CN112688853A - Mailbox mail monitoring system and method - Google Patents
Mailbox mail monitoring system and method Download PDFInfo
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- CN112688853A CN112688853A CN201910994424.7A CN201910994424A CN112688853A CN 112688853 A CN112688853 A CN 112688853A CN 201910994424 A CN201910994424 A CN 201910994424A CN 112688853 A CN112688853 A CN 112688853A
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- 238000012544 monitoring process Methods 0.000 title claims abstract description 51
- 238000000034 method Methods 0.000 title claims abstract description 46
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- 230000005540 biological transmission Effects 0.000 claims abstract description 29
- 238000004891 communication Methods 0.000 claims abstract description 14
- 238000007726 management method Methods 0.000 claims description 31
- 238000012790 confirmation Methods 0.000 claims description 13
- 238000012550 audit Methods 0.000 claims description 3
- 230000001934 delay Effects 0.000 claims description 3
- 230000002452 interceptive effect Effects 0.000 claims 1
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Abstract
The invention relates to a mailbox mail monitoring system which comprises a server, a monitoring end and a client, wherein the monitoring end is in communication connection with the client, and the client is in communication connection with the server. The server comprises a client registration login module, a mail information database and a mail sending management module. The supervision end comprises a supervision foreground, an administrator registration login module, an administrator information database, a transmission limiting information database and an alarm module. The client comprises a client registration login page, an email management page, an email filtering page and an email filtering module. The invention also discloses a mailbox mail monitoring method which comprises the processes of registering and logging, setting the filtering rule, filtering the mail, alarming the notice, sending the mail and the like. The invention adopts the mail sending supervision platform and the mail filtering module to avoid the false sending of the mail and the leakage of enterprise information, and has the characteristic of preventing the false sending of the mail and the leakage of the enterprise information.
Description
Technical Field
The invention relates to a mailbox mail monitoring system and a method, in particular to a mailbox mail monitoring system and a method capable of preventing mails from being sent by mistake and enterprise information from being leaked, and belongs to the field of mailbox mail management.
Background
The enterprise mailbox is an electronic mail receiving and sending management system specially used for a specific enterprise or unit, and a manager can open a plurality of employee mailboxes according to different posts and requirements, set the space of the mailboxes, and manage mailbox setting, new creation and deletion in real time. However, current enterprise mailbox systems face a number of problems, such as: the method includes the steps that an employee can prevent the mail from being sent by mistake; secondly, the enterprise has no mail supervision to prevent the staff from revealing enterprise information; and thirdly, the mail is mistakenly sent, and remedial measures are provided.
Disclosure of Invention
The mailbox mail monitoring system and the method of the invention disclose a new scheme, and adopt the mail sending monitoring platform and the mail filtering module to avoid the false sending of the mail and the leakage of enterprise information, thereby solving the problem that the existing scheme can not avoid the false sending of the mail and the leakage of the enterprise information.
The mailbox mail monitoring system comprises a server, a monitoring end and a client, wherein the monitoring end is in communication connection with the client, and the client is in communication connection with the server.
The server comprises a client registration login module, a mail information database and a mail sending management module, wherein the client registration login module is used for managing a client registration login process, the mail information database is used for storing and managing mail information, and the mail sending management module is used for managing a mail sending process.
The supervision end comprises a supervision front stage, an administrator registration login module, an administrator information database, a transmission limiting information database and an alarm module, wherein the supervision front stage is used for administrator interaction management, the administrator registration login module is used for managing an administrator registration login process, the administrator information database is used for storing and managing administrator information, the transmission limiting information database is used for storing and managing transmission limiting information, and the alarm module is used for managing an alarm process.
The client comprises a client registration login page, an email management page, an email filtering page and an email filtering module, wherein the client registration login page is used for a client registration login system, the email management page is used for managing an email receiving and sending process, the email filtering page is used for managing and filtering emails, and the email filtering module is used for filtering email information.
The invention also discloses a mailbox mail monitoring method based on the mailbox mail monitoring system, wherein the mailbox mail monitoring system comprises a server, a monitoring end and a client, the monitoring end is in communication connection with the client, and the client is in communication connection with the server. The server comprises a client registration login module, a mail information database and a mail sending management module. The supervision end comprises a supervision foreground, an administrator registration login module, an administrator information database, a transmission limiting information database and an alarm module. The client comprises a client registration login page, an email management page, an email filtering page and an email filtering module. The method comprises the following steps: an employee logs in the system through a client registration login page of a client, an administrator logs in the supervision system through a supervision foreground of a supervision end, the administrator sets rule information for limiting sending through the supervision foreground and stores the rule information into a transmission limiting information database, the employee sends and receives mails through a mail management page, the employee checks mail information through a mail filtering page, a mail filtering module reads the information of the transmission limiting information database and compares the information with the mail information to judge whether the information contains the limiting information, the mail filtering module intercepts the mail according to the judgment result that the mail contains the limiting information and triggers an alarm module to generate alarm information to be sent to the administrator and the employee, the administrator audits the intercepted mail through the supervision foreground according to the received alarm information, the administrator relieves the interception state of the mail filtering module according to the audited result, and the mail is stored in the mail information database after being sent to, and the mail sending management module calls the mails in the mail information database to send to the target mailbox.
Furthermore, the supervision foreground of the method comprises a manager registration login page, a transmission limit information setting page and an intercepted mail auditing page, wherein the manager registers the login system through the manager registration login page, the manager inputs the transmission limit information setting page through the limitation, modifies the transmission limit information and stores the transmission limit information into a transmission limit information database, and the manager judges whether to remove the interception state of the mail filtering module after auditing the intercepted mail through the intercepted mail auditing page.
Furthermore, the monitoring foreground of the method comprises an alarm setting page, wherein an alarm mode selection drop-down frame and an alarm information sending target information input frame are arranged on the alarm setting page, an administrator selects the drop-down frame to select mail alarm or short message alarm through the alarm mode, the administrator inputs alarm mailbox information or a mobile phone number in the alarm information sending target information input frame, and the alarm module generates alarm information and then sends the alarm information to a set mailbox or mobile phone.
Furthermore, the supervision end of the method also comprises a historical information statistical database, the supervision foreground also comprises a statistical information page, the statistical information page is provided with a mail statistical information table and a condition limiting pull-down menu, an administrator limits the content of the mail statistical information table by selecting options in the condition limiting pull-down menu, the mail filtering module stores the filtered mails into the historical information statistical database, and the historical information statistical database generates a mail statistical information table according to the limiting setting selected by the administrator and a set algorithm and sends the mail statistical information table to the statistical information page for the administrator to look up.
Further, the mail filtering page of the method comprises a filtering setting page and a mail sending confirmation page, wherein an enterprise internal domain name input box is arranged on the filtering setting page, an external addressee list and an internal/allowed addressee list are arranged on the mail sending confirmation page, and employees can check or give up mail sending through the external addressee list and the internal/allowed addressee list in the confirmation frame before addressee information.
Furthermore, the client of the method also comprises a mail sending delay module, a mail sending delay setting frame is further arranged on the filtering setting page, the employee inputs or selects the delay length in the mail sending delay setting frame, the mail sending delay module delays to execute the sending instruction after receiving the mail sending instruction, and the employee cancels the mail sending through the mail sending confirmation page within the sending delay time period according to the judgment of the sending error.
The mailbox mail monitoring system and the method of the invention adopt the mail sending monitoring platform and the mail filtering module to avoid the false sending of the mail and the leakage of enterprise information, and have the characteristic of preventing the false sending of the mail and the leakage of the enterprise information.
Drawings
Fig. 1 is a schematic diagram of a mailbox mail administration system.
Detailed Description
The mailbox mail monitoring system comprises a server, a monitoring end and a client, wherein the monitoring end is in communication connection with the client, and the client is in communication connection with the server. The server comprises a client registration login module, a mail information database and a mail sending management module, wherein the client registration login module is used for managing a client registration login process, the mail information database is used for storing and managing mail information, and the mail sending management module is used for managing a mail sending process. The supervision end comprises a supervision front stage, an administrator registration login module, an administrator information database, a transmission limiting information database and an alarm module, wherein the supervision front stage is used for administrator interaction management, the administrator registration login module is used for managing an administrator registration login process, the administrator information database is used for storing and managing administrator information, the transmission limiting information database is used for storing and managing transmission limiting information, and the alarm module is used for managing an alarm process. The client comprises a client registration login page, an email management page, an email filtering page and an email filtering module, wherein the client registration login page is used for a client registration login system, the email management page is used for managing an email receiving and sending process, the email filtering page is used for managing and filtering emails, and the email filtering module is used for filtering email information.
The invention also discloses a mailbox mail monitoring method based on the mailbox mail monitoring system, wherein the mailbox mail monitoring system comprises a server, a monitoring end and a client, the monitoring end is in communication connection with the client, and the client is in communication connection with the server. The server comprises a client registration login module, a mail information database and a mail sending management module. The supervision end comprises a supervision foreground, an administrator registration login module, an administrator information database, a transmission limiting information database and an alarm module. The client comprises a client registration login page, an email management page, an email filtering page and an email filtering module. The method comprises the following steps: an employee logs in the system through a client registration login page of a client, an administrator logs in the supervision system through a supervision foreground of a supervision end, the administrator sets rule information for limiting sending through the supervision foreground and stores the rule information into a transmission limiting information database, the employee sends and receives mails through a mail management page, the employee checks mail information through a mail filtering page, a mail filtering module reads the information of the transmission limiting information database and compares the information with the mail information to judge whether the information contains the limiting information, the mail filtering module intercepts the mail according to the judgment result that the mail contains the limiting information and triggers an alarm module to generate alarm information to be sent to the administrator and the employee, the administrator audits the intercepted mail through the supervision foreground according to the received alarm information, the administrator relieves the interception state of the mail filtering module according to the audited result, and the mail is stored in the mail information database after being sent to, and the mail sending management module calls the mails in the mail information database to send to the target mailbox.
According to the scheme, the mail sending supervision platform and the mail filtering module are adopted to avoid false sending of mails and leakage of enterprise information, the mails sent by staff can be sent to the server only after being examined by the mail filtering module and the supervision end, the staff can check whether the condition of wrong sending exists again through the mail filtering page before sending the mails, and the supervision end determines whether the mails can be sent to the server according to the feedback of the mail filtering module after sending the mails. Therefore, the scheme carries out filtering examination on the mail for many times before the mail is sent to the server, ensures the correctness of mail sending and avoids the problem of enterprise information leakage caused by the mistaken sending of the mail by staff.
In order to realize the function of monitoring the foreground, the monitoring foreground of the method comprises a manager registration login page, a transmission limiting information setting page and an intercepted mail auditing page, the manager registers the login system through the manager registration login page, the manager inputs and modifies transmission limiting information through the transmission limiting information setting page and stores the transmission limiting information into a transmission limiting information database, and the manager judges whether to remove the interception state of the mail filtering module after auditing the intercepted mail through the intercepted mail auditing page.
In order to realize the error alarm function, the supervision foreground of the method comprises an alarm setting page, an alarm mode selection drop-down frame and an alarm information sending target information input frame are arranged on the alarm setting page, an administrator selects the drop-down frame to select mail alarm or short message alarm through the alarm mode, the administrator inputs alarm mailbox information or a mobile phone number in the alarm information sending target information input frame, and the alarm module generates alarm information and then sends the alarm information to a set mailbox or a mobile phone.
In order to facilitate an administrator to master the mail receiving and sending conditions in a certain time period, the monitoring end of the method further comprises a historical information statistical database, the monitoring foreground further comprises a statistical information page, a mail statistical information table and a condition limiting pull-down menu are arranged on the statistical information page, the administrator limits the content of the mail statistical information table by selecting options in the condition limiting pull-down menu, a mail filtering module stores filtered mails into the historical information statistical database, and the historical information statistical database generates a mail statistical information table according to a set algorithm according to limiting setting selected by the administrator and sends the mail statistical information table to the statistical information page for the administrator to look up.
In order to facilitate the staff to confirm the correctness of mail sending again, the mail filtering page of the method comprises a filtering setting page and a mail sending confirmation page, wherein an enterprise internal domain name input box is arranged on the filtering setting page, an external addressee list and an internal/allowed addressee list are arranged on the mail sending confirmation page, and the staff colludes or gives up mail sending through a confirmation box in front of addressee information in the external addressee list and the internal/allowed addressee list. Based on the scheme, in order to meet the requirement that the sending of the mail needs to be cancelled when the employee confirms that the mail is sent and finds the error, the client of the method further comprises a mail sending delay module, a mail sending delay setting frame is further arranged on the filtering setting page, the employee inputs or selects the delay length in the mail sending delay setting frame, the mail sending delay module delays to execute the sending instruction after receiving the mail sending instruction, and the employee cancels the mail sending through the mail sending confirmation page according to the judgment of the sending error in the sending delay time period.
This scheme discloses a prevent management system that mail misdelivery and enterprise information revealed, including server, customer end, supervision platform, the server can adopt renting mail server, for example: an idle business mailbox, an ari business mailbox, a 163 free mailbox, Office365 and the like, wherein the service end can adopt Office Outlook, Foxmail and the like, for example: office Outlook, combined with the Mail Send Checker plug-in mode implantation, the supervision platform can adopt the Mifler System, etc. The client can make secondary confirmation when the staff sends the mails, and is divided into prompting of mails in and out of enterprises, if the mails are sent by mistake, the staff can remove sending check or cancel mail sending, and can set a mail sending hesitation period, even if the staff clicks to agree to send, the staff suddenly finds the mistake in the sending staff list, and can also cancel the sending of the mails. The monitoring platform can set a competitor domain name or a blacklist of an enterprise, according to the setting of the monitoring platform, the client tool can read the set blacklist mail domain name, and the monitoring platform can send a warning to prompt staff and record mail content to prevent the mail from being sent when a sent mail is found in the blacklist. When the staff has a blacklist mechanism set by the offending monitoring platform or other rules of limited conditions, the system can inform preset related management staff of mail notification or short message notification. If the manager allows the outgoing mail, the supervision platform can inform the staff to release the mail through an auditing mode. Based on the characteristics, compared with the existing similar products, the mailbox mail monitoring system and the method have outstanding substantive characteristics and remarkable progress.
The systems, devices, modules, and the like disclosed in the present disclosure may be implemented by using general and customary schemes known in the art, and the algorithms may be implemented by using known general and customary algorithms, or may be modified as appropriate according to specific situations.
The mailbox mail monitoring system and method of the present invention are not limited to the content disclosed in the specific embodiments, the technical solutions presented in the embodiments can be extended based on the understanding of those skilled in the art, and simple alternatives made by those skilled in the art according to the present invention in combination with common general knowledge also belong to the scope of the present invention.
Claims (7)
1. The mailbox mail monitoring system is characterized by comprising a server, a monitoring end and a client, wherein the monitoring end is in communication connection with the client, the client is in communication connection with the server,
the server comprises a client registration login module, a mail information database and a mail sending management module, wherein the client registration login module is used for managing a client registration login process, the mail information database is used for storing and managing mail information, the mail sending management module is used for managing a mail sending process,
the supervision end comprises a supervision front stage, an administrator registration and login module, an administrator information database, a transmission limiting information database and an alarm module, wherein the supervision front stage is used for administrator interactive management, the administrator registration and login module is used for managing the administrator registration and login process, the administrator information database is used for storing and managing administrator information, the transmission limiting information database is used for storing and managing transmission limiting information, the alarm module is used for managing the alarm process,
the client comprises a client registration login page, an email management page, an email filtering page and an email filtering module, wherein the client registration login page is used for a client registration login system, the email management page is used for managing an email receiving and sending process, the email filtering page is used for managing and filtering emails, and the email filtering module is used for filtering email information.
2. The mailbox mail monitoring method is based on a mailbox mail monitoring system, the mailbox mail monitoring system comprises a server, a monitoring end and a client, the monitoring end is in communication connection with the client, the client is in communication connection with the server, the server comprises a client registration login module, a mail information database and a mail sending management module, the monitoring end comprises a monitoring foreground, an administrator registration login module, an administrator information database, a transmission limiting information database and an alarm module, and the client comprises a client registration login page, a mail management page, a mail filtering page and a mail filtering module, and is characterized by comprising the following steps:
an employee logs in the system through a client registration login page of a client, an administrator logs in the supervision system through a supervision foreground of a supervision end, the administrator sets rule information for limiting sending through the supervision foreground and stores the rule information into a transmission limiting information database, the employee sends and receives mails through a mail management page, the employee checks mail information through a mail filtering page, a mail filtering module reads the information of the transmission limiting information database and compares the information with the mail information to judge whether the information contains the limiting information, the mail filtering module intercepts the mail according to the judgment result that the mail contains the limiting information and triggers an alarm module to generate alarm information to be sent to the administrator and the employee, the administrator audits the intercepted mail through the supervision foreground according to the received alarm information, the administrator relieves the interception state of the mail filtering module according to the audited result, and the mail is stored in the mail information database after being sent to, and the mail sending management module calls the mails in the mail information database to send to the target mailbox.
3. The method for supervising the mails according to claim 2, wherein the supervising foreground comprises a manager registration login page, a sending limit information setting page and an intercepted mail auditing page, the manager registers the login system through the manager registration login page, the manager inputs through the sending limit information setting page, modifies the sending limit information and stores into the sending limit information database, and the manager checks the intercepted mails through the intercepted mail auditing page and then judges whether to release the intercepting state of the mail filtering module.
4. The method for supervising the postbox mails according to claim 2, wherein the supervising foreground comprises an alarm setting page, the alarm setting page is provided with an alarm mode selection drop-down frame and an alarm information sending target information input frame, an administrator selects the drop-down frame to select the mail alarm or the short message alarm through the alarm mode, the administrator inputs the alarm mailbox information or the mobile phone number in the alarm information sending target information input frame, and the alarm module generates the alarm information and sends the alarm information to the set mailbox or the mobile phone.
5. A method as claimed in claim 2, wherein the monitoring end further comprises a historical information statistical database, the monitoring front-end further comprises a statistical information page, the statistical information page is provided with a mail statistical information table and a condition limiting pull-down menu, the administrator limits the content of the mail statistical information table by selecting options in the condition limiting pull-down menu, the mail filtering module stores the filtered mail into the historical information statistical database, and the historical information statistical database generates the mail statistical information table according to the limiting setting selected by the administrator and the set algorithm, and sends the mail statistical information table to the statistical information page for the administrator to look up.
6. The method as claimed in claim 2, wherein the email filtering page includes a filtering setting page and an email sending confirmation page, the filtering setting page is provided with an internal domain name input box of an enterprise, the email sending confirmation page is provided with an external addressee list and an internal/allowed addressee list, and the employee checks or gives up email sending through the confirmation box before addressee information in the external addressee list and the internal/allowed addressee list.
7. The method as claimed in claim 6, wherein the client further includes a mail sending delay module, the filtering setting page is further provided with a mail sending delay setting frame, the employee inputs or selects a delay length in the mail sending delay setting frame, the mail sending delay module delays to execute the sending instruction after receiving the sending mail instruction, and the employee cancels the mail sending according to the judgment of the sending error through the mail sending confirmation page in the sending delay time period.
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Application publication date: 20210420 |