BE1024848B1 - Method and system for controlling digital documents - Google Patents

Abstract

A method for collecting and controlling digital documents (D) from a plurality of sources (S), the method being implemented by a computer, the method comprising: a step of dynamically displaying an interface on a processing device, the control interface comprising an elementary task display area, a selection step, for each elementary task, of an acceptance condition or a refusal condition following the control of the collected digital document (D) and - if all the acceptance conditions have been selected, a step of associating the digital document (D) with a second unlocking status to make it accessible to other methods of processing. documents.

Description

(30) Priority data:

(73) Holder (s):

VALIPAT SA 1060, BRUXELLES Belgium (72) Inventor (s):

GERARDIN Olivier 1180 UCCLE Belgium (54) Method and system for controlling digital documents (57) A method for collecting and controlling digital documents (D) from a plurality of sources (S), the method being implemented by a computer, the method comprising: - a step of dynamic display of a control interface on a processing device, the control interface comprising an area for displaying elementary tasks, a selection step, for each task elementary, an acceptance condition or a refusal condition following the control of the collected digital document (D) and - if all the acceptance conditions have been selected, a step of association of the digital document (D) a second unlock status to make it available to other document processing methods.

Row, 2

BELGIAN INVENTION PATENT

FPS Economy, SMEs, Middle Classes & Energy

Publication number: 1024848 Deposit number: BE2017 / 5912

Intellectual Property Office International Classification: G06F 17/30 Issue date: 07/18/2018

The Minister of the Economy,

Having regard to the Paris Convention of March 20, 1883 for the Protection of Industrial Property;

Considering the law of March 28, 1984 on patents for invention, article 22, for patent applications introduced before September 22, 2014;

Given Title 1 “Patents for invention” of Book XI of the Code of Economic Law, article XI.24, for patent applications introduced from September 22, 2014;

Having regard to the Royal Decree of 2 December 1986 relating to the request, the issue and the maintenance in force of invention patents, article 28;

Given the patent application received by the Intellectual Property Office on 07/12/2017.

Whereas for patent applications falling within the scope of Title 1, Book XI of the Code of Economic Law (hereinafter CDE), in accordance with article XI. 19, §4, paragraph 2, of the CDE, if the patent application has been the subject of a search report mentioning a lack of unity of invention within the meaning of the §ler of article XI.19 cited above and in the event that the applicant does not limit or file a divisional application in accordance with the results of the search report, the granted patent will be limited to the claims for which the search report has been drawn up.

Stopped :

First article. - It is issued to

VALIPAT SA, Rue de Livourne 7, 1060 BRUXELLES Belgium;

represented by

BRANTS Johan Philippe Emile, Pauline Van Pottelsberghelaan 24, 9051, GENT;

CRABBE Ellen, Pauline van Pottelsberghelaan 24, 9051, GENT;

VAN CAUTEREN Tim, Pauline Van Pottelsberghelaan 24, 9051, GENT;

a Belgian invention patent with a duration of 20 years, subject to payment of the annual fees referred to in article XI.48, §1 of the Code of Economic Law, for: Method and system for checking digital documents.

INVENTOR (S):

GERARDIN Olivier, Avenue Maréchal Ney 38, 1180, UCCLE;

PRIORITY (S):

DIVISION:

divided from the basic application: filing date of the basic application:

Article 2. - This patent is granted without prior examination of the patentability of the invention, without guarantee of the merit of the invention or of the accuracy of the description thereof and at the risk and peril of the applicant (s) ( s).

Brussels, 07/18/2018, By special delegation:

BE2017 / 5912

METHOD AND SYSTEM FOR CHECKING DIGITAL DOCUMENTS

General technical field and prior art

The present invention relates to the field of digital document collection and their control.

In various areas of the economy (insurance, medical, law, etc.), it is necessary to collect digital documents from different sources and distribute them to different recipients. For example, in the field of management of invention patent rights, a company which wishes to obtain patents in several different jurisdictions must contact a representative in each jurisdiction so that it carries out actions with a view to the obtaining a patent. Once the actions have been carried out for each jurisdiction, the company must collect digital documents attesting that the actions have been carried out in each jurisdiction (documents filed, translation, official certificates, etc.) and then check them to ensure that the documents are those expected.

Collecting digital documents is tedious and risky since it generally requires many human actions that can lead to errors and loss of documents. In practice, in a company, digital documents are collected, renamed and stored manually according to internal company guidelines. If an error is made (error in the name, error in the storage location, etc.), the digital document can sometimes not be found, which has significant drawbacks.

Similarly, the control of digital documents is tedious and risky since it requires carrying out a plurality of elementary tasks which are specific to each type of document and which must be compared with official data present in registers. Document control must be rigorous on the one hand to guarantee the validity of the documents received before being processed and delivered to a third party and, on the other hand, rapid in order to be able to offer a competitive service.

The management of computer memory is also critical in such a document management method since several versions of a document can be stored by computer, which requires a capacity

BE2017 / 5912 significant storage and increases the cost of management. In addition, the cost of management is increased due to the multiplicity of versions of a document, which means that the control steps must be repeated in the event of doubt.

The invention therefore aims to remedy these drawbacks by proposing a new system and a new method of collecting and checking digital documents to limit the risk of error while being easy to use.

General presentation of the invention

To this end, the invention relates to a method of collecting and checking digital documents from a plurality of sources, the method being implemented by a computer, the method comprising:

a step of determining a collection order defining a list of digital documents to be collected, each digital document being associated with a determined identifier, a step of automatically transmitting a plurality of collection emails intended for sources from the collection order, a step of collecting and recording said digital documents in a plurality of computer spaces, each digital document being associated with a first locking status preventing its accessibility by other methods of processing documents, a step of dynamic display of a control interface on a processing device, the control interface comprising:

o at least a first display area of a collected digital document, o at least a second display area of a list of elementary tasks which is associated with the identifier of the digital document collected in a database, each elementary task comprising an acceptance condition and at least one refusal condition, a selection step in the second display area, for each elementary task, of an acceptance condition or of a refusal condition following the check of the digital document of the first display area and if all the acceptance conditions have been selected, a step of associating the digital document with a second status of

BE2017 / 5912 unlocking in order to make it accessible to other document processing methods.

Thanks to the method according to the invention, each digital document collected can advantageously be checked in a precise and rapid manner since each elementary checking task is presented automatically. The control operation is thus facilitated for an operator. In addition, the accessibility of a digital document is linked to its control: a document remains locked until it has been accepted. Such a method makes it possible, on the one hand, to avoid that an uncontrolled document is transmitted to a third party (quality defect) and, on the other hand, that a digital document is duplicated on another computer memory space. following his control. The status of a document makes it possible to define its state of control but also its accessibility, the risk of error is considerably reduced. Thanks to the invention, computer memory is used sparingly, which limits the risk of error and the ecological footprint. Considering the number of documents to be processed, these advantages are significant.

By document processing method is meant a method of collecting, checking, publishing, sorting, archiving or the like.

Preferably, each recording computer space is a definitive recording computer space. Only the status of a document makes it possible to define its accessibility. A digital document is not duplicated from computer space to computer space during its control and use. The risk of version errors is greatly reduced.

Preferably, if at least one refusal condition has been selected, the method includes a step of reserving a new computer space in order to receive a new digital document and a step of automatically sending a refusal email to destination. from the source, the refusal email including the refusal condition and an access link to said new computer space. Obtaining a new digital document is advantageously processed automatically during the check. A refusal email makes it easier for the source to understand the refusal. This can quickly provide an acceptable digital document. Thanks to the refusal email, the source can directly upload a new corrected document so that it can be checked.

BE2017 / 5912

Preferably, the refusal email includes at least one free entry zone. In addition to the refusal condition, an operator can add a free input area to specify the refusal in order to facilitate the supply of a digital document acceptable to the source. The free entry area can be global to include comments relating to the entire document. Alternatively, the refusal email includes a free entry zone associated with each refusal condition. Such an implementation makes it possible to associate a precise comment for each condition of refusal and thus avoid the sending of a new erroneous document.

According to a preferred aspect, the control interface comprises at least a third area for displaying elements expected from the document to be checked. Thus, an operator can view the elements which serve as the basis for the selection of a refusal / acceptance condition. The risk of error due to manual handling is considerably reduced. In addition, the use of near, adjacent or superimposed display areas facilitates visual comparison.

Preferably, the expected elements are determined automatically from the identifier of the digital document to be checked, the expected elements being associated with the identifier of the digital document to be checked in a database. Automatic determination limits the risk of error and provides the operator with the only information relevant to the comparison.

Preferably, the characteristic elements are associated with the identifier of the digital document to be checked in a database.

According to one aspect of the invention, the method comprises a step of automated determination of the characteristic elements of the digital document collected from the first display area and a step of modifying the display of said characteristic elements in the first display area. A modification of the display makes it possible to highlight only the elements to be compared, which makes it possible to increase the rate of control.

According to another aspect of the invention, the method comprises a step of automated reading of the characteristic elements of the digital document collected from the first display area and a step of automated comparison of said characteristic elements with said expected elements. An automated comparison offers extensive assistance to the operator. This must not

BE2017 / 5912 while analyzing the comparison without searching individually for the elements to be compared. The comparison time is thus reduced, the operator having to validate the condition retained for each elementary task.

According to another aspect of the invention, the method comprises a step of automatic selection, for each elementary task, of an acceptance condition or of a refusal condition following the automated comparison step. The automatic selection stage makes it possible to considerably reduce the control time, the operator only having to validate the elementary selections made.

The invention also relates to a computer management system for collecting and controlling digital documents from a plurality of sources, the system comprising:

a storage memory, a module for determining a collection order defining a list of digital documents to be collected, each digital document being associated with a determined identifier, a module for automatically transmitting a plurality of collection emails to destination sources from the collection order, a module for collecting and recording said digital documents in a plurality of computer spaces, each digital document being associated with a first locking status preventing its accessibility by other methods of document processing, at least one processing device comprising a display screen configured to display a control interface comprising:

o at least a first display area of a digital document collected o at least a second display area of a list of elementary tasks which is associated with the identifier of the digital document collected in a database, each task elementary being associated with an acceptance condition and at least one refusal condition,

- at least one input device configured to select, for each elementary task, an acceptance condition or a refusal condition following control of the collected digital document, the management system being configured to associate the digital document with a second status of unlocking to make it accessible to others

BE2017 / 5912 document processing methods if all acceptance conditions have been selected.

Such a computer management system makes it possible to automatically and conveniently collect and control a very large number of documents from several sources while requiring a computer memory of reduced dimensions.

Presentation of the figures

The invention will be better understood on reading the description which follows, given solely by way of example, and referring to the appended drawings in which:

FIG. 1 is a schematic representation of an example of collection, by a receiver, of digital documents belonging to several sources in order to transmit them to several third parties, FIG. 2 is a schematic representation of a step of collecting and controlling collected documents, FIG. 3 is a schematic representation of an interface for controlling a digital document for manual selection, FIG. 4 is a schematic representation of an interface for controlling a digital document for assisted selection, FIG. 5 is a schematic representation of a control interface for a digital document for automated selection and FIG. 6 is a schematic representation of a step for selecting a condition for refusing or accepting a digital document control.

It should be noted that the figures show the invention in detail to implement the invention, said figures can of course be used to better define the invention if necessary.

Description of one or more embodiments and implementation

Referring to Figure 1, there is shown schematically an example of collection, by an IT management system 1, of a plurality of digital documents D belonging to several different sources S. In this example, the sources S are at number of 3 and are referenced S _A , S _B , S _c . The documents are

BE2017 / 5912 advantageously checked before being transmitted to one or more third parties T as illustrated in Figure 1.

Digital documents D can be of any kind and of any type. Digital documents D are for example technical documents (3D plan, text document), commercial documents (image, music, etc.), legal documents (translation, power, administrative documents), etc.

By way of example, still with reference to FIG. 1, the receiver wishes to obtain digital documents D from three different sources S _A , S _B , S _c which are legal agents who manage patent rights in different jurisdictions.

As illustrated in FIG. 2, each digital document D to be collected is associated with a determined source S and with a determined identifier P. In this example, the receiver wishes to obtain from the first source S _A a document D (S _A , P1) relating to a particular power (identifier Pl). Likewise, the receiver wishes to obtain from the second source S _B a document D (S _B , P2) relating to a general power (identifier P2) and a document D (S _B , P3) relating to a translation (identifier P3). Finally, the receiver wishes to obtain from the third source S _c a document D (S _C , P4) relating to a certification (identifier P4) and a document D (S _C , P5) relating to a confirmation of payment of tax (identifier P5 ).

It goes without saying that each identifier can correspond to a single variable or to a combination of variables in order to adequately identify a digital document D. Preferably, the identifiers are unique so as to allow a unique formatting of each document associated with a login.

As illustrated in FIGS. 1 and 2, the digital documents D are collected via the computer management system which is connected to the internet network. The management system 1 comprises one or more computer servers 12 as well as processing units 11 to which operators R have access as illustrated in FIG. 2.

The method of collecting and checking digital documents D according to the invention will now be presented. The computer management system 1 will be presented below.

BE2017 / 5912

According to the invention, with reference to FIG. 2, in order to be able to collect the documents D in a practical manner, the collection method comprises a step of determining a collection order O defining a list of digital documents D to be collected. In this example, as illustrated in FIG. 2, the collection order O comprises a list of 5 documents D associated with three sources S _A , S _B , S _c and with five identifiers PI, P2, P3, P4, P5.

In this example, the collection order O is generated automatically by a business application (not shown) accessible from an internet browser. Nevertheless, it goes without saying that the collection order O could be obtained in a different way, in particular, by manual editing, by the use of a download page in which all the criteria (sources, identifiers, etc. .) are selectable in a form whose validation allows to issue the collection order O.

In this example, the collection method includes a step of automatically generating a plurality of internet pages for loading from the collection order O as taught by patent application BE2016 / 5961. The method includes a step of automatically transmitting a plurality of collection emails to sources S from the collection order O, each email including an access link to a loading internet page.

Nevertheless, it goes without saying that the collection method could be different, in particular, the documents could be sent by email.

Following the collection, the digital documents D are recorded in a plurality of computer spaces of a memory of the management system 1. Advantageously, as will be presented hereinafter, each recording computer space is a computer space for the definitive recording of said digital document D. The digital document D is not copied during processing in other recording computer spaces. This advantageously avoids unnecessarily increasing the memory space, which has an economic but also ecological impact. In addition, there are no multiple versions of the same document, which limits the risk of error during handling or processing.

BE2017 / 5912

According to the invention, during its recording, each digital document D is associated with a first locking status preventing its accessibility to other methods of processing documents. In other words, prior to its control, the digital document D is locked to prevent its use, for example, to prevent its transmission to a third party. The use of a status makes it possible to better define its state without duplicating the digital document D as such, which would increase the size of the computer memory.

According to the invention, as illustrated in FIG. 2, the management system 1 comprises a plurality of processing devices 11, in particular computers, linked by computer to one or more servers 12. Each processing device 11 comprises a display screen able to display a control interface 20 of the man-machine type as well as input equipment (keyboard, mouse, etc.).

A control interface 20 according to an embodiment of the invention is shown in FIGS. 3, 4 and 5. In this exemplary implementation, with reference to FIG. 3, the control interface 20 comprises:

a first display area 21 of a collected digital document D to be checked,

a second display area 22 of the list of elementary tasks which is associated with the digital document D to be checked and

a third display area 23 of the expected elements EL of the document to be checked D.

The first display area 21 is configured to display a digital document D, in particular in PDF ® format, so that an operator can view and control it.

Each digital document D can include text zones or images which are defined according to different layouts. Each digital document D comprises one or more characteristic elements EC which must be checked by an operator R. The characteristic elements EC are associated with the identifier P of the digital document D in a database of the management system 1.

In this example, as illustrated in FIG. 3, the digital document D (S _A , Pl) comprises two characteristic elements EC: an EC1 number or an EC2 date.

BE2017 / 5912

The second display area 22 is configured to display elementary tasks TE associated with the digital document to be checked D in particular with its identifier P. The elementary tasks TE are associated with the identifier P of the digital document to be checked D in a database of management system data 1.

In this example, as illustrated in FIG. 3, the second display area 22 comprises two elementary tasks TE: verification of the number TE1 and verification of the date TE2. Each TE elementary task is associated with an acceptance condition and at least one refusal condition. In this example, the first elementary task TE1 is associated with the acceptance condition OKI and with three refusal conditions REF1-1, REF1-2, REF1-3. Similarly, the second elementary task TE2 is associated with an acceptance condition OK2 and two refusal conditions REF2-1 and REF2-2.

The third display area 23 is configured to display expected elements EL of the document to be checked D. In a similar manner to previously, the expected elements EL are associated with the identifier P of the digital document to be checked D in a database of the management system 1.

Such a third display area 23 makes it easier to select the conditions linked to an elementary task TE as will be presented below.

In this example, as illustrated in FIG. 3, the third display area 23 includes two expected elements EL. In this example, as illustrated in FIG. 3, the digital document D (S _A , PI) comprises two expected elements EL: a determined number ELI and a determined date EL2. The number of expected elements EL is associated with the identifier P of the digital document D. Preferably, each expected element EL is associated with a characteristic element EC in order to allow a simpler and more reliable selection.

The management system 1 comprises a database in which each identifier P of a digital document to be checked D is associated with elementary tasks TE, characteristic elements EC and expected elements EL.

In this example, with reference to FIG. 3, the task list comprises two elementary tasks TE1, TE2 which are respectively associated with the two

BE2017 / 5912 characteristic elements ECI, EC2. Each characteristic element EC is associated with an expected element EL.

According to the invention, the method comprises a step of selecting, for each elementary task TE, an acceptance condition or a refusal condition following the control of the digital document D.

According to a first aspect of the invention, the selection of the condition is carried out manually by an operator who compares the characteristic element EC with the expected element EL with which it is associated. The characteristic elements EC of the first display window 21 are visually identified by an operator. In this example, the operator visually identifies the EC1 number ("123456") and the EC2 date ("03/27/1982").

Thus, an operator can, by simple elementary comparison, determine whether an error exists in the collected digital document D. The control of a digital document D thus consists of a plurality of consecutive elementary comparisons.

The visual determination of the characteristic elements EC may take a long time to implement since the digital document D may be in a language and / or a format which are not familiar to the operator. In addition, digital document D may include many irrelevant dates and numbers. This can slow down the selection of an acceptance or refusal condition and thus increase the control time.

According to a second aspect of the invention, the selection is assisted. The management system 1 implements a step of automated determination of the characteristic elements ECI, EC2 of the collected digital document D of the first display area 21 and a step of modifying the display of said characteristic elements ECI, EC2 in the first display area 21.

Advantageously, with reference to FIG. 4, the management system 1 performs a step of computer reading of the collected digital document D and a step of bolding and underlining of the characteristic elements ECI, EC2. It goes without saying that the display could be modified in various ways to attract the operator's attention (highlighting, blinking, play of shadows and lights,

BE2017 / 5912 color change, etc.). With this assistance, an operator can quickly compare the characteristic elements ECI, EC2 and the expected elements ELI, EL2.

According to a third aspect of the invention, the selection is automated. The management system 1 implements an automated reading step of the characteristic elements ECI, EC2 of the collected digital document D of the first display area 21 and a step of automated comparison of said characteristic elements ECI, EC2 with said expected elements ELI, EL2 . An automated comparison makes it easier for the operator, which allows him to quickly select an acceptance or rejection condition. Indeed, if the comparison is valid, an acceptance condition can be directly selected by an operator.

Preferably, the automated reading step is implemented by a character recognition algorithm (OCR, etc.), in particular, on a digital document having a PDF® format.

If the comparison is invalid, the operator must select the appropriate refusal condition to allow the sending of a relevant refusal email to the source.

Preferably, the method comprises a step of automatic selection, for each elementary task TE, of an acceptance condition or of a refusal condition following the automated comparison step. Thus, in the event of an invalid comparison, the characteristic element is analyzed in order to determine the reason for the refusal. The analysis is carried out using a decision algorithm.

According to a preferred aspect, with reference to FIG. 5, the acceptance or refusal condition is selected and the operator only has to confirm the selection. Such an implementation mode is particularly advantageous since it makes it possible to speed up control while leaving the decision-making power to the human operator.

With reference now to FIG. 6, if all the acceptance conditions have been selected, the method comprises a step of association of the digital document D with a second unlocking status making it accessible to other methods of document processing. Advantageously, following the

BE2017 / 5912 control of the document D and on its acceptance, the digital document D is not copied but changes status in order to be accessible for example by a third party. Such a collection and control method makes it possible to process a large number of digital documents D of different natures and origins with a high rate.

The quality of the control and the absence of duplication of the D documents makes it possible to gain in productivity while using limited material and human resources.

According to a preferred aspect of the invention, still with reference to FIG. 6, if at least one refusal condition has been selected, the method includes a step of reserving a new computer space in order to receive a new digital document and a step of automatically sending a CREF refusal email to source S, the CREF refusal email including the refusal condition and an access link to said new computer space. Advantageously, the request for a new digital document D is integrated into the control method, which allows the source S to know the reason for the refusal in order to be able to provide an acceptable document as soon as possible. In addition, the reservation of a new computer space makes it possible to save the old digital document D independently for the purposes of quality monitoring in particular. Since the old digital document D is not accepted, it remains locked, which prevents any transmission to a third party. In addition, due to the presence of the access link to the new computer space, the source can load a new corrected document in a practical and rapid manner, which limits the risk of error and improves productivity. The management of D digital documents is thus secure and reliable.

In this example, in addition to the refusal condition, an operator can add a free entry area to specify the refusal in order to facilitate the supply of a digital document acceptable to the source. The free entry area can be global to include comments relating to the entire document. Alternatively, the CREF refusal email includes a free entry zone associated with each refusal condition. Such an implementation makes it possible to associate a precise comment for each condition of refusal and thus avoid the sending of a new erroneous document.

BE2017 / 5912

The invention also relates to a management computer system 1 which comprises a server or several servers 12 connected to the internet network. The management system 1 is administered by the receiver in order to collect services from customers, request specific documents from different sources S according to the services ordered, collect them and communicate them to its customers.

In this example, the management system 1 comprises a business application module accessible from an internet browser so that customers can order services from the receiver. The management system 1 comprises a storage memory 10 and a module for determining a collection order O defining a list of digital documents D to be collected according to the services ordered.

The management system 1 also comprises a module for collecting and recording said digital documents D in a plurality of computer spaces of the storage memory 10. Following the recording, the management system 1, in particular one or more of its servers 12, is configured to associate each digital document D with a first locking status preventing its accessibility by other methods of document processing. The management system 1 comprises a plurality of processing devices 11, in particular personal computers, comprising a display screen configured to display a control interface 20 comprising display areas 21, 22, 23 as presented above.

Each processing device 11 comprises at least one input device, in particular a keyboard or a mouse, configured to select, for each elementary task TE, an acceptance condition or a refusal condition following control of the collected digital document D.

Following acceptance, the management system 1, in particular one or more of its servers 12, is configured to associate the digital document D with a second unlocking status making it accessible to other document processing methods.

Thanks to the invention, numerous digital documents D can be collected and controlled from a large number of sources S in a reliable and practical manner.

BE2017 / 5912

The use of locking and unlocking statuses makes it possible to reduce the use of the computer memory of the management system 1 while avoiding the risk of processing error due to the multiplicity of versions of the same document in the memory . This allows the documents collected to be made available to third parties quickly.

BE2017 / 5912

Claims (10)

Claims 1. Method for collecting and checking digital documents (D) from a plurality of sources (S), the method being implemented by a computer, the method comprising: a step of determining a collection order (O) defining a list of digital documents (D) to be collected, each digital document (D) being associated with a determined identifier (P), a step of automatically transmitting a plurality of collection emails intended for the sources (S) from the collection order (O), a step of collecting and recording said digital documents (D) in a plurality of computer spaces, each digital document (D) being associated with a first locking status preventing its accessibility by other methods of processing documents, a step of dynamic display of a control interface (20) on a processing device (11), the control interface (20) comprising: i. at least a first display area (21) of a collected digital document (D) ii. at least a second display area (22) of a list of elementary tasks (TE) which is associated with the identifier (P) of the digital document collected (D) in a database, each elementary task (TE) including an acceptance condition and at least one refusal condition, a step of selection in the second display area (22), for each elementary task (TE), of an acceptance condition or of a refusal condition following the control of the digital document (D) of the first display area (21) and - if all the acceptance conditions have been selected, a step of associating the digital document (D) with a second unlocking status in order to make it accessible to other document processing methods. 2. Method according to claim 1 in which each computer recording space is a final computer recording space. BE2017 / 5912 3. Method according to one of claims 1 to 2 wherein, if at least one refusal condition has been selected, the method comprises a step of reserving a new computer space in order to receive a new digital document and a step of 'automatic transmission of a refusal email at source (S), the refusal email (CREF) comprising the refusal condition and an access link to said new computer space, and. 4. Method according to claim 3 wherein the refusal email (CREF) comprises at least one free entry zone. 5. Method according to one of claims 1 to 4, wherein the control interface comprises at least a third display area (23) of expected elements (EL) of the document to be checked (D). 6. Method according to claim 5, in which the expected elements are determined automatically from the identifier (P) of the digital document to be checked (D), the expected elements (EL) being associated with the identifier (P ) of the digital document (D) to be checked in a database. 7. Method according to one of claims 5 to 6, comprising a step of automated determination of the characteristic elements (EC) of the collected digital document (D) of the first display area (21) and a step of modification of the display of said characteristic elements (EC) in the first display area (21). 8. Method according to one of claims 5 to 7, comprising an automated reading step of the characteristic elements (EC) of the collected digital document (D) of the first display area (21) and an automated comparison step of said elements characteristics (EC) to said expected elements (EL). 9. Method according to claim 8, comprising a step of automatic selection, for each elementary task (TE), of an acceptance condition or a refusal condition following the automated comparison step. BE2017 / 5912 10. Computer management system (1) for the collection and control of digital documents (D) from a plurality of sources (S), the system comprising: - a storage memory (10), a module for determining a collection order (O) defining a list of digital documents (D) to be collected, each digital document (D) being associated with a determined identifier (P), a module for automatically transmitting a plurality of collection emails to sources (S) from the collection order (O), a module for collecting and recording said digital documents (D) in a plurality of computer spaces, each digital document (D) being associated with a first locking status preventing its accessibility by other methods of processing documents, - at least one processing device comprising a display screen configured to display a control interface (20) comprising: i. at least a first display area (21) of a collected digital document (D) ii. at least a second display area (22) of a list of elementary tasks (TE) which is associated with the identifier (P) of the collected digital document (D), each elementary task (TE) being associated with a condition acceptance and at least one refusal condition, - at least one input device configured to select, for each elementary task (TE), an acceptance condition or a refusal condition following the control of the collected digital document (D), the management system (1) being configured for associate the digital document (D) with a second unlock status in order to make it accessible to other document processing methods if all the acceptance conditions have been selected. BE2017 / 5912