JP4916279B2 - Business report creation program and business report creation system - Google Patents

Description

The present invention relates to a business report creation program and a business report creation system.
More specifically, the present invention relates to a technique for recording a history of business execution on a personal computer in association with the name of the business, taking a handled document as one unit, and creating a daily report based on the log.

Today, the majority of workers who belong to a work system called deskwork use a personal computer to carry out their daily work.
Under such circumstances, in order to report the progress of daily work to superiors, there are many work forms in which the contents of work performed within a predetermined period are summarized and reported in the form of weekly reports or daily reports.
JP 2004-326495 A

Traditionally, daily or weekly reports have been created solely by the workers themselves. They are prepared by manually recording the work that has been performed by the worker at the time of work or at the end of the day, and refer to it when preparing the report, or record the memory. The work such as making a report with confidence was generated.
For busy people, it can be understood that such a report-consuming work consumes valuable time and effort. Also, daily report creation is a painful task for some people.
In addition, although the system which collects a daily report and produces a monthly report is disclosed by patent document 1, it is not directly related to this invention.

  The present invention has been made in view of this point, and an object thereof is to provide an apparatus, a method, and a program for realizing automation of daily report creation.

According to the present invention for solving the above-mentioned problem, according to a designation from a user, a first step of setting an active window in which a document to be accessed is displayed, and the window displayed in the active window are displayed. When a second step of specifying a document and a task to be performed are designated , the second document is created in the task history table in which the designated task and the designated task are recorded in association with each other. If the document specified in the step does not exist, the document specified in the second step and the access time indicating the time when the document was accessed are associated with the currently specified job. And the document specified in the second step exists in the job history table and corresponds to the document. If the job matches the currently specified job, the document identified in the second step and the access time of the document are associated with the currently specified job. If the document recorded in the history table and specified in the second step exists in the job history table and the job corresponding to the document does not match the job currently specified, When a screen for prompting the user to select the job corresponding to the document specified in the second step is displayed, and the selection by the user is accepted, the document specified in the second step a third step of recording said access time of the document, the work history table in association with the business selected by the user, the business footwear It aggregates the data recorded in the table set for each business, and the document to which access has been performed, a fourth step of creating a business report showing the cumulative total value of the access time of the document, the active Determining whether or not the window program is an application program not to be recorded, and if the determination result is affirmative, a fifth step in which the recording in the third step is not performed, and This is a business report creation program to be executed by a computer. In addition, the present invention provides a setting unit that sets a window that displays a document to be accessed to be active according to a designation from a user, and a specification unit that specifies the document displayed in the window that is set to be active When a job to be performed is specified, the document specified by the specifying unit exists in a job history table in which a document created thereafter and the specified job are recorded in association with each other. If not, the document specified by the specifying unit and the access time indicating the time when the document was accessed are recorded in the job history table in association with the currently specified job. The document specified by the specifying unit exists in the job history table, and the job corresponding to the document matches the job currently specified. The document specified by the specifying unit and the access time of the document are recorded in the job history table in association with the currently specified job, and the document specified by the specifying unit If the job corresponding to the document that exists in the job history table does not match the job currently specified, the user corresponds to the document specified by the specifying unit. When the screen for prompting selection of the job is displayed and the selection by the user is accepted, the document specified by the specifying unit and the access time of the document are assigned to the job selected by the user. a recording unit for recording the operational history table associates, aggregates the data recorded in the business history table, for each of the business, access is made the Comprising a writing, a creation unit for creating a business report showing the cumulative total value of the access time of the document, wherein the recording unit, the window of the program set to active, not subject to the recording When it is determined that the program is an application program, it can be regarded as a business report creation system characterized by not performing the recording .

The inventor wondered if there was anything that would automatically record daily work. He realized that the target of daily reports was “documents”. Therefore, if a mechanism for recording documents handled in daily work in real time is created, a work history that only oneself can understand can be created.
However, daily reports are to be reported to superiors and must be made visible to third parties. In other words, I realized that just recording the name of the document in real time is not enough as a basis for the daily report, and it is necessary to record the name of the work together.
This is the completion of the framework for creating daily reports.
In order to record daily reports accurately, information at the time of absence is also required. Therefore, a linkage function with the scheduler has also been added.

  According to the present invention, it is possible to provide a business report creation system that greatly reduces the labor of daily report creation for workers.

  Hereinafter, embodiments of the present invention will be described with reference to FIGS.

FIG. 1 is a block diagram and an external view of a business history recording apparatus according to an embodiment of the present invention. However, since the hardware is a very general personal computer, neither the block diagram shown in FIG. 1A nor the external view shown in FIG. 1B has a feature that stands out particularly when implementing the present invention.
A personal computer 101 constituting the business history recording apparatus is connected to a bus 106 with a CPU 102, a ROM 103 and a RAM 104 as the center. Further, a non-volatile storage 105, a display 108 through a display interface 107, a keyboard 110 and a mouse 111, and a network interface (hereinafter abbreviated as “NIC”) 112 through a serial interface (USB: Universal Serial Bus) 109 are connected to the bus. Has been. The NIC 112 is connected to the network 113.
Since the embodiment of the present invention is a business history recording apparatus, the present embodiment is mainly used by office workers engaged in desk work or similar persons in offices such as companies.

This embodiment itself is composed of a software program.
FIG. 2 is a functional block diagram of the business history recording apparatus according to the present embodiment.
The following description will be made on the assumption that it will be implemented in Windows (registered trademark) of Microsoft Corporation for the convenience of explanation. However, this embodiment does not limit the OS. This will be described later.
Most of the business history recording apparatus 201 is composed of functions provided by software.
The OS 202 controls the execution of the first program 203, the second program 204, and the daily report program 205. The OS 202 displays the execution state of these programs on the display 108 in the form of a window through the internal display control unit 208. The OS 202 provides a user with a GUI (Graphical User Interface) function.
There is an input focus designation unit 206 inside the OS 202. When the input focus is applied to either the first program 203 or the second program 204 in accordance with an instruction from the input unit 207, as a result, the program becomes an active window, and the display control unit 208 changes the display color of the title portion of the window. To do.

The first program 203 and the second program 204 are executed by multitasking under the control of the OS 202. Each of these programs can read the content 210 and edit it as needed.
Here, content is data in a broad sense. If it is a word processor, it is a document file, and if it is spreadsheet software, it is a worksheet file. In addition, if it is a web browser, it may be an html document on a web site, or it may be an html document that dynamically changes by cgi (Common Gateway Interface). In this case, although it is an html document, strictly speaking, it is stream data obtained through a network, not a file, and this is temporarily converted into a file in a temporary storage area in the non-volatile storage of the local computer itself. Is only displayed.
In other words, the location of data handled by a running program is not determined for a personal computer connected to the current network.
In the present embodiment, such data at various locations is broadly defined as “content”. The daily report program 205 records this content in association with business.

The daily report program 205 is a core program of this embodiment, and roughly includes a function for recording a business history, a function for creating a daily report from a business history, and a function for transmitting predetermined information from a business history to a server. Yes.
The daily report program 205 takes in the information of the active window obtained from the input focus designation unit 206, displays the execution result as a window through the display control unit 208 as appropriate, and reads / writes the business master 211 and the business history table 212. The calendar clock 213 is hardware inside the personal computer, and originally obtains date and time information through the OS 202. However, for convenience of explanation, the daily report program 205 obtains date and time information from the calendar clock 213 in a simplified manner. ing.

The business master 211 is a table that records the business given to the user, who is a company employee, one by one.
In the business history table 212, the daily report program 205 detects the switching of the active window and the like, and additionally records the content 210 in which the user is currently involved. At the time of this additional recording, the daily report program 205 refers to the record of the business master 211 and the current time obtained from the calendar clock 213 and adds it to the content record.

  For convenience of explanation, the name “document” is used in place of the name “content” in the explanation after FIG. This is because the content referred to by the web browser is also referred to as a “web document”. In the following description, graphic data such as CAD, which is not in the form of “document”, will not be described, but it goes without saying that these are included in “content”.

FIG. 3 is a main window screen of the daily report program 205.
A work field 302 in the upper half of the main window 301 is a field for displaying current work and inputting and editing work information.
Detailed field names such as department, theme, name (large), name (medium), name, and job description are provided so as to be convenient for classification of business to be subdivided. Of course, instead of these fields, only a single business name field may be used.
A history column 303 in the lower half of the main window 301 is a column that displays the business history table 212 of today or a specified date, and can edit a specified field of a specified record of the business history table 212 as necessary. It is.

The “StartTime” field 304 is the time when the program that has become the active window starts accessing the document.
The “required time_minute” field 305 is the time when the program that has become the active window accesses the document. More precisely, it is the time during which the program has maintained the active window state while reading the document.
A “theme name” field 306, a “name_large” field 307, a “name_medium” field 308, a “name” field 309, and a “JobNAME” field 310 are fields indicating work. Actually, only the pointer to the corresponding record of the business master 211 is recorded in the business history table 212, and the field of the corresponding record of the business master 211 is read and displayed in the history column 303 using the pointer. ing.
The “Document” field 311 is the name of the document. Depending on the application, the full path name and URI (Uniform Resource Identifier) of the document can also be recorded.

When started, the daily report program 205 first displays the main window 301. The user sets the work to be performed in the work field 302 and minimizes the main window 301. At this time, a pointer (not shown) in the daily report program 205 is rewritten so as to point to the record of the corresponding job in the job master 211 by an operation for designating the job by the user.
As a result of this operation, records newly added thereafter are added to the work history table 212 as documents belonging to the work set in the work field 302.

FIG. 4 is a schematic diagram showing how records are added to the work history table 212 when the designation of the active window changes.
FIG. 4A schematically displays the display 108.
Two windows are displayed in the display 108, and the window of the word processor 403 is in front of the window of the web browser 402. Since the input focus is on the window of the word processor 403, it is an active window.
When an arbitrary portion of the web browser 402 is left-clicked with the mouse, the display of (a) is changed and the window of the web browser 402 comes to the front of the window of the word processor 403. Since the input focus is on the window of the web browser 402, the window is an active window. Conversely, the window of the word processor 403 loses the input focus and becomes an inactive window (also referred to as an inactive window).
The daily report program 205 detects the operation of the active window as described above, and adds a new record to the work history table 212. That is, a new record 405 is added to the work history table 212 shown in FIG. 4C as shown in FIG.

Here, consider a scene where a company employee spends a day in the company and performs a given job.
Company employees are given multiple duties. A company employee creates and edits documents for each of these multiple tasks.
In many cases, a plurality of tasks are performed finely every hour. As a result, the time for referring to a certain document occurs multiple times during the day. And such work continues every day.
The execution of the business as described above is recorded in the business history table 212 one by one.
Therefore, a plurality of records of the same business and the same document are recorded in the business history table 212 during the day.
In daily report creation, search, and document information sharing, which will be described later, it is necessary to delete this duplication.
Further, when deleting duplicates, it may be necessary to perform a process of accumulating the time in the “required time_minute” field 305 to calculate how much time is spent on the task.

FIG. 5 is a diagram showing an assist window 502 displayed when the active window is switched.
When the active window is switched from FIG. 4A to FIG. 4B, an assist window 502 is displayed in the display 108 as shown in FIG. 5A when a predetermined condition is satisfied.
FIG. 5B shows an assist window 502.
The assist window 502 is displayed on the display 108 when the daily report program 205 detects a predetermined condition. The assist window 502 is provided in order to reduce as much as possible the trouble of the user inputting a task change.
In other words, when the user creates a new document or switches the document reference or editing operation, if the work to which the document belongs changes, the user notifies the daily report program 205 of the information. Must. However, such work is extremely complicated and a heavy burden on the user. It also causes a deterioration in business efficiency. Therefore, in order to reduce keyboard key operations and mouse operations when switching tasks as much as possible, search for past tasks in the document and display candidates, avoid switching tasks, etc. I am doing the ingenuity.
On the assist window 502, a “change for a while” button 503, a “display other candidates” button 504, a “change only now” button 505, and a “close” button 506 are provided. Further, there are a business candidate display field 507 and a current business display field 508.

The user looks at the job candidates displayed in the job candidate display field 507 in the assist window 502 and presses the “change for a while” button 503 if applicable. That is, when switching to the business displayed in the business candidate display field 507 from now on, a “change for a while” button 503 is pressed.
Then, the current job is switched to the job displayed in the job candidate display field 507. Internally, the pointer indicating the corresponding business record of the business master 211 held in the daily report program 205 is rewritten.
Thereafter, a record of the current document is added to the work history table 212.

The user sees the job candidates displayed in the job candidate display column 507 in the assist window 502 and switches the job. If the job to be performed is not the job candidate displayed in the job candidate display column 507, Then, the “display other candidates” button 504 is pressed.
Then, a list of business candidates is displayed in a separate window. FIG. 6 shows the job selection window 602.
The user selects a corresponding job from the job candidate list displayed on the job selection window 602, and performs a selection operation such as clicking with the mouse or pressing the return key of the keyboard.
Then, the current job is switched to the selected job. Internally, the pointer indicating the corresponding business record of the business master 211 held in the daily report program 205 is rewritten.
Thereafter, a record of the current document is added to the work history table 212.

The user looks at the business candidates displayed in the business candidate display field 507 in the assist window 502 and does not intend to switch the business, but the business to be performed on the document is the business candidate displayed in the business candidate display field 507. If there is, the “change only now” button 505 is pressed.
Then, the current job is retained as it is. Internally, the pointer pointing to the corresponding business record of the business master 211 held in the daily report program 205 is maintained as it is.
Thereafter, a record of the current document is added to the work history table 212.

The user looks at the job candidates displayed in the job candidate display field 507 by the assist window 502, and
I do not intend to switch the current job displayed in the current job display field 508,
If the task to be performed on the document is not the task candidate displayed in the task candidate display field 507, a “close” button 506 is pressed. Or, click any place on the assist window 502 including a “Close” button 506 other than one of the “Change for a while” button 503, the “Display other candidates” button 504, and the “Change only now” button 505. To do. Alternatively, the assist window 502 may be left without performing any operation. In this case, the assist window 502 is automatically deleted after 10 seconds.
Then, the current job is retained as it is. Internally, the pointer pointing to the corresponding business record of the business master 211 held in the daily report program 205 is maintained as it is.
Thereafter, a record of the current document is added to the work history table 212.

7 and 8 are flowcharts showing the operation of the daily report program 205.
FIG. 7 shows processing corresponding to an operation such as switching of the active window from the normal state. FIG. 8 shows processing corresponding to subsequent operations after the assist window 502 is displayed.
The end of each process in FIGS. 7 and 8 is “RETURN”. That is, it indicates that the processing of the daily report program 205 is processing that is continued in a loop.
In the following description, “log recording” refers to an operation of adding a new record to the work history table 212.

When the daily report program 205 starts normal operation (S701), the daily report program 205 has switched the active window (S702),
Whether the document has been switched in the same window (S703),
Has 10 minutes or more passed since the operator's keyboard operation or mouse operation disappeared (S704)?
Is continuously detected (S705). That is, if there is no event, a loop process is performed between S701 and S705 for 10 minutes.
When the active window is switched (Y in S702), it is verified whether or not the program of the window is an application that is not in the exclusion list (not shown) (S707). For example, when a utility that adjusts the settings of the entire OS, printer settings, etc. is started, it is not meaningful to log this as a task, so application software that is not recorded in the exclusion list is registered in advance. If the program applied to the window is a non-log recording target application in the exclusion list, the log recording is not performed, and the process returns to the detection operation again (S708).
If the switched active window is an application that is not in the exclusion list (Y in S707), if the document is switched in the same window (Y in S703), and if a 10-minute timeout is reached (Y in S704), the document It is determined that a change has occurred. If a time-out of 10 minutes occurs, it is determined that a “fictional document” has occurred in the daily report program 205 (S706). This is to set a “fictional document” for recording blank time in order to log the time when the user stops touching the personal computer.

When document switching occurs (Y in S707, Y in S703, Y in S704), the window title of the active window is acquired (S709). In many application programs, the document name and the application program name are displayed in the window title. When this is recorded, it is possible to roughly understand what has been done at that time of day. That is, this step S709 is an operation of acquiring field data to be recorded in the work history table 212.
Next, the business history table 212 is searched using the acquired document name as a key (S710).
If the search is not hit (N in S711), the document currently handled by the user is a new document that is not recorded in the work history table 212. Therefore, the document is recorded as a document belonging to the business set in the business column 302 (S712). That is, a record is added to the work history table 212.
If the search is hit (Y in S711), the document currently handled by the user is an existing document in the record of the work history table 212. Therefore, next, whether or not the document is a document belonging to the business set in the current business column 302 is verified (S714). As a result of the verification, if it is exactly the same as the past work, it is only necessary to maintain this, so that the record hit in the search is recorded as a new date and time (S715). That is, a record is added to the work history table 212. Note that there are many cases where a plurality of records hit in the search can be obtained, and in this case, a comparison is made with the work of the latest record.
When the addition of the record is completed (S712, S715), the process returns to the operation for detecting the switching of the document (S713).

If the document is not a new document and does not match the current job (N in S714), there is a possibility that the job needs to be switched. Therefore, the business is ranked from the record hit in the search. Specifically, only the business field of the hit records is extracted and sorted (sort), and if there is the same business, the number is counted. Then, the most frequently used business is set in the business candidate display field 507, the assist window 502 is displayed (S816), and the user waits for an input by operating the mouse or the like for selecting the business (S817).
Whether the daily report program 205 has pressed the “change for a while” button 503 while the assist window 502 is displayed (S818),
Has the “other candidate display” button 504 been pressed (S819),
Did you press the “Change Now” button 505 (S820)?
Has the user clicked on the “Close” button 506 or any part of the assist window 502 (S821),
Or it has reached a timeout of 10 seconds (S822),
The detection continues (S817).

When the user presses the “change for a while” button 503 (Y in S818), the daily report program 205 switches the current job to the job displayed in the job candidate display column 507 (S823). Internally, the pointer indicating the corresponding business record of the business master 211 held in the daily report program 205 is rewritten to indicate the record corresponding to the content displayed in the business candidate display field 507.
Next, the contents of the record hit in the search are temporarily held, only the date / time field is rewritten, and added to the task history table 212 as a new record (S824).

When the user presses the “display other candidates” button 504 (Y in S819), the daily report program 205 sets a list of the business that has been searched for, displays the business operation selection window 602, and selects the user. Wait for input (S826). When the user selects a job that the user desires to change, the daily report program 205 switches the current job to the job selected by the user (S827). Internally, the pointer indicating the corresponding business record of the business master 211 held in the daily report program 205 is rewritten to point to the record corresponding to the content selected by the user.
Next, the contents of the record hit in the search are temporarily held, the date / time and business fields are rewritten, and added to the business history table 212 as a new record (S828).

  When the user presses the “change only now” button 505 (Y in S820), the daily report program 205 does not touch the current job at all, temporarily holds the contents of the record hit in the search, Only the field is rewritten and added to the work history table 212 as a new record (S824).

When the user clicks on the “Close” button 506 or an arbitrary portion of the assist window 502 (Y in S821) or when a time-out of 10 seconds is reached (Y in S822), the daily report program 205 Then, without touching the current job at all, the contents of the record hit in the search are temporarily held, the date and the job fields are rewritten, and added to the job history table 212 as a new record (S829).
This operation starts from step S704, particularly when the user stops operating the personal computer, and “fictional document” is logged with the current business contents via step S822. . When the user's hand is away from the computer, the blank time is recorded on the assumption that the previous job is being continued.

As described above, after log recording is performed under the four pattern conditions (Y in S818, Y in S819, Y in S820, Y in S821 and S822) (S824, S828, S829), the assist window 502 is closed and the first The process returns to the event detection routine (S825).
The assist window 502 is displayed as an inactive window so as not to disturb the user's work.

  When the operator displays the main window 301 of the daily report program 205 at the end of the day and presses the “display man-hour result” button, the daily report program 205 displays a record corresponding to the work history of the day from the work history table 212. After searching, a daily report is created by counting up for each job.

The daily report program 205 can create a daily report by counting the daily work even with the work history table 212 alone.
However, in order to create a more detailed daily report, it is desirable to record the work performed while the user is away from the personal computer.
FIG. 9 is a schematic diagram for explaining the daily report creation function of the work history recording apparatus 201.
FIG. 9A schematically shows an in-house network.
An employee personal computer 902 and a server 903 are connected to the LAN 904.
A server 903 is a web server that provides a scheduler function, and includes a scheduler table 905 that can be read and written from a plurality of employees' personal computers.
By searching the scheduler table 905 for each employee, a record of the schedule of the employee on a predetermined date can be taken out.

From the work history table 212 created by the daily report program 205 included in the employee's personal computer 902, the work log (record group) of the day is extracted. This is merged with the schedule record (record group) of the employee on the date in the scheduler table 905. With this procedure, it is possible to create a daily work record for a certain employee.
FIG. 10 is a schematic diagram for explaining in more detail the state of the merge process in creating this daily report.
The daily work history table 212 is a record with a flow of time.
The contents of the scheduler table 905 are overwritten on this.
Specifically, the record of the time zone recorded in the scheduler table 905 in the work history table 212 is replaced with the contents of the scheduler table 905.
In many cases, the replacement target is the time zone recorded as “fictional document”.
That is, while the user is standing and away from the personal computer, the daily report program 205 records the time zone as a “fictional document”.
The daily work records created in this way are counted for each work to eliminate duplication and create a daily report.
There are various forms of daily reports. The simplest plain text format may be used, or a comma-delimited format text that can be easily read into spreadsheet software or database software. How to make the output form is a design matter.

The business history table accumulated as described above is a table necessary for realizing the automatic creation of daily reports.
However, the information accumulated in the work history table is not limited to the use of simply creating daily reports.
In the business history table, information of documents created or referred to so far is recorded in time series after being associated with the business. Furthermore, it is possible to grasp how long the document has been referred to.
That is, the information included in the business history table makes it easy to refer to past documents.
For example, when you receive a job that is similar to a past job, you often want to see a document that you created or referenced in that past job.
If a predetermined search or the like is performed on the business history table, it is possible to narrow down by business name, date, length of reference time, and the like.
If the document name contains a full path file name or URI, the document can be referenced directly. You can think of it as making the history function of the web browser more convenient.
When only the document name is used, the document is manually searched. However, since it is only necessary to search for a folder (directory) in which documents related to the business are collected, the efficiency of the document search operation is extremely improved.

FIG. 11 shows a display screen (user interface) of a tool for searching the business history table.
The search tool 1101 is a program that searches the business history table under conditions specified by the user and lists and displays hit records in descending order of reference time.
The display screen 1102 of the search tool 1101 includes a designated date input field 1103, a business name input field 1104, and a document name input field 1105.
The business history table is searched using the search conditions entered by these users.
Since the search technique is well known, details are omitted.
The search results are listed and displayed in descending order of reference time after removing the duplication of the record group in which the business name and the document name overlap, and counting the access time of the document.

Since the business history table itself is a history of accessing a document, it is not impossible to substitute the history function of the web browser. If the full path name or URI of the document is recorded together with the document name, it is possible to refer to the document that the user wants to see for each business purpose of the past document by the web browser. At this time, it is necessary to delete the duplication of records having the same business name and the same document name every day.
Or more simply, after deleting the duplication of records with the same business name and the same document name from the entire business history table, convert it to an html document file, place it in a storage, etc. The same effect can be achieved by reference.
In addition, the range which deletes duplication is not restricted to one day. The setting is free according to the convenience required by the user, such as a week, a month, or an arbitrary number of days.

Daily report records employees report their work to their superiors.
However, the content recorded in the work history table 212 is not limited to that.
The work history table 212 records documents handled in daily work. The business history table 212 is a business log as well as a log of handled documents.
Therefore, if the information of the handled documents is shared within the company, it can be expected to contribute to the improvement of business efficiency.
Sharing information among multiple employees working on the same job becomes smoother.
FIG. 12 schematically shows a system for sharing information from the work history table 212.
FIG. 12 (a) is a diagram schematically showing a network in the company, as in FIG. 9 (a).
A plurality of employee personal computers 1202 and 1203 include business history tables 1212 and 1213, respectively.
On the other hand, the server 1204 is a web server that can be referred to by a plurality of users, and a knowledge table 1214 is held therein.

The daily report program 205 running on each of the employee a's personal computer 1202 and employee b's personal computer 1203 determines whether or not the combination of the document and the business has already been recorded in the knowledge table when the log recording of the document occurs. to see. If it has not been recorded, the document and business data are transmitted to the server 1204 so as to be registered in the knowledge table 1214. The server 1204 additionally records the received document and business data in the knowledge table 1214 by adding the name of the person in charge of the transmission source.
An outline of the knowledge table 1214 created in this way is shown in FIG.
The major difference from the business history table is that there is a field for the person in charge and each record eliminates duplication of the combination of business and document. In addition, in order to eliminate duplication, the information regarding the date and time is omitted, but this may record the date and time when the document was first handled.
Based on this knowledge table 1214, employees can quickly find a document that they want to refer to when carrying out their work.
In addition, when uploading information to the knowledge table 1214, processing for deleting duplication from the work history table 212 is added in advance. This point is different from the display process in the search tool 1101 in FIG.

This knowledge table 1214 can be considered as a significant enhancement of the history function of an existing web browser. If the document recorded in the knowledge table 1214 is a web document referred to by the web browser, the web document referred to when performing the business can be easily narrowed down using the business as a key.
The form in which the knowledge table 1214 is realized is completely arbitrary.
Not only can it be created as a database table, and individual employees can read and reference it with database software, but the same can be achieved with spreadsheet files.
Similar to the personal information utilization described in detail in FIG. 11, it can be used as a substitute for the history of the web browser.
It may be convenient to implement it as cgi of a web server.
It may be in the form of recording a full path name of a document, a shortcut to a URI, or a symbolic link in a specific directory of the file server.
An LDAP (Lightweight Directory Access Protocol: protocol that realizes a directory database service in a TCP / IP network) server may be provided, and a full path name or URI for each document may be recorded on the server.
In an extreme example, a plain text file may be used as long as the rules for filling in records and fields are properly defined.
Moreover, the reference method of the knowledge table 1214 is also arbitrary.

The following application examples can be considered in the present embodiment.
(1) In the above-described embodiment, the window title is acquired for acquiring the document name. Alternatively or in addition, the real file name of the document, or a URI, etc. can be recorded. Various methods are conceivable for acquiring such information. In the case of a web browser, an application interface provided in the application program will be called. If the target is a file, a file system included in the OS may be hooked to acquire a file name that is currently exclusively controlled (locked) by the file system.
(2) The time length of 10 minutes in step S704 and 10 seconds in step S822 can be changed according to the user's request.
(3) The OS does not necessarily have to be multitasking. The OS is a single task, and even if the application program itself has a multitasking function, the same functions and environment as in the present embodiment can be realized.
Further, although the embodiment has been described on the premise of Windows, functions and environments equivalent to those in the above-described embodiment can be realized even with an OS or the like belonging to a UNIX (registered trademark) family.
(4) Steps S704 and S822, which are timeout detection processes in FIGS. 7 and 8, detect if the screen saver has been operating for the first 10 minutes and always set a fictitious document (S706). The current job may be added to the job history table (S829).
That is, when the screen saver is operating, it is obvious that the user is not touching the personal computer, and therefore the process of step S829 is performed.

In this embodiment, a daily report program has been disclosed. The daily report program records the documents handled by the user in association with the corresponding work on a personal computer used mainly by office workers engaged in desk work. It can be said to be a “resident application program”.
Users can easily create a daily report by using the daily report program's function of counting the recorded contents at the end of the day. Not only can you report accurate reports when submitting daily reports to your superior, but you can also save a lot of labor in creating daily reports.
Furthermore, by preparing a mechanism for sharing information on logged documents with colleagues, it is possible to share information during business execution through collaborative work, and a great improvement in work efficiency can be expected.

  The embodiment of the present invention has been described above. However, the present invention is not limited to the above-described embodiment, and other modifications may be made without departing from the gist of the present invention described in the claims. It goes without saying that application examples are included.

1 is a block diagram and an external view of a business history recording apparatus according to an embodiment of the present invention. It is the block diagram which looked at the work history recording device functionally. This is the main window screen of the daily report program. It is the schematic which shows the state where the record is added to the work history table by changing the designation of the active window. It is a figure which shows the assist window displayed when an active window switches. It is a figure which shows the work selection window. It is a flowchart which shows operation | movement of a daily report program. It is a flowchart which shows operation | movement of a daily report program. It is the schematic explaining the daily report preparation function of a work history recording device. It is the schematic for demonstrating the mode of the merger process in the case of daily report preparation. It is a figure which shows the display screen of a search program. It is the schematic which shows the system which shares information from a work history table.

Explanation of symbols

  DESCRIPTION OF SYMBOLS 101 ... Personal computer, 108 ... Display, 201 ... Work history recording apparatus, 202 ... OS, 203 ... 1st program, 204 ... 2nd program, 205 ... Daily report program, 206 ... Input focus designation | designated part, 207 ... Input part, 208 ... Display control unit 301 ... main window 302 ... business field 303 ... history field 502 502 assist window 602 business operation selection window

Claims (3)

A first step of activating a window in which a document to be accessed is displayed in accordance with a designation from a user;
A second step of identifying the document displayed in the window set to active;
When a task to be performed is designated, the document specified in the second step does not exist in the task history table in which a document created thereafter and the designated task are recorded in association with each other. In this case, the document identified in the second step and the access time indicating the time when the document was accessed are recorded in the task history table in association with the currently designated task. If the document specified in the second step exists in the job history table and the job corresponding to the document matches the job currently specified, the document is specified in the second step. The recorded document and the access time of the document are recorded in the job history table in association with the currently specified job, and are identified in the second step. If the document exists in the job history table and the job corresponding to the document does not match the job currently specified, the document specified in the second step is specified to the user. A screen prompting the user to select the job corresponding to the document, and when the user accepts the selection, the user selects the document identified in the second step and the access time of the document. A third step of recording in the work history table in association with the work ;
A fourth step of compiling data recorded in the business history table and creating a business report indicating the document accessed for each business and the cumulative value of the access time of the document ;
It is determined whether or not the program of the window set to be active is an application program that is not the target of recording. If the determination result is affirmative, the recording in the third step is not performed. And a business report creation program for causing a computer to execute. If the period of time when the operation by the user is not exceeded exceeds the threshold, the fictitious document, the period when the operation by the user is not accepted, and the current business are associated and recorded in the business history table, In the fourth step, among the data recorded in the business history table, the data of the time zone in which the fictitious document is recorded is replaced with the contents of the schedule table in which the user's schedule is registered, and the report Create
The business report creation program according to claim 1, wherein: A setting unit that activates a window that displays a document to be accessed according to a specification from the user,
A specifying unit for specifying the document displayed in the window set to be active;
When a job to be performed is specified, and the document specified by the specific unit does not exist in the job history table in which a document created thereafter and the specified job are recorded in association with each other Records the document identified by the identifying unit and the access time indicating the time when the document is accessed in the task history table in association with the currently designated task, When the document specified by the specifying unit exists in the job history table and the job corresponding to the document matches the job currently specified, the document specified by the specifying unit And the access time of the document is recorded in the job history table in association with the currently designated job, and the document specified by the specifying unit is stored in the job history table. And if the task corresponding to the document does not match the currently specified task, the user is requested to select the task corresponding to the document specified by the specifying unit. When a screen for prompting is displayed and the selection by the user is accepted, the document identified by the identifying unit and the access time of the document are associated with the task selected by the user. A recording unit for recording in the history table ;
The data recorded in the business history table is aggregated, and for each business, the creation unit that creates the business report indicating the document accessed and the cumulative value of the access time of the document , With
The recording unit does not perform the recording when it is determined that the program of the window set to be active is an application program that is not the target of the recording ,
A business report creation system characterized by that.