JP2000148866A - Electronic business form system and recording medium - Google Patents

Abstract

PROBLEM TO BE SOLVED: To provide an electronic business form system which is designed to reduce the burden on an approver by continuously conducting approving work. SOLUTION: A continuous electronic slip approving device 7 requests an electronic slip server 17 to read out data based on an instruction inputted from an input device 5 and displays electronic slip frame data 11 and electronic slip data 13 on a display device 3 in an overlapping state. In addition, when an approver presses an approval key or reject key by means of the input device 5, the device 7 displays a print of a seal on a slip and also displays the next electronic slip data 13.

Description

DETAILED DESCRIPTION OF THE INVENTION

[0001]

BACKGROUND OF THE INVENTION 1. Field of the Invention The present invention relates to an electronic form system for reproducing a form on a computer screen and performing business procedures using a network, and a recording medium.

[0002]

2. Description of the Related Art In the approval operation of a slip, many sheets of the same type are often processed in succession. However, in a conventional electronic form system, when an approval operation of a plurality of slips is performed,
Since the target slip must be processed one by one, it has been necessary to repeat the operation of opening and closing the file for each slip.

[0003]

Therefore, there is a lot of time loss until all the slips are processed, which causes the approver to feel complicated.

The present invention has been made in view of such a problem, and an object of the present invention is to provide an electronic form system capable of continuously performing approval work and reducing the burden on the approver. To provide.

[0005]

According to a first aspect of the present invention, there is provided an electronic form system for displaying a form on a screen and approving the form. The electronic form is a form showing a form of the form. If there are multiple forms of data that consist of frame data and form data to be written in the form, and have the same form frame data, at the time of approval work, while changing only the form data, the form data and form data For displaying an electronic form.

A second invention is an electronic form system for displaying a form on a screen and approving the form. The electronic form includes form frame data indicating the form of the form and form data written in the form. When there is a plurality of slip data having the same slip frame data, at the time of approval work, means for displaying the slip frame data and the slip data while changing only the slip data is used as a computer-based electronic form system. Is a recording medium on which a program for causing the.

[0007]

DETAILED DESCRIPTION OF THE PREFERRED EMBODIMENTS Embodiments of the present invention will be described below in detail with reference to the drawings. FIG. 1 shows an electronic report system 1
FIG. 3 is a diagram showing the configuration of FIG. As shown in FIG. 1, an electronic form system 1 includes a client terminal 9 having a display device 3, an input device 5, and an electronic form continuous approval device 7, and an electronic form frame data 11 and an electronic form data 13. A slip database 15 and an electronic slip server 17 are provided.

A plurality of client terminals 9 are connected to an electronic chit server 17 via a network. The electronic chit server 17 distributes information of the electronic chit database 15 in response to a request from each client terminal 9, and The contents of the electronic slip database 15 are updated with the information transmitted from each client terminal 9.

The display device 3 is a device such as a CRT for displaying a menu screen or a slip, and the input device 5 is a keyboard, a mouse, or the like for an approver to input information by pressing a menu button or the like. Device. The electronic slip continuous approval device 7 requests the electronic slip server 17 to read data based on the command input from the input device 5,
The electronic slip frame data 11 and the electronic slip data 1 are displayed on the display device 3.
3 is superimposed and displayed.

When the approver presses an approval button or a rejection button on the displayed slip using the input device 5, the electronic slip continuous approval device 7 displays a seal imprint on the slip and displays the next electronic slip data 13. I do. When all the approval operations for the same kind of slips are completed, the electronic slip data 13 with these imprints superimposed is transmitted to the electronic slip server 17 and written into the electronic slip database 15.

The electronic slip frame data 11 is data indicating the background (form) of the slip determined by the type of the slip. The electronic slip data 13 includes the slip number, the slip type,
This is data related to each slip, such as drafter-specific data and entry data.

Next, with reference to the flowchart of FIG. 2, the processing operation of the approval operation of the electronic slip in the electronic form system 1 of the present invention will be described. The approver has already accessed the electronic form system 1 from the client terminal 9, and from the menu screen displayed on the display device 3, selected the “Electronic form approval” menu with the input device 5, and a list of unapproved forms was displayed. It shall be displayed.

When the approver selects a slip type using the input device 5 (step 201), the electronic slip continuous approval device 7
Counts the number of electronic slip data 13 of the same type as the selected slip, and if the number is plural (step 202),
A dialog as shown in FIG. 3 is displayed on the display device 3 (step 203). FIG. 3 is a diagram showing an example of the processing method selection dialog 31.

Here, the approver selects whether or not to perform continuous approval processing (step 204). When performing the continuous approval process, the approver selects “Yes (Y)” 33 in the processing method selection dialog 31 using the input device 5, and step 205
Go to If the continuous approval process is not to be performed, “No (N)” 35 is selected, and the process proceeds to step 210. If “cancel” 37 is selected, the procedure goes to step 201.

When performing the continuous approval processing, the electronic slip continuous approval apparatus 7 displays a form on the display device 3 in accordance with the electronic slip frame data 11 (step 205), and displays the electronic slip data 13 on the form. (Step 206). FIG. 4 is a display example of the first electronic slip data 13 and the first book purchase request form 41 together with the form.
Is displayed.

The number display 43 indicates that there are three slips relating to "book purchase" and that this is the first one. At this stage, since the approval process has not been performed yet, only the imprint 47 of the drafting person is displayed in the electronic seal column 45.

When the approver presses the approve button 49 for the displayed electronic slip using the input device 5 (step 20).
7), the electronic slip continuous approval device 7 superimposes and displays the seal on the slip as shown in FIG. 5 (step 208). FIG.
Is an example of pressing the approval stamp on the first slip, and shows the seal imprint 53 of the section manager who is the approver.

If the reject button 51 is pressed instead of the approval button 49 in step 207, a rejection imprint is displayed. If there is the next data in step 208, the process jumps to step 206 (step 209). After the second data, the form is not redrawn, and only the electronic slip data 13 is replaced. FIG. 6 is a display example of the next electronic slip data 13.

In FIG. 6, the approver presses an approval button 49 to approve the displayed slip, a reject button 51 to reject it, and a cancel button 61 to cancel the approval or rejection. If you want to display any slip without approving or rejecting it, press the send button (69 or 7
Press 1).

The right slip button 71 displays the next slip, and the left arrow button 69 displays the previous slip. At this time, if the number of sheets to be skipped at a time is designated in the skip number designation field 67, increment / decrement for several sheets is performed by one press.

When a plurality of slips are circulated at the same time, such as a business trip report and a transportation expense statement, the part switching combo box 65 displays the number of sheets among the total number of sheets. Therefore, by switching the part switching combo box 65, an arbitrary part (slip)
Can be displayed. In the case where the slips are one set, all the slips are approved by approving any one of the slips.

When there is only one slip of the same type in step 202, or when the continuous approval processing is not performed in step 204, the electronic slip frame data 11 is displayed on the display device 3 in the same manner as the conventional processing. Form and electronic slip data 13
Are superimposed (Step 210), and when the approver presses the approval button 49 or the reject button 51 using the input device 5 (Step 211), the electronic slip continuous approval apparatus 7 displays the slip with the seal imprinted thereon (Step 211). Step 212).

When all the same types of slips have been processed, a processing status confirmation dialog 73 shown in FIG. 7 is displayed (step 213). Here, the approver selects one of "Send" 75, "Return to continuous approval" 77, and "Discard all data" 79 (step 214).

When "send" 75 is selected in step 214, the electronic slip continuous approval apparatus 7 sends the electronic slip data 13 rewritten after the approval processing to the electronic slip server 17
(Step 215), the electronic slip server 17 updates the electronic slip database 15, and the continuous approval operation ends.

In step 214, "return to continuous approval" 77
Is selected, the process goes to step 205 and returns to the continuous approval operation again, where the unprocessed slips that have been skipped are approved.
If "discard all data" 79 is selected in step 214, all data for which approval work has been completed is discarded, and the flow proceeds to step 203 to repeat the continuous approval work.

By this series of processing operations, the approver can perform the approval operation of the electronic slip continuously without repeating the opening and closing of the file.

As described above, according to the present embodiment, the time loss until all the slips are processed can be minimized.
The burden on the approver can be greatly reduced.

[0028]

As described in detail above, according to the present invention, it is possible to provide an electronic document system capable of continuously performing approval work and reducing the burden on the approver.

[Brief description of the drawings]

FIG. 1 is a diagram showing a configuration of an electronic form system 1. FIG.

FIG. 2 is a flowchart showing a processing operation of a continuous approval operation.

FIG. 3 is a diagram showing an example of a processing method selection dialog 31.

FIG. 4 is a diagram showing a display example of first electronic slip data 13;

FIG. 5 is a diagram showing an example of pressing an approval stamp on a first slip.

FIG. 6 is a diagram showing a display example of the next electronic slip data 13;

FIG. 7 is a diagram showing a display example of a processing status confirmation dialog 71.

[Explanation of symbols]

 DESCRIPTION OF SYMBOLS 1 ... Electronic form system 3 ... Display device 5 ... Input device 7 ... Electronic form approval apparatus 9 ... Client terminal 11 ... Electronic form frame data 13 ... Electronic form data 15 ... Electronic form database 17 ... Electronic form server

Claims (2)

[Claims] An electronic form system for displaying a form on a screen and approving the form. The electronic form is composed of form frame data indicating the form of the form and form data written in the form. If there are multiple slip data that are common,
Means for displaying chit frame data and chit data while changing only the chit data at the time of approval work. 2. An electronic form system for displaying and approving a form on a screen. The electronic form is composed of form frame data indicating a form frame of the form and form data written in the form. If there are multiple slip data that are common,
Means for displaying the form frame data and the form data while changing only the form data at the time of approval work. A recording medium recording a program for causing a computer to function as an electronic form system, comprising: