JP2003030386A - Method and system for schedule management and program thereof, and recording medium where the same program is recorded - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a method and a system for schedule management which can speedily perform the registration and management of a schedule at low cost when the system includes an intranet and a LAN in an enterprise. SOLUTION: When the schedule is recorded, event information is sent to a server in the intranet in the enterprise by electronic mail by using an inexpensive portable terminal, and a server which receives it extracts specific entry items from the event information and temporarily records them as schedule management data, if the temporarily recorded data overlaps with schedule management data which are already recorded on the server, the server e-mails an inquiry to a user in real time to make the user adjust specific entry items of the event information and the event information after the adjustment is recorded as schedule management data on the server.

Description

Detailed Description of the Invention

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention comprises a person or a plurality of persons in the case of a corporate intranet system or a LAN system which accommodates a public communication network or an IP network such as the Internet and is composed of various servers and client terminals. A schedule management method for managing a group schedule, in which predetermined items such as the date and time of the event, the subject, and the location information sent by e-mail from the user by the information communication terminal are extracted and used as the user's schedule information. The present invention relates to a schedule management method for registering. Furthermore, the present invention also relates to a system for implementing such a schedule management method, its program, and a recording medium recording the program.

[0002]

2. Description of the Related Art In order to improve the efficiency and certainty of office work, information common to individuals or groups of people, such as the date and time of an event, a subject, and a place, is used as user's schedule information in an intranet in a company. It is widely practiced to register and manage the server. Conventionally, in order to register new schedule information from outside the company into a server in a corporate intranet using an information communication terminal, it has been necessary to access the server via a network using a Web page compatible terminal. FIG. 4 is a block diagram showing an example of a conventional schedule management system. As shown in FIG.
The server 1 in the corporate intranet 1 as the Web access 60 from the mobile terminal 5 which is a Web page compatible terminal to the corporate intranet 1 via the mobile communication network 4 and the IP network 6.
The schedule information is transmitted to 0, the schedule is recorded, and the schedule information recorded in the server 10 is managed by the client terminal 11. Therefore,
As the mobile terminal 5 when the user accesses the server 10 and obtains the schedule information recorded therein, it is necessary to use a high-performance terminal capable of Web access. In addition, there is a case where it becomes difficult to access the corporate intranet 1 from the outside due to the fact that a firewall is set for security management. Further, it is necessary to determine whether or not the schedule to be recorded overlaps with the schedule already registered in the server, and to correct the schedule at the time of duplication based on the determination result, at the client terminal 11 inside the intranet. It was Therefore, the personnel of the client terminal 11 are required, and an extra burden is applied.

[0003]

The conventional schedule management method as described above causes an increase in the cost of equipment and operation, and when registering an overcrowded schedule, even if it is registered redundantly, If you can not confirm the contradiction and there are overlapping schedules, it is necessary to adjust at the client terminal inside the intranet each time,
Accurate registration and speedy operation were difficult.

Therefore, in the present invention, the event information is extracted from the schedule setting e-mail sent by the user and used as the schedule management data, and the extracted event information overlaps with the already registered schedule management data. In this case, it is an object of the present invention to construct a schedule management method and system that enables speedy schedule management by making inquiries by e-mail in real time so that the user of the schedule sender can adjust the schedule.

[0005]

In order to achieve the above object, the present invention provides an IP such as a public communication network or the Internet.
In a schedule management method for managing a schedule of an individual or a group of a plurality of people in a corporate intranet system or a LAN system that accommodates a network and includes various servers and client terminals, the schedule management method is: a user at an information communication terminal. The certain event information for schedule setting created by the above-mentioned company intranet or L via e-mail via a communication network.
Sending to an AN server; receiving an e-mail sent from the user at the server; sending the e-mail to the server based on the access ID, PIN, calling telephone number, etc. included in the e-mail And authenticating the sending user of the e-mail; extracting the event information from the server from the text of the e-mail transmitted and received from the user authenticated in the authenticating step; and the extracting step. Temporarily recording the extracted event information in the server; data for confirming in the server whether or not the temporarily recorded event information and the schedule management data previously recorded in the server overlap. And a step of collating; if there is no duplication as a result of the collation, the event information is Editing to reflect in schedule management data and recording in the server; and when the result of the collation is duplicate, the user who is the transmission source from the server for inquiring the received event information. In real time to the information communication terminal by e-mail; receiving an e-mail of the inquiry event information sent from the server; managing schedules in which predetermined items in the event information are recorded in the server A step of adjusting the information so that it does not overlap with the data; the event information adjusted in the adjusting step is again sent to the server by e-mail by the information communication terminal, and processing is performed when there is no overlap in the matching result. And a step executed by the server. To.

It is preferable that each step of the schedule management method is executed by a program, and the program is recorded in a recording medium.

The present invention further includes a person or a group of a plurality of persons built on a corporate intranet and LAN system that accommodates public communication networks and IP networks such as the Internet and connects various servers and client terminals. In a schedule management system for managing a schedule, the schedule management system includes a receiving means for receiving a schedule setting e-mail sent from a user's information communication terminal via a communication network, and a body of the received e-mail. It is provided with an extracting means for extracting the event information, a recording means for recording a predetermined description of the extracted event information by reflecting it on the schedule management data, and a reading means for reading out the recorded schedule management data. Characterize.

In a preferred embodiment of the present invention, temporary recording means for temporarily recording predetermined description items of event information extracted from the body of an electronic mail, predetermined description items of the temporarily recorded event information and the recording means When the data collating means for collating with the schedule management data recorded in No. 2 and the data collating result overlap, the event information is sent to the information communication terminal of the user who is the sender of the event information in real time by an inquiry e-mail. And means for sending the predetermined description items of the above, and including the adjusted predetermined description items transmitted from the user information terminal by adjusting the predetermined description items so as not to overlap with the schedule management data recorded in the recording means. Recording means for receiving the email and reflecting it in the schedule management data for recording, and the recorded schedule. Also comprises a reading means for reading the Yuru management data, a user that has received the inquiry for e-mail, perform the adjustment of the event information, to achieve a schedule management data by returning a result of adjustment in the adjustment for e-mail.

[0009] In another preferred embodiment of the present invention, the schedule management system further includes at least one information such as an access ID, a personal identification number or a calling telephone number included in an electronic mail sent from the information communication terminal of the user. Also, an authenticating means for authenticating the user based on the above is provided, and event information of only the user authenticated by the authenticating means is recorded in the recording means as schedule management data.

As described above, the schedule management system for managing the schedule of the user according to the present invention uses the event information of the electronic mail sent by the user to execute the function of each means of the schedule management system by the program. By doing so, accurate and speedy schedule search can be realized.

[0011]

BEST MODE FOR CARRYING OUT THE INVENTION In order to describe the present invention in more detail, embodiments of the present invention will be described below with reference to the accompanying drawings.

FIG. 1 is a block diagram of a schedule management system according to a company intranet system and a LAN system for explaining a schedule management system according to the present invention. FIGS. 2 and 3 are schedules according to the present invention. FIG. 8 is a program processing explanatory diagram for explaining a processing flow of processing by the server in the management system until recording a schedule setting electronic mail (email) sent from a user as schedule management data.

First, the system of FIG. 1 will be described.
In the case of the first embodiment for accessing the system of the corporate intranet 1 shown in this figure, the schedule setting electronic mail from the mobile terminal 5 which is the user's information communication terminal is transmitted from the mobile communication network 4 to the public communication network 3. It is transmitted to the company intranet 1 by the e-mail access 30 via the. Here, the mobile terminal 5 can include a small information terminal such as a PHS (simple mobile phone) or a PDA (mobile information terminal) other than a normal mobile phone. The corporate intranet 1 is composed of a server 10 in which the public communication network 3 is accommodated and a client terminal 11.

A server 1 in the company intranet 1
0 has a program and a memory for the schedule management system. The program of the server 10 is a communication program for transmitting / receiving electronic mail using the public communication network 3, and an information communication terminal 5 of the user for specifying a user who uses the schedule management system.
An authentication program that performs authentication processing of the user based on at least one information such as an access ID, a personal identification number, and a calling telephone number included in an email sent from, a predetermined description item from the text of the received email, for example, An operation program that performs information extraction processing for extracting event information such as date / time, subject, and location, date / time, subject, and location of the extracted event information do not overlap with the schedule management data previously recorded in the server 10. An operation program that performs temporary recording processing to check whether or not
Operation to perform data collation processing to check whether the relevant event information, such as date and time, subject, and location, which was extracted from the received email and temporarily recorded, is the same as the previously recorded schedule management data. Program, operation program that, when there is no duplication in this collation result, edits and records the date, subject, place, etc. of the extracted event information to reflect the schedule management data to be recorded. In order to check the schedule, it is composed of an operation program for performing a reading process for reading the recorded schedule management data. Although these programs are recorded by the server 10 as a recording medium, they may be recorded on another external recording medium, for example, a magnetic disk or a CDROM. Although the memory for recording the schedule management data included in the server 10 is not shown, this memory can also be an external recording medium as described above.

The client terminal 11 is installed for the operation and management of the server 10. This is to check the schedule recorded in the server 10 and notify the user one by one as in the prior art, and to duplicate the recording of the schedule. I will not modify it.

Next, in the case of the second embodiment for accessing the system of LAN 2 shown in FIG. 1, the system is the system configuration of the intranet 1 without the client terminal 11, and maintenance and management by the client terminal 11 are performed. The other functions of the schedule management system are the same as those of the intranet 1 of the company, and a description thereof will be omitted.

Next, an explanation will be given of the case of the embodiment 1 in which the user shown in FIG. 1 sends event information for recording the schedule to the corporate intranet 1 by e-mail using the portable terminal 5 with reference to FIGS. 2 and 3. This will be described with reference to the program processing explanatory diagram of.

The user sends the event information e-mail created by the portable terminal 5 to the corporate intranet 1 by the e-mail access 30 on the public telephone network 3 via the mobile communication network 4 (step 1). The server 10 of the intranet 1 of the company detects the electronic mail sent from the user by the above-mentioned communication program and receives the electronic mail (step 2), and obtains the access ID, personal identification number, calling telephone number, etc. included in the electronic mail. Based on at least one piece of information, for example, a personal identification number, the authentication program determines whether the user is an identified user (step 3),
If the result of the determination is authenticated, the event information such as the date and time, the subject, and the place, which are predetermined items to be described, is extracted from the body of the received email by the operation program described above (step 4), and the extracted date and time. , The event information such as the requirement and the place is temporarily recorded in the server 10 by the above-mentioned operation program (step 5), and the temporarily recorded event information and the schedule management data previously recorded (step 12) are duplicated. If there is no duplication in this collation result, the date and time, the subject, and the place of the event information are reflected in the recorded schedule management data. In order to make it possible, the server 1 edits the schedule management data by using the operation program described above.
It is recorded in 0 (step 11).

However, when there is a duplication in the collation result, the server 10 transmits the predetermined entry of the event information received and provisionally recorded to the portable terminal 5 of the user.
Send in real time by e-mail to (step 7) and make an inquiry. Then, the user receives the inquiry event information e-mail sent from the server 10 by the portable terminal 5 (step 8), and adjusts the prescribed items of the e-mail, for example, the date and time (step 9), The event information after the adjustment is transmitted from the mobile terminal 5 to the server 10 by e-mail (step 1
0), the server 10 performs the processing when there is no overlap in the collation result, and records it in the server 10 as schedule management data. Maintenance and management of the schedule management system are performed by the client terminal 11 of the intranet 1 of the company (step 13).

In the case of the second embodiment in which the user sends the event information from the portable terminal 5 to the system of the LAN 2 by e-mail, the contents are the same as the contents explained in the above-mentioned intranet 1 of the company, so that the explanation is omitted.

According to the present invention, as described above, the schedule can be easily recorded by the electronic mail from the portable terminal 5,
In addition, duplicate registration of schedules is checked to enable speedy schedule recording. The schedule management system according to the present invention does not require a mobile terminal or the like for realizing a high function such as Web access. Also,
Since the function is realized by text-based e-mail communication to the intranet where the firewall is set for security management, it is possible to access while maintaining security.

[0022]

According to the present invention, when event information is sent by e-mail using a low-priced mobile terminal when recording a schedule, a predetermined receiving information of the event information is extracted by the receiving server. Since this is recorded in the server as schedule management data,
It is easy to register the schedule, and when the user sends event information to the server by e-mail,
If this sent event information overlaps with the schedule management data already recorded on the server, this server sends a real-time e-mail inquiry to the user to let the user adjust the specified items of the event information, and after the adjustment. Since this event information is recorded as schedule management data, the schedule can be reconfigured speedily.

The server that receives the event information e-mail has an authentication function as to whether or not it is sent from a specific user, and is equipped with security for recording schedule management data. In addition, a terminal that realizes high functionality such as Web access is not required for mobile terminals. Further, since the function is realized by the text-based electronic mail communication to the intranet where the firewall is set by the security management, it is possible to access while maintaining the security.

[Brief description of drawings]

FIG. 1 is a configuration diagram of a schedule management system according to the present invention.

FIG. 2 is an explanatory diagram showing a part of program processing in the schedule management system according to the present invention.

FIG. 3 is an explanatory diagram showing the remaining part of the program processing in the schedule management system according to the present invention.

FIG. 4 is a configuration diagram showing an example of a conventional schedule management system.

[Explanation of symbols]

1 Corporate intranet 2 LAN 3 public communication network 4 Mobile communication network 5 mobile terminals 6 IP network 10 servers 11 Client terminal 20 servers 30 email access 60 Web access

Claims (10)

[Claims] 1. An IP such as a public communication network or the Internet
In a schedule management method for managing a schedule of an individual or a group of a plurality of people in a corporate intranet system or a LAN system that accommodates a network and includes various servers and client terminals, the schedule management method is: a user at an information communication terminal. The certain event information for schedule setting created by the above-mentioned company intranet or L via e-mail via a communication network.
Sending to an AN server; receiving an e-mail sent from the user at the server; sending the e-mail to the server based on the access ID, PIN, calling telephone number, etc. included in the e-mail The step of authenticating the sending user of the e-mail; the step of extracting the event information in the server from the text of the e-mail transmitted and received from the user authenticated in the step of authenticating; and the extracting step. Temporarily recording the extracted event information in the server; data for confirming in the server whether or not the temporarily recorded event information and the schedule management data previously recorded in the server overlap. And a step of collating; if there is no duplication as a result of the collation, the event information is Editing for reflecting on schedule management data and recording in the server; and when the result of the collation is duplicate, the user who is the transmission source from the server for inquiring the received event information. In real time to the information communication terminal by e-mail; receiving an e-mail of the inquiry event information sent from the server; schedule management in which predetermined items in the event information are recorded in the server A step of adjusting so as not to overlap with the data; a step of transmitting the event information after the adjustment in the adjusting step to the server by e-mail again by the information communication terminal, and processing when there is no overlap in the collation result. And a step executed by the server. Schedule management how to. 2. A program for executing each step of the schedule management method according to claim 1. 3. A communication program for transmitting and receiving electronic mail using a public communication network, and an electronic mail transmitted from a communication terminal of the user for specifying a user who uses a schedule management system. An authentication program for authenticating the user based on at least one information such as an access ID, a personal identification number, and a calling telephone number included therein, and an information extraction process for extracting event information that is a predetermined description item from the body of the received email. The operation program for executing the extracted event information is
In order to check whether or not it overlaps with the already recorded schedule management data, the operation program that performs the temporary recording process of the extracted event information, the event information that is temporarily recorded by being extracted from the received email, An operation program that performs collation processing to check whether the schedule management data recorded previously is duplicated,
An operation program that edits the extracted event information to reflect it in the schedule management data to be recorded and performs a recording process, and an operation that performs a reading process to read the recorded schedule management data to check the schedule. The program according to claim 2, wherein the program is configured by a program or the like. 4. A recording medium on which the program according to claim 2 or 3 is recorded. 5. The recording medium according to claim 4, wherein the recording medium is a corporate intranet or a LAN server. 6. The recording medium is a magnetic disk or CDR
The recording medium according to claim 4, which is an OM. 7. An IP such as a public communication network or the Internet
In a schedule management system that manages a schedule of an individual or a group of a plurality of people, which is built on a corporate intranet and a LAN system that accommodates a network and connects various servers and client terminals, the schedule management system is Receiving means for receiving a schedule setting e-mail sent from an information communication terminal via a communication network, extracting means for extracting event information from the body of the received e-mail, and predetermined description of the extracted event information. A schedule management system comprising: recording means for reflecting and recording matters in schedule management data; and reading means for reading the recorded schedule management data. 8. The schedule management system further includes provisional recording means for provisionally recording predetermined description items of the event information extracted from the body of the electronic mail, and the predetermined description items and the recording of the provisionally recorded event information. When the data collating means for collating the schedule management data previously recorded in the means and the result of the data collating overlap, to the information communication terminal of the user who is the sender of the event information in real time by an inquiry e-mail. Means for sending predetermined items of the event information,
Adjusting the predetermined description items so that they do not overlap with the schedule management data recorded in the recording means, and receiving the e-mail including the adjusted predetermined description items transmitted from the user information terminal, and converting them into the schedule management data. A recording means for reflecting and recording and a reading means for reading out the recorded schedule management data are also provided, and the user who receives the inquiry e-mail adjusts the event information and outputs the adjustment result to the adjustment e-mail. The schedule management system according to claim 7, wherein the schedule management data is realized by replying to the above. 9. The schedule management system further identifies the user based on at least one information such as an access ID, a personal identification number or a calling telephone number included in an electronic mail sent from the information communication terminal of the user. 8. The schedule management system according to claim 7, further comprising an authenticating means for authenticating, wherein event information of only a user authenticated by the authenticating means is recorded as schedule management data. 10. The information communication terminal is an ordinary mobile phone,
The schedule management system according to claim 7, wherein the schedule management system is a small information terminal such as a simple mobile phone or a mobile information terminal.