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A method for building ontology-based electronic document management systems for quality standards—the case study of the ISO/TS 16949:2002 automotive standard

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Abstract

Different methods and methodologies have been developed for building ontologies. However, neither of these methods consider to build an ontology with characteristics of an electronic document management system (EDMS) nor define the basic classes to begin the ontology. In this paper we propose a method, called “OntoDocMan”, to build an ontology-based EDMS which captures the knowledge associated with a company’s processes related to a quality standard. We leverage the use of ontology tools, such as Protégé, to obtain the functionality of an EDMS. Our method complements and details the On-To-Knowledge methodology during its ontology development phase. The essential point of our method is to make it easy to develop an EDMS for quality standards by means of an ontology-based system. The OntoDocMan method is illustrated by a case study for developing an ontology based on the ISO/TS 16949, which is a Technical Specification (TS) and we show that the Ontology system is friendly and easy to use as any EDMS. Different from common EDMS, our ontology-based EDMS is developed without any programming. In addition, we have discovered that this kind of ontology-based EDMS is an excellent tool for helping auditors to search and validate information, besides new employees can learn about the company’s processes.

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Notes

  1. An intranet is a private computer network that uses Internet Protocol technologies to securely share any part of an organization’s information within that organization.

  2. We consider that the TOVE project, UPON and Methontology are methodologies.

  3. This is the authors view based on the papers read it.

  4. It means that the property is not totally satisfied by the method.

  5. Integrated Development Environment.

  6. We used a 2002 version because this Mexican car company was still using this version when we developed this work.There is no problem to update.

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Authors and Affiliations

  1. Engineering Faculty, Autonomous University of San Luis Potosí, 78290, San Luis Potosí, SLP, Mexico

    Francisco-Edgar Castillo-Barrera

  2. Department of Information Technologies, University of Guadalajara, 45100, Zapopan, JAL, Mexico

    Héctor A. Durán-Limón

  3. Department of Electrical Engineering, Autonomous Metropolitan University, 09340, México City, Mexico

    Carolina Médina-Ramírez

  4. Post-Graduate Program in Computer Science, Autonomous University of San Luis Potosí, 78290, San Luis Potosí, SLP, Mexico

    Beatriz Rodriguez-Rocha

Authors
  1. Francisco-Edgar Castillo-Barrera
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  2. Héctor A. Durán-Limón
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  3. Carolina Médina-Ramírez
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  4. Beatriz Rodriguez-Rocha
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Corresponding author

Correspondence to Francisco-Edgar Castillo-Barrera.

Additional information

This work has been motivated by a Mexican automotive company which has this problem. Located in the state of San Luis Potosi.

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Castillo-Barrera, FE., Durán-Limón, H.A., Médina-Ramírez, C. et al. A method for building ontology-based electronic document management systems for quality standards—the case study of the ISO/TS 16949:2002 automotive standard. Appl Intell 38, 99–113 (2013). https://doi.org/10.1007/s10489-012-0360-1

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