JP2001209476A - Document storage apparatus - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide a document storage apparatus by which most appropriate operator selection display screen number is obtained depending on the composition of personnel of each user department. SOLUTION: An operator information stored in a hard disk device is get (S1) to find an operator number, by which a display picture plane number is determined (S2) so that a picture plane can be divided and arranged in an alphabetical order in reference to a previously prepared table. If a number of operator to be assigned to the picture is '0' (YES of S3), the picture plane of a gray light density is created (S4), and if the operator exists (NO of S3), the picture plane of a normal density is created (S5). This process is repeated until the final picture plane is created (S6), an every created picture planes are overlapped (S8) and displayed in a display port 31 (S9).

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

[0001] 1. Field of the Invention [0002] The present invention relates to a document storage device, and more particularly, to a device that handles image data as electronic information, such as a digital copier, a facsimile, and a scanner.

[0002]

2. Description of the Related Art Heretofore, documents such as documents (images and characters displayed thereon) that are important and stored and files that may be used in the future are filed as paper and stored on a bookshelf or the like. It was organized. In recent years, with the advancement and speeding up of data processing technology and the lowering of the cost of storage means for storing and storing data, documents that need to be stored are read by a scanner device and stored in a large-capacity storage device. In addition, a so-called file device has appeared.

[0003] However, such a conventional file device has to read a document with a scanner device in any case, and there is a problem that the operation is complicated.

Documents stored in a file device are documents copied by a copying machine for use in a conference, documents transmitted to a business partner by a facsimile device, or the like. Therefore, if a file system is used in which a document to be stored is converted into an electric signal at least once, and the same data as the digitized image data is transferred to a storage unit and stored and held, a file system as described above is used. Work for safe data storage is reduced.

In such a file system, operator identification information is added to an electronic document to be stored and stored as authority information at the time of reuse such as search and printout, and stored and stored. The operator identification information is copied,
At the time of facsimile operation, the input is performed by the user selecting an intended operator on the operator selecting means on which the registered operator information is displayed. On the operator selection screen displayed by the operator selection means, each operator name of the registered operator information is displayed as an icon in alphabetical order over a plurality of pages.

[0006]

However, in the prior art, such an operator selection screen has a fixed number of screens composed of a plurality of alphabets, and therefore depends on the number of companies or departments to be installed. Is
There are screens in which only a few operators are displayed or blank screens, and in some cases, extra time is required for screen switching.

[0007] The present invention has been made in consideration of the above-mentioned circumstances, and enables the number of screens to be divided according to the number of registered operator information, thereby reducing the number of companies or companies with a small number of people. It is an object of the present invention to provide a document storage device capable of obtaining an optimal number of screens according to the number of people in a department.

[0008]

According to a first aspect of the present invention, there is provided a document input unit for inputting an electronic document, a document storage unit for storing and storing the input electronic document, and a document output unit for outputting the electronic document. An operator information storage unit that acquires and stores registered operator information, and an operator selection unit that selects identification information of an operator who can perform an output operation of the input electronic document from the operator information, A document storage device comprising: an operator information output unit that adds the operator identification information to the electronic document and outputs the electronic document by the document output unit. An operator selection display means for displaying the operator information for selection is provided, and the number of operator selection display screens displayed on the operator selection display means is variable, and only one of the screens is selectively displayed. Characterized by Rukoto in operator selection means operator information registered is displayed, by the number of screens is divided into a variable, it is obtained by allowing corresponding to many companies or departments are installed.

The invention according to claim 2 is characterized in that, in the invention according to claim 1, the number of the operator selection display screens is switched according to the number of operator information registered in the operator information storage means. By selecting the number of screens to be divided according to the number of pieces of operator information in the operator selecting means on which the displayed operator information is displayed, it is possible to obtain the optimal number of screens according to the number of persons even in a small company or department Is made possible.

A third aspect of the present invention, according to the first or second aspect, is characterized in that the operator selection display screen is not provided in a number equal to or greater than a prescribed number, and an operator selection means for displaying registered operator information. In the case of selecting the number of screens to be divided according to the number of pieces of operator information, if the number of screens is divided more than necessary, it is prevented that the screen selection becomes difficult or the operation takes a lot of trouble. is there.

According to a fourth aspect of the present invention, in any one of the first to third aspects of the present invention, the operator selection display screen without the operator information to be displayed by the operator selection means is a display density of the screen. It is characterized in that, in the operator selecting means of the document storage device corresponding to the company and department scale to be installed, the division of the number of screens composed of a plurality of alphabets is changed by adding and deleting operator information. If this happens, the user may be confused, so screens that are blank due to deletion of operator information are changed from other screens in display density to prevent unnecessary screen selection. is there.

[0012]

DESCRIPTION OF THE PREFERRED EMBODIMENTS FIG. 1 is a block diagram showing a main part of an embodiment of a document storage device according to the present invention. In FIG. 1, reference numeral 10 denotes a digital copying machine, 11 denotes a CPU, and 12 denotes an RO.
M and 13 are RAM, 14 is a scanner, 15 is a plotter,
16 is a modem, 17 is an NCU, 18 is a PSTN, 19 is a hard disk drive, 20 is a network I / F, 21
Is an intranet, 22 is a key port, 23 is a display port, 24 is a display operation unit, and 25 is a timer.

In the embodiment shown in FIG. 1, a digital copying machine (MFP: Multi Function Printer) 10
U11 reads out a control program stored in the ROM 12 in advance, and performs various processes as a data processing device by integrally controlling each unit of the device while using the RAM 13 as a work area for temporarily storing image data, sensor signals, and the like. Then, the processing according to the present invention is executed.

A file device (not shown) for storing and managing data in a large-capacity storage device (storage means) so as to be searchable and readable is connected to the MFP 10 via a network I / F (interface) 20 via an intranet 21. Thus, regardless of the presence or absence of a transfer command, a file system for transferring image data processed by a user to the file device as it is so that the processed image data can be reused (stored and stored) is provided. Has been built. It is needless to say that the configuration for connecting the file devices is not limited to the configuration for connection via a network, but may be the configuration for direct connection.

The MFP 10 includes a scanner 14, a plotter 15, a modem 16, an NCU (network control unit) 17, a display operation unit 24, and a hard disk, together with a ROM 12, a RAM 13, and a network I / F 20 for a CPU 11 via a system bus. A scanner 19 functions as an image reading device for inputting an electronic document, and a transmission function for transmitting image data by facsimile communication when the CPU 19 controls the devices 12 to 17 and 24 in an integrated manner. And a copying function for recording and outputting read image data and a recording function for recording and outputting received image data.

Also, in FIG.
Is a timer function used when controlling each part of the device,
For example, it is used when counting the timing for synchronizing each unit of the device. The MFP 10 may be configured to be usable as a printer device that receives image data from a PC and records and outputs the image data, or a scanner device that sends read image data to the PC. The same processing as described above may be performed.

In brief, for example, the scanner 14 separates and feeds sheet-like documents set on a document table one by one by an automatic document feeder (ADF) and positions them on a contact glass (reading position). Thereafter, the document (document including images and characters) is irradiated with light from an exposure lamp by a known reading method, and the reflected light from the image surface is photoelectrically converted by a CCD to read image data. The plotter 15 reads and receives the image data to be latched in the RAM 13 constituting the image memory unit, for example, by a known electrophotographic recording method, and rotationally drives and electrostatically optically writes the image data on a charged photoconductor. A toner image in which toner is adhered to the latent image (developed with toner) is transferred and fixed to a sheet conveyed from a sheet feeding cassette, and is discharged outside the apparatus.

In the modem 16 and the NCU 17, the modem 16 modulates and demodulates image data and various procedure signals, and the NCU 17 executes line control with the PSTN (public line) 18 to connect or disconnect the line. Facsimile communication for transmitting and receiving facsimile data to and from the facsimile terminal is performed. MF
The P10 may include an image processing unit that functions as a DCR (encoding / decoding) that encodes and compresses image data and decodes and expands the image data when reproducing the image data. It goes without saying that image processing for enlarging / reducing an image having a reduced size can be performed on image data.

Display operation LCD with touch panel (Liquid
The display operation unit 24, which is a Crystal Display,
1 is connected by a key port 22 and a display port 23, and a display / operation unit 24 displays various information such as driving conditions, device states, and input conditions, and allows the user to select and input functions such as selecting functions. It functions as an operator selecting means for displaying an input operation such as a setting input or registered operator information and selecting an operator who can output an input electronic document.

The CPU 11 of the MFP 10 is configured as a transfer unit. For example, the CPU 11 of the MFP 10 records the read image data read by the scanner 14 on paper by the plotter 15 or transmits the read image data by facsimile by the modem 16 and the NCU 17. At the same time, a hard disk device (storage means) for storing processing date and time information for specifying the read image data, specific information such as the number of copies and the telephone number of the other party, and operator identification information, and adding and storing as an electronic document. After the same image data is also temporarily stored in the storage device 19, a transfer process for sending the same as a digital document to the file device (not shown) via the network I / F 20 is performed. In addition, the registered operator information is also transmitted to the network I /
Transferred from the file device through F20,
11 to the hard disk device 19.

On the other hand, the file device connected to the MFP 10 can be simply constituted by a general personal computer (PC), not shown, and a keyboard, a mouse and the like can be used while looking at a display. By performing the operation, the arithmetic processing is performed according to the application program read from the memory, and the image data transferred from the MFP 10 is searched and read and displayed / By recording and outputting, the data is stored and managed in a large-capacity storage device so that it can be reused. Then, in response to a request from the user, a part of the document (for example, the thumbnail image of the first page) is By displaying and outputting on a display in a calendar display format or the like in a selectable manner based on specific information such as the processing date and time, the image data selected from the data is read out from the mass storage device in document units and transmitted to, for example, the MFP 10. For example, it can be recorded and output, and its contents can be confirmed and reused. It should be noted that the image data in units of documents may be sequentially displayed and output on a display, and the image data which has been digitized may be reusable, for example, processed by a PC.

FIG. 2 is a view for explaining an embodiment of the operator selection screen in the document storage device according to the present invention. Using the embodiment shown in FIGS. 2A and 2B,
A screen configuration of an operator selection unit that displays operator information as a part of the function of the display operation unit 24 and selects an operator who can output an input electronic document will be described.
The embodiment shown in FIG. 2A shows an operator selection screen 32 for two screens, and an operator icon 31 for displaying the name of an individual or a group obtained from registered operator information; Tags 32a and 32b indicating the range of initials of operator information and selecting a screen, a transfer prohibition button 33 for specifying prohibition of transmission of an electronic document, and a clear button 34 for clearing the selected operator information. ing. The embodiment shown in FIG. 2B shows the operator selection screen 32 for four screens, and tags 32c to 32f indicating the initial character range of the operator information and selecting the screen are shown in FIG. )
The operator icon 31a that has been expanded in comparison with the embodiment shown in FIG. Also, the screen indicated by the tag 32e displayed in gray indicates that no operator is included, and an unnecessary operation of selecting a screen including no operator is included. Is prevented from being performed.

These differences in the number of screens are calculated and displayed by the CPU 11 based on the number of operators included in the operator information stored in the hard disk device 19. As described above, a plurality of operator selection screens 32 are provided, and the tags 32a,
By selecting and displaying by 32b or 32c to 32f, a large amount of operator information can be displayed in a small screen area. On the other hand, when the number of operator information is small, tags 32a to 32f are displayed. In order to minimize the trouble of switching the screen by pressing and selecting the operator icon 31, the number of screens corresponding to the number of pieces of operator information is prepared, thereby enabling efficient operator selection.

FIG. 3 is a flowchart for explaining one embodiment of the operation of the document storage device according to the present invention. A method for obtaining the setting of the operator selection screen 32 from the operator information will be described using the embodiment shown in FIG.
First, the operator information stored in the hard disk device 19 is obtained (S1), and from the number of operators, the number of display screens to be divided in alphabetical order with reference to a prepared table is obtained (S2). From this, the operator is assigned to each screen divided by the table. If the operator to be assigned to the screen is “0”, (YE in S3)
S), a screen is created with gray light density (S4), and if there is an operator (NO in S3), a screen is created with normal (standard) density (S5). This is repeated until the final screen (S6), and after the generated screens are superimposed (S6).
8) Display is made on the display port 31 (S9).

As is apparent from the above description, according to the present invention, by selecting the number of screens to be divided according to the number of registered operator information, even in a small company or department, the optimum number according to the number of persons can be obtained. It is possible to obtain a large number of screens.

[0026]

(1) Effect of the invention of claim 1 In the operator selecting means for displaying the registered operator information, means for changing the number of screens for operator selection is provided, so that the number of persons can be reduced. Many different companies or departments can be accommodated.

(2) Advantageous Effects of the Invention of Claim 2 In the operator selecting means for displaying the registered operator information, means for calculating the number of screens to be divided according to the number of registered operator information is provided. Can accommodate small companies or departments.

(3) Advantageous Effects of the Invention According to Claim 3 In the operator selecting means for displaying the registered operator information, the number of screens is divided more than necessary by referring to a table corresponding to the number of operator information. Since the means for preventing the operation is provided, it is possible to prevent the screen selection from becoming difficult and the operation from taking much trouble.

(4) Effects of the Invention of Claim 4 In the operator selecting means of the document storage device corresponding to the company and department scale to be installed, the number of screens constituted by a plurality of alphabets by adding and deleting operator information If the division of the screen is changed, the user may be confused.However, the screen that became blank due to the deletion of the operator information is provided with a means to change the display density from other screens, so unnecessary screens are provided. Can be prevented from being selected.

[Brief description of the drawings]

FIG. 1 is a main block diagram for explaining an embodiment of a document storage device according to the present invention.

FIG. 2 is a diagram for explaining an embodiment of an operator selection screen in the document storage device according to the present invention.

FIG. 3 is a flowchart for explaining an embodiment of the operation of the document storage device according to the present invention.

[Explanation of symbols]

10: Digital copier, 11: CPU, 12: ROM,
13 RAM, 14 scanner, 15 plotter, 16
... Modem, 17 ... NCU, 18 ... PSTN, 19 ... Hard disk drive, 20 ... Network I / F, 21 ... Intranet, 22 ... Key port, 23 ... Display port,
24: display operation unit, 25: timer, 31: operator icon, 32: operator selection screen, 32a to 32f: tag, 3
3 ... Transfer prohibition button, 34 ... Clear button.

Claims (4)

[Claims] 1. A document input unit for inputting an electronic document, a document storage unit for storing and storing the input electronic document,
Document output means for outputting the electronic document, operator information storage means for acquiring and storing registered operator information, and identification information of an operator who can perform an output operation of the input electronic document; A document selection device comprising: an operator selection unit for selecting the operator; and an operator information output unit for adding identification information of the operator to the electronic document and outputting the electronic document by the document output unit. Is
It has operator selection display means for displaying the operator information for selecting the identification information of the operator, the number of operator selection display screens displayed on the operator selection display means is variable, among which A document storage device characterized in that only one screen is selectively displayed. 2. The document storage device according to claim 1, wherein the number of said operator selection display screens is switched according to the number of operator information registered in said operator information storage means. apparatus. 3. The document storage device according to claim 1, wherein the operator selection display screen is not provided in a number equal to or greater than a prescribed number. 4. The document storage device according to claim 1, wherein the operator selection display screen without the operator information to be displayed by the operator selection means changes the display density of the screen. A document storage device.