Server 120-170 ... Computer apparatus 121 ... Control part 122 ... Display device 123 ... Storage device 124 ... Input device 190a-190n ... Application 200 ... Filing software 210 ... Display unit 220 .. database management unit 230 .. data registration unit 240 .. additional information database 250 .. file storage unit

Claims (28)

Data storage means for storing a plurality of files;
An additional information database comprising additional information corresponding to each of the plurality of files;
A computer system comprising: file management means for generating a hierarchical structure based on the additional information in the additional information database, classifying the files based on the hierarchical structure, and displaying the files on a display screen. The file management means has a selection key for selecting the additional information,
2. The computer system according to claim 1, wherein the file management unit generates a different hierarchical structure for each of the selected additional information, classifies the files, and displays them on the display screen. Data processing means for processing data;
File registration means for registering a file containing the data in the file management means,
The file registration unit generates a file based on the data and stores the file in the data storage unit, generates additional information that associates the file management unit with the file, and records the additional information in the additional information database.
3. The computer system according to claim 1, wherein the file management unit displays the file with reference to the additional information database. The file registration means comprises a file registration key incorporated in the display screen of the data processing means,
4. The computer system according to claim 3, wherein the file registration unit executes the file registration in response to an operation of the file registration key. The computer system according to claim 1, wherein the additional information includes path information that specifies a logical path of the file. 6. The computer system according to claim 5, wherein the additional information includes at least one of a title, a business name, a creation date, a creator, a type of data processing means used for creation, a customer name, and a comment. . 5. The computer system according to claim 4, wherein the file registration unit extracts information that can be automatically extracted from the data or the data processing unit as additional information. 5. The computer system according to claim 4, wherein the file registration unit displays an input screen for inputting the additional information and prompts the user to input the additional information. 5. The computer system according to claim 4, wherein the file registration unit generates an image file of the data, and stores the generated image file as the file together with the additional information. A terminal device comprising the file management means, the data processing means, and the file registration means;
A server that is communicably connected to the terminal device and has the data storage means,
The file registration means generates and saves the file in the data storage means in the server,
The computer system according to claim 1, wherein the file management unit displays the data file in the server on the terminal device with reference to the additional information. Generating a hierarchical structure based on additional information associated with the file;
A file management method comprising: classifying the files based on the hierarchical structure and displaying the files on a display screen. 12. The file management method according to claim 11, further comprising a step of selecting a type of the additional information via a selection key. Generating additional information corresponding to the file;
The file management method according to claim 11, further comprising a step of registering the additional information. 14. The file management method according to claim 13, wherein the additional information is generated and the additional information is registered in response to selection of a file registration key. The file management method according to claim 11, wherein the additional information includes path information that specifies a logical location of the file. 16. The file management according to claim 15, wherein the additional information includes at least one of a title, a business name, a creation date, a creator, a type of data processing means used for creation, a customer name, and a comment. Method. 16. The file management method according to claim 15, wherein automatically extractable information is extracted as additional information from a data processing means for creating data that is the basis of the file. 16. The file management method according to claim 15, further comprising a step of prompting a user to input the additional information by displaying an input screen for inputting the additional information. Generating an image file of the created data;
The file management method according to claim 15, further comprising: storing the generated image file as the file together with the additional information. Generating a hierarchical structure based on additional information associated with the file;
A data management program for causing a computer to execute a step of classifying the files based on the hierarchical structure and displaying the files on a display screen; 21. A data management program according to claim 20, wherein the computer is caused to execute a step of selecting the type of the additional information via a selection key. Generating additional information corresponding to the file;
The file management program according to claim 20 or 21, wherein a computer executes the step of registering the additional information. 23. The file management method according to claim 22, wherein the additional information is generated and the additional information is registered in response to selection of a file registration key. The file management program according to any one of claims 20 to 23, wherein the additional information includes path information that specifies a logical location of the file. The file management according to claim 24, wherein the additional information includes at least one of a title, a business name, a creation date, a creator, a type of data processing means used for creation, a customer name, and a comment. program. 25. The file management program according to claim 24, wherein information that can be automatically extracted from data processing means for creating data that is the basis of the file is extracted by a computer as additional information. 25. The file management program according to claim 24, wherein an input screen for inputting the additional information is displayed to cause the computer to execute a step of prompting the user to input the additional information. Generating an image file of the created data;
25. The file management program according to claim 24, further comprising: causing the computer to execute a step of storing the generated image file as the file together with the additional information in a computer.